A-14_PREPROP_SLIDES_JFHQ_Ft_Buchanan_0007.pptx

Pre Proposal Conference

W912LR-13-R-0007

Project # 430081 Joint Forces Headquarters Fort Buchanan, PR

Construct Project # 430081 JFHQ Facility at Fort Buchanan, Puerto Rico Monday 20 May 2013 2:30 PM/1400 Hours Fort Buchanan Officer’s Club Ball Room

Introduction Ms. Donna Phillips Contracting Officer MAJ Carlos Rivera Contracting Officer/Admin LTC Carlos Caez Facilities Management Officer MAJ Raul Cordero Contracting Officer’s Representative

Synopsis Construct Readiness Center Magnitude-$10,000,000 to $25,000,000 A Firm-Fixed Price Contract will be awarded

Synopsis Project is being solicited TOTAL SMALL BUSINESS SET-ASIDE The contract will be awarded using a combination of Tradeoff and Lowest Price Technically acceptable Evaluations.

Evaluation Factors Technical Past Performance Price

Solicitation, Plans & Specifications On The Web - https://www.fbo.gov FBO helpdesk – (866)606-8220 Solicitation Exhibits Questions & Answers document Amendments Check regularly & Refresh Web Page Plans & Specifications- must be registered and have password on FBO

Export Controlled Materials Company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the DLA Logistic Information Service (DLIS) Questions about this program or DD Form 2345 should be addressed to U.S./Canada Joint Certification Office, DLA Logistics Information Services (DLIS), Federal Center, 74 Washington Avenue North, Battle Creek, MI 49017-3084. The Joint Certification Office may be contacted by telephone at: 1-(800) 352-3572; or email: jcp-admin@.dla.mil

The U.S./Canada Joint Certification Program (JCP) office reported to this office that once a company is certified with the JCP office (normally 7 to 12 business days), the company should contact FBO to have them add their JCP number to their FBO account. JCP has indicated that they are currently experiencing a three (3) week delay in addition to the normal waiting period.

Contract Period of Performance Construction Period Is 660 Calendar Days After Receiving The Notice To Proceed

DISCLAIMER

The following is a brief overview of the proposal requirements Offerors are strongly cautioned to carefully read the requirements of the solicitation and comply accordingly

Important Reminder The Government intends to award without discussion and there may not be a chance for discussions, corrections, or revised proposals

Submission Requirements Section 00110 of the RFP details the required information and format for the proposal Two (2) Volumes are required Three (3) copies of all volumes/information

Submission Requirements VOL 1 – Price/Cost Proposal Pro forma documents Price and Exhibit D – Options Exhibit F/Exhibit H – Forward Pricing Schedule VOL 2 – Two Parts Part 1- Technical Capability Proposal Part 2- Past/Present Performance Info

Volume 1- Price/Cost Offeror portion of SF1442 with signature

Section 00010 – Pricing Info for all line items

Exhibits F & H

Introductory Page Info requirements detailed in Solicitation, Section 00110, Paragraph 3.4.1.1.

Exhibits D- # days to exercise options

Volume 1- Price/Cost Section 00600 – Required to be register at https://www.sam.gov/portal/public/SAM/

Printout of Complete R&Cs in System for Award Management (SAM) or previously CCR/ORCA

Representations and Certifications (R&C)

Updated information to the annual certifications in ORCA

Volume 2 Part I Technical Capability

NO PRICES/COST IN THIS VOLUME

Part I-Technical Capability (Limited to 10 pages (resumes NTE 2 pgs not included) Comprised of two (2) sub factors

1 - Contractor Experience & Capability

2 - LEED ® Experience & Capability

Volume 2 Part I- Technical Capability (cont.)

Subfactor 1-Contractor Experience & Capability Demonstrate experience and capability to perform project of this magnitude and complexity.

Understanding of the contract requirements and determine to what degree their technical and administrative capabilities, proposed organization and management plan are adequate to meet contract requirements.

Subfactor 1-Contractor Experience & Capability (cont.)

Demonstrate adequate quality control processes Demonstrates at a minimum that key personnel not limited to Project Manager(s), Site Superintendent(s), Quality Assurance Manager (on site), Site engineering personnel have experience in managing contracts of same/similar dollar magnitude, size, complexity and scope, in the capacity which they are proposed for the project.

Subfactor 1-Contractor Experience & Capability (cont.)

Discuss experience and capability to managing a project in an island environment (including involvement of the local island workforce, ready availability of supplies and materials, etc) that is not typically found in regular CONUS construction projects)

Subfactor 2-LEED ® Experience & Capability Demonstrate experience with building to USGBC LEED ® standards AND that the key personnel (construction) have experience and required qualifications in assigned roles with building to USGBC LEED® standards.

If no such experience indicate in detail how offeror plans to overcome this lack of experience

Volume 2 Part II- Past/Present Performance Information

NO PRICES/COST IN THIS VOLUME

Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

Complete not more than five (5) forms for relevant contracts completed or substantially completed (70%) in the last five (5) years Exhibit A-Part 2 – Complete One (1) Send Questionnaires for the Exhibit A projects to references or include FINAL Performance Evaluation Do This Early – Must be recieved NLT Closing Date

Volume 2 Part II- Past/Present Performance Information (cont.)

If you do not have relevant Past Performance and are using experience of key personnel, predecessor companies or subcontractors to obtain this ensure you clearly state this in the proposal

To be considered subcontractor must complete a consent form - Exhibit B

Proposal Due Dates Proposal Due 1400 Hours (2:00 pm local time) on 27 June 2013 Proposal must be signed by officer of your company No facsimile or electronic offers Send or deliver to: (follow instructions in Sec 100)

References Reference Questionnaires are also due by this time and date

Send Reference Questionnaires out as soon as possible Return to Contracting Officer via E-mail

Exhibits Exhibit A- Performance Relevancy Questionnaire

PART 1 (NTE 5) PART 2 (1)

Exhibit B- Subcontractor/Teaming Partner/Key Personnel Info & Consent Form (if applicable) Exhibit C- Reference Questionnaire Package Exhibit D- Option Information Form

Exhibits (cont.)

Exhibit E- Proposal Inquiry Form Exhibit F- Forward Pricing Agreement Rates for Modifications Exhibit H- Evaluated Total Offer Calculation Exhibit I- Evaluated Total Offer Calculation SAMPLE Exhibit J- Pre-Proposal Meeting Access Form

EXHIBIT H-Evaluated Total Offer Calculation Evaluation technique which measures the lowest total overall project cost to the Government will be utilized for this solicitation Evaluated Total Offer Method Considers the total price of all CLINS added to the potential remaining value of a contract, plus Home Office Overhead Rate and subcontractor markup

EXHIBIT H-Evaluated Total Offer Calculation ALL offerors must submit completed Exhibits F and H Failure to submit the Forward Pricing Schedule (Exhibit F) and a completed Exhibit H may make the offeror non-compliant with the solicitation requirements

Proposal Evaluation Process is detailed in RFP Section 00120 Carefully review Section 00120 when preparing proposal Comply with Section 00100 And 00110 requirements Failure to furnish a complete proposal may result in elimination from consideration

Proposal Compliance Review will be conducted on all proposals

Noncompliance with the RFP requirements may raise serious questions regarding an offeror’s technical ability, past performance and/or pricing and may be grounds to eliminate the proposal from consideration for contract award

Technical Evaluation will result in an offeror being rated Acceptable or Unacceptable

Proposal must be Rated Acceptable in both Subfactors to be overall ACCEPTABLE and to be further considered. Proposals found unacceptable will be removed from further evaluations

Subfactor 1: Experience and Capability Subfactor 2: LEED ® Experience & Capability

All proposals found Technically Acceptable will be evaluated in order starting with the lowest (reasonable and realistic) price

If the lowest (reasonable and realistic) price offer is found to have a “Substantial Confidence” rating in past performance the evaluations will be completed and no tradeoff necessary. That offeror will receive the award

If not a “Substantial Confidence” rating, the evaluations will continue in price order until that rating is found A best value assessment using the tradeoff process will be used to make final determination of award (FAR 15.101-1) Using this process it is possible (and likely) that some offerors’ Past/Present Performance will not be evaluated.

Best Value Best Value is defined as an award based on the greatest overall Benefit in response to the requirement.

Award is based on price and other non-cost related factors.

Award The Contractor whose proposal provides the Best Value to the Government Technical and Past/Present Performance are approximately equal to each other and when combined the non-cost factors are approximately equal to the Price Factor.

The Best Value may not be the lowest price

Important Reminders Read the Solicitation

Submit a complete proposal in accordance with instructions – use formats provided

Prime Contractors are responsible for coordination among the divisions with subcontractors

Important Reminders When using a subcontractor to obtain/enhance relevancy provide subcontractor consent form, Exhibit B, or the information will not be considered

Award in this process does not necessarily mean the lowest price wins

How Questions Will Be Handled

Questions must be submitted on Exhibit E via email to: donna.m.phillips32.civ@mail.mil and carlos.m.riveramcdermott.mil@mail.mil Submit questions NLT COB 18 June 2013 Questions received after 18 June 2013 may be held and addressed after RFP closing Do Not call technical personnel or A&E- this will delay getting an answer

Answers To Questions All questions, on a non-attribution basis, and the answers will be posted to the website https://www.fbo.gov/ If necessary Addendums, issued by an Amendment will also be posted Pre-proposal Slides and Attendance will be posted Check website regularly and don’t forget to refresh web page

Helpful Websites https://www.fbo.gov https://www.acquisition.gov/ www.ccr.gov/ http://orca.bpn.gov/ http://www.gpo.gov/davisbacon/all states.html

Site Visit Safety Briefing Important information to know before we begin our site visit.

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