Eaton Sole Source-Name Brand Only Determination Under SAT FAR Part 13 Procedures.pdf
PDF 155 KB Posted
- Solicitation number
- W912NR26QA026
- Issued by
-
Department of the Army National Guard
About this file
This is a Simplified Acquisition Procedures (SAP) Determination Memorandum for Sole Source Acquisitions, a federal contracting form used to justify limiting competition to a single source for purchases exceeding the micro-purchase threshold but not exceeding the simplified acquisition threshold under FAR 13.106-3(b)(3)(i).
The Louisiana Army National Guard DPI is procuring extended maintenance services and parts for Eaton UPS (uninterruptible power supply) systems currently owned by the government. Purchase Request Number 0012473707 is identified as a brand name buy, with the proposed contractor being Eaton UPS systems, funded through O&M (Operations and Maintenance). The justification for sole source acquisition centers on the requirement for Eaton-certified technicians to perform preventative maintenance following Eaton's prescribed inspection checklist on the government-owned equipment. The contracting officer, Crystal Stiles, determined that only Eaton-certified technicians can safely maintain these critical IT infrastructure systems, as other certified technicians would create unacceptable risks including downtime, inadequate repairs, and maintenance failures. Additionally, non-brand parts could result in system incompatibility and total failure. The memorandum notes that competition is not a barrier to future acquisitions, as many contractors are capable of providing brand-specific service and parts. The determination was certified as accurate and in the best interest of the government on the basis that sole source procurement is justified given the specialized technical requirements and risk mitigation needs.
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Other files
| File | Type | Posted |
|---|---|---|
| FAQs.docx | DOCX document | |
| PWS.docx | DOCX document | |
| Leibert Sole Source-Name Brand Only Determination Under SAT FAR Part 13 Procedures.pdf | ||
| PWS.docx | DOCX document | |
| SAM Solicitation - W912NR26QA026.pdf | ||
| RFQ.docx | DOCX document | |
| RFQ.docx | DOCX document | |
| PWS.docx | DOCX document |
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Text version
Simplified Acquisition Procedures (SAP)
DETERMINATION MEMORANDUM FOR SOLE SOURCE ACQUISITIONS
OVER THE MICRO-PURCHASE THRESHOLD BUT NOT EXCEEDING
THE SIMPLIFIED ACQUISITION THRESHOLD
FAR 13.106-3(b)(3)(i)
SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY
THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S
REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THIS FORM MAY BE USED IN LIEU OF THE DETERMINATION DESCRIBED IN FAR 13.106. THE CUSTOMER SHALL
PROVIDE THE FOLLOWING INFORMATION:
1.PURCHASE REQUEST NUMBER 2. ESTIMATED AMOUNT:
BRAND
NAME BUY
YES
NO
NAME/CAGE CODE OF PROPOSED CONTRACTOR Fund Type
O&M
NGREA
OTHER
3. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:
4. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH
THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:
5. MARKET RESEARCH:
6. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO
REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE
ACQUISITIONS ARE REQUIRED:
I CERTIFY THAT THIS JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF
MY KNOWLEDGE AND BELIEF, AND THAT COMPLETING THIS PURCHASE AS A SOLE
SOURCE IS IN THE BEST INTEREST OF THE GOVERNMENT. ADDITIONALLY, I APPROVE
THIS JUSTIFICATION TO LIMIT COMPETITION SUBJECT TO THE AVAILABILITY OF FUNDS
AND PROVIDED THAT THE SERVICES OR SUPPLIES HEREIN DESCRIBED HAVE
OTHERWISE BEEN AUTHORIZED FOR ACQUISITION.
7a. CONTRACTING OFFICER NAME 7b. CONTRACTING OFFICER SIGNATURE
| fc-int01-generateAppearances: | |
| _8b_ Contracting Officer Signa_0bSidIe1ipW-y3oKOPYKlw: | |
| _8a_ Contracting Officer Name_EhfO5fRSaqoeOrU7Lx4ugw: CRYSTAL STILES | |
| _7_ PROVIDE A STATEMENT OF ACT_dWWFyKo3zgQ-e71MSrA2mA: Competition is not an issue, as many contractors are capable of providing Name Brand specific service and parts. | |
| _5_ PROVIDE A STATEMENT OF ACT_xMsHeIbKfGYdZx*NQZBzkg: This request is brand name specific because extended services utilizing Eaton certified technicians and parts mitigate significant risk to these critical systems. Any other certified technicians will lead to unacceptable risks, such as, downtime and inadequate repairs and maintenance. Parts that are not brand name to the government owned Eaton systems, both bench stock and ordered parts, lead to unacceptable risk, such as, incompatibility and total system failure. | |
| _4_ UNIQUE CHARACTERISTICS THA_fxPS18NzthbsRqqrY5h47Q: The Louisiana Army National Guard DPI is requesting that vendors have Eaton certified technicians to work on multiple government owned Eaton UPS systems. Preventative maintenance will follow the current Eaton prescribed inspection checklist for the applicable unit and anything covered in the manufacturer's specifications. When technicians see a need to replace parts, the requirement shall be brand name to the government owned Eaton systems. The vendor must have appropriate Eaton bench stock replacement parts on hand. | |
| _3_ BRIEF DESCRIPTION OF SUPPL_UM33PhqLHArLIQSUjN*Zfw: The government currently owns Eaton UPS systems; the UPS systems are responsible for providing an uninterrupted power supply to our IT environment. | |
| Fund Type_edit;_vgmgoyByaX6rAkWYYmjkIw: | |
| Fund Type_vgmgoyByaX6rAkWYYmjkIw: O&M | |
| Name and CAGE code of Proposed_lW1Kx6QXH9C5bl0Mqo1Omw: Eaton UPS systems | |
| Brand Name Buy_xnvHRHzmWAZDjTpbuUVc3g: Yes | |
| _2_ ESTIMATED AMOUNT:_akGYMKSceUKLCvn4Y1b2tw: | |
| _1_PURCHASE REQUEST NUMBER_h9vT5LXe**ASP7p7e0RWEg: 0012473707 | |
| 2026-09-03T14:03:03-0500 | |
| STILES.CRYSTAL.LYNN.1245308015 |
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