B08_SOL_W912PF24Q0047_AMD 03_Custodial_20240613.pdf

W912PF24Q0047

0012044340

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

SEE CONTINUATION PAGE FOR DETAILS

1. CONTRACT ID CODE PAGE OF PAGES

J 1 47

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Jun-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF24Q0047

X 9B. DATED (SEE ITEM 11)

09-May-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Jun-2024

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

The purpose of this amendment is to:

1) Address Industry questions;

2) Amend Addendum to 52.212-1 paragraph B1g) to decrease the number of the workers that need to have the required certifications;

3) Amend Addendum to 52.212-1, paragraph 2A,Volume II, Factor I, Sub-Factor 1, Company Experience, and paragraph 3 Volume 3, Factor II, Past Performance, to amend the requirement for Joint Venture submittals and to change the required yearly value of each project submitted from EUR800,000 to EUR500,000;

4) Amend Addendum to 52.212-2, paragraph B1 Factor I, Sub-factor 1 Company Experience and paragraph C, Factor II, Past Performance to amend the requirement for Joint Venture submittals and to change the required yearly value of each project submitted from EUR800,000 to EUR500,000;

5) Amend Addendum to 52.212-1 to clarify the meaning of the term "Quoter";

6) Amend PWS Paragraphs 1.10 Key Personnel and 5.2.3.1 Supplies in stock;

7) Update Technical Exhibit C to correct description of CLIN 0018 from "extra supply" to "supply" and

8) Add Technical Exhibit #3 “Incumbent’s personnel”.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0018

The CLIN description has changed from Extra supply to Supply.

The CLIN extended description has changed from:

Extra supplies on an "as needed" basis IAW Technical Exhibit 1 of PWS.Prices for the different ordering periods as defined in Technical Exhibit C - Prices.RESERVED for administrative use at Task Order Award

To:

Supplies/consumables on an "as needed" basis IAW Technical Exhibit 1 of PWS.Prices for the different ordering periods as defined in Technical Exhibit C - Prices.RESERVED for administrative use at Task Order Award

The following have been added by full text:

QUESTIONS & ANSWERS

Q1) I would like to understand better the requirements listed on FAR 52.212-1 in Paragraph B, point 1, letter g, concerning the certifications required for employees and workers.

a)Are these certifications necessary in order to apply to the solicitation or is it possible to attach a letter of commitment stating that the company will obtain them if and when it will be awarded?

R1a) Certifications are required to be submitted with the quote, in accordance with Addendum to 52.212-1, paragraph B1g).

b) If a company believes it can perform the services with less than six employees certified for operating elevating mobile work platforms and six workers certified for category III (third) PPE, does the quoter still need to hold that number of certificates?

R1b) See Addendum to 52.212-1, paragraph B1g) hereby amended. The requirement has been amended from six to three employees required to be certified for operating elevating mobile work platforms and six to three workers certified for category III (third) PPE"

Q2) I would like to ask for clarifications about the filling of Volume II, Factor 1, Sub-factor 1 COMPANY

EXPERIENCE, in case of a joint venture. Do the companies that want to sign as a joint venture, need to give one to three examples of past contracts performed as a joint venture? Will a contract performed by the two companies as contractor and subcontractor be considered valid as an example of a contract to prove the companies' experience?

Otherwise, is it possible for the quoters to give examples of past contracts performed by the two companies on their own? If so, do the companies involved in the joint venture need to provide one to three examples of previous contracts relevant in scope and magnitude, each? If one of the companies can submit one to three contracts relevant in scope and magnitude, and the other is not able to give examples of any contract with the value of €800,000, will the quote be considered non-compliant? If not, is it possible for a company comprised in a joint venture to submit one to three examples that are relevant in scope, if the sum of the values of the contracts submitted is equivalent to or exceeds the value of €800,000?

R2) The requirement has been updated. See amended Addendum to 52.212-1, paragraph 2A, Volume II, Factor 1, Sub-factor 1 COMPANY EXPERIENCE, and paragraph 3 VOLUME III – FACTOR II – PAST PERFORMANCE for the updated requirement.

Q3) How should companies who want to submit as a joint venture correctly sign the solicitation, amendments, and other attachments?

R3) The headcompany (capogruppo) or the Joint Venture as an entity shall be responsible for signing the solicitation documentation.

Q4) Can you confirm that the only sheet where a quoter should list the prices is the Excel file Technical Exhibit C –

Prices?

R4) Yes, in accordance with Addendum to 52.212-1, paragraph 4 Volume IV, Factor III, Price.

Q5) Is it correct for a quoter to leave blank pages three to sixteen on Section SF 1449 - CONTINUATION SHEET from the document entitled B08_SOL_W912PF24Q0047_Custodial_FINAL?

R5) Yes, prices shall be inserted on Technical Exhibit C “Prices”, in accordance with Addendum to 52.212-1, paragraph 4 Volume IV, Factor III, Price .

Q6) Was the previous solicitation for the services currently being performed, similar or correspondent to the present one?

R6) Previous solicitation for current contract for custodial services was similar to this one. However, solicitation

W912PF24Q0047 has been implemented with new requirements.

Q7) Is it possible to know the number of employees, amount of working hours and square meters currently involved with the services, in order to better evaluate the scope of this contract?

R7) Technical Exhibit #3 “Incumbent’s personnel” is included as an attachment to Amendment 3 with the required information. The footage of buildings and bathrooms, broken down by building category, is included in Technical

Exhibit 1, Frequencies.

Q8) Will it be possible to receive further information exclusively on how to fill the solicitation documents after June

3rd?

R8) In accordance with Amendment 02, Addendum to 52.212-1, paragraph 5i) Additional Information - Questions-

3 June 2024 is the deadline for submitting questions. Quotes may be submitted until 1100 A.M. (CET) on 21 June

2024, as indicated on page 1, block 8 of the solicitation.

Q9) If a company is currently under the circumstance of a “liquidazione giudiziale amministrativa”, and is currently performing similar services to the ones listed in this solicitation for other USA army facilities, is the company to be considered able to apply to this solicitation?

R9) The Government will not accept quotes from companies under “liquidazione giudiziale amministrativa” or that have open insolvency proceedings.

Q10) Are there any other shortcomings that could cause a quote to be defined as unacceptable only based on the filling of administrative documents?

R10) To be determined acceptable, a quote shall comply with the requirements set forth in the solicitation, in accordance with Addendum to 52.212-1 and 52.212-2.

See also Addendum to 52.212-2, paragraphs A f), g) and h).

Q11) If a company is suitable for the services, but due to the language barrier has failed to fill correctly a document on this solicitation, will it be possible to remedy it?

R11) Reference Addendum to 52.212-2, paragraph h and j:

“Quoters may be asked to clarify some issues regarding the non-price factors to enhance U.S. Government understanding of them. Such clarifications shall NOT be used to cure quote deficiencies or material omissions, enter into discussions, and/or otherwise revise the quote”.

“Failure to comply with the solicitation requirements may result in a quoter’s quote being rejected. All quote information is subject to verification by the Government.”

Q12) With reference to paragraph 1.10 (Key Personnel) of the PWS, the appellation "On-Site Manager" to the

Project Manager may cause confusion. Please confirm that the Project Manager is not required to be on-site but only to attend all the meetings scheduled with the Government and to provide a prompt response to the COR by e-mail or by phone within 24 hours from the COR notification of issues

R12) See amended paragraph 1.10 of the PWS.

Q13) Paragraph B. SUBFACTOR 2 - KEY PERSONNEL (page 85 of the RFQ), mandates that both PM and QCM be able to speak, read and write English, at least at fluency level 4, in accordance with Appendix 2. We cannot find the above-mentioned appendix. In any case, to which Common European Framework of Reference for Languages does level IV refer

R13) See Amendment 2. Attachment 4 “Language Fluency Clarification” has been included. Attachment 4 does not refer to any European Standard; quoters shall comply with the language clarification as defined in the related

Attachment 4.

Q14) We would like to ask you to confirm that, to demonstrate experience pertaining custodial/janitorial services, it is required to provide evidence of n.2/3 contracts/projects for a total value of $800,000 per year, as stated in art. 4.10 of PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES at page 60 of

B08_SOL_W912PF24Q0047_Custodial_FINAL

R14) See amended Addendum to 52.212-1, paragraph 2A, Volume II, Factor 1, Sub-factor 1 COMPANY

EXPERIENCE, and paragraph 3 VOLUME III – FACTOR II – PAST PERFORMANCE for revised requirement.

Q15) Ref. Solicitation FINAL, Pag.54, part 3 and File B08 - Technical Exhibit The following parts are reserved: 3.4

Equipment: Reserved 3.5 Special Tooling and Test Equipment: Reserved 3.6 Materials: Reserved

Part 3.6 requires for a fair and reasonable evaluation among quoters that the Government indicates a minimum quantity of expendables material based on historical data. Or, indicate if the minimum is what indicated in the B08 file at tab supplies (as we read EXTRA SUPPLIES). As the solicitation spells this is an IDIQ contract (52.216-22

INDEFINITE QUANTITY) please clarify how minimum required supplies or extra supplies if needed will be paid

R15) The quantities indicated in the spreadsheet “Supplies” of Technical Exhibit C “Prices” refer to the total estimated monthly quantities of the consumable restroom supplies.

The actual quantities needed for supplies will be ordered and paid at the task order level using the prices proposed for “Supplies” within the spreadsheet.

Q16) Ref. Solicitation FINAL, Pag.56, part 1.8.2 point c The solicitation spells: Transition to New Contract. To ensure a smooth transition in the change of work effort from the existing contract, there will be a phase-out/phase-in period. The purpose of the phaseout/phase-in period is to allow the awardee:

a. To observe work accomplishment by current employees.

b. To become thoroughly familiar with work requirements and work procedures.

c. To complete personnel requirements (work force) including the hiring of personnel to assure satisfactory performance beginning on the contract start date. The contractor is prohibited from soliciting personnel for employment during their duty hours, unless interview arrangements are made through the personnel offices at this installation.

d. To obtain security clearances, if required.

e. To complete training requirements and accomplish necessary training of contractor employees.

f. To complete the development of necessary work plans/procedures.

g. To complete the development of quality control plans and procedures.

h. Develop a Preliminary Contract Frequency Schedule. Point C is not in accordance with Italian Law that regulates the “Clausola Civile”or Bargain Agreement for the acquisition by law of incumbent’s workforces. The sector of cleaning and integrated services companies (so-called multi-services) is a sector characterised, in most cases, by the production of services through procurement contracts. In this case the collective bargaining agreement has regulated a series of steps to be followed in the event of a change of contract which we describe below. the

DISCONTINUING COMPANY must give prior notice, where possible within the previous 15 days, to the competent company and local trade union structures, also providing information on the numerical strength of the employees involved, on the respective weekly hours, indicating those employed in the contract in question for at least 4 months; the SUBMITTING COMPANY, with the utmost promptness, prior to the start of the new management and, where objectively this is not possible, in good time and in any case at the request of the local trade union organizations signatory to the C.C.N.L. will notify the latter of the takeover of the contract. THE

INCUMBENT COMPANY will have to deliver to the incoming company a series of information and documents relating to each worker potentially targeted for hiring, for example: name and tax code, possible residence permit and its expiry, level of employment, weekly working hours, date of hiring in the sector, date of hiring in the outgoing company; individual situation regarding illness and injury at work; the list of personnel compulsorily hired pursuant to law no. 68/1999.

Please provide the above information

R16) See R7 above.

Q17) is participation as a consortium (Consorzio) in the procedure W912PF permitted?

R17) See amended Addendum to 52.212-1: “The term“Quoter” means an individual firm or a Joint Venture

(Consorzio Stabile). ATI (Associazione Temporanea di Imprese – Temporary Business Arrangements) are not allowed.

Q18) we ask to confirm that a stable consortium is allowed to participate in the tender with an indication of the consortium member performing the service.

R18) See R17 above

Q19) Is there an incumbent awardee? If so, may you provide me with the incumbent information/award amount?

R19) Incumbent contractor is “La Mondial” and the total awarded amount (1 base plus 4 option years) was

€3,913,887.80. While the solicitation’s requirement is similar to the incumbents, there are multiple revisions that may impact a quoter’s proposed price.

Q20) Please specify what is meant by "Joint Venture" in reference to Italian law

R20) Joint Venture means a Pool of Firms (Consorzio Stabile) but not ATI (Associazione Temporanea di Imprese).

See amended Addendum to 52.212-1.

Q21) We ask to know the number of dispensers installed to be replenished daily and the number of areas designated for warehouse stock, as required in point 5.2.3.1

R21) The Government is not able to provide a total number of the dispensers installed; however, at least one (1) paper towel dispenser and at least one (1) toilet paper dispenser are installed in each restroom.

The Government will not provide any warehouses; storage areas may be provided within each facility. See paragraph 5.2.3.1 of the PWS amended.

Q22) we request confirm that subcontracting is permitted and in what percentage?

If so, will the subcontractor have to complete Annex 3?

R22) See Addendum to 52.212-1: Subcontracting is NOT allowed.

The following have been modified:

ADDENDUM TO 52.212-1

A. The quoter(s) shall provide a written quote in ENGLISH and SHALL address each of the factors listed on the table below. The only documents that can be submitted in a language other than English is the Certificate of

Chamber of Commerce, the DURC, the certifications required at paragraph B1 g) below. Quoters shall submit their quotation package via email with the subject line “W912PF24Q0047 Custodial Services” to BOTH the following email addresses: Francesca Candia, email: francesca.candia.ln@army.mil and Andrea Paulon email andrea.paulon.ln@army.mil.

Only email submissions will be accepted. Quotation packages must be received no later than the solicitation closing date and time listed on the solicitation.

Quoters shall not use PEC emails (Posta Elettronica Certificata). It is highly recommended that quoters request a “read receipt” to verify that their quote and any questions have been correctly received and acknowledged.

Page Limitations and Format. The quoter’s Quotation package shall consist of four (4) volumes.

*Document Format: Font: Calibri, Size 11, single-spaced. Use of hyperlinks is strictly prohibited. PDF should be used for all submissions. All documentation should be provided in PDF format using

International/A4 letter style

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Cover page, table of contents are excluded from the page limit counting.

All information shall be confined to the appropriate Volume. The quote shall be prepared clearly and concisely to demonstrate that the quoter has a complete understanding of the requirements. Quoters are cautioned that

“parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Parroting will cause a quote to be found unacceptable.

Quoters are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.

Propriety information shall be clearly marked.

Quoters shall prepare its quote on the presumption that the Government has no previous knowledge of the quoter’s capabilities. Quotes will be evaluated only on the information specifically presented in respective submittals.

The term “Quoter” means an individual firm or a Joint Venture (Consorzio Stabile). ATI

(Associazione Temporanea di Imprese – Temporary Business Arrangements) are not allowed.

Subcontracting is NOT allowed.

Volume Description/Title Page limit

I Mandatory Documentation Required No Page limit

II Factor I – Technical

Sub-Factor 1- Company Experience 20 Pages

Sub-Factor 2 – Key Personnel 20 Pages

III Factor II – Past Performance 20 Pages

IV Factor III – Price - SF 1449 No Page

Limit mailto:francesca.candia.ln@army.mil mailto:andrea.paulon.ln@army.mil

B. VOLUME CONTENT. Each Volume shall contain the information outlined below:

1. VOLUME I - MANDATORY DOCUMENTATION REQUIRED WITH THE QUOTE.

The U.S. Government requires the Quoter submit the following documentation/certification to ensure the prospective contractor currently meets the applicable standards in Federal Acquisition Regulation 9.104 – Standards for the determination of responsibility. Failure to provide the following documentation may result in the quoter being determined non compliant by the Contracting Officer and therefore ineligible for award.

a. Quoters must provide a current and valid copy of a Historical Chamber of Commerce Certificate of Membership

(Certificato Storico di Iscrizione alla Camera di Commercio). Self-certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) shall be relevant of the required tasks within the Performance Work

Statement (PWS). Only for Italian Companies who plan to perform as Prime.

b. Include proof of the following:

i. New Unique Entity Identifier (UEI). For more information about UEI, please visit https://www.gsa.gov/aboutus/organization/federalacquisition-service/office-of-systems-management/integrated-award-environmentiae/iae-systems-informationkit/unique-entity-identifier-update

ii. Have a CAGE/NCAGE number -American Contractor: CAGE code will be generated upon completion of SAM registration. -Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE .

iii. Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/).

Please ensure that your firm is registered with SAM and that all information is current. Within your SAM registration, please ensure the following required provisions are completed: 52.212-3 Offeror Representations and

Certifications—Commercial Products and Commercial Services; 52.204-26 Covered Telecommunications

Equipment Or Services--Representation (Dec 2019); 52.204-24 Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment (Nov 2021).

If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a New Unique Entity Identifier (UEI) in order to start this process. Please begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning bidder.

c. DURC: The Quoter shall provide with the Quotation, a current and valid copy. Self-certifications

(autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”). Only for Italian Companies who plan to perform as Prime.

d. The Quoter must provide Attachment 1 - "Self-Certification for Anti-mafia" duly filled out. Only for Italian

Companies who plan to perform as Prime.

e. The quoter shall provide Attachment 3 “Suitability of the contractor”, blocks A and B1), completely filled out;

f. The Quoter shall provide proof that the contractor/company holds a current copy of UNI EN ISO 9001:2015 certification.

g. The Quoter shall provide proof that the contractor/company holds certificates for:

- At least three (3) workers certified for category III (third) PPE in application of Legislative Decree 81/2008 and the State-Regions agreement of 21 December 2011;

- At Least three (3) employees operating elevating mobile work platforms that can operate with and without stabilizers in accordance with the provisions of the art. 73 of Legislative Decree 81/08 and subsequent amendments and in accordance with Annex III of Agreement 53/CSR of 22 February 2012.

h. The Quoter shall provide Attachment 4 “Certification IAW FAR 52.222-56” duly filled out and signed.

The Government may use information other than that provided by the Quoter to make a determination that the

Quoter is a Responsible Prospective Contractor as per FAR 9.104. Such information is obtained from sources outside the quote and may include various Government databases or other means.

The above requirements for the Mandatory Documentation Volume will not be evaluated and will not receive an https://www.gsa.gov/aboutus/organization/federalacquisition-service/office-of-systems-management/integrated-award-environmentiae/iae-systems-informationkit/unique-entity-identifier-update https://www.gsa.gov/aboutus/organization/federalacquisition-service/office-of-systems-management/integrated-award-environmentiae/iae-systems-informationkit/unique-entity-identifier-update https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE http://www.sam.gov/portal/public/SAM/) http://www.sam.gov/portal/public/SAM/ assessed rating; rather, the requirements will be addressed in the Contracting Officer’s responsibility determination. If, prior to award, the Government has questions regarding the potential awardee’s Mandatory

Documentation Volume, the communications and questions are not part of discussions as defined in FAR 15.306, Exchanges with Offerors After Receipt of Proposals.

2. VOLUME II – FACTOR I – TECHNICAL

A. SUB-FACTOR 1 - COMPANY EXPERIENCE

The quoter must demonstrate that they have experience in providing daily Custodial Services. The Quoter shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last three (3) years form the solicitation release date) and relevant in scope and magnitude. If submitting more than one contract, the contracts cannot be combined and each contract shall be recent and relevant on its own. Relevant in scope means a contract for custodial services, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a contract that includes a yearly value of no less than €500,000. For each example provided, the Quoter shall identify:

1) Contract number (if available);

2) Contract name and brief description of the requirement;

3) Period of performance (start date and completion date);

4) Contract value for each year of performance;

5) Contract Organization; and

6) Point of Contact for Contract Organization with email and phone number.

It is the quoter’s responsibility to clearly explain and demonstrate to the Government how its work experience in each submitted project is relevant to the contract requirements in this solicitation.

In case of a Joint Venture (Consorzio Stabile) recent and relevant experience should be submitted for projects completed by the Joint Venture (Consorzio Stabile) entity. If the Joint Venture (Consorzio Stabile) does not have such experience, recent and relevant experience shall be submitted for at least one partner in the Joint Venture. The experience factor for Joint Venture (Consorzio Stabile) is still limited to a total of three (3) relevant experience projects. Recent experience means at least one project currently being performed or completed within three (3) years of the solicitation release date. Relevant in scope means a contract for custodial services, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a contract that includes a yearly value of no less than €500,000. If submitting more than one contract, the contracts cannot be combined and each contract shall be recent and relevant on its own.

B. SUB-FACTOR 2 – KEY PERSONNEL

i. The quoter shall submit a resume (in English) for the Project Manager/On-Site Manager. The resume shall show evidence that the Project Manager/On-Site Manager has at least three (3) years of experience in facilities management and that he/she is able to speak, read and write in English, at least to fluency level 4 in accordance with

Appendix 2.

ii. The quoter shall submit a resume (in English) for the Quality Control Manager. The resume shall show evidence that the Quality Control Manager has at least three (3) years of experience in facilities management and that he/she is able to speak, read and write in English, at least to fluency level 4 in accordance with Appendix 2.

iii. The quoter shall submit a Letter of Commitment stating that the Project Manager/On-Site Manager will be available if the quoter is awarded the contract. Letters of Commitment will be signed by both the quoter and the

Project Manager/On-Site Manager and must be provided on the quoter's official letterhead. Letter of Commitment shall be valid for not less than one year from the date of contract award.

iv. The quoter shall submit a Letter of Commitment stating that the Quality Control Manager will be available if the quoter is awarded the contract. Letters of Commitment will be signed by both the quoter and Quality Control

Manager and must be provided on the quoter's official letterhead. Letter of Commitment shall be valid for not less than one year from the date of contract award.

3. VOLUME III – FACTOR II – PAST PERFORMANCE

This volume shall contain past performance information regarding similar projects. Quoter(s) must demonstrate successful past performance of the quoter as evidenced by information gathered concerning at least one (1) but NO

MORE than three (3) contracts and subcontracts that are recent (within the last three (3) years form the solicitation release date) and relevant in scope and magnitude. If submitting more than one contract, the contracts cannot be combined and each contract shall be recent and relevant on its own. Relevant in scope means a contract for custodial services, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS.

Relevant in magnitude means a contract that includes a yearly value of no less than €500,000. Quoter(s) must submit the information as per Attachment 2 (Past Performance Questionnaire) for each of the contracts provided.

a. If the quoter is a Joint Venture (Consorzio Stabile), past performance should be submitted for at least one (1) but no more than three (3) projects completed by the Joint Venture entity, within three (3) years from the solicitation release date and that are for custodial services, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a contract that includes a yearly value of no less than €500,000. If submitting more than one contract, the contracts cannot be combined and each contract shall be recent and relevant on its own. If the Joint Venture (Consorzio Stabile) does not have such past performance, relevant and recent past performance shall be submitted for at least one partner in the Joint

Venture.

b. It is the quoter’s responsibility to provide accurate points of contact, current telephone numbers and email addresses for each identified contract. The quoter is highly encouraged to submit past performance information with evidence of customer satisfaction such as performance evaluation, special commendation, recognition, letters of appreciation, awards of excellence, offeror’s quality certifications etc.; as long as these references are relevant to the effort set out in this solicitation.

c. Letters of commitment shall be included for each firm comprising the Joint Venture for their past performance to be considered. Letters of consent and commitment are excluded from the past performance volume page count.

4. VOLUME IV – FACTOR III - PRICE

A.

i. The Quoter shall fill out the prices for each ordering period for each CLIN by inserting the unit price only in the yellow fields of the Microsoft Excel workbook entitled “Technical Exhibit C – Prices”. The spreadsheet will automatically provide a total.

ii. The Quoter shall provide pricing for each ordering period in the yellow fields of the tab “SUPPLIES” of the spreadsheet “Technical Exhibit C – Prices” . The spreadsheet will self-populate the relating CLINs on each ordering period (0018, 1018, 2018, 3018, 4018)

iv. The Quoter shall NOT provide any pricing directly within this RFQ document. Pricing shall only be identified in the Microsoft Excel workbook entitled, “Technical Exhibit C – Prices”.

Failure of the Quoter to include pricing for the spreadsheet Technical Exhibit C – Prices, will render the quote non-compliant with the terms of the solicitation and therefore ineligible for award. For evaluation purposes only, the

Total Evaluated Price (TEP) is defined as that which is calculated in the “Total Evaluated Price” worksheet of

Technical Exhibit C. The proposed prices within Technical Exhibit C are binding and will be utilized for the life of the ID/IQ contract.

B. SINGLE AWARD. The Government intends to make a single award; therefore, quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any Quoter offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

C. SUBMISSION OF QUOTES IN EUROS €. Quotes submitted in response to this solicitation will be in terms of

EUROS €.

D. QUOTES shall be valid 90 calendar days from the date of submission.

5. ADDITIONAL INFORMATION

i. QUESTIONS: All questions concerning the RFQ shall be submitted via email to the following addresses

Francesca.candia.ln@army.mil and andrea.paulon.ln@army.mil no later than 03:00 PM Central European Time

(CET) on 03 June 2024. Answers to questions will be emailed in an amendment to the solicitation as needed.

mailto:Francesca.candia.ln@army.mil

ii. SITE VISIT: A Site visit is scheduled on Caserma Ederle on 29 May 2024 at 09:30 A.M.. The request to participate shall be submitted via email to the following addresses Francesca.candia.ln@army.mil and andrea.paulon.ln@army.mil no later than 03:00 PM Central European Time (CET) on 21 May 2024.

Please indicate in your e- mail the solicitation number (W912PF24Q0047), the name of the company along with the address, phone number, and e-mail address. Please indicate the name of the person(s) (maximum of 2) who will be present at the site visit: first name, last name, date of birth, place of birth, and type and number of identification document. Your information will allow your representative(s) to go through the security checkpoints on base.

ADDENDUM TO 52.212-2

ADDENDUM TO 52.212-2

A. This acquisition will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR

13.5 Simplified Procedures for Certain Commercial Items and as supplemented by agency. The award will be made to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government.

This is a source selection where best value is expected to result from selection of the technically acceptable quote with the lowest price. Award will be made to the responsible Quoter with the lowest priced quote that meets or exceeds all the minimum mandatory criteria in the solicitation evaluation factors. Award will be on an “all or none” basis.

Quoters are put on notice that:

a. The non-price factors will be evaluated on an “acceptable/unacceptable” basis.

b. The non-price factors are evaluated for acceptability and not ranked.

c. The term “Quoter” means an individual firm or a Joint Venture. ATI are not allowed. Subcontracting is NOT allowed.

d. Tradeoffs are not permitted.

e. The quoters must provide all required information or the quote will not be considered.

f. In order to be eligible for an award, a quote shall be rated “acceptable” on all non-price factors.

g. The U.S. Government intends to evaluate quotes and award a contract without discussions; however, the U.S.

Government reserves the right to hold discussions. It should be noted that there is no obligation on the part of the

Government to make an award to any Quoter in response to this Request for Quote

h. Quoters may be asked to clarify some issues regarding the non-price factors to enhance U.S. Government understanding of them. Such clarifications shall NOT be used to cure quote deficiencies or material omissions enter into discussions, and/or otherwise revise the quote.

i. Before awarding, the Government will make a responsibility determination by analyzing whether the apparent successful quoter complies with the requirements of FAR subpart 9.104.

j. The Government intends to enforce all of the solicitation/quote submission requirements outlined in Addendum to

52.212-1. Failure to comply with the solicitation requirements may result in a quoter’s quote being rejected. All quote information is subject to verification by the Government.

Exceptions to the terms, conditions, and/or provisions of this solicitation or assumptions within the quote will result in a determination that a quoter is ineligible to be considered for award.

k. Quoters are cautioned that while the Government will not evaluate every Performance Work Statement (PWS) requirement for the purposes of the source selection evaluation, the awardee will be required to comply with the

Base PWS requirements during contract performance. The Government may determine, at its discretion, that quoter's quote is unacceptable if the quote indicates that: it cannot or will not meet any of the Base PWS requirements. Unacceptable quotes may be rejected.

l. The Technical Evaluation Board (T.E.B.), comprised of experts appointed by the Contracting Officer, will evaluate the factors listed below, with the concurrence of the Contracting Officer.

m. The following factors shall be used to evaluate quotes:

Factor I – Technical

Sub-Factor 1: Company Experience

Sub-Factor 2: Key Personnel

Factor II – Past Performance

Factor III – Price (SOLICITATION/CONTRACT/STANDARD FORM 1449)

EVALUATION APPROACH: Non-price factors are evaluated on an Acceptable/Unacceptable basis, assigning ratings of “acceptable” or “unacceptable” as defined below.

mailto:Francesca.candia.ln@army.mil

Acceptable Quote meets the requirement of the solicitation

Unacceptable Quote does not meet the requirement of the solicitation

B. Factor I – Technical

1. Sub-Factor 1 - Company Experience

The Government will evaluate this Sub-factor on an Acceptable/Unacceptable basis. In order to be determined acceptable in this evaluation Sub-factor, the Government will evaluate the quote to ensure Quoter provided at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last three (3) years form the solicitation release date) and relevant in scope and magnitude. If submitting more than one contract, the contracts cannot be combined and each contract shall be recent and relevant on its own. Relevant in scope means a contract for custodial services, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a contract that includes a yearly value of no less than €500,000. For each example provided, the Quoter shall have identified:

3) Contract number (if available);

4) Contract name and brief description of the requirement;

3) Period of performance (start date and completion date);

4) Contract value for each year of performance;

5) Contract Organization; and

6) Point of Contact for Contract Organization with email and phone number.

In case of a Joint Venture (Consorzio Stabile) recent and relevant experience should be submitted for projects completed by the Joint Venture (Consorzio Stabile) entity. If the Joint Venture (Consorzio Stabile) does not have such experience, recent and relevant experience shall be submitted for at least one partner. The experience factor for

Joint Venture (Consorzio Stabile) is still limited to a total of three (3) relevant experience projects. Recent experience means at least one project currently being performed or completed within three (3) years of the solicitation release date. Relevant in scope means a contract for custodial services, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €500,000. If submitting more than one contract, the contracts cannot be combined and each contract shall be recent and relevant on its own.

2. Sub-Factor 2: Key Personnel

The Government will evaluate this Sub-factor on an Acceptable/Unacceptable basis. In order to be determined acceptable in this evaluation factor, the Government will evaluate the quote to ensure the following minimum requirements are met:

i. The Quoter submitted a resume (in English) for the Project Manager/On-Site Manager. The resume shows evidence that the Project Manager/On-Site Manager has at least three (3) years of experience in facilities management and that he/she is able to speak, read and write in English, at least to fluency level 4 in accordance with

Appendix 2.

ii. The Quoter submitted a resume (in English) for the Quality Control Manager. The resume shows evidence that the

Quality Control Manager has at least three (3) years of experience in facilities management and that he/she is able to speak, read and write in English, at least to fluency level 4 in accordance with Appendix 2.

iii. The Quoter submitted a Letter of Commitment stating that the Project Manager/On-Site Manager will be available if the quoter is awarded the contract. Letters of Commitment are signed by both the quoter and the Project

Manager/On-Site Manager and were provided on the quoter's official letterhead. Letter of Commitment is valid for not less than one year from the date of contract award.

iv. The Quoter submitted a Letter of Commitment stating that the Quality Control Manager will be available if the quoter is awarded the contract. Letters of Commitment are signed by both the quoter and Quality Control Manager and were provided on the quoter's official letterhead. Letter of Commitment is valid for not less than one year from the date of contract award.

C. Factor II – Past Performance

Evaluation: Past performance will be evaluated to determine if the quoter has performed favorably for previous contracts of a similar scope as the services required in this solicitation. The Government will evaluate a quoter’s past performance to determine if past performance evaluations and all other past performance information reviewed by the Government (see below) reflect a trend of satisfactory performance. The quoter’s past performance record must be determined to be acceptable in order to be considered for award. Quoter(s) must demonstrate successful past performance of the quoter as evidenced by information gathered concerning at least one (1) but NO MORE than three (3) contracts and subcontracts that are recent (within the last three (3) years form the solicitation release date) and relevant in scope and magnitude. If submitting more than one contract, the contracts cannot be combined and each contract shall be recent and relevant on its own. Relevant in scope means a contract for custodial services, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a contract that includes a yearly value of no less than €500,000. Quoter(s) must submit the information as per Attachment 2 (Past Performance Questionnaire) for each of the contracts provided. If there are subcontractors or partnerships, they will be evaluated in the same manner as the Prime.

Past performance will be rated on an acceptable/unacceptable basis using the following ratings:

Rating Description

Acceptable Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter’s performance record is unknown (see note below).

Unacceptable Based on the quoter’s performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort.

Note: In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quote may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, an unknown rating shall be considered acceptable.

d. If the quoter is a Joint Venture (Consorzio Stabile), past performance should be submitted for at least one (1) but no more than three (3) projects completed by the Joint Venture entity, within three (3) years from the solicitation release date and that are for custodial services, within Italy, similar to the performance-based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a contract that includes a yearly value of no less than €500,000. If submitting more than one contract, the contracts cannot be combined and each contract shall be recent and relevant on its own. If the Joint Venture (Consorzio Stabile) does not have such past performance, relevant and recent past performance shall be submitted for at least one partner.

e. In case of a Joint Venture (Consorzio Stabile), all proposed partners will be assessed individually and the results will then be assessed in their totality to derive the quoter’s past/present performance.

f. The Government is not limited to Past Performance information submitted by Quoters in conducting Past

Performance evaluations. The Government may consider past performance information from other sources such as: the offeror's former customers, business associates, federal, state, and local government agencies; the Past

Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information

System (FAPIIS), or other databases; interviews with Program Managers and Contracting Officers.

g. Letters of commitment shall have been included for each firm comprising the Joint Venture (Consorzio Stabile) for their past performance to be considered.

h. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the quoter.

D. Factor III - Price (SOLICITATION/CONTRACT/STANDARD FORM 1449)

a. The Government will evaluate quotes using price analysis described in FAR 13.106-3 to ensure the price is fair and reasonable. Priced quotes should support the proposed Factors and Sub-factors and will be evaluated for total price, completeness, and reasonableness. The Quoter whose price is determined to be incomplete or unreasonable will not be considered for award.

b. The price quote will be evaluated but not rated. The individual CLINs will be totaled to determine the quoter’s total proposed price. The quote will be reviewed to determine the reasonableness of price and the quoter’s understanding of the work and ability to perform the PWS requirement.

Completeness: Pricing will be reviewed to determine if all price information requested by the solicitation has been submitted.

Reasonableness: The total evaluated price will be evaluated for reasonableness, defined as the degree to which the proposed prices compare to the prices a reasonably prudent person would expect to incur for the same or similar service.

c. The Government will evaluate Technical Exhibit C – Prices to ensure valid pricing was submitted for each field.

d. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or ordering periods is not occurring.

e. The base period and all ordering years shall be included in the price calculation. Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk and may be deemed ineligible for contract award.

f. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the quoter's final ordering period price to the quoter's total price. To evaluate price for the ordering period(s) possible under FAR 52.217-8, the Government will calculate this price by dividing the proposed total of the last Ordering Period by two. The total evaluated price will be calculated as a sum of the

Quoter’s proposed prices for all CLINs, for the five ordering periods, and a six-month extension of services.

g. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each quote. Quoters are required to price all the three ordering periods. Quoters shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of the ordering period on the base contract or at the end of a Task Order.

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