MATOC_Preproposal_Conference_Slides_&_Attendance.pdf

BEST VALUE IDIQ

CONSTRUCTION SERVICES

TASK ORDER CONTRACT

PRE-PROPOSAL CONFERENCE

July 14 & 17, 2017

Iowa National Guard

Introduction

Daniel Collins - Contract Specialist

Mark Thompson - Contracting Officer

WHAT IS A MULTIPLE AWARD

TASK ORDER CONTRACT???

“MATOC ”

COMPETITIVE

MULTIPLE AWARD

IDIQ CONTRACT

WHAT TYPE(S) OF MATOC WILL BE

AWARDED???

• GENERAL CONTRACTOR

WHAT WORK IS

INCLUDED IN A

MATOC???

• Construction, repair and alteration of various facilities

• Construction, repair and alteration of Electrical

Systems (ES)

• Construction, repair and alteration of Mechanical

Systems (e.g. HVAC systems and controls)

• Concrete and/or Asphalt Paving

• Demolition of facilities when required

Section 00100, Paragraph 1.2

CONTRACT DURATION,

LIMITS AND AMOUNTS

• Two-year base period and three one-year option periods

• Maximum value of each base contract will not exceed $10 million

• Minimum value for a single Task Order is $2,000.00

• Maximum value for a single Task Order is $5,000,000

• Minimum guaranteed order for each contract is one

(1) task order valued at $2,000

• Typical MATOC projects are under $1,000,000.00

Section 00100, paragraph 1.3

DO I HAVE A CHOICE OF

LOCATIONS?

YES!!!

• Des Moines International Airport

• Sioux City Gateway Airport

• Fort Dodge Air Station

• Other locations within the State of Iowa

Areas of consideration – Offerors must return page 13 of 70 Section 00010, paragraph 1

DO I HAVE A CHOICE OF

THE $$ RANGE OF PROJECT

I WILL COMPETE FOR?

YES!!!

• $2,000.00 - $250,000.00

• $2,000.00 - $500,000.00

• $2,000.00 - $1,000,000.00

• $2,000.00 - $2,000,000.00

• $2,000.00 - $3,000,000.00

• $2,000.00 - $5,000,000.00

Section 00010, paragraph 2

WHAT IF I DON’T HAVE THE CAPABILITY

NOW BUT WOULD LIKE TO BE

CONSIDERED FOR LARGER PROJECT IN

THE FUTURE, IS THERE AN OPTION?

YES!!!

• Base $2K – $500K, Opt #1 up to $1M, Opt #2 up to $2M, and Opt #3 up to $3M

• Base $2K – $1M, Opt #1 up to $2M, Opt #2 up to $3M, and Opt #3 up to $4M

• Base $2K – $2M, Opt #1 up to $3M, Opt #2 up to $4M, and Opt #3 up to $5M

• Increases in option years may be granted based on Satisfactory performance & bonding capability at the sole discretion of the Contracting Officer.

Section 00010, paragraph 2

What is a Task Order (T.O.)

“Task order” means an order for services placed against an established contract or with Government sources.

T.O. PROCEDURES

• Engineer provides a SOW to the KO.

• Contracting officer emails a notice of proposed task order project Request For Proposal (RFP) to all applicable MATOC contractors.

• Government conducts an onsite conference with all TOC Contractors.

• Government validates proposal due date with Contractors.

T.O. PROCEDURES

CONTINUED

• If necessary, the Government will make changes to SOW and the Contracting Office will issue an amendment.

• Contractor submits price or best value proposal by fax/E- Mail.

• KO makes awards upon receipt of funds.

RESPONSE TIME

NORMAL

• Two day (min.) response time for on-site conference from receipt of RFP

EMERGENCY

• 120 Minute response time from receipt of RFP

Technical Subfactor #1 and Attachment 5 , paragraph SC4

WHO MAY AWARD TASK

ORDERS???

FEDERAL CONTRACTING OFFICERS AT:

185TH ARW

132ND W

USPFO-P&C

DAVIS BACON WAGES

MOST CURRENT

CONSTRUCTION WAGE

DETERMINATION WILL BE

PROVIDED WITH EACH

PROJECT REQUEST FOR

PROPOSAL (RFP)

WHAT DOES A FAIR

OPPORTUNITY TO COMPETE

MEAN???

All eligible MATOC contractors, unless a task order is set-aside for a socio-economic group, within their awarded Areas of Consideration, will be provided a fair opportunity to compete for each project offered under this contract unless an exception applies (exceptions are listed in Attachment #5, paragraph 4.3.3.)

CAN I PROTEST A CONTRACTING

OFFICERS AWARD DECISION????

NO??

OMBUDSMAN -- DETERMINES

IF CONTRACTORS WERE

PROVIDED A FAIR

OPPORTUNITY TO COMPETE.

Reference Attachment #5, paragraph 6.5

CONTRACTORS MAY

PROTEST TO GAO BASED

ON :

• Order increases the scope, period, or maximum value of the contract

• Order issued above the maximum contract amounts $10 mil

Reference Attachment #5, paragraph 6.4

Solicitation, Plans & Specifications

• On the web:

– www.fbo.gov

– Solicitation

– Exhibits

– Plans & Specifications (Fed Biz Ops)

– Questions & Answers Document

– Pre-proposal presentation

– Amendments

• Check regularly and refresh http://www.fbo.gov/

Disclaimer

OFFERORS ARE STRONGLY

CAUTIONED TO

CAREFULLY READ THE

REQUIREMENTS OF THE

SOLICIATION AND

COMPLY ACCORDINGLY

WHAT DO I NEED TO

SUBMIT??

• VOLUME 1, PRICE/COST INFORMATION:

(Reference Section 00110, Paragraph 3.1 for detailed information)

– Introductory Page as outlined in section 00110, paragraph

3.1.2.

– Standard Form 1442, Signed with Amendments noted

– Section 00010 Areas of Consideration

– Section 000600 Representations and Certifications

– Completion of Electronic Representations and Certifications in

System for Award Management (SAM)

– Prices for BOTH seed projects regardless of Areas of

Consideration (Exhibit D-1 and D-2)

– Adequate financial resources (bonding)

WHAT IS A SEED PROJECT??

• Represents the type of project that will be awarded under this contract

– Exhibit D-1, Remodel Restrooms in Hangar, Building 261 at the Sioux

City Air Base

– Exhibit D-2, Renovate Building 270 for Contracting and MSG at the Des

Moines Air Base

• Measures accuracy of Contractors estimating system

• Seed Projects will be awarded to contractors within areas of consideration!!!!

All offerors, regardless of the areas of consideration on location and price, shall price the both seed projects for evaluation purposes. Failure to provide a price is considered non-compliant with the solicitation requirements and grounds for elimination from consideration/evaluation

• VOLUME 2, TECHNICAL INFORMATION-

(Reference Section 00110, Paragraph 3.2 for detailed information)

– Subfactor 1 – Experience & Capability (paragraph 3.2.4.)

– Subfactor 2 – Organization (paragraph 3.2.5.)

– Subfactor 3 – Specific Personnel (paragraph 3.2.6.)

• Includes Resumes for Project Manager, Site Superintendents, QC Manager, and Safety Manager

– Subfactor 4 – Quality Control (paragraph 3.2.7.)

– Subfactor 5 – Scheduling Methodology (paragraph 3.2.8.)

• Gantt chart for both Exhibit D projects

– Subfactor 6 – Experience with building to United States Green Building

Council (USGBC) LEED® standards (paragraph 3.2.9.)

• VOLUME 2, PAST PERFORMANCE INFORMATION:

(Reference Section 00110, Paragraph 3.3. for detailed information)

– Exhibit A Part 1- Prepare a minimum of three (3) but not more than five

(5) “Performance Relevancy Questionnaires” for relevant contracts substantially completed (70%) or completed within the last five years (completed after July 2012)

– Exhibit A Part 2- Complete one time

– Send out questionnaires, Exhibit C, to your references for the Exhibit A projects (Responses are sent directly to the USPFO from the reference):

• Do this early and follow-up with references and USPFO to confirm receipt –

Exhibit C can be submitted to the USPFO via mail, fax or e-mail

• DUE 8 August 2017 by 1:00 P.M.

WHEN IS MY SUBMITTAL

DUE??

• All volumes are due at 1:00 P.M. CST on 8 August 2017

– Proposals must be signed by an officer of your company

– No facsimile or electronic offers will be accepted

– Reference Questionnaires are also due by this time and date!

QUESTIONS CONCERNING

MATOC

• Questions must be submitted in writing via Email to:

daniel.w.collins.mil@mail.mil and mark.l.thompson10.mil@mail.mil

• Questions must be received 5 days prior to closing

• Submit questions NLT 3 August 2017

• Submit questions to Contracting Officer or Contract

Specialists only. Do not call other Government Personnel.

• Questions and answers will be posted as an amendment to the

FedBizOps website only.

mailto:daniel.w.collins.mil@mail.mil mailto:mark.l.thompson10.mil@mail.mil

IMPORTANT REMINDER

THE GOVERNMENT INTENDS

TO AWARD WITHOUT

DISCUSSIONS AND THERE

MAY NOT BE A CHANCE FOR

DISCUSSIONS, CORRECTIONS,

OR REVISED PROPOSALS!

•QUALITY

“QUALITY IS NEVER AN ACCIDENT; IT

IS ALWAYS THE RESULT OF HIGH

INTENTION, SINCERE EFFORT,

INTELLIGENT DIRECTION AND

SKILLFUL EXECUTION; IT

REPRESENTS THE WISE CHOICE OF

MANY ALTERNATIVES” RESULT IS

“BEST VALUE”

TECHNICAL PROPOSAL

WILL BE EVALUATED ON:

Subfactor 1 - Experience and Capability Subfactor 2 - Organization Subfactor 3 - Specific Personnel Subfactor 4 - Quality Control Subfactor 5 - Scheduling Methodology Subfactor 6 - LEED (Applies only to offerors requesting projects > $1M)

Subfactors 1-6 will be rated in descending order of importance with Subfactor 1, Experience and Capability being the most important.

PAST PERFORMANCE PROPOSAL

WILL BE EVALUATED ON:

Subfactor 1 - Quality Control Subfactor 2 - Timely Performance Subfactor 3 - Compliance with Safety Standards Subfactor 4 - Management Effectiveness Subfactor 5 - Compliance with Federal laws and regulations Subfactor 6 - Compliance with utilization of small business concerns requirements (applicable to all offerors); including small business concerns. Reference FAR 19.702

All six (6) subfactors will be rated equally. An overall evaluation for Past Performance will be at the factor level.

EVALUATION FACTORS

Technical factor is somewhat more important than Present/ Past Performance and when combined, however, the non-cost factors are approximately equal to the Price Factor

BEST VALUE AWARD

DECISION

Proposals that are determined to be the most beneficial to the Government, with appropriate consideration given to the three (3) evaluation factors: Technical, Price, and Past Performance

CIRAS-PTAC

Pam Russenberger, Program Director CIRAS – Procurement Assistance 2829 Westown Parkway, Suite 220

West Des Moines, Iowa 50021 Tel. 515-509-1814 Fax 515-598-7781

E-mail – plrussen@iastate.edu Web Address – www.ciras.iastate.edu mailto:plrussen@iastate.edu

QUESTIONS ???

Attendance