Attachment 0002_Questions and Response from Solicitation.pdf

No Subject Document Page/Paragraph number Question/Comment/Input:

1 Solicitation Number Solicitation Pages 1, 44

The solicitation number is W912PB27RA004; however, the proposal submission instructions require the email subject line to state “Submission of proposal W912PB-26-R-A036.” Please confirm the correct subject line for proposal submission.

2 Page counts Solicitation Pages 43-55

The solicitation specifies a five-page maximum for an SPRS Risk Mitigation Plan but does not state comparable limitations for the other technical submissions. Please confirm whether there are any page limits, font/margin requirements, file naming conventions, or prescribed organization requirements for Factor 1 Subfactors A-C.

3 Tech Evaluation Solicitation RFP pages 56-58; 52.212-2(a) Page 56 identifies four Technical Subfactors, A through D. Page 58 states that capability will be evaluated against "the three subfactors below." Please confirm that Factor 1 consists of four subfactors, A through D.

4 Submission Instructions Solicitation Pages 43-45; 52.212-1(a)

Given the requirement to submit technical narratives, resumes, certifications, subcontractor letters, pricing, representations and supporting documentation and the 10 MB Government email attachment limit, may an offeror submit its proposal through multiple sequential emails? If yes, please provide the required subject-line convention and method for identifying the complete submission.

5 Project references Solicitation Pages 50-51, 58-60; Factor 1, Subfactor A

The solicitation requires offerors to provide the specified information “for each referenced contract” but does not identify a minimum or maximum number of corporate experience projects to be submitted. Please confirm the minimum and maximum number of projects/references the Offeror should submit for evaluation under Subfactor A.

6 Contract Type Solicitation Pages 3, 68, para 52.216-1

Page 3 states that the resulting contract will be a single-award Firm-Fixed-Price IDIQ contract, while FAR 52.216-1 on page 68 states that the Government contemplates award of a "REQUIREMENTS" contract. Please confirm the intended contract type and revise the solicitation accordingly.

7 Option Periods Solicitation Page 23 The contract covers one base period only, but the ordering language mentions "the last effective option period". Are option periods planned?

8 Currency and taxes Solicitation Page 54 Factor 2 – Price: Prices may be in USD or EUR, but the Government encourages US companies to price in USD. Prices must exclude taxes and duties the Government is exempt from. Will the Government confirm how German VAT and payroll taxes should be treated?

9 Phase-in timing Solicitation Page 5 Solicitation Pg 5 CLIN 0001 runs 01–31 Jan 2027, but the PWS describes a 30-day phase-in "immediately following contract award". If award comes before 1 January, is phase-in still billed only in January? If award slips, will CLIN 0002 move with it?

10 Clause Solicitation Page 11 52.222-50 includes Deviation 2026-O0038 (Alt 1), but does not list applicable documents.

Please provide.

11 Clause Solicitation Page 28 52.216-18 Ordering. Paragraph (a) is duplicated. Please remove the duplicate that is not applicable to this contract.

12 Clause Solicitation Page 29 52.216.19 Order Limitations. Please confirm values stated in paragraph (a) minimum ordering and (b)(2). The values are unclear.

13 Clause Solicitation Page 29 52.216.22 Indefinite Quantity. Paragraph (d) is blank. Please specify the date after which the Contractor is not require to make deliveries.

14 SPRS Grey Rating Solicitation Page 63 Solicitation Pg 63 Subfactor D A Grey SPRS score is rated Unacceptable, yet the solicitation also says having no SPRS records won't make an offeror ineligible. How will an offeror with no records be rated?

15 Submission Instructions

Solicitation The solicitation states that proposals are due on Sunday, November 15, 2026. Could the Government please confirm the Government will have someone available to receive and confirm proposal receipt on Sunday, November 15th?

16 DFM Certifications PWS PWS 1.10; Solicitation pp. 52, 60-61; Factor 1, Subfactor B(D)

The PWS states "If contractor does not have current Sanitation Certification and Food Handler Certification as defined in TB Med 530 at contract award contractor will be provided certification class in Germany. Contractor will be responsible for any travel costs incurred to attend the certification class. " Subfactor B requires copies of current certifications with the proposal.

Please confirm whether both proposed DFM candidates must possess the certifications at proposal submission to receive an Acceptable rating.

17 Staffing PWS PWS 1.10.3-1.10.7

PWS 1.10.3 through 1.10.7 specifies minimum quantities for Lead Chefs, Chefs, Ration Clerks, Administration Clerks, and Headcount/Cashiers. Please clarify whether each stated quantity is the minimum total number of personnel required under the contract or the minimum number required to be on duty at any one time. Please also confirm whether these are mandatory staffing requirements or whether the Contractor may determine staffing levels based on its proposed approach while meeting all PWS performance requirements.

18 Staffing PWS PWS 1.10.8; 1.5.4.3

PWS 1.10.8 states that the Contractor shall maintain a "minimum core staffing of fourteen (14) certified DFAs and two (2) dedicated Shift Supervisors to ensure full operational coverage across all meal shifts (Shifts A, B, and C)." Please clarify whether the fourteen DFAs and two Shift Supervisors are minimum total contract staffing across all shifts or are required for each shift. Please also define Shifts A, B, and C, including the associated hours and minimum staffing requirements for each shift.

19 Staffing PWS PWS 1.10

PWS 1.10 identifies (2) labor categories as Key Personnel, Quality Control Manager and Systems Administrator. However, PWS 1.10.1 through 1.10.10 does not identify a job description or minimum requirements for these roles. Please clarify whether there are intended to be descriptions or minimum qualifications required for these roles.

20 PM, DFM/ADFM PWS PWS 1.10, 1.10.1; Solicitation Factor 1, Subfactor B

PWS 1.10.1, Project Manager, states: “The name, work and mobile phone and email address of both the Project Manager (PM) and alternate shall be provided to the Government as part of the Contractor’s proposal.” However, technical evaluation Subfactor B evaluates only the DFM and Alternate DFM. Please confirm that PM/Alternate PM information is not required and revise

PWS 1.10.1

21 Consumables PWS PWS 5.3(e); 5.11.9

PWS 5.3 states that the Contractor shall prepare/package necessary remote feeding materials, including plates, cups, flatware, napkins, bowls and trash bags.

PWS 5.11.9 states that the unit must provide its own plates, cups, utensils, trash bags and napkins. Please confirm the government is responsible for these consumable items.

22 Dining Headcount Figures PWS Attachment 2 Page 53

PWS Attachment 2 Page 53 lists average diners "each meal period" as 10,799 at breakfast, 6,165 at lunch, and 8,553 at dinner. The facility seats 796. If those are per-meal figures, a month would far exceed the 40,000-meal base band. Are these monthly totals? Please also provide the historical monthly meal counts and the COR's quarterly projections.

23 Remote Site and Meal-Prep Volume PWS Page 28 PWS 5.3 Pg 28 Please provide expected volumes for mermite (remote site) feeding and meal-prep packages. Do these count toward the meal bands?

24 Phase-in acceptance PWS Page 9

PWS 1.19.1 Pg 9 Billing for operations starts only after the Government formally accepts the phase-in milestones. What are the acceptance criteria? Who bears the cost if CAC, TASS, or AFMIS access processing by the Government is delayed?

25 GFP and Equipment List PWS Page 25, Page 34

PWS Part 3 Pg 25 3.1 Services: cites a GFP Attachment, but the equipment section is marked "RESERVED". PWS 5.10.10 Pg 34 Preventive maintenance is tied to a TE 7 equipment list.

Neither list appears in the attachment list. Please provide both.

26 GFP Transferring PWS Page 25

PWS Part 3 Page 25 3.1 Services includes a tracked insertion in the PWS that makes the contractor pay transportation, installation, and rehabilitation costs to make Government Property from other contracts available. What property does this cover, and roughly how much would it cost?

27 Travel PWS Page 9 PWS 1.12 Pg 9 Contractor travel follows the JTR and needs Government approval, but ODCs (PWS 1.13) are "RESERVED". Is travel reimbursable and under what CLIN?

28 Overtime PWS Page 3 PWS 1.5.4.3.1 Pg 3 Overtime needs KO approval at least 7 days ahead. How should surge-driven overtime be handled when there's less than 7 days' notice?

29 Incremental Meal Pricing

PWS PWS 5.11.11-5.11.11.3

The Schedule on pages 5–6 identifies CLIN 0003 for meals above 40,000 (“40,001+”) with a quantity of 20,000 units; Factor 1(a) on page 59 identifies an average of 25,000 meals; and PWS 5.11.11–5.11.11.3 establishes separate Band 1 and Band 2 incremental pricing tiers.

Please clarify the applicable thresholds and estimated quantities for each incremental meal-pricing tier and identify how offerors should price each tier in the Schedule.

Holiday and

Midnight Meal Pricing

PWS PWS 1.5.3.1

PWS 1.5.3.1 on page 2 and PWS 2.2 on page 19 require Holiday Meal Rates for Thanksgiving, Christmas, and the Army Birthday. Attachment 3 on page 56 also states that midnight meals may be directed and that additional-meal CLINs will apply; however, the Schedule does not include separate CLINs for holiday or midnight meals.

Please clarify where and how offerors should price holiday and midnight meals.

Dragoon Inn - Vilseck

QCI