MATOC_Preproposal_Conference.pdf

PRE-PROPOSAL CONFERENCE

November 20, 2013

Competitive Multiple Award

Indefinite Delivery, Indefinite Quantity(IDIQ)

Contract

5 YEARS

BASE IS 2 YEAR PERIOD

PLUS

3 ONE YEAR OPTIONS

“SCOPE”

Covers a broad range of maintenance, repair, & construction services to include Design Build services

FEDERAL CONTRACTING OFFICERS

AT

ANY NATIONAL GUARD UNIT

IN MISSOURI MAY AWARD TASK ORDERS

DoD FEDERAL CONTRACTING OFFICERS IN STATE OF

MISSOURI WITH PRIOR APPROVAL FROM PCO

1. Statewide (all locations)

2. Lambert, Jefferson Barracks ANG, Kingshighway Reserve Center all in STL area

3. Rosecrans MAP, St. Joseph, MO

4. Fort Leonard Wood

5. Camp Clark Training Site, Nevada, MO

6. Camp Crowder Training Site, Neosho, MO

7. Wappappello Training Site, Poplar Bluff, MO

$20,000,000.00 per contractor over the life of the contract

• Once you reach a total of $20M no more offers will be made

$5,000,000.00 Per Task Order for the General Task Order Contract

(In Rare Cases Over $5M)

$200 MINIMUM ORDER which will be issued at time of basic contract award

A Minimum Of Nine (9) Small Business

Awards Anticipated

• Task orders may be set-aside for socio-economic groups such as HUBZone, Service

Disabled Veteran Owned Business, Woman

Owned Small Business, etc. provided two or more contractors in the socio-economic group are awarded a MATOC Basic

NOTE:

8(A) Contractors must have approved business plans on file and services by your District Office SBA

THE FOLLOWING IS A BRIEF OVERVIEW OF

THE PROPOSAL REQUIREMENTS

OFFERORS ARE CAUTIONED TO

CAREFULLY READ THE REQUIREMENTS

OF THE SOLICITATION AND COMPLY

ACCORDINGLY

Section 00110 of the RFP details required information and format

• 3 Volumes In 2 Binders are required

• BINDER 1

VOLUME 1 PRICE/COST, PRO FORMA DOCUMENTS

• BINDER 2

VOLUME 2 PAST PERFORMANCE REQUIREMENTS

VOLUME 3 TECHNICAL REQUIREMENTS

Cover Letter

SF 1442 - Signed

AREAS of CONSIDERATION- Section 00010

EXHIBIT E

• Price for Prototypical Project(s)

REPS & CERTIFICATIONS – Section 00600

Volume 2 - Past Performance Proposal

• Complete Exhibit A -Performance Relevancy

Form- 6 Part 1/ One Part 2

Have Subcontractors Complete- Exhibit B

• Subcontractor Consent and Information Form

List of Clients (name and number) you sent

Exhibit C questionnaires to and/or final

CCASS forms for the Exhibit A Part 1 projects

(Exhibit C Package) Send Questionnaires to References Introduction Letter, Exhibit C and Questionnaire

• References must return NLT the Closing Date to KO Not to You (12 DEC 2013)

• Email and Fax addresses available

• Do not include copies of what was sent in the proposal !

If you have a CCASS Final Evaluation for the project that may be included in lieu of sending form- place behind applicable Exhibit A

Offerors should carefully read section

00800- and DIVISION 01/00800 General

Requirements before preparing proposal

• Important basic contract requirements and conditions are contained in these sections

Volume 3 -TECHNICAL PROPOSAL

• Read the sub factor requirements in Exhibit D LIMIT to

10 double sided pages (20 single pages) exclusive of tabs, indexes, dividers, and attachments listed in this exhibit. Any additional attachments you provide will be included in the page count provided

• Complete Exhibit D Answer questions carefully and thoroughly Include required Attachments Consider evaluating your proposal IAW

Section 00120 before submitting

Represents type of smaller projects that may be awarded under this contract

Measures contractors’ estimating system

Detailed in Section 00120 of the RFP CAREFULLY review sections 00100, 00110

& 00120 and 00800 through Division 01 when preparing proposal

Comply with Section 00100 AND 00110 requirements

Inquire in writing if you have questions

Failure to furnish a complete proposal may result in elimination from consideration

Choose your dollar levels carefully

• Consider bonding

• Experience and staff

These contracts let you grow over time

• If you are not found technically capable for the high of the price range you chose at the sole discretion of the contracting officer you may be offered an award at a lower price category but this is NOT a guarantee

Past Performance and Technical when combined are

SIGNIFICANTLY MORE

IMPORTANT than price

Best Value is defined as an award based on the greatest overall benefit in response to the requirement.

Award is based on other factors in addition to price.

The Contractors whose proposals provide the best value to the

Government, price and other non-cost factions considered will be awarded contracts

Every Contractor who is awarded a MATOC contract will be given a FAIR

OPPORTUNITY to complete for the award of Task or

Projects unless and exemption applies

Urgent or emergency requirements

Services are unique or highly specialized interest of economy and efficiency

Satisfy the minimum guarantee

NOTE: THIS IS NOT A

REQUIREMENTS CONTRACT

KO May limit competition or exclude a contractor for the following reasons:

• Satisfy Agency Small Business Program Goals

Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVB MATOC Contractors and/or Women Owned Small Business

• Failure to prosecute the work diligently on a current

Task Order Award

• Order outside your areas of consideration

• The Master specification, also referred to as the default specification

• Establishes an industrial and/or commercial standards for maintenance and repair of

Government Facilities

•If SOW does not address a specification for an element of work, the master/default specification applies

Normal response time is two (2) days for site visit and three (3) days to thirty (30) for proposal depending on complexity

Contractors must be able to respond within 120

Minutes in the event of an emergency to view a site and possibly give a price.

MATOC contractors are required to have insurance while under contract- not just when the task order is issued.

You will have access to base for contract related events

Must be in place if responding to emergencies

Most current Davis Bacon Wage rates will apply to each MATOC Request for Proposal

• Link to Web site will be provided- Note the most current wage determination at time of award of Task Order applies to the Task Order

Performance and Payment bonds are established by each Task Order

• PAYMENT BOND - T.O.>$30K

• PERFORMANCE BOND - T.O.>$150K

KO establishes site visit & notifies MATOC Contractors by email

• Provides MATOC Project synopsis, offering letter and basis for award & when available

SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit)

• KO & Engineer conducts the site visit with MATOC

Contractors

• KO validates proposal due date with Contractors

Contractor submits questions to KO who will provide answers to all

If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment

Contractor submits price or best value proposal by hand carried, email, or fax as applicable

KO does evaluation and makes award upon receipt of funds

KO emails award notice to awardees Notifies all others of award only

• Normal method of distribution will be via email or web posting

• When issued on CD/DVD one set of project plans & specifications will be provided to each

MATOC contractor at no cost.

• It is the MATOC contractors responsibility to notify their subcontractors and provide them copies.

• Electronic versions when available will be on the Web

1:00 p.m.

12 DEC 2013

DON’T FORGET TO HAVE REFERENCES SENT IN

BY THIS TIME & DATE

Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes

Your first proposal will probably be your only proposal!!

Read the solicitation requirements carefully!!

Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

All Amendments Will On The FBO Web Site Check Site Regularly For Changes & Refresh

The Page After Closing No Information Will Be Available

Until Award

• Awards Will Be Posted To The Web

• Results should be announced in Approximately 90 Days

Questions Must Be Submitted In Writing Via

Email to kerrey.a.renkemeyer.civ@mail.mil

Submit Questions NLT COB on 9 DEC 2013

Submit Questions To KO Only Do Not Call

Other Government Personnel

Questions Received Late May Be Held And

Addressed After RFP Closing With Those Who

Submitted Offerors

Questions And Answers Will Be Posted To The

Web Site Only mailto:kerrey.a.renkemeyer.civ@mail.mil

All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The FBO Web Site

If Necessary Addendums, Issued By An Amendment, Will Also Be Posted

Check Web Site Regularly And Don’t Forget To Refresh Web Page www.SAM.gov http://orca.bpn.gov/ http://www.gpo.gov/davisbacon/allstates.html https://www.fbo.gov