FAQs.docx

Questions Group A:

1. May a small-business prime satisfy the required Eaton and Liebert authorized third-party status, OEM-parts access, certified technician, and four-hour onsite response requirements through a fully disclosed subcontractor/teaming partner? If so, will the Eaton/Liebert authorization letters and certifications issue to that partner satisfy the solicitation requirement?

1. Please confirm the controlling quote deadline. The SAM.gov header reflects September 25, 2026, at 7:00 AM Central, while the solicitation narrative states September 25, 2026, at 8:00 AM.

1. Please confirm the current base and option period dates. Published PWS appears to contain performance dates beginning October 1, 2025.

1. Is there a separate deadline for questions?

1. Is any site visit or pre-bid meeting mandatory?

1. For the 20 kVA, 480V input/480V output UPS installation at Jackson Barracks, is a Louisiana electrical contractor license or any bid/performance bond required at the prime level, or may the electrical installation be performed by a properly licensed subcontractor?

1. Please confirm the required quotation submission method/address and whether the completed Oral Quotation Worksheet, pricing, manufacturer authorization/certification documentation, OEM-parts-access documentation, and past-performance/technical information constitute the complete required package.

Answers Group A:

1. Yes

1. September 25, 2026, at 8:00 AM

1. Performance dates beginning October 1, 2026

1. 22 September 2026

1. No visit or meeting needed, pre-bid.

1. a properly licensed subcontractor would be acceptable

1. All offers and responses will be accepted via email.

Questions Group B:

1. The solicitation narrative states September 25, 2026, at 8:00 a.m. for closing, while the SAM.gov response timestamp appears to resolve to 7:00 a.m. Central. Which exact deadline/time zone controls?

1. The RFQ requires certified authorization letters from both EATON and Liebert/Vertiv. May an eligible small-business prime satisfy that requirement through a clearly disclosed subcontractor/teaming partner that holds the required OEM authorizations and performs the specialized UPS service work, with the prime retaining responsibility for overall contract performance?

1. Please confirm the current UPS inventory and locations/CLINs covered by the PWS, including the units at Jackson Barracks and any units at Camp Beauregard/Camp Minden or other sites.

1. Please confirm whether the emergency-response requirement is 24/7 with a four-hour onsite response, and whether two preventive-maintenance inspections per system per year are required for all covered units.

1. The apparent base/option period dates in the publicly indexed PWS appear inconsistent with the September 2026 solicitation date. Please confirm the intended base period and option periods.

1. Are there any mandatory site surveys/pre-bid visits, Louisiana electrical licensing requirements, insurance minimums, or bid/performance/payment bond requirements beyond those contained in the posted RFQ/PWS?

1. Please confirm the controlling quote submission method and whether the Oral Quotation Worksheet must be included with the complete quote package.

Answers Group B:

1. Solicitation has been updated to correct the dates.

1. Solicitation has been updated to address this concern.

1. 5.1 of the PWS answers this question

1. As per the PWS, yes, the emergency-response requirement is 24/7 with a four-hour onsite response, and Yes, two preventive-maintenance inspections per system per year are required for all covered units

1. I do not understand this question, as I cannot see the solicitation itself. Mr. Banton, is there a difference between the base and option years listed in the PWS and those listed on the solicitation?

1. No.

1. Quotation Worksheet is not mandatory but preferred.

Questions Group C:

1. Is a full-service maintenance agreement required for the UPS systems, including parts, labor, travel, and expenses, or would a preventive maintenance agreement with a guaranteed 4-hour emergency response time be considered acceptable?

1. Regarding consumable components, please confirm that batteries and capacitors are excluded from coverage under the maintenance agreement, as stated in the requirement.

1. Is there a loading dock available at the installation location? If yes, please provide the hours of operation.

1. If a loading dock is not available, will personnel be available to receive the UPS equipment and stage it inside the facility prior to the scheduled installation?

1. Is a pallet jack available on-site for unloading and movement of the equipment?

1. Approximately how far is the UPS room from the delivery/drop-off point or staging area?

1. What floor is the UPS room located on? If applicable, is a freight elevator available for equipment movement?

1. Are there any known access limitations or obstacles between the delivery point and the UPS room (e.g., narrow doorways, stairs, protected flooring, tight corridors, or other restrictions) that should be considered during installation planning?

Additionally, please confirm whether the recommended Schneider/APC Galaxy VS 20kVA system (GVSUPS20KB4GS or equivalent) with the required battery configuration is the preferred solution, or if equivalent systems meeting the stated performance requirements will be accepted.

Answers Group C:

1. Section 5.0.1 of the PWS, “The contractor shall: “ “One year of full warranty service coverage (parts, labor, expenses and travel)”

1. Confirmed, as per the PWS, “Section 5.0.3.3 Battery replacement and capacitors need not be covered under contract”

1. No, there is no loading dock at the Jackson Barracks location.

1. Personnel will be available on site as per the PWS section “5.0.3.1 Performed during normal business hours (Tuesday – Friday 0700 – 1730)”. They can accept the shipment. Any unloading, moving, or “staging” of the equipment should be handled between the bidder and the shipping company.

1. No, a pallet jack is not available for use, this should be handled between the bidder and the shipping company.

1. A delivery truck can pull up to the backside of the building to make the delivery, but the pallet will have to be deconstructed and brought up to the 2nd floor.

1. UPS is located on the 2nd floor. There is no freight elevator, only a standard elevator.

1. known access limitations or obstacles between the delivery point and the UPS room: The elevator is small, but should fit a single pallet and has a weight limit of 4,000 lbs. There are also 2 sets of stairs available.

Confirmation: The provided example system is listed with the rider “or equivalent” as to allow subject matter experts freedom to meet the requirements, the stated minimum performance requirements are acceptable

Questions Group D:

1) Question:

Clarification on “Refurbish cell connections as needed” In Section 5.2, the PWS states that corrective maintenance consists of “refurbish cell connections as deemed necessary by the detailed inspection report.”

Could you please specify what actions the Government expects under “refurbishment”?

For example, should this include cleaning/corrosion removal, re‑torquing, hardware replacement (nuts/bolts/washers), intercell connector replacement, cable/lug replacement, or any other tasks?

Answer:

“refurbish cell connections” includes cleaning/corrosion removal, re‑torquing, hardware replacement (nuts/bolts/washers), intercell connector replacement, cable/lug replacement, and any other tasks typically associated with industry standards for UPS maintenance.

2) Question:

Battery quantities and specifications To properly quote the battery PM requirements, we need more information about each battery system associated with the UPS units in Section 5.1.

Could you please provide all available battery details, including:

1. Battery make and model

1. Quantity of jars, trays, strings, or cabinets per unit

1. Any available nameplate data or installation dates The PWS tables list descriptions such as “Sealed Battery” but do not specify quantities, which prevents accurate PM pricing.

Answer:

Camp Beauregard

String 1 of 2

String 2 of 2

Camp Minden

String 1 of 1

N/A

Jackson Barracks

String 1 of 1

N/A

3) Question:

Confirmation of Preventive Maintenance frequencies Our interpretation of the PWS is that the Government requires:

1. Two (2) PM inspections annually per UPS unit, including battery maintenance

1. The additional detailed internal battery PM applies only to the 45 kVA unit(s) Can you please confirm that this interpretation is correct?

Answer:

This interpretation is correct.

4) Question:

Confirmation of “Qty” column meaning in Section 5.1 also request confirmation that the “Qty” column in the PWS equipment tables refers to the number of physical units at each site, rather than the number of PM visits.

Answer:

In section 5.1 the “Qty” column in the PWS equipment tables refers to the number of PM visits.