Site Visit QandA 16SEP Medcom move.pdf
PDF 74 KB Posted
- Attached to
- NYARNG Equipment Move at CSTS
- Solicitation number
- W912PQ25QA040
About this file
This document is a Questions and Answers (Q&A) record from a site visit for solicitation W912PQ-25-Q-A040, detailing a medical equipment move project. The document covers specific logistical details about moving medical equipment from Building 505N, which includes items like a panoramic x-ray machine, dental chair, fridges, hearing booths, and other medical equipment. Key movement parameters include work hours between 0730-1700, contractor responsibility for inventory and condition tracking, and specific building access details such as the presence of stairs and a loading dock.
Noteworthy technical requirements include the government pre-emptying fridges and lockers, customer signature required at origin and destination locations, and confirmation that only listed medical equipment will be moved. The site has unique challenges, with some equipment (panoramic x-ray machine and dental chair) located on the second floor, accessible only by approximately 20 stairs. The government plans to provide technical specifications for the x-ray machine via an amendment on SAM.gov and is attempting to obtain a building drawing, though cannot guarantee its availability before solicitation closure.
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W912PQ-25-Q-A040 MRD CSTS Move Questions & Answers from Site Visit 16 September 2025
- Will there be technicians available to assist with disassembly if needed?
o No technicians will not be available for disassembly. Exceptions could be approved on a case-by-case basis.
- What times may the contractor be on site for the move?
o Work may take place between the hours of 0730 and 1700.
- There are other pieces of furniture in the rooms with the medical equipment. Are all of the items in the rooms required to be moved?
o No, just the listed medical equipment listed in the PWS is to move. Any other furniture or equipment in the room is to be left.
- Will the fridges and lockers need to be emptied or moved with items?
o The fridges, lockers, and cabinets will be emptied by the government prior to being moved.
- Is the vendor required to inventory items and their condition at the first location and then at the destination?
o Yes, the vendor will be required to inventory the items being moved and their condition from the location for pick up and then again at the destination.
- Will the customer be responsible to sign for the inventory and conditions of the items at the origin location and the destination location?
o Yes, the customer must sign the inventory list prior to moving equipment from the origin location and sign when placed at the destination location.
- Is it possible to get the serial number for the panoramic x-ray machine to determine the correct weight?
o Yes, technical specifications will be provided with the amendment on SAM.gov.
- Does any of the equipment have wheels?
o Yes, the fridges and hearing booths have wheels on them, the condition is unknown.
- Is the contractor able to back the moving truck up to the door of Building 505N to make it easier to load?
o Yes.
- Does Building 502 have a loading dock?
o Yes, on the left rear side of the building.
- Are there stairs to get into Building 502?
o Yes but the vendor may use the loading dock, note this enters into a single door.
- Is the equipment all on the first floor of Building 505N?
o No, the Panoramic X-Ray machine and the Dental Chair are on the second floor with the only access to the second floor being a flight of about 20 stairs. All other items are located on the first floor.
- Are there going to be any updates to the PWS?
o Yes, the weight for the X-Ray machine will be updated, along with the date the customer wants the move completed by.
- Can we get a drawing of Building 505N?
o We are attempting to obtain one. We cannot guarantee that we will have one before the solicitation closes.
File details come from the government source that posted it. Updated .