Pre-Proposal Conference_SLIDES_202401212.pptx

Barriers Maintenance and Repair Services for USAG-Italy, Vicenza

PRE-PROPOSAL CONFERENCE

12 December 2024

Presented by:

U.S. Army 414th Contracting Support Brigade Regional Contracting Office – Vicenza (RCO-V) Francesca Candia – Contracting Officer Jennifer Rovira – Contract Specialist

This document contains proprietary or procurement sensitive information related to the conduct of a federal agency procurement and shall not be disclosed to any person other than a person authorized by the contracting officer to receive such information.

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUO

INTRODUCTIONS & ADMINISTRATIVE REMARKS

RCO-V Team

- Francesca Candia, Contracting Officer Jennifer Rovira, Contract Specialist

- Matthew McNease, Legal Counsel

AGENDA

Request for Quote (RFQ) Walkthrough Closing Remarks and Critical Dates

RFQ WALKTHROUGH (OVERVIEW)

Review of entire RFQ document

Detailed presentation on Addendum 52.212-1 and 52.212-2

Focus understanding on Government’s requirements

- QUOTE CONTENTS / DOCUMENTATION

EVALUATION FACTORS AND CRITERIA

CRITICAL DATES

Potential Quoters shall review the RFQ in its entirety and understand/comply/respond to ALL requirements.

Quoters that fail to comply with the quote submittal requirements may be deemed unacceptable, and therefore, ineligible for award

GENERAL INFORMATION

NAICS 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Purchase Order, Firm Fixed Price contract type

One 12-month base period plus 4 Option Periods with FAR 52.217-8 Base Period: 30 Jan 25 – 29 Jan 26 Option Period 1: 30 Jan 26 - 29 Jan 27 Option Period 2; 30 Jan 27 – 29 Jan 28 Option Period 3: 30 Jan 28 – 29 Jan 29 Option Period 4: 30 Jan 29 – 29 Jan 30

CONTRACT CLAUSES

FAR and DFARS Clauses

Clauses Incorporated by Reference See https://www.acquisition.gov/far/part-52 or https://www.acquisition.gov/dfars/subpart-252.2-text-provisions-and-clauses for Full Text

Clauses Incorporated by Full Text

Addendum FAR 52.212-1 Quoters shall strictly adhere to the Addendum FAR 52.212-1 Instructions to Quoters

All quotes in English, only the Chamber of Commerce, DURC and technical certificates may be in Italian

Government does NOT reimburse costs associated with quote preparation

SAM registration required! provide proof of SAM registration with completion of the required representations and certifications within SAM. Failure to obtain SAM registration will result in submissions not being considered for award.

Failure to comply with Addendum FAR 52.212-1 may render a quote unacceptable, and therefore, ineligible for award. Read, Re-Read, and Read It Again

Addendum FAR 52.212-1 CONT’D Quoters shall monitor information and updates via the solicitation posting at https://sam.gov/content/opportunities

- Amendments

- Pre-Proposal Conference slides Quotes Volumes

Volume Description/Title Page limit

I Mandatory Documentation Required No Page Limit

II

Factor I - Company Experience 20 Pages

III

Factor II - Price No Page Limit

Addendum FAR 52.212-1 CONT’D Quote Format and Organization Clear, concise and sufficient detail for effective evaluation and to substantiate the Quoter’s claims

Do NOT restate the Government’s requirements

Do NOT assume the evaluator has any prior knowledge of Quoter’s organization or capabilities

Quote submission shall be e-mailed to:

Francesca Candia, francesca.candia.ln@army.mil Jennifer Rovira, Jennifer.a.rovira.civ@army.mil

Addendum FAR 52.212-1 CONT’D

VOLUME I: MANDATORY DOCUMENTATION

For the determination of responsibility. Failure to provide the following documentation may result in the quoter being determined noncompliant by the Contracting Officer and therefore ineligible for award.

1) Signed solicitation, any amendments, completion of any blocks requiring response

2) Historical Chamber of Commerce

3) SAM registration

4) DURC

Addendum FAR 52.212-1 CONT’D

5) Antimafia (attachment 2)

6) Suitability of the contractor (Attachment 3)

7) Current copy of UNI EN ISO 9001:2015 certification.

8) Certificates showing that the company is authorized by the manufacturer Heintzmann to perform the type of services required under this contract.

Addendum FAR 52.212-1 CONT’D Evaluation Factors

Factor I: Company Experience

Factor II: Price

Addendum FAR 52.212-1 CONT’D Factor 1 - Company Experience

The quoter shall demonstrate that they have experience in providing services in Barrier Maintenance. The Quoter shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last 3 years form the solicitation release date) and relevant in scope and magnitude. If submitting more than one contract, the contracts cannot be combined, and each contract shall be recent and relevant on its own. Relevant in scope means that the contract must be for Barrier Maintenance, within Italy, similar to the performance based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a recent contract that includes a yearly value of approximately EUR200,000

Addendum FAR 52.212-1 CONT’D . For each example provided, the Quoter shall identify:

1) Contract number (if available);

2) Period of performance (start date and completion date);

3) Contract value for each year;

4) Contract Organization; and

5) Point of Contact for Contract Organization with email and phone number

Addendum FAR 52.212-1 CONT’D

In case of a Joint Venture, the Government will evaluate how the experience of each company comprising the Joint Venture is recent and relevant to this solicitation. Recent experience means at least one project currently being performed or completed within three (3) years of the solicitation release date. Relevant in scope means that the contract must be for Barrier maintenance, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a contract that includes a yearly value of approximately 200,000. If submitting more than one contract, the contracts cannot be combined, and each contract shall be recent and relevant on its own

Addendum FAR 52.212-1 CONT’D Factor 2 Price

a. The quoter shall provide firm fixed prices for CLINs 0001, 0002, 0004, 0005, 0007 and 0008, and their respective option CLINs. For CLINs 0003, 0006 and 0009 and their respective option CLINs, the quoter shall provide pricing by filling in the prices on Attachment 4_ T&M CLIN Pricing, which includes labor rates and a discount rate for spare parts for the base and the option years.

* See A0001

Addendum FAR 52.212-1 CONT’D

b. In the spreadsheet, the Government has provided an estimated number of hours for each labor category. Quoters shall provide a labor rate for each of the categories in the column labeled "Labor Rate". The spreadsheet will automatically provide a total for labor.

c. Then in the block below "Percentage Discount for Materials", quoters shall put in the discount to be applied to spare parts from the price book. Example: if you wish to provide a 15.5% discount to the price book for all parts, you would enter the number 15.5 in the block. d. The quoter shall report the Grand Total for each Contract Line Item Number (CLIN) from Attachment 4 to each CLIN of SF 1449. The quoter shall ensure that prices are entered for all CLINs for which space has been provided. Quoters shall enter a unit price and a total price for each CLIN.

* See A0001

Addendum FAR 52.212-2 This acquisition will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR 13.5 Simplified Procedures for Certain Commercial Items and as supplemented by agency. Award will be made to the responsible Quoter with the lowest priced quote that meets or exceeds all the minimum mandatory criteria in the solicitation evaluation factors. This is a source selection where best value is expected to result from selection of the technically acceptable quote with the lowest price. Award will be on an "all or none" basis.

BASIS FOR CONTRACT AWARD

Addendum FAR 52.212-2 CONT’D

Evaluated on a pass/fail basis, assigning ratings of “acceptable” or “unacceptable”

Factor I Company Experience

Factor II: Price

Quotes shall be rated “ACCEPTABLE” on Factor I, to be considered for award.

No additional merit is given for quotes that exceed the minimum criteria for Factor I requirements.

Evaluation factors and subfactors:

PROPOSAL EVALUATION

Factor One: Company Experience (pass/fail)

Factor 2: Price

Addendum FAR 52.212-2 CONT’D Factor 1 Company Experience The Government will evaluate this Sub-factor on an Acceptable/Unacceptable basis. In order to be determined acceptable in this evaluation factor the quoter shall demonstrate experience on at least one (1) but NOT MORE than three (3) contracts performed by the company that are recent (within the last 3 years from the solicitation release date) and relevant in scope and magnitude. If submitting more than one contract, the contracts cannot be combined, and each contract shall be recent and relevant on its own. Relevant in scope means that the contract must be for Barrier Maintenance, within Italy, similar to the performance based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a recent contract that includes a yearly value of approximately EUR200,000.

Addendum FAR 52.212-2 CONT’D

For each example provided, the Quoter shall have identified:

Contract number (if available);

Contract name and brief description of the requirement;

Period of performance (start date and completion date);

Contract value for each year of performance;

Contract Organization; and Point of Contact for Contract Organization with email and phone number.

In case of a Joint Venture, the Government will evaluate how the experience of each company comprising the Joint Venture is recent and relevant to this solicitation. Recent experience means at least one project currently being performed or completed within three (3) years of the solicitation release date. Relevant in scope means that the contract must be for Barrier maintenance, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a contract that includes a yearly value of approximately 200,000. If submitting more than one contract, the contracts cannot be combined, and each contract shall be recent and relevant on its own.

Addendum FAR 52.212-2 CONT’D The contract will be a Firm Fixed Price contract.

a. The Government will evaluate quotes using price analysis described in FAR 13.106-3 to ensure the price is fair and reasonable. Priced quotes should support the proposed Factors and will be evaluated for total price, completeness, and reasonableness. The Quoter whose price is determined to be incomplete or unreasonable will not be considered for award.

b. The price quote will be evaluated but not rated. The individual CLINs will be totaled to determine the quoter's total proposed price. The quote will be reviewed to determine the reasonableness of price and the quoter's understanding of the work and ability to perform the PWS requirement.

Completeness: Pricing will be reviewed to determine if all price information requested by the solicitation has been submitted.

Reasonableness: The total evaluated price will be evaluated for reasonableness, defined as the degree to which the proposed prices compare to the prices a reasonably prudent person would expect to incur for the same or similar service.

c. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a "buy-in" or unbalanced pricing between CLINs or ordering periods is not occurring.

Factor II Price

d. The Government will evaluate Attachment 4 - Prices to ensure valid pricing was submitted for each field.

e. The base period and all option years shall be included in the price calculation. Should the Government determine proposed prices are unrealistically low (an indication of "buy-in"), this will be considered a performance risk and may be deemed ineligible for contract award.

f. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the quoter's final ordering period price to the quoter's total price. To evaluate price for the option period(s) possible under FAR 52.217-8, the Government will calculate this price by dividing the proposed total of the last Option Period by two. The total evaluated price will be calculated as a sum of the Quoter's proposed prices for all CLINs, for the base period and the four option periods, and a six-month extension of services.

g. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each quote. Quoters are required to price the base period and all the four option periods. Quoters shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of any performance period.

QUESTIONS

Quote due is 23 December 2024 at 02:00PM Central European Time

Quoters are reminded the solicitation will remain unchanged unless it is specifically amended in writing Amendments posted to the same SAM.gov link above image10.png image1.png image2.png image3.png image4.png image5.png