W912PF26QA001_Attachment 1_PWS.pdf

414th Contracting Support Brigade (CSB)

GROUND MAINTENANCE SERVICES

PERFORMANCE WORK STATEMENT (PWS)

USAG ITALY

VICENZA MILITARY COMMUNITY (VMC)

REVIEWED AND APPROVED BY

18 JUNE 2025

USAG ITALY - VMC

Grounds Maintenance Services Performance Work Statement (PWS)

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Part 1

General Information

1. General:

This is a non-personal services contract to provide Grounds Maintenance Services for the U.S.

Army Garrison ITALY – VMC, Italy.

Government’s installations are: Camp Ederle (Vicenza), Del Din Base (Vicenza), ASP#7 (Tormeno, Vicenza) Miotto Base (Longare, Vicenza), Warehouse (Torri & Lerino, Vicenza) and Cao Malnisio (Pordenone).

The Government will not exercise any supervision or control over the contract service providers.

The Contractor shall perform to the standards specified in this Performance Work

Statement (PWS).

Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this PWS; Contractor shall ensure grounds maintenance is performed in a manner that will maintain safe conditions that the minimum Army Standards of Physical Security, Fire Prevention, Safety, Hygiene and Appearance in all sites.

1.1 Description of Services/Introduction:

The Contractor shall provide Grounds Maintenance for all High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds), Fire Breaks and Ranges (Unimproved Grounds). The Contractor shall ensure that all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors.

1.2 Background:

Based on past experience, the regular performance of the services provided is reasonably quantifiable in the work of a team of 5 competent personnel to be able to complete the services "A REGOLA D’ARTE", accurately and in line with the schedule provided; the evaluation of the operational group to be employed must however be managed by the Contractor.

Contractor is NOT a United States Government employee and will operate independently with no direct supervision in performing these tasks.

Government employee rights, benefits, requirements or other conditions of employment are not applicable to the Contractor. The Contractor is responsible for his/her own continuing education or training requirements and is expected to have the requisite skills to perform immediately.

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The KO/COR reserves the right to carry out inspections on the correct fulfillment of the interventions covered by this contract to guarantee the public interests underlying the service and to verify the efficiency, effectiveness and cost-effectiveness of the same, as well as the congruence between predefined objectives and achieved results.

The aforementioned controls, also with reference to the internal reporting and administrative management system, constitute the prerequisite for maintaining the assignment of the contract.

The Government reserves the right to modify or integrate the individual clauses of this contract, if the need arises and, in any case, if the parties agree, except for mandatory modifications/integrations due to legislative provisions introduced subsequent to the signing of this service contract.

The personnel assigned to the operational service must be aware of the methods for carrying it out and must be aware of the environment in which they are required to operate and the risks related to it.

The Government has the right to remove from service personnel who during the course of the service have behaved in a way that is clearly inconsistent with the safety standards or with the requirements set out by the DUVRI.

All work concerning the electrical part shall be done in accordance with CEI norms and, if applicable, IEC and NEC standards; however, a written authorization must be requested by Contractor before any processing which must in any case be coordinated with the COR.

Due to the size and complexity of the services requested in this contract, the Contractor will have to provide, during the pre-award phase, copy of ISO 9001/2015 and 14001/2015 certifications regarding the internal Quality Management System and the Environmental Management System.

Given the importance and the high standard required for the work, it is mandatory that the company has at least (the owner or one other person who is part of the company's staff) the qualification of “MANUTENTORE DEL VERDE”. The certificate MANUTENTORE DEL VERDE provides for professional and training standard defined by the “Accordo Stato-Regioni” in 2018, and that the personnel employed in executing the planned activities carry out tasks consistent with the professional qualifications held.

1.3 Scope:

The Contractor shall inspect, service, maintain, and landscape grounds areas of USAG Italy - VMC. The work could include scheduling and performance of mowing and trimming, turf replacement, leaf and debris removal, tree, hedge, and shrub planting, maintenance, irrigation, and fertilization, policing of areas, tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein.

Contractor shall provide for tree preservation and protection during all maintenance activities.

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1.4 Objectives:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, administration, and other items and non-personal services necessary to perform all grounds maintenance service tasks and frequencies in a skillful manner and in strict accordance with the requirements as described and defined in this Performance Work Statement (PWS) and in compliance with common commercial practices and laws, providing expert personnel trained and certified to use the vehicles, equipment and materials.

The Contractor shall perform to the standards in this contract.

1.5 General Information:

1.5.1 Quality Control Plan (QCP):

The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The QCM shall submit the original final copy of the QCP to the COR and KO within the seven

(7) days of contract award; an updated copy shall be provided to the COR when changes occur or at least annually (DELIVERABLE 0001).

At a minimum, the QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (timelines, deadlines, goals, etc.)

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the Contractor will monitor and ensure staff qualifications remain current and valid .

e. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

f. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Optional addendum to the QCP:

Reserved

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1.5.1.2 Quality Issues:

1.5.1.3 Quality Assurance:

The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6 Recognized Holidays:

The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.6.1 U.S. Holidays:

Work can be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Name of US Holiday Date

New Year’s Day January 1st

Martin Luther King Jr.’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans’ Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

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1.6.2 Host Nation Holidays:

Work can be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

Name of the Italian Holidays Date

New Year’s Day 1 January

Epiphany Day 6 January

Easter Monday Varies yearly

Liberation Day 25 April

Labor Day 1 May

Republic Day 2 June

Assumption Day 15 August

Local Holiday 8 September

All Saints’ Day 1 November

Immaculate Conception Day 8 December

Christmas Day 25 December

Saint Stephen’s Day 26 December.

1.7 Operating Hours:

Normal hours of operation are between the hours of 06.00 and 20.00, normally Monday through Friday. In case of urgency, emergency or better organizational aspects of the work, service can also be request on Saturday & Sunday with the same working hours. Work during other than normal hours shall not be performed without prior coordination and approval of the COR or KO.

1.7.1 Government Facility Office Hours:

The Government facility office hours are 0800 to 1700, and Monday through Friday except U.S.

holidays identified in paragraph 1.6.1 above or when the Government facility is closed due to local or national emergencies, administrative, or similar Government directed facility closings.

1.7.2 Government Facility Operating Hours:

1.7.3 Contractor Support Hours:

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

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When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Contractor Work Plan:

1.9 Military Work Schedule:

The military work schedule may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants (through the COR) will be necessary or the work in the affected facilities shall be rescheduled.

1.10 Place of Performance:

The work to be performed under this contract will be performed at USAG Italy – Vicenza Military Community areas of competency.

USAG Italy – VMC include: Camp Ederle (Vicenza), Del Din Base (Vicenza), ASP#7 (Tormeno, Vicenza), Miotto Base (Longare, Vicenza), Warehouse (Torri & Lerino, Vicenza) and Customs Office (Torri).

1.11 Security Requirements:

The following information is provided on security related matters.

1.11.1 Security Program:

1.11.2 Personnel Security Clearance Requirements:

1.11.3 Background Checks:

1.11.4 United States Citizen:

1.11.5 Local Nationals and Third Country Nationals:

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1.12 Physical Security:

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured. The government will not be responsible and chargeable for any missing material.

1.12.1 Operations Security (OPSEC) Requirements:

Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.13 Installation Access:

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country.

Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas.

The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control.

The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.13.1 Installation Pass Log:

1.13.2 Installation Pass Collection:

1.14 Common Access Cards (CAC):

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1.14.1 CAC Log

1.15 Key Control:

1.16 Post Award Conference:

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5 and Army Regulation 70-13. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings the KO will appraise the Contractor of how the Government has assessed the Contractor's performance and the Contractor shall appraise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.16.1 Periodic Progress Meetings:

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information.

The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

1.17 Contracting Officer’s Representative (COR):

Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is not authorized to obligate the Government.

If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

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To ensure proper oversight, the Contracting Officer (KO) may appoint multiple Contracting Officer Representatives (CORs). In cases where multiple CORs are appointed, each will receive an appointment letter specifying their unique roles and responsibilities.

1.18 Key Personnel:

Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within one week of the contract award (DELIVERABLE 0002).

The Contractor shall provide telephone numbers for the Contract Manager(s) or Team Leader(s) and alternate where this person(s) may be contacted immediately in case of an emergency (i.e., fire, power outage, etc.). The Contract Manager(s) or Team Leader(s) and alternate(s) shall have full authority to act for the Contractor on all matters pertaining to the performance of this contract.

The Contract Manager(s) or Team Leader(s) shall prepare the documentation necessary to obtain access to the areas requiring work in coordination with the Government Technician in charge of the areas requiring work.

Contract Manager(s) or Team Leader(s) or alternate, as official POC of the Contractor, must be present on a daily basis on the working site when the services expected in the following PWS are carried out, being the on-field reference person for the COR and having full responsibility for coordinating the operational team for carrying out the work safely (in the case of work in multiple sites, he/she will still be responsible for the organization of the operational teams and works).The Contractor shall provide written notice to the COR at least one week in advance of any proposed change of the Contract Manager(s) or Team Leader(s). The substitute shall have the same characteristics of the individual he is substituting. Contract Manager(s) shall provide the COR and KO at least one commercial telephone number and one mobile phone number at which they can be reached within seven (7) calendar days after contract award (DELIVERABLE 0003).

a. Contract/Project Manager and Alternate Contract Manager: The Contract/Project Manager is the professional responsible for planning, executing, and successfully completing the submitted projects within the allotted timeline; they also support all clerical work managing all documentation required by the PWS. The Contract/Project Manager shall be able to read, write, speak and understand the English language.

b. Quality Control Manager: The Quality Control Manager is the professional responsible for managing and controlling the quality of the services offered by the company. The Contractor QCM shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. The Contractor’s QCP is a defined, documented, and disciplined set of practices that focus on assuring that the service conforms to the standard included in the Performance Work Statement. The QCM shall submit the original final copy of the QCP to the COR and KO within the seven (7) days of contract award; an updated copy shall be provided to the COR when changes occur or at least annually.

1.19 Identification of Contractor Employees:

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify

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1.19.1 Contractor’s Workspace:

1.19.2 Contractor Identification:

Not later than seven (7) calendar days after contract award, the Contractor shall furnish the COR in writing a complete list of the personnel identified for work under the contract (DELIVERABLE 0004); in case of any changes in the personnel staff, the contractor shall submit the above information not later than seven (7) calendar days from entry on duty.

The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification. The badge shall include the employee’s name and the contractor’s company name. Companies with U.S. Government contracts can require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee.

1.20 Contractor Travel:

1.21 Other Direct Costs (ODCs):

1.22 Data Rights:

The Government has unlimited rights to all documents and materials produced under this contract.

All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the KO.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

1.23 Non-Disclosure Requirements:

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1.23.1 Non-Disclosure Statements:

1.24 DoD Commercial Use of Imagery Guidelines:

Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.25 Organizational Conflict of Interest (OCI):

1.26 Phase In /Phase Out Period:

1.27 Safety:

The following provides information pertaining to Safety and Accident Prevention.

1.27.1 Host Nation Safety Laws and Regulations:

The Contractor shall develop and implement a safety plan for its employees.

The Contractor must comply with all applicable safety and fire laws and regulations for both the US Government and Italian Government. Given the type of contract and services requested, this type of contract request a “Piano Operativo Sicurezza – POS” and a “DUVRI” (Documento Unico Valutazione Rischi Interferenti), both at least updated once a year and submitted to the KO/COR for information (DELIVERABLE 0005).

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification.

For safety reasons, isolated work is NOT allowed (example: team composed of 1 person); each work team must be composed of at least 2 or more people.

The contractor shall provide expert personnel formed, informed and trained, in accordance with D. Lgs. 81/2008 and subsequent revisions, to use the vehicles, equipment and materials that will be used to complete the services described in this PWS or requested through specific Task Order (T.O.).

A self-certification of being in possession of all the requirements described must be provided

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(DELIVERABLE 0006).

Copy of complete certificates can be requested at any time from KO, COR and Safety personnel

1.27.2 Accident Prevention:

In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

The Contractor shall prepare a Safety and Health Protection Plan written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

i. Maintenance of tools and equipment.

ii. Provisions for the storage and disposal of materials and waste, particularly hazardous materials and substances.

iii. Modifying performance periods for such work, taking into consideration the site conditions.

1.27.3 Safety Notifications:

The Contractor shall report to the Contracting Officer and the Safety Office located on the installations any accident involving injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the Contractor, his sub-contractors, his agents, or employees within 24 hours after the date of occurrence.

A written accident report shall be forwarded to the Contracting Officer within two working days after the date of occurrence. In addition, the Contractor shall cooperate and provide data to any follow-up investigation of an accident by the installation or higher command.

The Contractor shall make a thorough investigation and analysis of all accidents and work toward eliminating the causes of such accident; the Government reserves the right to conduct announced or unannounced security, safety, and environmental inspections at any time on equipment and facilities as required by the COR. The Contractor shall comply with all applicable regulations and their supplements to provide proper security and safety controls.

1.27.4 Italian Safety Law Decreto Legislativo (DLGS) 81/2008 art 26:

This project falls under the provisions of Italian Safety Law DLGS 81/2008 art.26. The Contractor shall submit to the COR all the information “Suitability of contractor for service contracts –

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MD0266”, paragraph B2 and B3, within fifteen (15) days after award, for the preparation of the DUVRI by the Italian Safety Office, in accordance with the Italian regulation above

(DELIVERABLE 0007).

1.28 Environmental Compliance Plan and Program:

Under Legislative Decree 81/08, the contractor shall adhere to Environmental compliance policies specified in the Government’s DUVRI (Italian Host Nation Risk Assessment Document) for this contract.

The contractor shall implement the following environmental objectives in accordance also with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance:

Maximize the utilization of environmentally preferable products.

Maximize the utilization of bio-based products.

Maximize the reutilization of nonhazardous and recovered materials.

Promote recycling and other cost-effective waste reductions.

Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

Promote energy-efficiency and water conservation.

1.28-1 Contract Completion:

Prior to contract completion, the Contractor shall remove all hazardous materials and dispose of all hazardous waste (HW) generated in accordance with Final Governing Standards Italy and applicable Italy environmental laws/standards.

If any irregularity is found, the restoration costs will be charged.

1.28-2 Contract Clean-up:

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities.

The Contractor shall immediately report any hazardous substance spills to the Garrison Fire Department and COR within 30 minutes and written follow-up within 24 hours.

If any irregularity is found, the restoration costs will be charged.

1.29 Required Training:

1.29.1 Anti-Terrorism (AT) Level I Training:

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13, all Contractor employees, including subcontractor employees, requiring access to Army installations shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date (DELIVERABLE 0008).

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The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within 30 calendar days after completion of training;

new employees must be trained within 30 calendar days of their reporting for duty.

The course must be renewed at least annually at the beginning of the new O.Y..

1.29.2 OPSEC Training:

All contractor employees, to include subcontractor’s employees, requiring access to Army installation, facilities, controlled access areas, and/or installation computers shall complete OPSEC Level I training within 30 calendar days after contract start date (DELIVERABLE 0009).

The Contractor shall provide either certificates of completion or dates of attendance at the, for each affected contractor employee and subcontractor employee to the COR or to the Contracting Officer.

New employees must be trained within 30 calendar days of their reporting for duty and must submit certificates within 30 days after completion of the training; the course must be renewed at least annually at the beginning of the new O.Y..

1.29.3 iWATCH Training:

The Contractor shall brief the local iWATCH program to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to Military Police and COR.

The Contractor shall complete the training within 30 calendar days after contract start date

(DELIVERABLE 0010).

New employees must be trained within 30 calendar days of their reporting for duty; the course must be renewed at least annually at the beginning of the new O.Y..

1.29.4 Information Assurance (IA) Training:

1.29.4.1 Cyber Awareness Training:

1.29.4.2 Information Technology (IT)/IA:

1.29.4.3 Army Training Certification Tracking System (ATCTS):

1.29.4.4 Network Access Training:

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1.29.5 Personally Identifiable Information (PII):

1.29.6 Threat Awareness and Reporting Program (TARP):

All contractor employees, to include subcontractor’s employees, requiring access to Army installation, facilities, controlled access areas, and/or installation computers shall complete TARP training within 30 calendar days after contract start date (DELIVERABLE 0011).

The Contractor shall provide either certificates of completion or dates of attendance at the, for each affected contractor employee and subcontractor employee to the COR or to the Contracting Officer.New employees must be trained within 30 calendar days of their reporting for duty and must submit certificates within 30 days after completion of the training; the course must be renewed at least annually at the beginning of the new O.Y..

1.30 Notice to Proceed:

1.31 Electromagnetic Compatibility Directive:

1.32 Government Property and Services:

Reserved

1.33 Conventional Forces Europe (CFE) Treaty Verification Inspection:

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO)

Means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR)

As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f).

Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.”

In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor

Mean a supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Contractor-acquired property

Means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

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Day

Means, unless otherwise specified, a calendar day.

Defective Service

Means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable

Means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property

Means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property

Means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Industrial Property Management Specialist (Property Administrator)

Means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO)

Means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are like Level 2 in a Work Breakdown Structure.

Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

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Physical Security

Means that part of security concerned with physical measures designed to safeguard personnel;

to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance

Means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP)

Means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control

Mans all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement

Means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor

Means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday

The number of hours per day the Contractor provides services in accordance with the contract.

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Work Week

Monday through Friday, unless otherwise specified.

2.2 Acronyms:

Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AQL Acceptable Quality Level AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CS/KS Contracting Specialist DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DISS Defense Information Security System DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IACS Installation Access Control System IACO Installation Access Control Office ID Identification IGE Independent Government Estimate IT Information Technology JTR Joint Travel Regulation KO/CO Contracting Officer

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MP ICAM Mission Partner Identity and Access Management OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PDF Portable Document Format PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SETAF-AF Southern European Task Force, Africa SIGE Safety and Health Protection Plan STD Standard TE Technical Exhibit USAREUR-AF U.S. Army Europe - Africa UOM Unit of Measure

PART 3

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GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services:

3.1 Services:

The Government will provide:

Police and fire protection is provided by the Government when working on USAG Italy.

Snow removal is provided by DPW.

3.2 Facilities:

The Government, if possible, will provide a lay-down area and utility connection, specifically the necessary workspace for the contractor staff to provide the support outlined in this PWS; the use of spaces and/or services inside the buildings is not permitted.

Any area provided shall be maintained and cleaned by the Contractor and returned at the end of this contract in the initial conditions. If any irregularity is found at any moment, the area will be requested to be reorganized, or the restoration costs will be charged.

3.3 Utilities:

The Government, if possible and after formal request to the COR and approval by COR or KO, will provide water, sewer and electricity at no additional cost to the Contractor. The Contractor shall use Government furnished utilities in a prudent manner consistent with current energy conservation policies. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

In any case, the Contractor is responsible for making his own connections in coordination with the C.O.R./SME and complying with all applicable laws and requirements.

3.4 Equipment:

The Contractor shall furnish all necessary equipment, tools, supplies, and any other material necessary for the efficient, safe performance of this contract. Equipment shall be the type and size suitable for commercial operations.

3.5 Special Tooling and Test Equipment:

3.6 Materials:

The Government will not provide any materials under this contract.

PART 4

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CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

4.2 Secret Facility Clearance:

4.3 Materials:

The Contractor shall furnish all materials and supplies required to perform work under this contract. The Contractor shall provide all supplies, tools and clothing (including personal protective clothing and equipment for Contractor employees) required to meet the terms of the contract.

4.4 Vehicles and Equipment:

The Contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs.

Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract.

Equipment shall include all necessary and customary hand and mechanical appliances routinely used for grounds maintenance operations.

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PART 5

SPECIFIC TASKS

5.1 General.

The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that grounds maintenance services are performed at USAG Italy - VMC. See Part 4 Contractor Furnished Items and Services. The Contractor shall inspect, service, maintain, and landscape grounds of USAG Italy - VMC. The work could include scheduling and performance of mowing and trimming; turf replacement; leaf and debris removal; tree, hedge, and shrub planting, maintenance, irrigation, and fertilization; policing of areas; tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities.

5.2 Description of Services.

5.2.1 Scope.

Common Areas (Semi-Improved Grounds), Fire Breaks and Ranges (Unimproved Grounds).

The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. All work shall be performed by personnel qualified in accordance with (IAW) applicable laws and regulations.

5.2.2 Service description.

The list of services is divided into chapters, each containing several paragraphs that best describe the service required for each specific installation.

5.2.3 Mowing.

Common Areas (Semi-Improved Grounds), Fire Breaks and Ranges (Unimproved Grounds). The Contractor shall mow grass only when the minimum height is reached or exceeded as indicated in description; Contractor shall set the mower height to 3 inches / 7.6 cm for all areas. Service descriptions and locations where required follow:

Caserma Ederle base:

1. Lawns mowing - maintenance cuts (with grass higher than 15 cm): The service provides for the shredding and release on site of the resulting materials, homogeneously distributes (where possible the mulching system is strongly recommended). Mowing may

Version – September 2024 Page 25 of 46 be ordered during grass growing season every 10/15 days in the areas indicated on Annex # 1. Trimming/edging around bushes, trees and along surfaced areas, curbs, road edges, building footprint, fences and any other reasonably visible paved area shall be an integral part of the mowing operations. Care shall be exercised when operating around the base of trees and shrubs to avoid breaking the bark. With maintenance cuts, grass clippings shall be picked up only from gutters, sidewalk, and surfaced areas; any leaves or grassy residues deposited on pavements, roads, sidewalks, ditches, or drainage channels must be raked / blown on the grass before the cutting service in order to grind all the organic material and leave the area entirely clean.

Miotto base - Longare:

1. Lawns Mowing - first cut (with grass higher than 15 cm): The service provides for the shredding and release on site of the resulting materials, homogeneously distributes (where possible the mulching system is strongly recommended). Mowing may be ordered before grass growing season in the areas indicated on Annex # 6. Trimming/edging around bushes, trees and paved areas edges, curbs, road edges, building footprint, fences and any other reasonably visible paved area shall be an integral part of the mowing operations. Care shall be exercised when operating around the base of trees and shrubs to avoid breaking the bark. With first cut, grass clippings shall be picked up from gutters, sidewalk, and surfaced areas; any leaves or grassy residues deposited on pavements, roads, sidewalks, ditches, or drainage channels must be raked / blown on the grass before the cutting service in order to grind all the organic material and leave the area entirely clean.

2. Lawns Mowing - maintenance cuts (with grass higher than 15 cm or 14 day interval): The service provides for the shredding and release on site of the resulting materials, homogeneously distributes (where possible the mulching system is strongly recommended). Mowing may be ordered during grass growing season in the areas indicated on Annex # 6. Trimming/edging around bushes, trees and along surfaced areas, curbs, road edges, building footprint, fences and any other reasonably visible paved area shall be an integral part of the mowing operations. Care shall be exercised when operating around the base of trees and shrubs to avoid breaking the bark. With maintenance cuts, grass clippings shall be picked up only from gutters, sidewalk, and surfaced areas while they may remain on the grassed areas; any leaves or grassy residues deposited pavements, roads, sidewalks, ditches, or drainage channels must be raked / blown on the grass before the cutting service in order to grind all the organic material and leave the area entirely clean.

ASP#7 Tormeno base:

1. Lawns Mowing - maintenance cuts (with grass higher than 15 cm or 14 day interval): The service provides for the shredding and release on site of the resulting materials, homogeneously distributes (where possible the mulching system is strongly recommended). Lawn mowing of grassed area may be ordered during vegetation growth season (Annex # 7). Vegetation shall be cut at a maximum height of 5 cm from ground surface.