Attachment 1 Performance Work Statement .pdf

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PERFORMANCE WORK STATEMENT (PWS)

Barrier Maintenance at USAG-Italy (Vicenza and Livorno) As of 02 October 2024

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide barrier maintenance services at USAG - Italy (Vicenza and Livorno). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to manage and perform semi-annual maintenance work and annually recurring safety inspections for Manual and Power-Driven Active Road barriers and traffic arms, as well as associated safety fixtures at different Access Control Points (ACP's) at USAG-Italy installations in Vicenza and Livorno, Italy. This contract also includes on-call services for emergency repairs of malfunctions of these systems. Applicable barriers are indicated in Technical Exhibit C: Barrier List. The Vicenza area currently includes 46 systems, and Livorno currently includes 16 systems (specific types and numbers included in Technical Exhibit C: Barrier List). The contractor shall perform to the standards in this contract.

1.2 Background: This contract is necessary in order to avoid unsafe conditions to personnel and to those using the facility as well as offering an effective and visual deterrent presence for the prevention of terrorist/criminal activities (i.e., damage, sabotage, espionage, theft, unauthorized access, etc.).

1.3 Scope: The purpose of this barrier maintenance service is to maintain force protection measures, ensure proper functionality of the barriers and to offer an effective and visual deterrent presence for the prevention of terrorist/criminal activities (i.e., damage, sabotage, espionage, theft, unauthorized access, etc.).

1.4 Objectives: Ensure barriers perform as intended, when needed, in order to prevent unsafe conditions and unauthorized access to the installations, designated facilities, activities, or assets and to prevent criminal activity (i.e., damage, sabotage, espionage, and theft, etc.)

against US government property and personnel. This objective can be achieved by inspecting, maintaining fully functional, and trouble-free barriers and by repairing them, as necessary.

1.5 Place of Performance: Barrier maintenance services specified in this PWS shall be performed at the following U.S. / Italian Army Military Installations in Italy: Vicenza: Caserma

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Ederle, Caserma Del Din, Villaggio Housing Area, Ammunition Supply Area Seven (ASA-7) in Tormeno, Caserma Matteo Miotto (previously known as Caserma Longare), Lerino Warehouse, Torri Warehouse. Livorno/Pisa: Camp Darby, Pisa Ammunition Supply Area (PASA), and Leghorn Depot. Location of barrier maintenance services are subject to change based on mission requirements. The locations of the barriers to be maintained under this contract are listed in Technical Exhibit C.

1.6 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 30 days after date of contract award (DELIVERABLE 0001) The Government (KO, COR and Quality Assurance Specialist) will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO (through the COR) no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP shall include and answer the following to be acceptable:

1.6.1 A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

1.6.2 How the Contractor will monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

1.6.3 How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

1.6.4 How the Contractor will ensure all keys issued will remain controlled items (Paragraph

1.26 Key Control).

1.6.5 How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

1.6.6 How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

1.6.7 How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.6.8 Optional addendum to the QCP: Reserved

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1.7 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within eight (8) hours of identifying those issues. Verbal reports shall be followed up by written reports within 2 days (DELIVERABLE 0002).

1.8 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.9 Contractor Work Plan: Reserved

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager (CM) and Alternate Contract Manager (ACM). The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals and contact information, shall be provided in writing to the KO via the COR no later than 5 days after contract award. (DELIVERABLE 0003). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available during the times that have been identified in paragraph 1.11.1. There will be no substitutions of any key personnel without the authorization of the Contracting Officer. Qualifications for all key personnel are listed below:

1.11.1 Contract Manager and Alternate Contract Manager: The CV provided by the Contract Manager and Alternate Contract Manager shall demonstrate a minimum of 5 years’ experience

Version – May 2022 Page 4 of 36 within the past 10 years, working as a Program Manager and have experience in the installation, repair, and maintenance of the hydraulic and electrical components, to include cleaning and functions of the various manufactured protection barriers systems. CM/ACM shall show proof (i.e. providing language certificates, experience, etc) of being able to read and write in the English language at least to a fluency level 4 IAW Attachment 1.

1.11.2 Quality Control Manager: The Quality Control Manager shall demonstrate a minimum of 5 years’ experience, within the past 10 years, working as a Quality Control Manager and have experience in the installation, repair, and maintenance of the hydraulic and electrical components, to include cleaning and functions of the various manufactured protection barriers systems. The Quality Control Manager shall show proof (i.e. providing language certificates, experience, etc) of being able to read and write be able to read and write in the English language at least to a fluency level 4 IAW Attachment 1.

1.11.3 Contractor Employee and Skills Required. The contractor shall be responsible ensuring all employees have required host nation law licenses and permits. The contractor will provide certificates to the COR within 30 days of award that all employees have the appropriate certificates to work on the barriers (DELIVERABLE 0026) The contractor shall ensure their employees have a minimum of five (5) years of experience for the following career fields:

1.11.3.1 Electronic/Software Specialist

1.11.3.2 Electrical Specialist

1.11.3.3 Mechanical Specialist

1.11.3.4 Hydraulic Specialist: Shall have with specialized knowledge in hydraulics systems up to 500 bars, connected expansion vessel and the filling of expansion vessels.

1.12 Contractor Manpower Reporting. (Reserved)

1.13 Contractor Identification: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification (i.e. uniform, shirt, or hat with company name for identification). If

Version – May 2022 Page 5 of 36 badges are used, they shall include the employee’s name, the contractor’s company name, and the functional area of assignment. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the KO through the COR prior to the contract performance date and updated as needed to reflect Contractor personnel changes (DELIVERABLE 0004).

1.14 Contractor Travel: Reserved

1.15 Other Direct Costs (ODCs): Reserved.

1.16 Data Rights: Reserved

1.17 Non-Disclosure Requirements: Reserved

1.18 DoD Commercial Use of Imagery Guidelines: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI (DELIVERABLE 0005). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Contractors Workplace: Reserved

1.21 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

1.21.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700, Monday through Friday except U.S. Holidays identified in paragraph 1.22.1 below or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.21.2 Government Facility Operating Hours: The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.22.1 below. The http://www.dimoc.mil/resources/limitations/

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Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.21.3 Contractor Support Hours: The Contractor shall provide support between the hours of

08.00 through 17.00 hours, Monday through Sunday including Italian and American Holidays and open during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.22 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.22.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the COR. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

US Holidays:

New Year’s Day January 1st M. L. King 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Labor Day 1st Monday in September Independence Day July 4th Veteran’s Day November 11th Columbus Day 2nd Monday in October Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.22.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the COR.

Host Nation Holidays:

New Year’s Day January 1st Epiphany (Three Kings Day) January 6th Easter Sunday Easter Monday Liberation Day April 25th International Worker’s Day May1st Republic Day June 2nd Assumption Day August 15th All Saints’ Day November 1st Immaculate Conception December 8th Christmas Day December 25th St Stephen’s Day December 26th

1.22.3 Training Holidays: USAREUR-AF has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day-on-day-off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the

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Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.23 Security Requirements: The following information is provided on security related matters.

1.23.1 Security Program: Reserved

1.23.2 Personnel Security Clearance Requirements: Reserved

1.23.3 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.23.4 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.23.5 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

Here is a link to the publications: https://media.defense.gov/2015/Aug/26/2001922060/-1/- 1/0/AER604-1.pdf.

1.23.5.1 U.S. Citizen: The Requiring Activity (RA) Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable and unfavorable background check within 14 days of receipt by the Contractor, identifying such with the appropriate contract number (DELIVERABLE 0006). When the Government awards a non-personal service, the need to contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.23.5.2 Local Nationals and Third Country Nationals: The Requiring Activity Manager will determine the extent of background checks required. Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (and https://media.defense.gov/2015/Aug/26/2001922060/-1/-1/0/AER604-1.pdf https://media.defense.gov/2015/Aug/26/2001922060/-1/-1/0/AER604-1.pdf

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1.24 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent. The Contractor shall be aware of and comply phase with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements. The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.24.1 AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.24.2 Installation Pass Log: In addition, the Contractor shall provide the COR, an Initial Installation Pass Log within three (3) days after contract award (DELIVERABLE 0009). The log must at a minimum contain the following information, Last Name, First Name, Position in Company, expiration date of current installation pass for USAG-Italy (Vicenza and Livorno).

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (DELIVERABLE 0010).

1.24.3 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within two (2) days (DELIVERABLE 0011).

1.24.4 Installation termination: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within two (2) days (DELIVERABLE 0012).

1.25 Common Access Cards (CAC): Reserved.

1.25.1 CAC Log: Reserved

1.26 Key Control: Reserved

1.27 Secret Facility Clearance: Reserved

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

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1.28 Phase In /Phase Out Period: Reserved

1.29 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.30 Periodic Progress Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours. The Contractor shall submit meeting minutes notes to the COR for review within ten (10) days after the day of the meeting, (DELIVERABLE 0013). The COR will review and either notify the Contractor in writing of acceptance of the meeting minutes or return with their comments to the Contractor within two (2) days. If the Government has provided comments, the Contractor shall have three

(3) days to submit a Final meeting minutes.

1.31 Safety: The following provides information pertaining to Safety and Accident Prevention:

The contractor shall ensure all employees become familiar with the methods of reporting a fire and of fixing fire alarms. The contractor's employees shall comply with all the applicable safety and fire laws and regulations. The contractor's employees shall become aware of and observe all the requirements for handling and storage the combustible supplies.

1.31.1 Safety Notifications: The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than three (3) days (DELIVERABLE 0014) that such notifications were made.

1.31.2 Safety and fire: The Contractor must comply with all applicable safety and fire laws and regulations for both the US Government and Italian Government.

1.31.3 Hot work permit: Contractor is responsible for coordinating with the COR to obtain a hot work permit from the DES Fire Department, IAW Fire Dept. United States Army Garrison Italy Reg.420-1 Paragraph 3.7, before starting any work with an open flame.

1.31.4 Compliance with Italian Safety Law Digs. 8 I /2008: Reserved

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1.31.5 Italian Safety Law Decreto Legislativo (DLGS) 528/99: This project falls under the provisions of Italian Safety Law DLGS 528/99. The Contractor shall comply with all requirements enforced by this Safety Law, and in particular, but not limited to, before any work can start, and no later than ten (10) days from Notice of Award, Contractor shall provide the documentation listed in: art. 8 a) and b) and the "Operational Safety Plan" (Piano Operativo di Sicurezza) set forth in art. 2 f-ter) of DLGS 528/99 (DELIVERABLE 0015).

1.31.6 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

1.31.7 The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

1.31.7.1 Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (DELIVERABLE 0016). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

1.31.7.2 Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

1.31.7.3 The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

1.31.7.4 The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

1.31.7.5 In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

short sleeve shirt, long trousers, steel-toed safety boots, hard hat.

1.32 Accidents: The contractor shall be responsible for complying with any, and municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall also be responsible for all damages to persons or property that occurs as a result of the

Version – May 2022 Page 11 of 36 contractor's fault or negligence. The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which have been accepted under the contract.

1.32.1 Analysis of accident: The contractor shall make a thorough investigation and analysis of all accidents and work toward eliminating the causes of such accidents.

1.32.2 Reporting of on-site accidents and injuries: The contractor shall report immediately by telephone to the KO, the COR, the Garrison Safety Officer (tel. 0444-71-5393) any accident involving personal injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the Contractor, their Subcontractors, agents, or employees. A written accident report shall be forwarded to the KO through the COR within three (3) working days after the date of occurrence. In addition, the Contractor shall cooperate and provide data to any follow-up investigation of an accident by the installation or higher command.

1.33.Environmental Compliance Plan and Program: The Contractor shall coordinate with and comply with the RA/Garrison Environmental Office to ensure compliance is adequately addressed if the contractor identified an environmental issue that would hinder the work of the contractor. The contractor will provide environmental notifications required the Garrison Environmental office and will provide documented proof to the Contracting Officer via the COR, no later than three (3) days (DELIVERABLE 0017) that such notifications were made.

1.34 Required Training: The following provides information on training requirements.

1.34.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 days after contract award date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion (DELIVERABLE 0018) for each affected Contractor employee and subcontractor employee to the COR within 30 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (DELIVERABLE 0019) every twelve (12) months.

Contractor may be required to attend AOR specific AT Level I training which shall be completed as required by local AT policies. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 30 days after completion of the training.

1.34.2 OPSEC Training: IAW AR 530-1, All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 days of employment under this contract completion of the training. OPSEC Level I training is available at https://jkodirect.jten.mil/

Version – May 2022 Page 12 of 36 http://www.cdse.edu/catalog/elearning/GS130.html (DELIVERABLE 0020). Contractor personnel shall complete refresher training (IAW AR 530-1) (DELIVERABLE 0021).

Verification of the training shall be provided to the COR within 30 days after completion of the training. If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 30 days after completion of the training.

1.34.3 Suspicious Activity Reporting ProgramTraining: The Contractor and all associated subcontractors shall brief all employees on the local suspicious activity reporting program (training standards provided by the requiring activity Anti-Terrorism Officer). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded (DELIVERABLE 0022).

1.34.4 Information Assurance (IA) Training.

1.34.5 Cyber Awareness Training: Reserved

1.34.6 Information Technology (IT)/IA: Reserved

1.34.7 Army Training Certification Tracking System (ATCTS): Reserved

1.34.8 Personally Identifiable Information (PII): Reserved

1.34.9 Threat Awareness and Reporting Program (TARP): Contractor employees, including subcontractors, performing services under this contract with access to Government installations shall complete TARP training within 30 days of employment. Contractor personnel shall complete refresher training every twelve (12) months. The Contractor shall provide the COR a copy of the training certificate(s) within 30 days calendar days after competition (DELIVERABLE 0023). CORs will need to contact local military intelligence group to coordinate face to face training.

(https://usacac.army.mil/organizations/902d-military-intelligence-group/annual-training-requirements), if this is not feasible training (CAC required) is available at:

https://www.lms.army.mil/learnerview/.

1.35 Notice to Proceed: Reserved

1.36 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2004/108/EC. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered, or http://www.cdse.edu/catalog/elearning/GS130.html https://usacac.army.mil/organizations/902d-military-intelligence-group/annual-training-requirements https://usacac.army.mil/organizations/902d-military-intelligence-group/annual-training-requirements https://www.lms.army.mil/learnerview/

Version – May 2022 Page 13 of 36 product liability claims caused by interference generated by furnished appliances or equipment are the sole responsibility of the Contractor.

1.37 Government Property and Services: Reserved

1.38 Conventional Forces Europe (CFE) Treaty Verification Inspection: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams. The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) calendar days of completion of the inspection. Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if Contractor personnel are unavailable to provide access.

Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property – means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property – means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished

Version – May 2022 Page 15 of 36 for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property – means all property owned or leased by the Government.

Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Industrial Property Management Specialist (Property Administrator) – means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the

Version – May 2022 Page 16 of 36 outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday – The number of hours per day the Contractor provides services in accordance with the contract.

Work Week – Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative ACP Access Control Point AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CS Contracting Specialist DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DISS Defense Information Security System DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness

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IACS Installation Access Control System IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PDF Portable Document Format PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SETAF-AF Southern European Task Force, Africa SIGE Safety and Health Protection Plan TE Technical Exhibit USAREUR-AR U.S. Army Europe -Africa UOM Unit of Measure

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PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services:

3.1 Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: The contractor shall use Government furnished utilities in a prudent manner consistent with energy conservation. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: Reserved

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards (CAC): Reserved

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS. Before starting any work, the contractor shall submit to the COR (DELIVERABLE 0030) a schedule indicating in detail each phase of work, safety precautions and protection of property. Schedule of work shall be approved by the COR before commencement of the contract.

4.2 Contractor’s behavior: All contractor employees who enter the Government's installations shall obey all regulations in effect during the contract period. The contractor shall be responsible for maintaining satisfactory standards of employees as necessary. The COR reserves the right to require removal from the job site of any employee who endangers persons or property, whose continued employment is inconsistent with the interests of military security, or whose presence deters the accomplishment of work. The removal from the job site of a contractor employee shall not relieve the contractor of the requirement to provide sufficient personnel to perform the work specified in the contract.

4.3 Contractor’s liabilities and responsibilities: The contractor shall be responsible for all damages to persons or property that occurs during the performance of this contract as a result of the contractor's fault or negligence. The contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The contractor shall safeguard all tenants and visitors in the facilities while performing the work under this contract.

4.4 Utilities and services: The contractor shall be provided, for the sole scope of work, with electricity and water services available in the area. All temporary connections shall be cleared to the contractor, as shall be the restoration of said utilities to original conditions at the completion of the project. The connection shall comply with pertinent U.S. and Italian safety of work laws and CEI norms. All machinery and equipment shall be properly grounded. The contractor shall use Government furnished utilities in a prudent manner consistent with energy conservation. The contractor shall be directly responsible for instructing employees in utilities conservation practices.

4.5. Special Conditions: For the performance of the services, the contractor is responsible for providing all specialized personnel, tools, special tools (i.e. torque duplicator for 15000Nm, pressure test device for accumulator etc.) small parts, oil, grease, lubricants, and cleaning supplies. Inspection labels and inspection protocols are to be supplied by the contractor.