W912LM15R000401Amend0001.docx

W912LM-15-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

SECTION 00100

Section 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. INTRODUCTION

1.1. SCOPE: You are invited to submit a proposal in response to our Request for Proposal (RFP) entitled, “Minnesota MATOC Solicitation” for construction and limited design-build services for National Guard locations throughout the State of Minnesota. As a result of this solicitation, the Government intends that a minimum of thirteen indefinite-delivery, indefinite-quantity, (IDIQ) Task Order Contracts will be awarded, providing sufficient qualified contractors present offers. All awards will be to small business pursuant to a 100% small business set-aside. The contracting officer may set-aside Task Orders for SBA Certified 8(a) participants; Certified HUBZone Small Business Concerns, Small Business Service Disabled Veteran Owned Business and Women Owned Small Businesses Concerns providing 2 or more qualified contractors in each category present conforming offers and are awarded a MATOC. The Government also reserves the right to set-aside Task Orders for other authorized socio-economic programs approved for use during the existence of this MATOC and implemented by the FAR or DFARS.

1.1.1. Awards will be made to Offerors whose proposals, responsive and conforming to the RFP, are determined to be most advantageous to the Government in terms of Technical, Price and other factors considered. Socioeconomic status of the Offeror will also be considered.

1.1.2. Work to be performed under the MATOC contracts will include, but are not limited to, construction, demolition/remediation services, and limited design services for projects designated for real property facilities normally on Minnesota National Guard sites. Projects will principally be bid build type from already completed designs, and/or projects specified by a Statement of Work using the Master Specification. It should be noted that the majority of work under these contracts will be for sustainment, repair and maintenance (SRM) at the under $1M dollar level. However, offerings may on rare occasion include some design/build projects some of which may be non-complex or complex performance based offerings. Complex design-build projects will normally be solicited using a two phase approach as described in Section 00800.

1.1.3. The Government reserves the right to issue additional solicitations and award additional contracts within the activities covered by this contract. In this event, new MATOC contractors, in accordance with the terms of their contracts, may compete for Task Orders with the Contractors selected under this solicitation. This is not a solicitation for a Requirements Contract.

1.2. PROJECT CATEGORIES: Work performed under these Multi-Discipline Contracts will generally be of, but are not limited to, the following general project categories:

1.2.1. Construction, repair and alteration of various facilities.

1.2.2. Construction, repairs and alteration of Electrical Systems (ES)

1.2.3. Construction, repair and alteration of Mechanical Systems (e.g. HVAC systems, and controls.)

1.2.4. Concrete and/or Asphalt Paving.

1.2.5. Demolition of facilities when required. Note: Demolition projects that are stand-alone, not part of a rebuild, fall under the Service Contract Act, and the Davis Bacon Act is not applicable, nor is bonding. FAR 52.222-41, Services Contract Act of 1965, and FAR 52.246-13, Inspection—Dismantling, Demolition, or Removal of Improvements clauses and requirements apply. Note that the applicable clauses for Prompt Payment, Value Engineering, and Termination are likewise different from such clauses applicable to all other requirements under this contract.

1.3. CONTRACT DURATION, LIMITS AND AMOUNTS: Each of the resulting contracts will include a two-year base period (2 years) and three one-year option periods. The maximum value of each contract will not exceed $9.5 million over the life of the contract. The Minimum and Maximum values for a single Task Order are $200.00 and $5 million, respectively. The minimum guaranteed order for each contract is one (1) Task Order valued at $200 with a guaranteed fee of $200.00 for the life of the contract. At time of award of the basic contract, a Task Order for $200.00 will be issued and will be paid only if the awarded contractor submits acceptable Master Quality Control and Safety Plans to the Contracting Officer. Plans are due 30 days after issuance of the task order. Failure to submit the required plans within 60 days of issuance of the Task Order may result in the Government unilaterally cancelling the Task Order and basic award. See Section 00800 for details.

1.4. TASK ORDERS

1.4.1. As requirements develop, Task Orders will be competed among the MATOC awardees, or negotiated on a sole source basis as described in Section 00800. Section 00800 describes the Task Order process in detail. Offerors are highly encouraged to read Section 00800 before submitting a proposal.

1.4.2. The basic contract will be administered, (e.g. issuing modifications, exercising options), by the Contracting Office, USPFO-MN, 15000 Hwy 115, Camp Ripley, Little Falls, MN 56345-4173.

1.4.3. Individual Task Orders will be awarded and administered by federally appointed contracting officers, and may be issued by any Army or Air National Guard location in the State of Minnesota. Organizations outside of the issuing office of the basic contract will be responsible for the complete administration of Task Orders issued.

1.4.4. Construction performance requirements will be specified for each project in the Task Order Request for Proposal. MATOC Awardees will compete for Task Orders among themselves. The majority of all Task Orders shall be awarded based on competitive proposals received in response to the agency request for quotation.

1.5. NOTICE OF PRE-PROPOSAL CONFERENCE:

1.5.1. A pre-proposal conference will be conducted on September 22, 2015 at 10:00 AM (local time) for the purposes of briefing on the proposal requirements and answering questions regarding this solicitation. This conference will be held at the Base Civil Engineering Squadron Building, Rm 101, 614 Militia Drive, St. Paul, MN 55111-4121 Interested Contractors are highly encouraged to attend the pre-proposal conference. The site visit will be held following the conference.

1.5.2. Due to security conditions, all Offerors must register to attend this conference and site visit. Email the following information for all attendees to Colleen Moore at the following addresses: colleen.m.moore.civ@mail.mil and colleen.m.dalquist.civ@mail.mil

Firm Name and Telephone Number Visitor’s Name and Social Security No.

Drivers License Citizenship

1.5.3. This information must be provided in advance, not later than 3 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. Even if you have access to the base you must register to ensure adequate seating. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-proposal conference. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

1.5.4. Visitors must pick up their passes at the Installation’s Main Entry Gate prior to arrival. You will be required to present the following information upon arrival: (1) Vehicle Registration, (2) Valid Driver’s License, (3) Proof of Insurance, (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

1.5.5. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

1.5.6. A record of the conference shall be made and furnished to all prospective Offerors via posting to our web site at https://www.fbo.gov. The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

1.6. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

1.6.1. Any explanation desired by an Offeror regarding the meaning or interpretation of the solicitation, for proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach Offerors before the submission of their offer.

1.6.2. The Contracting Officer reserves the right to address questions received after the fifth day prior to solicitation closing with those offers deemed responsive and/or in the competitive range after closing. All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to closing and will be posted not later than two working days prior to closing. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS.

1.6.3. Any interpretations made will be in the form of an amendment of the solicitation, drawings, specifications, etc., and will be furnished to all prospective Offerors via posting to https://www.fbo.gov

1.6.3.1. Receipt by the Offeror must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of proposals. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective Offerors via the web site.

1.6.4. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Federal Business Opportunities (FedBizOpps.gov or fbo.gov) system. FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/Offerors must register with FedBizOpps before accessing the system. FedBizOpps registration requires the following information:

1.6.4.1. Interested Offerors must be registered in SAM. To register go to: https://www.sam.gov/portal/public/SAM/. You will need your DUNS number to register. Instructions for registering are on the web page. The solicitation and associated information and the plans and specifications will be available only from the Federal Business Opportunities (FedBizOpps) website on-line at https://www.fbo.gov/ . FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested Bidders/Offerors must register with FedBizOpps before accessing the system. FedBizOpps registration requires the following information: 1) Central Contractor Registration (CCR) Marketing Partner Identification Number (MPIN), 2) DUNS Number and CAGE Code, 3) Telephone Number, 4) Email address. Registration instructions can be found on the FedBizOpps website at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf. (Please note the registration for access to the secure site takes approximately 15 business days. PLAN ACCORDINGLY) Reference paragraph 4.7 of the Vendor Guide for instructions to obtain a MPIN to retrieve the specification and drawing documents. Contractors who do not already have an MPIN are advised that the normal processing is 7 to 15 business days to obtain an MPIN password that will give them access to the plans and specifications, which are located in the controlled access location on FBO. See video in vendor guide at 3.3 on advanced functions for other information. Bidders/Offerors who have registered with FedBizOpps must access the data for this solicitation with their MPIN. Bidders/Offerors cannot log into the FedBizOpps home page and search for data.

1.6.5. Submit request for information, by email to the contracting office at the address shown below. REQUEST FOR INFORMATION - INQUIRY FORMAT

Subject Line: Reference No. W912LM-15-R-0004

Date of Inquiry: _______________________________ From: _______________________________________ Company Name: ______________________________ Address: ____________________________________ Phone Number: _______________________________ Email address: ________________________________ Question: (Please clearly state your question) (If sent via an attachment word docs are preferred to facilitate posting of answers to the master Q&A document)

1.7. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS: The right is reserved, as the interest of the Government may require, to revise or amend, the specifications or drawings or both prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment or amendments to this Request for Proposal. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals will be posted on the following website: https://www.fbo.gov

1.7.1. Though every effort will be made to provide email notification when a change is posted such notification is NOT guaranteed and should not be expected. Offerors are strongly cautioned to check this site frequently and to “refresh” their web page to ensure they have the latest information.

1.8. HAND CARRIED PROPOSALS/INVITATIONS:

1.8.1. A bid repository is provided for hand carried proposals and is located at United States Property and Fiscal Office (USPFO) for Minnesota, 15000 Hwy 115, Building 15-2, Room 107, Camp Ripley, Little Falls, MN 56345-4173. Hand carried proposals must be deposited in the repository prior to the time established for receipt of proposals.

1.8.2. Offerors are cautioned that approval to enter the base must be obtained prior to the closing date for receipt of proposals. Follow the procedures outlined in the instructions in the paragraph above titled “Notice of Pre Proposal Conference” for entry. Delays are probable at the entry point and should be accommodated for. Late receipt of proposals due to base entry delays may not be deemed excusable and the Contracting Officer may declare the proposal late and remove it from consideration.

1.9. WAGE DETERMINATION:

1.9.1. Davis Bacon Wage Rates are applicable to the prototypical project. Prevailing wage determination information, current at time of issuance of solicitation, is found in the prototypical offering form, Exhibit E. In the event the current prevailing Wage Determination is changed by the Department of Labor prior to closing date of this solicitation it is the Offeror’s responsibility to ensure the most recent determination is used in preparing the proposal. An Amendment will not be issued prior to closing to change Wage Determination dates and/or numbers. Applicable wage rates can be found at: http://www.wdol.gov/dba.aspx

1.10. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS: This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

1.11. REMOVAL OF SECTIONS AT TIME OF AWARD. Sections 00100, 00110, 00120, 00600 and 00010 Areas of Consideration will be physically removed as a result of an award, but will be deemed to be incorporated by reference in that award.

1.12. DISPOSITION OF UNSUCCESSFUL PROPOSALS AND EXTRA SUCCESSFUL PROPOSALS: In compliance with FAR Subpart 4.8, the Government will retain one copy of all proposals. The Government will destroy extra copies of proposals. No destruction certificate will be provided.

1.13. PROPOSAL ACCEPTABILITY: Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award. The Offeror is hereby advised that its proposal is presumed to represent its best and final offer in response to this solicitation.

1.14. CLARIFICATIONS: Offeror may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

1.15. EXCEPTIONS: If the Offeror takes exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify each exception and include a complete explanation of why the exception was taken and what benefit accrues to the Government. All exceptions to the solicitation requirements (Sections 00010 through 00120) and supporting rationale shall be included in an addendum to the proposal and clearly labeled "Exceptions". An addendum is only required if the Offeror takes exception to any requirement in the solicitation. (The Addendum does not have a page limitation, but shall only include information relevant to exceptions taken to the solicitation requirements.) The Government will assume an Offeror takes no exceptions to any solicitation requirement if the Offeror does not submit an Addendum identifying exceptions. Offerors are advised that solicitation requirements are not necessarily negotiable and such exceptions may render an Offeror's proposal unacceptable and ineligible for award.

1.16. CLAUSES

1.16.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

1.16.2. Clauses and provisions in this document may not appear in consecutive order.

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