Attachment 0002_Questions and Response from Solicitation.pdf

No Subject Document Page/Paragraph number Question/Comment/Input: Government Answer

1 Solicitation Number Solicitation Pages 1, 44

The solicitation number is W912PB27RA004; however, the proposal submission instructions require the email subject line to state “Submission of proposal W912PB-26-R-A036.” Please confirm the correct subject line for proposal submission. The correct solicitation number is W912PB27RA004. The proposal submission email subject line should state: "Submission of Proposal W912PB27RA004 - [Offeror

Name]". This correction is formally addressed in Amendment 0001.

2 Page counts Solicitation Pages 43-55

The solicitation specifies a five-page maximum for an SPRS Risk Mitigation Plan but does not state comparable limitations for the other technical submissions. Please confirm whether there are any page limits, font/margin requirements, file naming conventions, or prescribed organization requirements for Factor 1 Subfactors A-C. There are no page limitations on Technical Subfactors A through C. However, to ensure successful transmission, the total file size of the electronic proposal submission must not exceed 10MB per email.

3 Tech Evaluation Solicitation RFP pages 56-58; 52.212- 2(a)

Page 56 identifies four Technical Subfactors, A through D. Page 58 states that capability will be evaluated against "the three subfactors below." Please confirm that Factor 1 consists of four subfactors, A through D. The Government confirms that Factor 1 consists of four (4) subfactors: A, B, C, and D. The typographical error on page 58 has been corrected in Amendment 0001 to align the evaluation criteria.

4 Submission Instructions Solicitation Pages 43-45; 52.212-1(a)

Given the requirement to submit technical narratives, resumes, certifications, subcontractor letters, pricing, representations and supporting documentation and the 10 MB Government email attachment limit, may an offeror submit its proposal through multiple sequential emails? If yes, please provide the required subject-line convention and method for identifying the complete submission.

Yes, multiple sequential emails are permitted to accommodate the 10MB limit. Offerors must use the following subject-line convention: "Proposal Submission W912PB27RA004 - [Offeror Name] - Email [X] of [Y]" (e.g., Email 1 of 2).

5 Project references Solicitation Pages 50-51, 58-60; Factor 1, Subfactor A

The solicitation requires offerors to provide the specified information “for each referenced contract” but does not identify a minimum or maximum number of corporate experience projects to be submitted. Please confirm the minimum and maximum number of projects/references the Offeror should submit for evaluation under Subfactor A.

The Government confirms there is no maximum limit on the number of corporate experience projects or references an Offeror may submit for evaluation under Subfactor 1.

To be deemed technically acceptable, the Offeror must submit at least one (1) relevant project demonstrating experience within the five (5) years preceding the solicitation issuance, totaling a minimum value of $350,000.

While there is no ceiling on the number of references, Offerors are reminded that the total size of their electronic proposal submission must not exceed the 10MB limit per email transmission. Offerors should prioritize submitting their most recent and relevant projects.

6 Contract Type Solicitation Pages 3, 68, para 52.216-1

Page 3 states that the resulting contract will be a single-award Firm-Fixed-Price IDIQ contract, while FAR 52.216-1 on page 68 states that the Government contemplates award of a "REQUIREMENTS" contract. Please confirm the intended contract type and revise the solicitation accordingly.

The Government confirms that the resulting contract will be a single-award, Firm-Fixed-Price Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract. FAR 52.216-1 is updated in Amendment 0001 to reflect the IDIQ structure.

7 Option Periods Solicitation Page 23 The contract covers one base period only, but the ordering language mentions "the last effective option period". Are option periods planned? No option periods are planned. The contract consists of one (1) base period only. All references to option periods in the ordering language are administrative carry-overs and have been removed in Amendment 0001.

8 Currency and taxes Solicitation Page 54

Factor 2 – Price: Prices may be in USD or EUR, but the Government encourages US companies to price in USD. Prices must exclude taxes and duties the Government is exempt from. Will the Government confirm how German VAT and payroll taxes should be treated? The US Forces are exempt from German VAT. Proposed prices must exclude VAT. Contractors are solely responsible for local payroll, social security, and corporate taxes, which must be fully factored into their burdened labor rates.

9 Phase-in timing Solicitation Page 5 Solicitation Pg 5 CLIN 0001 runs 01–31 Jan 2027, but the PWS describes a 30-day phase-in "immediately following contract award". If award comes before 1 January, is phase-in still billed only in January? If award slips, will CLIN 0002 move with it? The 30-day phase-in period under CLIN 0001 is fixed to run from 01 January 2027 through 31 January 2027. Operational billing under CLIN 0002 begins on 01 February

2027. Yes, if the contract is awarded prior to 1 January, the phase-in will remain as originally scheduled.

10 Clause Solicitation Page 11 52.222-50 includes Deviation 2026-O0038 (Alt 1), but does not list applicable documents.

Please provide. The Government has reviewed FAR 52.222-50

11 Clause Solicitation Page 28 52.216-18 Ordering. Paragraph (a) is duplicated. Please remove the duplicate that is not applicable to this contract. update reflects in amendment

12 Clause Solicitation Page 29 52.216.19 Order Limitations. Please confirm values stated in paragraph (a) minimum ordering and (b)(2). The values are unclear. The contractor is not obligated to fulfil any order exceeding $5M

13 Clause Solicitation Page 29 52.216.22 Indefinite Quantity. Paragraph (d) is blank. Please specify the date after which the Contractor is not require to make deliveries. The Contractor is not required to make deliveries after the exact expiration date of the Task Order Period of Performance (PoP).

14 SPRS Grey Rating Solicitation Page 63

Solicitation Pg 63 Subfactor D A Grey SPRS score is rated Unacceptable, yet the solicitation also says having no SPRS records won't make an offeror ineligible. How will an offeror with no records be rated?

In accordance with FAR 9.104-3, offerors without a recorded Supplier Performance Risk System (SPRS) assessment shall be assigned a neutral rating and deemed Acceptable under this subfactor.

15 Submission Instructions

Solicitation The solicitation states that proposals are due on Sunday, November 15, 2026. Could the Government please confirm the Government will have someone available to receive and confirm proposal receipt on Sunday, November 15th? To ensure proper coordination, the proposal due date has been shifted to Monday, November 20, 2026, at 11:00 CET. This change is executed in Amendment 0001.

16 DFM

Certifications PWS

PWS 1.10; Solicitation pp.

52, 60-61; Factor 1, Subfactor B(D)

The PWS states "If contractor does not have current Sanitation Certification and Food Handler Certification as defined in TB Med 530 at contract award contractor will be provided certification class in Germany. Contractor will be responsible for any travel costs incurred to attend the certification class. " Subfactor B requires copies of current certifications with the proposal. Please confirm whether both proposed DFM candidates must possess the certifications at proposal submission to receive an Acceptable rating. Yes. To be rated Acceptable under Factor 1, Subfactor B, both the proposed Dining Facility Manager (DFM) and Alternate DFM must possess and submit active

Sanitation and Food Handler Certifications (IAW TB Med 530) at the time of proposal submission.. PWS has been revised.

17 Staffing PWS PWS 1.10.3-1.10.7

PWS 1.10.3 through 1.10.7 specifies minimum quantities for Lead Chefs, Chefs, Ration Clerks, Administration Clerks, and Headcount/Cashiers. Please clarify whether each stated quantity is the minimum total number of personnel required under the contract or the minimum number required to be on duty at any one time. Please also confirm whether these are mandatory staffing requirements or whether the Contractor may determine staffing levels based on its proposed approach while meeting all PWS performance requirements. The PWS establishes the mandatory minimum stafffing require,ments for each identified labor category. The specified quantities represent the minimum total number of perossonel required. For Ration clerk, we require 2x personnel per shift; 1 personnel per shifAdministration clerk, and headcount/ cashier 2x personnel per shift

18 Staffing PWS PWS 1.10.8; 1.5.4.3

PWS 1.10.8 states that the Contractor shall maintain a "minimum core staffing of fourteen

(14) certified DFAs and two (2) dedicated Shift Supervisors to ensure full operational coverage across all meal shifts (Shifts A, B, and C)." Please clarify whether the fourteen DFAs and two Shift Supervisors are minimum total contract staffing across all shifts or are required for each shift. Please also define Shifts A, B, and C, including the associated hours and minimum staffing requirements for each shift.

The PWS establishes the minimum staffing requirement for theDFAs as 14 personnel. This will be broken down into seven per shift with one shift leader assigned to each shift as follows:

(A) Morning Shift 0600-1400

(B) Late Shift 1130- 1930

(C) Weekend Shift 0830- 1830

19 Staffing PWS PWS 1.10

PWS 1.10 identifies (2) labor categories as Key Personnel, Quality Control Manager and Systems Administrator. However, PWS 1.10.1 through 1.10.10 does not identify a job description or minimum requirements for these roles. Please clarify whether there are intended to be descriptions or minimum qualifications required for these roles.

Revised PWS will not contain the quality control manager and system admin.

20 PM, DFM/ADFM PWS

PWS 1.10, 1.10.1;

Solicitation Factor 1, Subfactor B

PWS 1.10.1, Project Manager, states: “The name, work and mobile phone and email address of both the Project Manager (PM) and alternate shall be provided to the Government as part of the Contractor’s proposal.” However, technical evaluation Subfactor B evaluates only the DFM and Alternate DFM. Please confirm that PM/Alternate PM information is not required and revise PWS 1.10.1

The Project Manager (PM) and Alternate PM information is not evaluated under Factor 1, Subfactor B; however, contact details and designations are required to be provided to the Contracting Officer (KO) and COR at the time of contract award.

21 Consumables PWS PWS 5.3(e); 5.11.9

PWS 5.3 states that the Contractor shall prepare/package necessary remote feeding materials, including plates, cups, flatware, napkins, bowls and trash bags.

PWS 5.11.9 states that the unit must provide its own plates, cups, utensils, trash bags and napkins. Please confirm the government is responsible for these consumable items.

Units will provide its own plates, cups, utensils, trash bags. The contractor will provide serving utensils IAW PWS 5.3e (Remote site feeding)

22 Dining Headcount Figures PWS Attachment 2 Page 53

PWS Attachment 2 Page 53 lists average diners "each meal period" as 10,799 at breakfast, 6,165 at lunch, and 8,553 at dinner. The facility seats 796. If those are per-meal figures, a month would far exceed the 40,000-meal base band. Are these monthly totals? Please also provide the historical monthly meal counts and the COR's quarterly projections. The average week day monthly breakfast, lunch,and dinner averages 25,517 ; weekends average 8,952: Total monthly equates 34,469 which is below the monthly base bend of 40,000 meals.

Remote Site and

Meal-Prep Volume

PWS Page 28 PWS 5.3 Pg 28 Please provide expected volumes for mermite (remote site) feeding and meal-prep packages. Do these count toward the meal bands?

Remote site feeding figures will flutuate based on mission requirement.

24 Phase-in acceptance PWS Page 9

PWS 1.19.1 Pg 9 Billing for operations starts only after the Government formally accepts the phase-in milestones. What are the acceptance criteria? Who bears the cost if CAC, TASS, or AFMIS access processing by the Government is delayed?

The 30-day phase-in period is provided to allow a proper, orderly transition of dining facility operations so the incoming contractor can complete onboarding, training, inventories, and system access before assuming full performance. Full contract performance and billing for operations begin upon completion of the 30-day phase-in. If Government delays impact the phase-in period, the Contracting Officer will evaluate the circumstances and make an appropriate determination at that time.

25 GFP and Equipment List PWS Page 25, Page 34

PWS Part 3 Pg 25 3.1 Services: cites a GFP Attachment, but the equipment section is marked "RESERVED". PWS 5.10.10 Pg 34 Preventive maintenance is tied to a TE 7 equipment list. Neither list appears in the attachment list. Please provide both.

There are no Government Furnished Property (GFP) or TE 7 equipment list associated with this effort.

26 GFP Transferring PWS Page 25

PWS Part 3 Page 25 3.1 Services includes a tracked insertion in the PWS that makes the contractor pay transportation, installation, and rehabilitation costs to make Government Property from other contracts available. What property does this cover, and roughly how much would it cost? Not applicable. There are no GFP transferred under this contract.

27 Travel PWS Page 9 PWS 1.12 Pg 9 Contractor travel follows the JTR and needs Government approval, but ODCs (PWS 1.13) are "RESERVED". Is travel reimbursable and under what CLIN? Contractor travel is not reimbursable under this contract. All travel, mobilization, and associated overhead costs must be built into the Firm-Fixed-Price of the basic labor

CLINs.

28 Overtime PWS Page 3 PWS 1.5.4.3.1 Pg 3 Overtime needs KO approval at least 7 days ahead. How should surge-driven overtime be handled when there's less than 7 days' notice?

The government acknowledges that unforseeen operational requirements may necesitate overtime with less than seven days notices. In such circumstances, the contractor shall promptly notify the contracting officer and submit request for approval. the KO amy consider exceptions to the seven-day advanced notice reququirements on a case-by-case basis, subject to operational necessity and contractual requiremnts. All overtime must receive prior written KO approval.

29 Incremental Meal Pricing PWS PWS 5.11.11-5.11.11.3

The Schedule on pages 5–6 identifies CLIN 0003 for meals above 40,000 (“40,001+”) with a quantity of 20,000 units; Factor 1(a) on page 59 identifies an average of 25,000 meals; and PWS 5.11.11–5.11.11.3 establishes separate Band 1 and Band 2 incremental pricing tiers.

Please clarify the applicable thresholds and estimated quantities for each incremental meal-pricing tier and identify how offerors should price each tier in the Schedule.

The unit of issue for CLIN 0003 has been revised from 20,000 to one (1) to allow offerors to propose a unit price per meal. CLIN 0003 will be used to pay for meals in excess of the 40,000 already covered under CLIN 0002.

Holiday and

Midnight Meal Pricing

PWS PWS 1.5.3.1

PWS 1.5.3.1 on page 2 and PWS 2.2 on page 19 require Holiday Meal Rates for Thanksgiving, Christmas, and the Army Birthday. Attachment 3 on page 56 also states that midnight meals may be directed and that additional-meal CLINs will apply; however, the Schedule does not include separate CLINs for holiday or midnight meals.

Please clarify where and how offerors should price holiday and midnight meals. Mid-night meals are not required under this contract. Holiday meals will be served during the regulary scheduled lunc meal period and compensated at the applicable holiday meal rate. No additonal meal period or seapate midnght meal pricing is requied.

Dragoon Inn - Vilseck

QCI