Site_Visit_Information.pdf

Site Walk Pre-meeting Solicitation Number W912PL-15-R-0011

PROVIDE SURFACE AND LIMITED SUBSURFACE

CLEARANCE TO SAFELY LOCATE IDENTIFY MARK ANDCLEARANCE TO SAFELY LOCATE, IDENTIFY, MARK AND

DISPOSE OF MILITARY MUNITIONS AND

EXPLOSIVES OF CONCERN(MEC),

U.S. ARMY, NATIONAL TRAINING CENTER, FORT IRWIN,

SAN BERNARDINO COUNTY, CALIFORNIA

February 12, 2015 USACE Trailer, Temp Bldg 300

Lloyd E. Godard 213.452.4014 lloyd.e.godard@usace.army.mil

BUILDING STRONG®

www.spl.usace.army.mil

Today’s Agenda Contractual Information RFP Overview Visit to Range Maintenance Compound

BUILDING STRONG®2

Th t t h ll NOT i t f f t t ith th l dThe contractor shall NOT engage into any form of contact with the landowner, National Training Center, Fort Irwin, personnel regarding this requirement.

Contact regarding the requirements set forth in this notice shall only occur with the g g q y following personnel:

Patricia Bonilla, Contract Specialist/ Contracting Officer patricia b bonilla@usace army mil 213 452 3255patricia.b.bonilla@usace.army.mil , 213-452-3255

Tina A. Frazier, Contracting Officer, Chief, West Region Branch, Contracting Division, Tina.A.Frazier@usace.army.mil 213-452-3255

Lloyd Godard, Project Manager, lloyd.e.godard@usace.army.mil, 213-452-4014

Discussions or information obtained via other sources could make your firmDiscussions or information obtained via other sources could make your firm ineligible for award if deemed a Conflict of Interest or a Violation of Procurement Integrity Act.

BUILDING STRONG®3

All b l li t i i d i it i it t bi di•All verbal replies to inquires during site visit are not binding.

•All questions technical and contractual relating to this q g solicitation are to be submitted via Bidder Inquiry in ProjNet at www.projnet.org/projnet.

The Solicitation Number is: W912PL-15-R-0011 The Bidder Inquiry Key is: IUHXTD-P4VFPU

•Reference materials- GIS data of past munitions removal data

•RFP Dates:

•Feb 27-Last day to submit inquires on ProjNet

BUILDING STRONG®

Feb 27 Last day to submit inquires on ProjNet •March 6 at 2:00 pm- Proposals due.

•IDIQ Contract:

•Small Business Set-aside Service contract •Max capacity $25,000,000. Total of all Task orders (TO).

•TO Ordering period-base year with 4 option years •Task OrdersTask Orders

•Firm-Fixed, Statement of Work or Performance-based Task Orders

•$2 500 minimum•$2,500 minimum •$6,000,000 Maximum

•Yearly TO Funding •Subject to availability of funds •Anticipated yearly funding between $2,500,000 and

BUILDING STRONG®

t c pated yea y u d g bet ee $ ,500,000 a d $5,000,000

•Amendment 1 •Change in Contract Type

•IDIQ to Stand Alone contract with options for future years

•Removal of transfer of Government EquipmentRemoval of transfer of Government Equipment

BUILDING STRONG®6

RFP Overview

1.0 PERFORMANCE OBJECTIVE:

1.1 The contractor shall provide range maintenance surface and limited subsurface clearance services to safely locate, identify, k d di f M iti d E l i f C (MEC)mark and dispose of Munitions and Explosives of Concern (MEC), remove, inspect, demilitarize and sale munitions debris as scrap metal at the National Training Center, Ft Irwin California. In addition the contractor may be required to provide MEC supportaddition, the contractor may be required to provide MEC support to construction, biological and archeological activities on an as needed basis.

1 2 Individual task orders will be negotiated for each type of service1.2 Individual task orders will be negotiated for each type of service.

The facility is a current active military installation used for military training and other purposes in support of today’s active army.

MEC is a safety hazard to personnel conducting range y p g g maintenance. Innovative technologies/approaches, which have been demonstrated and proven effective, both operationally and financially, are encouraged. It is the intent of the Government to

BUILDING STRONG®

award primarily firm-fixed-price task orders.

3.0 SPECIFIC SERVICES

• GENERAL:

• To safely locate, identify, consolidate, mark, transport, d ilit i l di fi t d l di f lldemilitarize, apply disfigurement and properly dispose of all MEC and munitions debris (MD) within the project site, as identified in each task order.

This contract allows the contractor to perform explosive• This contract allows the contractor to perform explosive disposal of UXO, however, each individual task order will state whether the contractor destroys the UXO or just marks the UXO for EOD to destroythe UXO for EOD to destroy

• If the contractor destroys UXO, all explosives for this task will be provided by the installation.

BUILDING STRONG®8

•3.2 PERFORM RANGE MAINTENANCE

•3.2.1 Initial Mobilization:

O ti t f i t d ffi t il•One-time cost for equipment and office trailers •Writing of Basic Work Plans, Standard Operating Procedures (SOP) and all future changes appendices and amendments to plans, to include attending and supporting meetingsto include attending and supporting meetings.

• All equipment purchased using the funds for CLIN 0007 will become U.S. Government Property and be transferred to the Government, as soon as possible, once proof of ownership/title is received by the d i l i f hcontractor and prior to completion of the contract.

BUILDING STRONG®9

•3.2.2.1 Perform Grid Clearance

•Sweep military grids (1 000m x 1 000m)•Sweep military grids (1,000m x 1,000m) •Identify and mark, using standard UXO signs provided by Range Operations, munitions and explosives of concern (MEC) which includes unexploded ordnance (UXO), discarded military munitions ( ) y (DMM) and hazardous munitions components •Recover, inspect and certify munitions debris (MD) greater than 6 inches in any dimension or any item that may still resemble a live munitions prior to transport from the rangemunitions prior to transport from the range

• Additionally the contractor will provide a two man team consisting of at least a UXO Tech III and a UXO Tech II to support the after-rotation cleanup of the ranges. This support will be to screen all metals being taken off the ranges that are not inspected and released by EOD and staged at the Hands Across the Desert (HAD) Holding Area.

BUILDING STRONG®10

•3.2.3 Perform Munitions Debris (MD) Processing.

•Inspect, transport, demilitarize, disfigure, process for sale all recovered inert munitions and munitions debris to a localrecovered inert munitions and munitions debris to a local recycler/scrap dealer or directly to a smelter

• All sales will be either through the local Defense Logistic Agency (DLA) or if required, sold by the contractor as per the individual Task Orders SOW/PWS •The contractor will provide a means for weighing MD up to 500 lbs within the compound in partial, daily grid lots.

•3.2.3.1 The contractor shall propose a detailed inspection process within the Basic Work Plan to guarantee only material determined as safe (MDAS) is documented, transported and processed through h t d i l di fi l l t l ltevery phase up to and including final sale to a recycler or smelter.

These procedures will have special emphases during contract proposal evaluations.

BUILDING STRONG®11

•3.2.3.2 Inert munition items or items that still resemble a live munition will be demilitarized using DoD 4160.28 as a guide, with definitive procedures approved by the Contracting Officer or authorizedprocedures approved by the Contracting Officer or authorized representative.

•It is the intention of the LA District to have all items that resemble a live munition be disfigured prior to release as scrap

• All items with internal voids must be opened to expose the void.

•3.2.4.1 Other UXO Support

• Stand by MEC construction support IAW EM 385-1-97Stand by MEC construction support IAW EM 385 1 97 •Provide UXO Escort and/or MEC anomaly avoidance, location, identification •Safety training/briefing support for Ft. Irwin.

•3.2.4.3 UXO Disposals •Currently EOD conducts all UXO Disposals, however, this may change at any time and the contractor will be required to perform

BUILDING STRONG®

change at any time and the contractor will be required to perform UXO Disposals.

•3.2.5 Locations, Survey, and Mapping.

•To locate and document areas cleared of UXO.

•If base mapping information is not available for a given site the•If base mapping information is not available for a given site, the contractor will be required to provide surveying and mapping of a given range/area as required by the COR.

BUILDING STRONG®13

•3.3 TRANSITION PERIOD (Continuity of Services)

• It is the goal to provide a transition period of 30 days from date of Notice to Proceed for transition to the follow-on contract.

•The work to be included during the transition period is as follows 1) initialThe work to be included during the transition period is as follows, 1) initial mobilization, 2) site familiarization and 3) development of work plans and standard operating procedures (SOP).

•During this period the contractor will also be required to attend briefings ffor range access, military police checks, vehicle and personnel access to the installation establishment of vendors, etc.

• All contractor personnel will be required to obtain a Ft. Irwin contractor’s Identification Card, which requires a background check.Identification Card, which requires a background check.

•The contractor will be allowed to accompanying incumbent contractor on limited field operations as coordinated with the USACE onsite Ordnance and Explosive Safety Specialist (OESS).

A t d fi ld b ti ill b th i d t i t i th• An escorted field observation will be authorized to assist in the preparation of the Work Plan (WP).

• No munition/explosive handling or intrusive activities shall be conducted during the transition period.

BUILDING STRONG®

g p

• 3.3.1 Mobilization •The current contractor will be required to provide temporary facilities at the location of the existing compound for the transition teamat the location of the existing compound for the transition team.

•Mobilization also includes the demobilization at the termination or conclusion of this contract.

•3.3.1.1 In the event that the current contractor has demobilized prior to award of the contract and/or notice to proceed, the follow-on contractor will be required to provide their own work space as needed within the current compound area.within the current compound area.

•So as not to impede continued Range Maintenance Services, the selected Contractor will be authorized to utilize the existing Work Plan as an interim plan (for continuity of work) and the Site Safety & H lth Pl til i d l f th W k Pl& Health Plan until a review and approval of the new Work Plan and SSHP is established.

BUILDING STRONG®15

• 3.3.2 Demobilization •Upon contract completion the contractor will provide for a transition period of 30 days for transition of the next follow-on contractorperiod of 30 days for transition of the next follow on contractor.

•The contractor will be required to maintain range activities as well as cooperate with the incoming contractor •Provide office space to the follow-on contractor’s transition team

•5.0 PERFORMANCE METRICS

•5.2.1 Major Safety Violations

• A major safety violation is failure to comply with the safetyA major safety violation is failure to comply with the safety regulations and guidance specified in applicable regulations and guidance that caused or may have caused personal injury resulting in a lost workday and or loss of life or property damage value exceeding $5 000 00$5,000.00

BUILDING STRONG®16

•5.0 PERFORMANCE METRICS

•5.2.1 Major Safety Violations

• Minor safety violations are those safety violations, which did not cause or would have not caused personal injury resulting in a lostcause or would have not caused personal injury, resulting in a lost workday and/ or property damage was equal to or less than $5,000.00.

• Numerous minor safety violations may also result in unsatisfactory f f ffsafety performance as determined by the contracting officer.

•5.2.2 ENG Form 3394 Reports

•Submittal of form within 24 hours of the mishap, accident or event

•5.3 Quality •5.3.1 Processing Munitions Debris.

•If a MEC item or munitions debris (MD) containing an explosive th h d i f d d i th t S f t /QAor other hazard is found during the government Safety/QA inspection in the contractor’s compound or demilitarization facility.

BUILDING STRONG®17

•5.3 Quality •5.3.1 Processing Munitions Debris.

•If a MEC item or munitions debris (MD) containing an explosiveIf a MEC item or munitions debris (MD) containing an explosive or other hazard is found during the government Safety/QA inspection in the contractor’s compound or demilitarization facility.

• If a MEC item or MD containing an explosive or other hazard f Qis found within the cantonment area, to include the QRP and landfill, or off-post and proven to come from the contractor, this may result in the termination of the contract or an unsatisfactory rating, if later the item is determined to beunsatisfactory rating, if later the item is determined to be nonhazardous but has the appearance of military munitions, an unsatisfactory rating will result

•5.3.2 QA Grid Failures A id ill b f il d if th (3) li UXO 20MM l d/• A grid will be failed if three (3) live UXO, 20MM or larger and/or three (3) items of 20MM or larger that resemble a live UXO or any combination of three (3) live UXO or items that resemble a live UXO are found. Additionally, if the contractor fails to recover MD

BUILDING STRONG®

y, as specified in the

•5.3 Quality •5.3.2 QA Grid Failures

•Additionally if the contractor fails to recover MD as specified inAdditionally, if the contractor fails to recover MD as specified in the individual task order, unless directed by the on-site OESS or 10% of the total weight reported for that grid is discovered during QA inspection will constitute a grid QA failure

S•5.3.3 Schedule.

• The contractor is required to clear 25 grids per month averaged over the life of the Task Order.

BUILDING STRONG®19

•Section M-EVALUATION FACTORS FOR AWARD •1.11 Technical Evaluation Factors

•FACTOR 1, TECHNICAL APPROACH,METHODS AND PROCEDURES

•FACTOR 2, EXPERIENCE IN MUNITIONS AND EXPLOSIVES OF

CONCERN CLEARANCE AND SAFETY METHODS ON LARGE IMPACT

AREAS

•FACTOR 3, CORPORATE EXPERIENCE IN PROCESSING,

DEMILITARIZATION AND CERTIFICATION OF MUNITIONS DEBRIS

•FACTOR 4, PERSONNEL EXPERIENCE IN PROCESSING,

DEMILITARIZATION AND CERTIFICATION OF MUNITIONS DEBRIS

FACTOR 5 PAST PERFORMANCE•FACTOR 5, PAST PERFORMANCE

•FACTOR 6, CORPORATE/MANAGEMENT STRUCTURE

BUILDING STRONG®20

•1.10 Source Selection Using Best Value Trade-Off

• This process allows for a tradeoff between non-cost factors and cost/price and allows the Government to accept other than the lowestcost/price and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated proposal to achieve a best-value contract award.

( ) f•All non-price (i.e., technical) evaluation factors are not equal.

•1. Factor 1, “Technical Approach” and Factor 2, “Experience in Munitions and Explosives of Concern” factors are equally important factors and are more important than,factors and are more important than, •2. Factor 3, “Corporate Experience” and Factor 4 “Personnel Experience” are equally important and each is less important than factors 1 and 2.

3 F t 5 “P t P f ” i l i t t th f t 1 2 3•3. Factor 5, “Past Performance” is less important than factors 1, 2, 3 and 4.

•4. Factor 6, “Corporate/Management Structure” is least important of all factors.

BUILDING STRONG®21

•1.12 Evaluation of Price Proposal

•The proposed price will first be analyzed for reasonableness of all CLIN Unit Rates as submitted for Section BUnit Rates as submitted for Section B.

•Each Offeror’s price proposal, CLINs 0007 though 0013, will be evaluated over the 5 year period of the IDIQ contract and then each Offeror will be fcompared and ranked according to lowest price for the 5 year period.

BUILDING STRONG®22

Photos of Ranges

BUILDING STRONG®23

BUILDING STRONG®24

BUILDING STRONG®25

BUILDING STRONG®26

BUILDING STRONG®27

Site Visit to Compound

Rough directions from trailer ►Turn left on 9th street to Barstow Road ►Turn left on Barstow Road toward range ►About a mile down road on left is compound

BUILDING STRONG®

BJ Intro to compound; real property, USACE property, Ft Irwin’s property

4 lockable storage bins used to store certified scrap for resale.

Ft. Irwin Real Property, hand receipted to USACE; enclosure area currently used as the processing yard

To Demil and disfigure/mutilate certified scrap prior to adding to storage bins for resale.

Ft. Irwin real property (large white bldg only), hand receipted to USACE currently used as the maintenance area for equipment. It is air cooled by a swamp cooler

Ft. Irwin Property for storage of Hazardous Waste.

Ft. Irwin’s Hazardous Waste Management Contractor will pick up all hazardous waste.

UXO Placards used to mark UXO are provided by Ft. Irwin

Training Aids (Boneyard). These are actual inert items or similar to what is found at Ft. Irwin.

All items will be used for training as needed. The contractor will be required to hand-receipt.

Excess storage bins to receive scrap as it comes from the range

Part of processing yard