Amendment 2 - Answer to Industry Questions.docx

NATIONAL GUARD BUREAU

U.S. PROPERTY & FISCAL OFFICER FOR VIRGINIA

6090 STRATHMORE ROAD

WAREHOUSE 15, BAY H

RICHMOND, VIRGINIA 23237-1103

REPLY TO

ATTENTION OF July 28, 2026

USPFO-Virginia-ASO

Answer to Industry Questions

Q1. What is the maximum number of people we will be catering to at each location and how many times a month?

A1. Since this is a BPA and the ceiling and floor caps go by the total cost, we cannot give an accurate number on soldiers nor how many times a month, but what we can say is when a unit drills, most of the time, the other locations drill the same weekend but there are occasions where they can drill on separate weekends or days.

The call orders will determine the final numbers once submitted by the ordering officer. The average soldier count is roughly 450 soldiers. Keep in mind this is not a guarantee nor promise. This is an average count and could change at any moment. Government cannot promise soldier quantities on a BPA contract.

Q2. Can you please also confirm for the pricing, do you want the same pricing from 10/1/26-9/30/31 or can we re-evaluate after every year?

A2. Vendors will be allowed to re-evaluate pricing after the base period of performance ends. For example; if the contract starts on October 1, 2026, the new period of Performance will be on October 1, 2027, where vendors can resubmit pricing.

Q3. May the two to three required past performance references include work performed by our teaming subcontractor — the caterer who will prepare and deliver the meals under any resulting BPA — identified as such in our quote? Or must all references reflect work performed by the offeror directly?

A3. References MUST be from the primary contractor and NOT the subcontract since we only work through the primary contractor.

Q4. The SOW identifies five delivery locations across the Commonwealth (Gate City, Cedar Bluff, Hanover, Powhatan, and Onancock). Given the distances between these sites and the requirement that meals be prepared the day of service, may vendors quote for a subset of delivery locations or identify a service area? If not, please confirm whether call orders are issued for a single location per call, and whether a BPA holder may decline an individual call outside its delivery range without prejudice to its position in the rotation.

A4. We are looking for vendors who can deliver in each call order as call orders will come in separately for each location. Unfortunately, we CANNOT guarantee that we can hold any vendor without prejudice and report accordingly to the RFO FAR, DFARS, and AFARS for bad performance.

Q5. Call order size and frequency: Can you provide typical or estimated call order volume per location — for example, number of meals per call, and expected frequency (e.g., monthly drill weekends, periodic training events, one-off requirements)? This will help us size our subcontracted kitchen capacity and price appropriately.

A5. See the answer to Question 1 above.

Q6. Regarding the requirement to submit past performance references for similar catering/meal delivery services, could the government clarify if references must be strictly from federal, state, or military government contracts, or if relevant commercial past performance (e.g., corporate catering, commercial events, private institutional food services) of similar scope and complexity will also be accepted and evaluated equally?

A6. The contract industry does not matter as it can come from Federal, State, corporate or private entities; however, it must be similar and meet the requirement of what is supposed to be submitted with it on the solicitation.

Q7. The Addendum to 52.212-1 lists six required submittal documents (Price List, Information Sheet, Past Performance, 5-Day Menu, Holiday Menu, Reps & Certs). Is there an overall page limit, a preferred volume structure, or a specific file-naming convention required for the single PDF email submission?

A7. No restrictions or limits

Q8. Is this a new requirement for the Virginia Army National Guard, or are there incumbent contractors currently performing meal delivery services at Gate City, Cedar Bluff, Hanover, Powhatan, and Onancock, VA?

A8. New Contract

Q9. If there is an active or previous contract/BPA for these locations, could the government provide the incumbent contract number, vendor name, total awarded contract value, and historical call-order volume or average headcount to assist offerors in submitting accurate, competitive meal pricing?

A9. There is not an active or previous contract image1.png