W912LR18B5001_Industry_Responses_Memorandum_for_Contractors.pdf

PUERTO RICO AIR NATIONAL GUARD

156TH AIRLIFT WING

MUÑIZ AIR NATIONAL GUARD BASE

200 JOSE A SANTANA AVE, CAROLINA, PR 00979-1502

17 January 2018

MEMORANDUM FOR ALL CONTRACTORS

FROM 156MSG/MSC

SUBJECT: Industry responses for solicitation W912LR-18-B-5001

The below information are answers to industry questions made by prospective contractors interested in bidding for the mentioned solicitation above:

1. According to Specs there is a section for the handling of Hazardous material such as Asbestos, lead and PCB. However, we could not find any specific drawings reflecting such conditions.

Specification 01-22-00 section 3.1.A.3.a refers to a separate supplemental information Asbestos Report. Please provide information of the areas containing hazardous materials.

RESPONSE: Asbestos Report posted.

2. Section 23 74 16.13 - Packaged, Large-Capacity, Rooftop Air-conditioning. Item 1.3.D;

2.3.A. Please, advise who is responsible for the delegated-design submittal. This is not going to be provided by Trane.

RESPONSE: The contractor is required to meet the designated design submittal requirement as specified. The requirement does not have to be met by the HVAC equipment provider, but is still required of the contractor.

3. Item 1.4.B. This section refers to Section 23 05 48 "Vibration and Seismic Controls for HVAC”. This section is not included in the bid package. Please, advise.

RESPONSE: Performance Requirements are established in 2.3 of this specification in lieu of an additional specification. Reference to Section 23 05 48 shall be deleted in its entirety.

Refer to attached revised Specification 23 74 16.13 as part of this response.

4. Item 1.4.B, C, 2.3.B. – Specified units complies with the 2014 Florida Building Code, using the following Wind Design criteria:

a. Ultimate Wind Speed: 186 miles per hour

b. Risk Categories: III and IV

c. Wind Exposures: C and D

d. Mean roof heights of up to 60ft above ground.

e. BUT, the installing contractor must field install additional screws as per documentation to comply with this code. Is this acceptable? Please advise.

RESPONSE: The Specification Section has been revised to correct the code jurisdiction and wind speed requirements. However, the units shall be manufactured following a design that complies with the specified criteria. Additional screws may be used as long as they are determined based on a design approved by the unit manufacturer and the unit required warranty is not affected. No customization or units will be permitted in the field without an approved design from the manufacturer.

5. Item 1.6.A. – Specified equipment includes 5 year compressor warranty and 1 year in parts from SHIPPED DATE (not substantial completion). Will an additional warranty be required?

Extended Warranty? Please advise.

RESPONSE: The product shall be provided with a warranty that meets or exceeds the minimum requirements of Section 1.6, which requires the warranty period to begin at substantial completion.

6. Item 2.3.C; 2.5.C. – Specified units are not seismic rated.

RESPONSE: Units are required to meet specified Seismic Performance per Section 2.3.C.

7. Item 2.4.B. – Specified units are not double wall construction. This type of construction is not available for the requested units. Please, advise how to proceed.

RESPONSE: Standard single wall construction associated with the Basis of Design Trane model shall be acceptable. See revised Specification Section 23 74 16.13 issued as part of this response.

8. Item 2.4.C.1. – Please, confirm where the corrosion protection should be applied. (Condenser coil or Entire Unit) confirm if spray applied coating is acceptable.

RESPONSE: Corrosion Protection shall be provided as specified in Section 2.4.C.1. which applies to the casing only and is applicable (2500 hours salt spray test in accordance with ASTM B117). The condenser coil should have a baked phenolic coating as well. See attached updated Specification Section 23 74 16.13 item 2.7.B issued as part of this response.

9. Item 2.4.E. The specified units have sloped drain pan made of pre-painted steel (not polymer).

Stainless steel is available as an option. Please, advise which to provide.

RESPONSE: Item 2.4.E is in the CASINGS paragraph. The refrigerant coil condensate drain pan shall be stainless steel as indicated in Item 2.7.A.5.

10. Item 2.5.B – The specified units are not available with variable speed condenser coil fans.

RESPONSE: Constant speed condenser fans as associated with the Basis of Design Trane model shall be acceptable. See revised Specification Section 23 74 16.13 as part of this response.

11. Item 2.7.A.1. – Copper fins are not available in the specified units. The units have aluminum micro channels condenser coils.

RESPONSE: Item 2.7.A.1 is in reference to the evaporator coil of the packaged unit, not the condenser coil. Aluminum fins will be acceptable for the evaporator coil. See revised Specification Section 23 74 16.13 as part of this response.

12. Item 2.7.B. – Confirm if a hot gas reheat refrigerant coil is needed in the specified units. If so, please, provide performance information for proper selection. Coils are microchannel type.

RESPONSE: Hot gas reheat is not required.

13. Item 2.8.A. – Specified units are not available with variable speed compressors. Please, clarify.

RESPONSE: Single speed compressors associated with the Basis of Design Trane model shall be acceptable. See revised Specification Section 23 74 16.13 issued as part of this response.

14. Item 2.12.A & B - This section refers to Section 23 05 48 "Vibration and Seismic Controls for HVAC”. This section is not included in the bid package. Please, advise.

RESPONSE: Performance Requirements are established in Section 2.3 of this specification in lieu of an addition specification.

15. Item 2.12 – Standard roof curb is 14” tall, not insulated, not seismic rated, does not have vibration isolators and it not coated. Please, clarify if a custom roof curb is required for this job.

RESPONSE: The curb is required to meet the items listed in Section 2.12 as specified.

16. Plumbing drawings P-402 shows ID for Trench Drain as TD-1 but there is no information or basis of design for this Drain. Please provide information RESPONSE: Plumbing fixture schedule notes to reference food service plans for trench drain in kitchen area. Refer to line item 14 in food service equipment schedule (FS-101) for trough grate with frame. It is a custom fixture governed by Spec section 11 40 00.

17. Drawing AD121 on Demolition Key Notes number 4 indicates existing PV system to be removed and salvage for re-installation, however after pre-bid walk thru we encounter that this system was damaged and striped off by hurricane Maria, Please advise.

RESPONSE: Due Hurricane Maria Solar Panels were stripped off the roof.

18. On Drawing AD121, Roof Demolition General notes, note number 1 indicates existing roof metal deck is to be removed. Please confirm that the existing metal deck does not contain any concrete between the metal deck to be removed and the Polyurethane Foam insulation.

RESPONSE: There is concrete between the metal deck to be removed and the foam insulation.

19. Is there an as-built of the existing roof system?

RESPONSE: The roof structural framing shown on the drawings was developed based on an investigation of existing drawings as well as field verification. However, there is no as-built of the existing roofing system.

20. Addendum 1 received today included the ACM Environmental Report. The report makes reference to

a. Table -1 (Not included on the Report)

b. Appendix B (Not included on the Report)

RESPONSE: Table 1 and Appendix B included in the report

21. Is there an as-built drawing indicating the location of these 28 samples made? Please advise.

RESPONSE: All available Hazmat information provided. Contractor shall be responsible for abatement of all hazardous material(s).)

22. The report does not mention any sampling to the roof area, please confirm that there is no HAZMAT over the roof to be removed as part of the scope.

RESPONSE: All available Hazmat information provided. Contractor shall be responsible for abatement of all hazardous material(s).

23. Specification section 01-22-00 Unit Prices, indicates to provide at time of Bid a unit price for:

a. Unit Price 1. Removal and Disposal of Asbestos Material

b. Unit Price 2. Removal and Disposal of PCB Containing fluorescent light ballast

c. Unit Price 3. Removal and Disposal of Material Containing Lead.

The Solicitation contract form only provides for a Lump sum price, please advise if solicitation will be amended to include these unit prices.

RESPONSE: Section 01 22 00 – Unit Prices requires the contractor to submit a unit cost for the defined items. The three (3) Unit Costs shall be submitted as part of the Solicitation Contract. The intent of this pricing is to address unforeseen conditions/additional material(s) that might be discovered above quantities indicated in the report. This is only unit pricing.

24. Specification section 02-83-33 Removal and Disposal of Material containing Lead, section

1.2 Unit Prices, sub section A, indicates price will be affected by quantity of lead based paint removal and disposal. In order to provide unit price, we will need a report indicating location of the Paint with lead (PWL), the type of surface that has the PWL. Please advise.

RESPONSE: All available Hazmat information provided. Contractor shall be responsible for abatement of all hazardous material(s)

25. SPECS/General Requirements – Relative to the required roles of Project Site Superintendent, QCM and SSHO for this project – will the government allow the Project Site Superintendent to fulfill the roles of the QCM/SSHO? If not both positions, will the government allow the Project Site Superintendent to fulfill the role of the QCM during the project performance?

RESPONSE: The site project superintendent cannot assume the role of QCM and SSHO.

An additional person, other than the site project superintendent, can fulfill the positions of QCM and SSHO.

26. SPECS/General Requirements – Relative to the required roles of Project Site Superintendent, QCM and SSHO for this project – will the government allow the Project Site Superintendent to fulfill the roles of the QCM/SSHO? If not both positions, will the government allow the Project Site Superintendent to fulfill the role of the QCM during the project performance?

RESPONSE: The site project superintendent cannot assume the role of QCM and SSHO.

An additional person, other than the site project superintendent, can fulfill the positions of QCM and SSHO.

27. Please clarify if only 8(a) firms that are located Puerto Rico with are eligible to compete for this contract. Nothing to this effect was mentioned at the site visit, and there appeared to be other firms from outside of PR?

RESPONSE: All firm bidding to this projects are required by law to have a bona fide office in the geographical – Puerto Rico SBA District area. Once we have the apparent awardee the Puerto Rico SBA District Office will certify the 8a is in compliance. It is mentioned in the Solicitation on page 1, under section 00100 Bidding Schedule/Instructions to all Bidders, Scope, under item 1.3.

28. Please indicate where the visual display units will be required?

RESPONSE: Visual Display unit types and locations have been added to Specification 10 11 00 – Visual Display Units. Refer to revised Specification 10 11 00 - Visual Display Units issued as part of this response.

29. Contract drawings indicates to tie in new cold and hot water piping distribution to existing sections to remain. However, does not mentioned what to do with the existing insulation. Please advise if existing insulation is to remain and repair it at tie in location.

RESPONSE: The intent is to reuse the existing insulation on the existing cold and hot water piping, and make repairs as needed at the new tie in locations. Refer to the specifications for the new insulation to be used on the new piping.

30. The Asbestos report provided only makes reference to floor tiles for asbestos. However, it does not make reference to any mastic or sealing compound used on existing plumbing insulation and HVAC duct insulation to be demolished.

a. Please confirm that there is no Asbestos present on any mastic or sealing compound on the plumbing piping insulation RESPONSE: All available Hazmat information provided. Contractor shall be responsible for abatement of all hazardous material(s).)

b. Please confirm there is no Asbestos present on any mastic or sealing compound on the HVAC duct insulation material RESPONSE: All available Hazmat information provided. Contractor shall be responsible for abatement of all hazardous material(s). The ACM on bldg. 16 is located only in the floor mastic (Glue) in blue, gray and cream VFT (Vinyl Floor Tile). Total area with ACM 19,776 SF approximate. There is no ACM in HVAC Thermal System Insulation (TSI) or any other piping system. Please refer to attached ACM Survey.

31. It seems that the environmental study is incomplete. It refers to tables that we can’t find it.

Also, we can’t find the lead environmental study.

RESPONSE: All available Hazmat information provided. Contractor shall be responsible for abatement of all hazardous material(s).

32. While reviewing the project, we realized, that sheet s-533 is missing as in sheet S-401 (S2).

They indicate the column HSS 6 X 6 X 1/ 4 while in detail S3 on sheet S-551, it says HSS 6 X 6 X 3/8. Please clarify this detail.

RESPONSE: Sheet S-533 is not part of the set. All HSS6X6 columns shall be HSS6X6X3/8.

33. Detail S-7-S552 is required.

RESPONSE: Detail S7/S-552 shall be S7/S-553.

34. Due the limited time, (5 days) after government response the questions (January 17), is there any intention or possibility to extend Bid Due Date?

RESPONSE: Bid due date has not changed. Bid due date 23 Jan 2018 at 09:30 AM

35. Item #10 it states: “Funds are not presently available for this contract. Currently, the Government anticipates funds will become available prior to but no later than midnight 30 Sep 2018.” What quarter (2nd, 3rd or 4th) does the government anticipate receiving funding to support this project? Will the government entertain providing bidder’s proof of that funding document when received for this project?

RESPONSE: The government has the following provisions under this Solicitation; 1.

Solicitation page 1 (Cover Page): item 13. Additional Requirement under section D, Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected. In addition Solicitation page 5, Under NOTES: Item 1. Funds are not presently available for this contract. Currently, the Government anticipates funds will become available prior to but no later than midnight 30 Sep 2018. This action has been identified on the National Guard priority list for award if funds become available and the prices received are within an awardable range.

36. Bid items – What they have to include now that we have added the Unit Pricing?

RESPONSE:

CLIN 0001 - Base Bid shall include a Lump Sum for all repair/remodel Medical Training/Dining Hall/ Operations and Training Building 16 to include all Asbestos Containing Material Removal and Disposal as per Environmental Report. Write the Lump Sum total price at the Unit Price, Amount and Net Amount

CLIN 000101 – Contract Manpower Reporting Yearly – If contractor is to charge, then it will be yearly amount. If there is no charge, contractor shall write the word “No Charge” or “$0.00” at the Net Amount.

CLIN 000102 – NEW – Unit Price No. 01 Asbestos Containing Material – Unit of Measure: Square Feet Pricing only beyond known quantity stated in the report only. Write “square feet” at the unit, state the Unit Price, Amount and Net Amount.

CLIN 000103 – NEW – Unit Price No. 02 Removal and Disposal of PCB Containing Materials Unit of Measure: Per 55 Gallon Drum Bidders shall assume no PCB Containing Light Ballast on the Base Bid. Only to quantify PCB Containing Light Ballast discovery during removal and disposal operations. Write the “Per 55 Gallon Drum at the Unit, State your Unit Price, Amount and Net Amount.

CLIN 000104 – NEW – Unit Price No. 03 Removal and Disposal of Material Containing Lead Unit of Measure: Per 55 Gallon Drum Bidders shall assume no material containing Lead on the base bid. Write the “Per 55 Gallon Drum at the Unit, State your Unit Price, Amount and Net Amount.

BID Form will be amended and posted. See Solicitation Ammendment conform copy.

Kenneth Matos

1LT, PRARNG

Contracting Officer