Pre-Proposal Slides1.pptx

RECOVERY - WKVB022020 - Repair POD Fire Suppression System, Building 395

Pre-Proposal Conference June 24, 2009

106th Rescue Wing, Francis S. Gabreski Airport (ANG) Westhampton Beach NY

INTRODUCTION

SMSgt Fred Rodriguez Contracting Officer

SYNOPSIS

Repair Fire Suppression in Helicopter PODs at Francis S. Gabreski ANG Base.

The estimated cost range -$1,000,000 and $5,000,000.

A firm-fixed price contract will be awarded.

Award will be UNRESTRICTED Notice of Price Evaluation Preference for HUBZone Small Business concerns is applicable.

The contract will be awarded using Source Selection procedures Evaluation factors - Price &Past Performance

SOLICITATION, PLANS

& SPECIFICATIONS

On the web: https://www.fbo.gov Solicitation Exhibits Plans & specifications Questions & Answers document Pre-Proposal presentation Amendments check regularly & refresh web page

IFB VERSUS RFP

In the invitation for bid (IFB), FAR Part 14, process, a public bid opening occurs when the bids are due and the prices are read to the public There can be no discussion No correction of mistakes in most cases Award is always to the low responsible bidder

IFB VERSUS RFP

In the Request for Proposal (RFP), FAR PART 15, process After closing, the process is “closed” - information will be not be available until time of award Only Awardee identity and price is disclosed-not other offerors or their prices The Government will award based on best value criteria There can be clarification, and/or discussions Award may not always be to the lowest offered price

WHAT IS THE CONTRACT PERIOD?

Construction period is 365 calendar days after receiving the Notice to Proceed

DISCLAIMER

The following is a brief overview of the proposal requirements OFFERORS ARE STRONGLY CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

IMPORTANT REMINDER

THE GOVERNMENT INTENDS TO AWARD WITHOUT DISCUSSION AND THERE MAY NOT BE A CHANCE FOR DISCUSSIONS, CORRECTIONS, OR REVISED PROPOSALS!!

WHAT YOU MUST SUBMIT

Section 00110 of the RFP details the required information and format for the proposal 2 Volumes are required VOL 1 – Price/Cost (To include Exhibit D) VOL 2 - Past performance

VOLUME 1

PRICE/COST

Offeror portion of SF1442 Section 00010 – Insert all required pricing Section 00600 - Complete and insert representations and certifications (return those in Section 00600) Complete Electronic Representations and Certifications in ORCA on the web – website provided in the clause in Section 00600 Completed Exhibit D – Option execution period Subcontracting Plan if required (large business only) Include the Supplemental information form

VOLUME 2

PAST PERFORMANCE

NO PRICES/COST IN THIS VOLUME

Complete 5 to 7 PART 1 EXHIBIT As, Performance Relevancy Questionnaires for relevant contracts completed or substantially completed in the last five years. (Complete 1 PART 2) Send out questionnaires to your references for the Exhibit A projects DO this early – make sure they are sent to contracting officer NLT 13 July 2009.

(Optional) Provide other past performance considerations

VOLUME 2

PAST PERFORMANCE CONTINUED

Provide list of subcontractors (up to 3 per specialty) for the following, if not self-performed Building Construction, Roadway Construction , Asphalt paving and underground utility To be considered subcontractor must complete a consent form - Exhibit B

PROPOSAL DUE DATES

Volumes are due 13 July 2009 at 4:00 P.M. EST (1600HRS) Proposal must be signed by officer of your company No facsimile or electronic offers will be accepted Reference questionnaires are also due by this time and date!

Send reference questionnaires out as soon as possible These can be sent to us via mail, fax or e-mail

EXHIBITS

Exhibit A = Relevancy Questionnaire

PART 1 (5-7) PART 2 (1)

Exhibit B = Subcontractor Consent Form Exhibit C = Past Performance Letter and Questionnaire (Send out to References) Exhibit D = Option (There are no Options) Exhibit E = - Proposal Volume Contents Aid Exhibit F = Proposal Inquiry Form

PROPOSAL

EVALUATION

Process is detailed in RFP Section 00120 Carefully review Section 00120 when preparing proposal Comply with Section 00100 and 00110 requirements Past Performance is more important than Price (2.1 of the solicitation) Failure to furnish a complete proposal may result in elimination from consideration !!

BEST VALUE AWARD DECISION

Best Value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cost related factors.

AWARD

The contractor whose proposal provides the BEST VALUE to the government.

PAST PERFORMANCE IS GREATER TO PRICE

THE BEST VALUE MAY NOT BE THE LOWEST PRICE

IMPORTANT REMINDERS

Submit a complete proposal in accordance with Instructions Failure to provide Subcontractor information in the required disciplines and completed Exhibit Bs may make your proposal incomplete and not considered Award without discussions is intended, you may not have an opportunity to correct Award in this process does not necessarily mean the lowest price wins

HELPFUL WEBSITES

https://www.fbo.gov/ www.ccr.gov/ http://orca.bpn.gov/ http://www.gpo.gov/davisbacon/allstates.html

HOW QUESTIONS WILL BE HANDLED

Questions must be submitted in writing only via email to: fred.rodriguez@ang.af.mil Submit questions NLT COB 8 July 2009 Questions received after 8 July 2009 may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary

DO NOT CALL TECHNICAL PERSONNEL OR A&E- THIS WILL DELAY GETTING AN ANSWER

ANSWERS TO QUESTIONS

All questions, on a non-attribution basis, and the answers will be posted to the web site https://www.fbo.gov If necessary addendums, issued by an amendment, will also be posted Check web site regularly and don’t forget to refresh web page!!

Clauses and Local Instructions:

-Davis Bacon Act (FAR 52.222-6)

-Central Contractor Registration -https://www.bpn.gov/

-Wide Area Work Flow -https://wawf.eb.mil/

-Security Requirements

FAR 15.503 - Notification to Unsuccessful Offerors Within 3 days after the date of contract award, the contracting officer shall provide written notification to each offeror whose proposal was in the competitive range but was not selected for award (10 U.S.C. 2305(b)(5) and 41 U.S.C. 253b(c)):

(i) The number of offerors solicited;

(ii) The number of proposals received;

(iii) The name and address of each offeror receiving an award;

(iv) The items, quantities, and any stated unit prices of each award.

(v) In general terms, the reason(s) the offeror’s proposal was not accepted.

In no event shall an offeror’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other offeror.

Questions ???

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