B08_SOL_W912PF24Q0047_AMD 04_Custodial_20240617.pdf

0012044340

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to elaborate Response #19 to Industry questions previously posted w ith Amendment 03.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jun-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF24Q0047

X 9B. DATED (SEE ITEM 11)

09-May-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jun-2024

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF24Q0047

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

QUESTIONS & ANSWERS

Q1) I would like to understand better the requirements listed on FAR 52.212-1 in Paragraph B, point 1, letter g, concerning the certifications required for employees and workers.

a)Are these certifications necessary in order to apply to the solicitation or is it possible to attach a letter of commitment stating that the company will obtain them if and when it will be awarded?

R1a) Certifications are required to be submitted with the quote, in accordance with Addendum to 52.212-1, paragraph B1g).

b) If a company believes it can perform the services with less than six employees certified for operating elevating mobile work platforms and six workers certified for category III (third) PPE, does the quoter still need to hold that number of certificates?

R1b) See Addendum to 52.212-1, paragraph B1g) hereby amended. The requirement has been amended from six to three employees required to be certified for operating elevating mobile work platforms and six to three workers certified for category III (third) PPE"

Q2) I would like to ask for clarifications about the filling of Volume II, Factor 1, Sub-factor 1 COMPANY

EXPERIENCE, in case of a joint venture. Do the companies that want to sign as a joint venture, need to give one to three examples of past contracts performed as a joint venture? Will a contract performed by the two companies as contractor and subcontractor be considered valid as an example of a contract to prove the companies' experience?

Otherwise, is it possible for the quoters to give examples of past contracts performed by the two companies on their own? If so, do the companies involved in the joint venture need to provide one to three examples of previous contracts relevant in scope and magnitude, each? If one of the companies can submit one to three contracts relevant in scope and magnitude, and the other is not able to give examples of any contract with the value of €800,000, will the quote be considered non-compliant? If not, is it possible for a company comprised in a joint venture to submit one to three examples that are relevant in scope, if the sum of the values of the contracts submitted is equivalent to or exceeds the value of €800,000?

R2) The requirement has been updated. See amended Addendum to 52.212-1, paragraph 2A, Volume II, Factor 1, Sub-factor 1 COMPANY EXPERIENCE, and paragraph 3 VOLUME III – FACTOR II – PAST PERFORMANCE for the updated requirement.

Q3) How should companies who want to submit as a joint venture correctly sign the solicitation, amendments, and other attachments?

R3) The headcompany (capogruppo) or the Joint Venture as an entity shall be responsible for signing the solicitation documentation.

Q4) Can you confirm that the only sheet where a quoter should list the prices is the Excel file Technical Exhibit C –

Prices?

R4) Yes, in accordance with Addendum to 52.212-1, paragraph 4 Volume IV, Factor III, Price.

Q5) Is it correct for a quoter to leave blank pages three to sixteen on Section SF 1449 - CONTINUATION SHEET from the document entitled B08_SOL_W912PF24Q0047_Custodial_FINAL?

R5) Yes, prices shall be inserted on Technical Exhibit C “Prices”, in accordance with Addendum to 52.212-1, paragraph 4 Volume IV, Factor III, Price .

Q6) Was the previous solicitation for the services currently being performed, similar or correspondent to the present one?

R6) Previous solicitation for current contract for custodial services was similar to this one. However, solicitation

W912PF24Q0047 has been implemented with new requirements.

Q7) Is it possible to know the number of employees, amount of working hours and square meters currently involved with the services, in order to better evaluate the scope of this contract?

R7) Technical Exhibit #3 “Incumbent’s personnel” is included as an attachment to Amendment 3 with the required information. The footage of buildings and bathrooms, broken down by building category, is included in Technical

Exhibit 1, Frequencies.

Q8) Will it be possible to receive further information exclusively on how to fill the solicitation documents after June

3rd?

R8) In accordance with Amendment 02, Addendum to 52.212-1, paragraph 5i) Additional Information - Questions-

3 June 2024 is the deadline for submitting questions. Quotes may be submitted until 1100 A.M. (CET) on 21 June

2024, as indicated on page 1, block 8 of the solicitation.

Q9) If a company is currently under the circumstance of a “liquidazione giudiziale amministrativa”, and is currently performing similar services to the ones listed in this solicitation for other USA army facilities, is the company to be considered able to apply to this solicitation?

R9) The Government will not accept quotes from companies under “liquidazione giudiziale amministrativa” or that have open insolvency proceedings.

Q10) Are there any other shortcomings that could cause a quote to be defined as unacceptable only based on the filling of administrative documents?

R10) To be determined acceptable, a quote shall comply with the requirements set forth in the solicitation, in accordance with Addendum to 52.212-1 and 52.212-2.

See also Addendum to 52.212-2, paragraphs A f), g) and h).

Q11) If a company is suitable for the services, but due to the language barrier has failed to fill correctly a document on this solicitation, will it be possible to remedy it?

R11) Reference Addendum to 52.212-2, paragraph h and j:

“Quoters may be asked to clarify some issues regarding the non-price factors to enhance U.S. Government understanding of them. Such clarifications shall NOT be used to cure quote deficiencies or material omissions, enter into discussions, and/or otherwise revise the quote”.

“Failure to comply with the solicitation requirements may result in a quoter’s quote being rejected. All quote information is subject to verification by the Government.”

Q12) With reference to paragraph 1.10 (Key Personnel) of the PWS, the appellation "On-Site Manager" to the

Project Manager may cause confusion. Please confirm that the Project Manager is not required to be on-site but only to attend all the meetings scheduled with the Government and to provide a prompt response to the COR by e-mail or by phone within 24 hours from the COR notification of issues

R12) See amended paragraph 1.10 of the PWS.

Q13) Paragraph B. SUBFACTOR 2 - KEY PERSONNEL (page 85 of the RFQ), mandates that both PM and QCM be able to speak, read and write English, at least at fluency level 4, in accordance with Appendix 2. We cannot find the above-mentioned appendix. In any case, to which Common European Framework of Reference for Languages does level IV refer

R13) See Amendment 2. Attachment 4 “Language Fluency Clarification” has been included. Attachment 4 does not refer to any European Standard; quoters shall comply with the language clarification as defined in the related

Attachment 4.

Q14) We would like to ask you to confirm that, to demonstrate experience pertaining custodial/janitorial services, it is required to provide evidence of n.2/3 contracts/projects for a total value of $800,000 per year, as stated in art. 4.10 of PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES at page 60 of

B08_SOL_W912PF24Q0047_Custodial_FINAL

R14) See amended Addendum to 52.212-1, paragraph 2A, Volume II, Factor 1, Sub-factor 1 COMPANY

EXPERIENCE, and paragraph 3 VOLUME III – FACTOR II – PAST PERFORMANCE for revised requirement.

Q15) Ref. Solicitation FINAL, Pag.54, part 3 and File B08 - Technical Exhibit The following parts are reserved: 3.4

Equipment: Reserved 3.5 Special Tooling and Test Equipment: Reserved 3.6 Materials: Reserved

Part 3.6 requires for a fair and reasonable evaluation among quoters that the Government indicates a minimum quantity of expendables material based on historical data. Or, indicate if the minimum is what indicated in the B08 file at tab supplies (as we read EXTRA SUPPLIES). As the solicitation spells this is an IDIQ contract (52.216-22

INDEFINITE QUANTITY) please clarify how minimum required supplies or extra supplies if needed will be paid

R15) The quantities indicated in the spreadsheet “Supplies” of Technical Exhibit C “Prices” refer to the total estimated monthly quantities of the consumable restroom supplies.

The actual quantities needed for supplies will be ordered and paid at the task order level using the prices proposed for “Supplies” within the spreadsheet.

Q16) Ref. Solicitation FINAL, Pag.56, part 1.8.2 point c The solicitation spells: Transition to New Contract. To ensure a smooth transition in the change of work effort from the existing contract, there will be a phase-out/phase-in period. The purpose of the phaseout/phase-in period is to allow the awardee:

a. To observe work accomplishment by current employees.

b. To become thoroughly familiar with work requirements and work procedures.

c. To complete personnel requirements (work force) including the hiring of personnel to assure satisfactory performance beginning on the contract start date. The contractor is prohibited from soliciting personnel for employment during their duty hours, unless interview arrangements are made through the personnel offices at this installation.

d. To obtain security clearances, if required.

e. To complete training requirements and accomplish necessary training of contractor employees.

f. To complete the development of necessary work plans/procedures.

g. To complete the development of quality control plans and procedures.

h. Develop a Preliminary Contract Frequency Schedule. Point C is not in accordance with Italian Law that regulates the “Clausola Civile”or Bargain Agreement for the acquisition by law of incumbent’s workforces. The sector of cleaning and integrated services companies (so-called multi-services) is a sector characterised, in most cases, by the production of services through procurement contracts. In this case the collective bargaining agreement has regulated a series of steps to be followed in the event of a change of contract which we describe below. the

DISCONTINUING COMPANY must give prior notice, where possible within the previous 15 days, to the competent company and local trade union structures, also providing information on the numerical strength of the employees involved, on the respective weekly hours, indicating those employed in the contract in question for at least 4 months; the SUBMITTING COMPANY, with the utmost promptness, prior to the start of the new management and, where objectively this is not possible, in good time and in any case at the request of the local trade union organizations signatory to the C.C.N.L. will notify the latter of the takeover of the contract. THE

INCUMBENT COMPANY will have to deliver to the incoming company a series of information and documents relating to each worker potentially targeted for hiring, for example: name and tax code, possible residence permit and its expiry, level of employment, weekly working hours, date of hiring in the sector, date of hiring in the outgoing company; individual situation regarding illness and injury at work; the list of personnel compulsorily hired pursuant to law no. 68/1999.

Please provide the above information

R16) See R7 above.

Q17) is participation as a consortium (Consorzio) in the procedure W912PF permitted?

R17) See amended Addendum to 52.212-1: “The term“Quoter” means an individual firm or a Joint Venture

(Consorzio Stabile). ATI (Associazione Temporanea di Imprese – Temporary Business Arrangements) are not allowed.

Q18) we ask to confirm that a stable consortium is allowed to participate in the tender with an indication of the consortium member performing the service.

R18) See R17 above

Q19) Is there an incumbent awardee? If so, may you provide me with the incumbent information/award amount?

R19) Incumbent contractor is “La Mondial” and the total awarded amount (1 six-month base period plus 4 twelve-month option periods) was €3,913,887.80. While the solicitation’s requirement is similar to the incumbents, there are multiple revisions that may impact a quoter’s proposed price.

Q20) Please specify what is meant by "Joint Venture" in reference to Italian law

R20) Joint Venture means a Pool of Firms (Consorzio Stabile) but not ATI (Associazione Temporanea di Imprese).

See amended Addendum to 52.212-1.

Q21) We ask to know the number of dispensers installed to be replenished daily and the number of areas designated for warehouse stock, as required in point 5.2.3.1

R21) The Government is not able to provide a total number of the dispensers installed; however, at least one (1) paper towel dispenser and at least one (1) toilet paper dispenser are installed in each restroom.

The Government will not provide any warehouses; storage areas may be provided within each facility. See paragraph 5.2.3.1 of the PWS amended.

Q22) we request confirm that subcontracting is permitted and in what percentage?

If so, will the subcontractor have to complete Annex 3?

R22) See Addendum to 52.212-1: Subcontracting is NOT allowed.

(End of Summary of Changes)