Amendment 2_RAPSC Site Visit Minutes.docx

NATIONAL GUARD BUREAU

U.S. PROPERTY & FISCAL OFFICER FOR VIRGINIA

6090 STRATHMORE ROAD

WAREHOUSE 15, BAY H

RICHMOND, VIRGINIA 23237-1103

01 JUNE 2023

SUBJECT: RAPSC Meeting Minutes

1. Sign-in and take an agenda packet.

2. Visit started sharply at 9:00 a.m. ET;

a. Introduction and rules of the site visit.

b. Covered important dates:

i. June 2, 2023, at 11:00 a.m. last minute questions due.

ii. June 12, 2023, at 11:00 a.m. Proposals due.

c. Synopsis of Requirement

d. Proposal Submission Requirements, 7 item

i. Completed and signed “Information Sheet (Attachment 1).”

ii. Property Management Plan (PMP)

1. A list or description of all Government property that the offeror or its subcontractors propose to use on a rent-free basis.

2. The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent.

3. The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges.

4. A description of the offeror's property management system, plan, and any customary commercial practices, voluntary consensus standards, or industry-leading practices and standards to be used by the offeror in managing Government property.

iii. Completed and signed SF 1449

iv. Representations and Certifications, 52.212-3 Alt I.

v. Completed “Pricing Sheet”

vi. Technical Capability Proposal (no more than 40 total pages)

vii. Past Performance Information (no more than 10 total pages)

e. Tour of Facility (Hanger):

i. Show location of all back shops:

1. Avionics Room

2. Production Control Room

3. Logbook Room

4. Supply Room

5. Sheet Metal Room

6. Specialty Tools Room

ii. Green Suitors occupy the first 6 bays (3 on right and 3 on left of hanger), while contractors will occupy the last two bays (one on the right and one on the left) for the RAPSC contract.

iii. Two level shelving system holding parts and tools for contractor use for maintenance.

iv. Overhead and spider crane are available for contractor use. Government will be training contractor if they have no one experienced to operate both cranes.

v. Second level are the two offices that the contractor can use. There will be wired and WiFi access to internet for contractor use. See GFP/Incidental attachment for the itemized list of GFP to the contractor. Anything outside of that is on the contractor to provided.

vi. COR shall be located right below the two contractor officers on the first level for quick access and approval.

vii. Contractor can use phase stands if it makes their job easier to perform the maintenance services.

f. Questions Proposed by Industry:

Q1. Is there any way to access PMI 1 and 2 Technical Manuals (TMs)?

A1. JDTI or facility database CAC is required for both for access to TMs.

Q2. Will CAC cards be required for access to the site?

A2. Yes

Q3. Will a DD254 form be required and published to perform services?

A3. No, a DD254 is not required.

Q4. We are confused by the governments statement that a GFR will be assigned, but 252.228-7001 is not included. It is this regulation that prescribes how a GFR is assigned and what his/her responsibilities/authorities are. Will a GFR be assigned to this requirement and if so, will clause 252.228-7001 be inserted?

A4. A GFR will not be assigned and clause 252.228-7001 is not applicable to this requirement.

Q5. Is a Small Business able to send in a proposal?

A5. As is a 100% 8(a) set aside, on small businesses with 8(a) certification are eligible for award.

Q6. How does the Army supply chain for parts work?

A6. The contractor will identify to the COR parts needed to complete Phase I or II maintenance. After the COR approves requested parts, the contractor pushes the request to Government supply personnel to be ordered.

Q7. How will government handle the technical manuals?

A7. TM’s can be found on JTDI and on local facility server.

Q8. How often does this location shut down to sever weather?

A8. Weather in Virginia varies from year to year, however, Government shutdown in the Richmond, VA area happens very seldom.

Q9. Is the Government providing all the tools?

A9. The PWS addresses Government furnished items, including tools.

Q10. Instead of using tools with the exact National Stock Number (NSN) number, can the contractor use equivalent tools without an NSN?

A10. The NSN is provided only as a reference to what is included in the general mechanic tool kits. The actual NSN tool kit is not required, just equivalent tools.

Q11. Is the Government handling all the ordering of parts or is the contractor?

A11. The contractor will identify to the COR parts needed to complete Phase I or II maintenance. After the COR approves requested parts, the contractor pushes the request to Government supply personnel to be ordered.

Q12. What are contractors to expect in regard to Personal Protective Equipment (PPE)?

A12. PPE will not be provided by the government.

Q13. While using a crane, is it necessary to use a hard hat and who provides the hard hat?

A13. Hardhats are required when operating the overhead crane and spyder crane. PPE will not be provided by the government.

Q14. Is the contractor required to do a checks process for the respirators?

A14. Yes.

Q15. Will the Government require the contractor to do a fuel system surveillance check?

A15. If the TM’s or Phase maintenance dictates.

Q16. Can the Government provide 4 laptops versus 2?

A16. According to the GFP/Incidental Property (Attachment 2), the Government is providing 4 Laptops.

Q17. Who handles the PMI scheduling?

A17. The Government will handle PMI scheduling.

Q18. Is the Government providing an external power unit for the work?

A18. Yes, it is a portable power unit.

Q19. What is the window where the contractor will be doing 48-month inspection?

A19. If, while in phase, a 48-month inspection is due within 12-months it will be performed during phase maintenance.

Q20. Does the government provide Office furniture?

A20. The GFP/Incidental Property (Attachment 2) included in the solicitation identifies what will be furnished by the Government.

Q21. Who will be handling the defueling of the UH-60s?

A21. The Government.

Q22. How many Maintenance Test Pilots (MTPs) does the Government have?

A22. 4 MTPs

Q23. If PMI 1 takes 30-days for maintenance, and PMI 2 takes 35-days, will both together still require the 30-days for PMI 1 and 35-days for PMI 2?

A23. Yes.

Q24. Will Non-Destructive Inspection (NDI) be provided by the Government?

A.24. Yes

Q25. On Pricing Sheet: Will the Government allow offerors to change formulas in grey shaded areas to match our accounting procedures?

A25. Yes. However, if changing the formulas on the excel sheet, the offeror shall explain what changes were made and the purpose of the change.

Q26. On Pricing Sheet: Will the Government update pricing sheets to add the Transition period as CLIN 003?

A26. Yes. See the “Revised Pricing Sheet” with Phase-in Line item.

Q27. Contractor kindly asks if the Government would consider extending the due date of the RFP from 12 June 2023 to a later date so the contractor can account for potential proposal strategies?

A27. The date for submission of proposals is hereby extended to June 20, 2023, at 11:00 a.m. ET.

Q28. Is there a requirement for the contractor to provide individuals to operate ULLS-A (E)?

A28. No.

Q29. Is there a requirement for the contractor to provide individuals to operate GCCS-A.

A29. No.

Q30. Are there any other computer software or hardware requirements the contractor needs to be aware of?

A30. Yes (ACN) Aircraft Notebook- This implements the Army Maintenance Management System - Aviation digital logbook functionality and integrates with Maintenance Consolidated Database System.

Q31. Is there a requirement for the contractor to sign for Aircraft Ground Support Equipment (AGSE)?

A31. No

Q32. Is there a requirement for the contractor to maintain AGSE?

A32. No

Q33. On the AGSE, the mobile crane, will the contractor be required to maintain this?

A33. No

Q34. Is there secure storage for the contractor tools and equipment?

A34. No.

Q35. We understood we would not be doing more than 2 PMIs at a time, will that be increased at any point?

A35. No. Due to space two is the maximum number of aircraft which can be worked on at one time.

Q36. Does the government intend on providing consumables for this contract?

A36. Yes, but only if they are required to conduct a PMI. The government will provide rags, tech wipes, gloves, pro-seal, etc.

Q37. What are the number of UH-60M the contractor will support?

A37. That is unknown.

Q38. What is the flying hour program per contract year the contractor is expected to support?

A38. The contractor will support the region in providing at least 12 PMI's in the base year not per flying hour program.

Q39. Is the contractor required to perform any aircraft flight line launch and recovery activities?

A39. Yes, ONLY for the aircraft which the contractor completes the PMI.

Q40. Will contractor be expected to backfill maintenance specialties for those individuals who are deployed?

A40. No

Q41. Is the contractor expected to provide engine and powertrain support outside the scope of the PMI while service members are deployed?

A41. No

Q42. Will National Guard personnel provide engine and powertrain support to the contractors PMI teams?

A42. No.

Q43. Is the confined space kit considered PII or does the government have this for the contractors use?

A43. The contractor can use the government confined space kit.

g. Site visit ended at 10:34 a.m. ET.

3. If there are any outstanding questions pertaining to this site visit, please reach out to the Contract Specialist, Mr. David Pickard at david.a.pickard2.civ@army.mil or the Contracting Officer, Rebecca L. Fowler at rebecca.l.fowler6.civ@army.mil.

image1.png