W912LQ-16-T-0033_CERFP_Moulage_Role_Players_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912LQ-16-T-0033 04-Mar-2016

b. TELEPHONE NUMBER

434-298-6207

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 22 Mar 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912LQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KELLY CLEMENTS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010828432

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

VAPFO-P

USPFO FOR VIRGINIA

ATTN: VAPFO-P (PRN 206)

BUILDING 316, FT PICKETT

BLACKSTONE VA 23824-6316

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W801GJ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W8BJ VAARNG ELEMENT, JF HQ

JFHQ, G4 BLDG 142, FORT PICKETT

BLACKSTONE VA 23824-5000

TEL: FAX:

434-298-6202FAX:

TEL: 434-298-6293 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF52

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912LQ-16-T-0033

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Role Players/Moulage

FFP

Role Players/Moulage to be provided in accordance with performance work statement and contract terms and conditions.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010828432

NET AMT

INFORMATION

1. The following individuals are designated as points of contact (POC) for purposes of this contract:

(a) Contractor POC:

TBD

(b) Contracting POCs (NOT FOR PAYMENT INQUIRIES!!)

Contracting Officer(s) (only individual authorized to make changes to the contract terms and conditions) Mrs. Susan Swanson 434-298-6293 susan.e.swanson5.civ@mail.mil

Contract Specialist Ms. Kelly Clements 434-298-6207 kelly.m.clements6.civ@mail.mil

(c) Payment inquiries:

TBD

Invoices must be submitted via WAWF (refer to DFARS clause 252.232-7006 for further guidance). After successful submission of your WAWF invoice, send an email notification to ng.va.vaarng.list.ngva-aqswawf@mail.mil. Failure to do so may cause a delay in payment.

(d) On-site Government Representative:

TBD

This individual may reduce requirements but does not otherwise have the authority to change any additional terms and conditions of the award.

2. A performance work statement for this event is included in this solicitation and will be incorporated into any resulting award.

3. Award will be made to the lowest priced technically acceptable (LPTA) quote that represents the most advantageous scenario to the government. Multiple awards will not be made.

(a) To be eligible for award, vendors must have an active system for award management (SAM) registration (www.sam.gov).

(b) To be determined technically acceptable, quotes must provide for all requirements including role players, mannequins, supplies, etc. A pre-bid conference call will be held on March 15, 2016 from 1-3pm to answer any questions. Vendors who would like to participate must send an email notification to kelly.m.clements6.civ@mail.mil by COB March 11, 2016.

(c) Vendors who do not provide all of the required information with their quotes will not be considered.

4. FAR provision 52.212-3 Alt 1 and DFARS provision 252.209-7991 must be completed and returned with quotes. If a vendor's information is up-to-date in SAM, the vendor need only provide the CAGE code with that assertion.

5. All questions must be submitted in writing and receiving two days prior to the solicitation close date.

Questions should be sent via email to kelly.m.clements6.civ@mail.mil. Quotes are due by 5:00pm, March 22, 2016 and must be submitted through email to Kelly Clements.

STATEMENT OF WORK

Performance Work Statement Operation Mayhem II

April 15-16, 2016

1. Objective.

This performance work statement (PWS) establishes performance requirements for contractor support to allow the Virginia Army National Guard the maximum opportunity to exercise its personnel under simulated ‘real world’ conditions. The Virginia Army National Guard Chemical, Biological, Radiological, and Nuclear (CBRN) Enhanced Response Force Package (CERFP) has a Collective Training Event (CTE) to measure contingency preparedness for natural disasters and/or domestic terrorism events. Role players are essential to realism and interaction during the training event, which is enhanced by acting, moulage, and environmental conditions.

2. Place and Period of Performance.

The Virginia Army National Guard will conduct training at a Training Center located in Henrico, VA 23228. The event is scheduled to take place April 16, 2016, from approximately 11am to 5pm. The contractor will need to be available to provide on-site support from approximately 10am to 6pm.

Additionally, the contractor must be available for a walk-through on April 14, 2016 (time TBD).

3. Required Tasks.

The contractor shall provide all management, supplies, equipment, and labor necessary to provide realistic training during all exercise scenarios. The contractor shall perform the PERFORMANCE OBJECTIVES below in accordance with the Performance Standard and Acceptable Quality Level. Personnel assigned to each task shall possess the skills and expertise necessary to perform the assigned task.

3.A. Program Management The contractor shall provide materials and services to manage the accomplishment of the tasks in this Performance Work Statement during the period of performance of the contract. The contractor must schedule a contract kick-off meeting within five calendar days of contract award. Any assigned action items must be resolved immediately given the timing of the event.

3.B. Collective Training Event Support 3.B.1. The contractor is required to attend the final planning meeting, in person, on April 15, 2016 (time TBD). The contractor shall attend all other meetings as required via teleconference or in person.

3.B.2. The contractor must continue training during inclement weather to include rain, hot/cold, and/or high winds.

3.B.3. The contractor must setup and operate a temporary “fixed” moulage site to include:

3.B.3.1 Holding Site/Break Area including:

• Lights

• Electricity

• Water

• Meals

• Tables

• Chairs

• Toilets

• Heat/Cooling Areas based on weather conditions

3.B.3.2 Provide role players transportation support to and from:

• Training Areas

• Parking lots

• Breaks/Meals areas

3.B.4. The contractor must develop, publish, and provide to the government a formal plan to address procedures and resources available for on-site safety, ‘real world’ emergencies, and life support capabilities.

3.B.5. The contractor must establish a system/plan for communications with Exercise Planners and Exercise Control. Provide points of contact and obtain radios from the VA CERFP element. Points of contact shall have a high visibility method of identification (i.e. vest) at all times and shall supervise and support personnel. Will have to work with assigned “white cell” in order to keep the event moving smoothly.

3.B.6. The contractor is responsible, at all times, for their staff, employees, and role players. The contractor is responsible for screening role players for medical issues (prior or existing) that may affect their performance (due to the rigors of the training requirements).

3.B.7. The contractor shall provide:

• Role player orientation and mandatory safety training prior to their participation.

• Two Glo-Germ kits. Each kit shall contain one bottle of Glo-Germ and one hand held black light for detecting contamination containment and decontamination techniques. Glo-Germ applications and usage shall be dictated by exercise requirements.

• Mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location.

• Clothing that can be cut off of the role players to simulate medical triage. Appropriate underclothing is required; an example would be a bathing suit.

3.B.8. Contractor shall follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site.

3.B.9. Contractor shall ensure all staff, employees, and role players park in designated areas only. All role players must have two forms of state/federal ID.

3.B.10. Contractor must provide Exercise Planners an accurate number of role players to pass through the warm medical triage and DECON line at a rate of 40 Ambulatory and 20 Non-Ambulatory persons per hour. The required iterations would begin approximately one hour after the start of the exercise. It is estimated that the start of the exercise is 11:00am on April 16, 2016.

3.B.11. The contractor must provide 20 initial role players to act as “walking wounded” at 11:00am for the Search and Extraction initial entry team to corral and escort out of the “hot zone”.

3.B.12. The contractor must provide 10 non-ambulatory wounded to be placed throughout the “hot zone” starting at 11:00am for the Search and Extraction team to find, correctly label, and then remove from the “hot zone” to medical triage and finally the DECON lanes.

3.B.13. The contractor shall ensure that prior to their final departure, all trash and debris is cleaned up and removed. The contractor will provide their own trash bags and cleaning supplies in order to accomplish this task.

3.C. Casualty Role Players Support 3.C.1. The contractor must provide role players (actors) in accordance with the specifications listed in the contract (quantity, locations, time, and conditions) for each of the exercises.

3.C.2. The contractor must provide an on-site expert for assuring quality of moulage treatments. (The number of artisans are based on your needs to provide the number of presentations).

3.C.3. The contractor must provide an on-site manager(s) to ensure that role players are going to the correct location and at the correct pace. This person will work with the CERFP “white cell” in order to ensure that the role players are moving through the stations at the correct pace and in the correct order.

3.C.4. The contractor must provide exercise scenario specific moulage for casualty role players with the following types of medical issues: multiple compression wounds, geriatrics, trauma, chest pain, crush, burn, hot/cold, panic (mental other), chemical, PTSD, and pediatrics with both Ambulatory and Non- Ambulatory injuries.

3.C.5. The contractor must provide simulated fatality remains. Dismembered limbs and body parts need to be placed throughout the “hot zone”.

3.C.6. The contractor must provide casualties in accordance with above listed injuries (see 3.C.4.), provide exercise scenario specific Mass Casualty Cards (waterproof), and provide injury specific acting instructions/coaching for all casualty role players.

3.C.7. The contractor must provide patient flow rates in accordance with exercise scenarios and schedule of exercise events.

3.C.8. The contractor must ensure role players are transported to the appropriate sites in accordance with exercise timelines and suspenses.

3.C.9. The contractor must provide all materials to include “cut away” clothing and moulage for make-up and dressing role players.

3.C.10. The contractor must provide shower or water shoes for each casualty role player.

3.C.11. The contractor must ensure all role players have appropriate skin tight undergarments (swim suits).

3.C.12. The contractor must provide costume jewelry (inexpensive) for processing casualties’ valuables.

3.C.13. The contractor must provide person(s) to bring items taken from casualty role players at start of DECON to the end of Medical Treatment holding area.

3.C.14. The contractor must ensure timely pickup of role players once they have passed through medical holding to minimize the recycling and iteration process.

3.C.15. The contractor must ensure role players are prepared – they will get extremely wet, prop clothing will be cut off, and they will be scrubbed with brushes and a lot of water (possibly cold water).

3.C.16. Times may shift slightly based on training requirements as directed by exercise planners. The planned conclusion of the event is tentatively planned for 5:00pm.

3.D. Displaced Civilian (DC) Role Players 3.D.1. The contractor shall provide DC role players (actors) in accordance with the specifications (quantity, locations, time, and conditions) for each of the exercises.

3.D.2. The contractor must provide an on-site manager/expert for assuring quality of DC role players. The numbers of DC role players are based on requirements to provide the number of presentations.

3.D.3. The contractor must ensure DC role players are briefed on specifics of exercise scenario requirements and perform within in the limits of the scenario.

3.D.4. The contractor must ensure timely pickup of role players once they have completed the exercise scenario to maximize the role player recycling process.

3.E. Mannequin Support 3.E.1. The contractor must provide mannequins for each of the exercises.

3.E.2. The contractor must provide an on-site manager/expert for assuring quality of moulage treatments.

3.E.3. The contractor must ensure mannequins are transported and handed off to the Rubble Pile staff for placement the evening prior to the following day’s event.

3.E.4. The contractor must ensure mannequins are collected at the end of the training event.

3.E.5. The contractor must provide eight mannequins that meet the following requirements:

• Adults shall weigh a minimum of 120 pounds with weighted limbs;

• Children shall weigh 50-80 pounds;

• Composition (mix) of mannequins: Adults ~six; Children ~ two 3.E.6. The contractor must provide exercise scenario specific moulage for mannequins with the following types of issues: multiple compression wounds, geriatrics, trauma, crush, and burn.

3.E.7. The contractor must provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners. Be prepared to stay later if necessary for elements to finish required training.

3.E.8. The contractor must provide pictures for the minimum standards of moulage for each type of injury or illness. All injuries should look realistic and be easy to identify by the CERFP elements.

3.F. Submit Comprehensive After Action Reports (AARs). The contractor must complete and submit reports detailing the successes and failures of the events within five working days of the conclusion of the training. Submission shall be electronic to the COR via email.

4. Government Property and Furnished Information (GFI) The government shall provide a location for the vendor to set up any trailers, vehicles, tentage, etc necessary to accomplish the training. Utilities will not be provided; however, port-a-johns will be available for use. The contractor should be prepared to provide power and heating/cooling as necessary.

5. Products The contractor providing products (supplies and materials) under this contract shall comply with: Section 6002 of the Resource Conservation and Recovery Act (RCRA), and Executive Orders 13423, and 13514.

The Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) program provides a list of designated products and the accompanying recommendations for post-consumer content and recovered materials content. EPA has identified eight product categories: Construction; Landscaping;

Non-Paper Office Products; Paper and Paper Products; Park and Recreation; Transportation; Vehicular; and Miscellaneous. The Supplier Directory and Product Resource Guides are also available for each of the eight categories which can be found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm.

6. Security Requirements 6.A. Clearance Requirements: None 6.B. The contractor is responsible for safeguarding information of a confidential or sensitive nature.

Failure to safeguard any classified/privileged information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government.

6.C. The contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

6.D. The contractor shall coordinate with the COR on all security issues and to gain access to all areas necessary to execute this service. The contractor shall ensure that all employees, suppliers, and subcontractors and their employees comply with established security procedures for entering the installation and its facilities including special security procedures for entry to restricted or controlled areas.

6.E. All prospective contractors MUST be U.S. citizens or MUST have established and maintain legal residency in the U.S., and be authorized by the US government to work in the United States (i.e. green card, worker authorization, etc.). All prospective contractors MUST have at least one form of US government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the installation.

6.F. Unauthorized Personnel. The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices, and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only.

Persons in violation of the above will be apprehended and appropriately disciplined.

6.G. Physical Security: The contractor shall safeguard all government property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

The contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.

7. Non-Personal Service Statement Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying federal policy, obligating the appropriated funds of the United States Government, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The government will control access to the facility and will perform the inspection and acceptance of the completed work.

8. Personnel Qualifications The contractor shall be responsible for employing technically qualified personnel to perform the work specified in this performance work statement. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract.

9. Contractor Manpower Reporting (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address: https://cmra.army.mil.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

1 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled CERFP Moulage Role Players – Operation Mayhem II. This plan sets forth the procedures and guidelines CERFP will use to ensure the required performance standards or services levels are achieved by the contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and the contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received.

1.2 Performance Management Approach

1.2.1 The PWS structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by CERFP to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

1.2.2 Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, as long as the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

1.3 Performance Management Strategy

1.3.1 The contractor is responsible for the quality of all work performed. The contractor measures that quality through its own quality control (QC) program. QC is work output, not workers, and includes all work performed under this contract regardless of whether the work is performed by contractor employees or by subcontractors. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative. This QASP enables the government to take advantage of the contractor’s QC program.

1.3.2 The government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

2 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS/QUALITY LEVELS

The required performance standards and/or quality levels are included in the PWS and in Attachment 1, “Performance Requirements Summary.”

3 METHODOLOGIES TO MONITOR PERFORMANCE

3.1 Surveillance Techniques

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate contractor performance when appropriate. The primary methods of surveillance are:

Random monitoring, which shall be performed by the COR.

3.2 Acceptable Quality Levels

The acceptable quality levels (AQLs) included in Attachment 1, Performance Requirements Summary Table, for contractor performance are structured to allow the contractor to manage how the work is performed while providing negative incentives for performance shortfalls. For certain critical, the desired performance level is established at 100 percent. Other levels of performance are keyed to the relative importance of the task to the overall mission performance of CERFP.

4 ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

4.1 Determining Performance

4.1.1 The government shall use the monitoring methods cited to determine whether the performance standards/service levels/AQLs have been met. If the contractor does not meet the minimum requirements, the performance will be documented in past performance repositories and may result in the contractor being deemed ineligible for future efforts.

ATTACHMENT 1: PERFORMANCE REQUIREMENTS SUMMARY

PWS Paragraph Task Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

3.A. The contractor must schedule a contract kick-off meeting within five calendar days of contract award.

100% compliance. 0% failure to schedule kickoff meeting

On-site observation by

COR

3.A. The contractor must resolve any assigned action items immediately.

100% compliance 0% failure to resolve action items immediately

On-site observation by

COR

3.B.3. Sets-up and operates temporary “fixed” moulage site by required time including providing holding site/break area and role player transportation.

100% compliance 0% failure to setup and operate moulage site

On-site observation by

COR

3.B.5. The contractor must establish a system/plan for communications with Exercise Planners and Exercise Control.

100% compliance 1% failure to establish a communication plan

On-site observation by

COR

3.B.8. Contractor shall follow all applicable federal, state, and local safety regulations.

100% compliance 2% failure to follow federal, state, and local safety standards

On-site observation by

COR

3.C. The contractor must provide role players (actors) in accordance with the specifications listed in the contract (quantity, locations, time, and conditions) for each of the exercises.

95% compliance 2% failure to provide role players in accordance with specifications (quantity, location, time, and/or condition)

On site observation by

COR

3.D. The contractor shall provide DC role players (actors) in accordance with the specifications (quantity, locations, time, and conditions) for each of the exercises

95% compliance 2% failure to provide DC role players in accordance with specifications (quantity, location, time, and/or condition)

On site observation by

COR

3.E. The contractor must provide mannequins for each of the exercises

95% compliance 5% failure to provide mannequins in accordance with specifications

On site observation by

COR

Quality Assurance Rating Scheme Rating Description Green Yes performance and technical specifications are being met at AQL.

Yellow Yes performance and technical specifications are currently being met at the minimum AQL, but one or more service/ deliverable needs contractor attention. The Customer must identify what component of the deliverable and/or service requires attention.

Red No, performance and technical specifications are not being met at AQL and the service/deliverable needs immediate contractor resolutions. The Customer must identify what component of the deliverable and/or service is below the minimum AQL.

REMEDIES FOR CONTRACTOR NOT MEETING ACCEPTABLE QUALITY LEVELS OF PERFORMANCE

OBJECTIVES WITHIN CONTRACT PERIOD:

1st violation: The government will provide verbal warning to the contractor; 2nd violation: The government may request contractor to provide a written corrective action plan to ensure violations are not repeated in potential future requirements; 3rd violation: The government may take appropriate action as determined to be necessary under the terms and conditions of the contract. This action may include, but is not limited to, reducing contract payments, contract cancellation, and/or negative past performance ratings.

The government will evaluate the contractor’s performance under this contract using the method of surveillance specified in the Performance Requirements Summary table above. All surveillance observations will be recorded by the government. Those observations indicating defective performance shall be initialed by the contractor’s designated representative. The contractor shall designate at least one employee for this purpose. If no such designated employee is available, recorded observation shall so state.

The following evaluation form will be filled out by the COR and delivered to the contract specialist for inclusion in the contract file.

Quality Assurance Worksheet 3.A. Program Management GREEN YELLOW RED The contractor must schedule a contract kick-off meeting within five calendar days of contract award.

The contractor must resolve any assigned action items immediately. [ ] [ ] [ ] 3.B. Collective Training Event Support GREEN YELLOW RED Sets-up and operates temporary “fixed” moulage site by required time including providing holding site/break area and role player transportation.

The contractor must establish a system/plan for communications with Exercise Planners and Exercise Control.

Contractor shall follow all applicable federal, state, and local safety regulations.

3.C. Casualty Role Players Support GREEN YELLOW RED The contractor must provide role players (actors) in accordance with the specifications listed in the contract (quantity, locations, time, and conditions) for each of the exercises.

3.D. Displaced Civilian (DC) Role Players GREEN YELLOW RED The contractor shall provide DC role players (actors) in accordance with the specifications (quantity, locations, time, and conditions) for each of the exercises

3.E. Mannequin Support GREEN YELLOW RED The contractor must provide mannequins for each of the exercises [ ] [ ] [ ]

Comments:

Prepared by: _________________________________________Rating Period: __________________________

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 14-APR-2016 TO

16-APR-2016

N/A W8BJ VAARNG ELEMENT, JF HQ

JFHQ, G4 BLDG 142, FORT PICKETT

BLACKSTONE VA 23824-5000

FOB: Destination

W801GJ

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.223-11 Ozone-Depleting Substances MAY 2001 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

MAY 2008

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-1 Site Visit APR 1984

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7996 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements - Representation (Deviation 2016-O0003)

OCT 2015

252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DEC 2015

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Nov 2014)

NOV 2014

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2012 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (FEB 2016)

ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (q) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ . [Offeror to identify the applicable paragraphs at (c) through (q) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is to be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]The offeror represents that it [ ___ ] is, [ ___ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]The offeror represents that it [ ___ ] is, [ ___ ] is not a women-owned small business concern.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that—

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ___ .] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ___ ] is, a women-owned…