W912LA24Q0025_06E2427_Fresno Concrete Pad_Atch.2_Specs.pdf

CALIFORNIA MILITARY DEPARTMENT

CA Facilities Engineering

TASMG AVCRAAD

PARTS SHED CONCRETE PAD

FRESNO, CALIFORNIA

TASMG AVCRAAD

5140 Dakota Avenue Fresno California 93727

PROJECT MANUAL

AUGUST 2024

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TASMG AVCRAAD – Install Concrete Apron 13 August 2024

SECTION 00 01 10

TABLE OF CONTENTS

00 01 00 Specification Cover 00 01 10 Table of Contents

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 28 00 Changes in the Work 01 30 00 Administrative Requirements 01 30 00 10 Collaboration Software 01 33 00 Submittal Procedures 01 35 29 Occupational Safety and Health Requirements 01 35 43 Environmental Procedures 01 41 00 Regulatory Requirements 01 55 00 Final Facility Cleaning 01 60 00 Product Requirements 01 65 00 Product Delivery Requirements 01 70 00 Contract Close Out 01 74 19 Construction Waste Management and Disposal 01 78 00 Closeout Submittals

DIVISION 03 – CONCRETE

03 10 00 Concrete Form Work 03 15 00 Concrete Accessories 03 20 00 Concrete Reinforcement 03 30 00 Cast in Place Concrete

DIVISION 31 – EARTHWORK

31 20 00 Earth Moving 31 23 33 Trenching & Backfill 31 25 00 Erosion & Sedimentation Control

DIVISION 32 – SITE IMPROVEMENTS

32 11 23 Aggregate Base & Subbase Courses

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TASMG AVCRAAD – Parts Shed Concrete Apron 5 August 2024

SECTION 01 11 00

SUMMARY

PART 1 GENERAL

1 SCOPE

1.1 Contractor to furnish and install labor and materials to accomplish the work described herein.

1.2 Install 5460 psi 5" Portland Cement Concrete exterior slab over 5” of ¾” aggregate base.

Prep the soil to accept concrete and subbase. Ensure concrete apron has a minimum of ¼” per foot slope. Slope concrete to conform to site drainage.

1.3 Accomplish all work in accordance with the specifications contained herein.

1.4 The Contractor shall be responsible for following all Cal OHSA worker safety requirements.

1.5 The contractor is responsible for providing the CMD a project schedule in excel or similar format.

1.6 The contractor shall perform demolition activities with care. If items outside the scope of work are damaged during demolition/removal phase, the contractor shall be responsible for the cost of repairing said item.

1.7 Perform the above-mentioned work at the TASMG AVCRAAD 5140 Dakota Avenue, Fresno, California, 93727.

2 CONTRACT MANAGER/PROJECT MANAGER

2.1 Wherever in these specifications the abbreviation CM/PM is referenced, it shall be the same as if the term Contract Manager /Project Manager is referenced.

3 ARCHITECT/ENGINEER

3.1 Wherever the specifications direct the Contractor to the ARCHITECT/ENGINEER for appropriate determination, the Contractor will direct his inquiries to the State Military Department, 10601 Bear Hollow Drive, Rancho Cordova, California 95670. Chief of Engineering (916) 854-3546.

4 CONTRACTOR'S RESPONSIBILITY

4.1 Nothing contained in these specifications shall relieve the contractor from the responsibility of visiting the site, accurately measuring the work, or otherwise ensuring that the quantities used in preparing his bid are the actual quantities of the work to be accomplished under the contract. By submitting a bid, the contractor confirms that he has

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TASMG AVCRAAD –Parts Shed Concrete Pad 5 August 2024 visited the aforementioned site and verifies that the quantities used in preparing his bid are the actual quantities of the work to be accomplished under the contract.

4.2 The Contractor shall maintain a competent foreman, English speaking, to continuously supervise the work, with authority to discard unsuitable materials and remove unsatisfactory workmen from the project.

5 VEHICLE MOVEMENT

5.1 The following applies to all vehicles, except emergency vehicles responding to an emergency:

5.2 Vehicles shall observe posted speed limits on post at all times. Vehicles operated when near military vehicles or buildings shall not exceed 5 MPH maximum.

5.3 Vehicles will not be returned without a ground guide.

5.4 All vehicles which do not require the engine to be running for contract purposes will have the ignition turned off and the parking brake set, and the vehicle's transmission placed in the park.

6 CONTRACTOR’S STORAGE AREA AND PERSONNEL

6.1 The PM/CM will designate an area that the contractor may use as a storage area. The contractor shall contact the CM/PM for information regarding parking areas to be used for contractor’s equipment and by contractor personnel. In addition, any restrictions will be placed on contractor personnel while on the job site.

7 MATERIAL SUBMITTALS

7.1 The contractor shall submit to the CM/PM for approval one (1) copy in writing, of a complete list of material submittals and equipment to accomplish the work specified.

7.2 Submittals shall comply with Section 01 33 00 of these specifications. Transmit submittals (from Submittal List) on Submittal Log (the list and a blank log is provided after Section 01 33 00).

7.3 CM/PM must receive submittals for Specification identified materials (no substitutions permitted) within ten (10) working days after receiving the "Proposed Contract" for signature.

7.4 Receipt of Submittals that substitute an "or equal" are required within fifteen (15) days after date of Contract Agreement.

7.5 Do not start work until the CM/PM approves all project submittals, issues special instructions, and a "Notice of Award" is received from the Contracting Officer.

8 APPROVAL OF PROCEDURES

8.1 The manufacturer’s recommended installation procedures and these specifications will serve as a basis for inspection and acceptance, or rejection of actual installation procedures used on the work.

8.2 Project Specifications are valid for construction when stamped by the Architect of Record.

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TASMG AVCRAAD –Parts Shed Concrete Pad 5 August 2024

8.3 ALL included Sections bear dates on or before that shown on the signed cover sheet.

9 ORDINANCES AND REGULATIONS

9.1 All work shall be accomplished in accordance with all local, State and Federal regulations. Permits and fees shall be the responsibility of the contractor at no additional cost to the Government.

10 WORKING HOURS

10.1 The work site will be available for contractor's activities from 8:00 a.m. until

4:30 p.m. Monday through Friday. The site will not be available for the contractor's activities on weekends and State or Federal holidays.

10.2 The Contractor shall receive written approval from the CM/PM before implementing any form of compressed or alternative work schedule.

11 SCHEDULING AND INSPECTION

11.1 Within fifteen (15) calendar days after receipt of Notice to Proceed, and before commencing work, the contractor shall submit in writing to the CM/PM for approval, the complete scope of work and the procedures and sequence required to complete the work.

11.2 The contractor shall work directly with the CM/PM and ECI on work scheduling and inspection procedures prior to starting any work.

PART 2 PRODUCTS

12 MATERIALS

12.1 All materials for use under this project shall meet or exceed the standards of quality hereinafter set forth and per Section 01 60 00.

PART 3 EXECUTION

13 QUALITY CONTROL

13.1 To ensure proper project quality control and required record keeping, the contractor shall comply with specifications herein and code requirements.

14 CONTRACT CLOSEOUT

14.1 Contract closeout requires contractor compliance with Section 01 70 00.

END OF SECTION

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TASMG AVCRAAD – Parts Shed Concrete Pad

SECTION 01 26 13

CHANGES IN THE WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Changes in the Plans and Specifications requested in writing by the Contractor, which do not materially affect the Work and which are not detrimental to the Work or to the interests of the Agency, may be granted by the CM/PM. Nothing herein shall be construed as granting a right to the Contractor to demand acceptance of such changes.

B. The CMD may change the Plans and Specifications, character of the work, or quantity of work provided the total arithmetric dollar value of all such changes, both additive and deductive, does not exceed 25 percent of the contract price. Should it become necessary to exceed this limitation, the change shall be by written Supplemental Agreement between the Contractor and the CMD, unless both parties agree to proceed with the change by change order.

C. Change Orders shall be in writing and the state the dollar value of the change or establish the method of payment, any adjustment in the Contract time of completion, and when negotiated prices are involved, shall provide for the Contractor’s signature indicating acceptance.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 CHANGE ORDERS

A. No cost change orders:

1. Contract Documents are complementary; therefore, before starting each portion of

Work, carefully study and compare various Drawings, Specifications and any other Contract Documents, coordination drawings, shop drawings, prior correspondence or documentation relative to that portion of Work, as well as information furnished by

CMD.

2. Contractor and Subcontractors shall evaluate and take field measurements of any existing conditions related to that portion of Work and shall observe any conditions at site affecting Work.

3. Contractor and subcontractors acknowledge that all documents pertaining to Work has been examined, have examined character of site and any existing conditions, and are satisfied with nature of Work, and all other matters which can in any way affect Work.

4. In event of inconsistency between portions of Contract Documents or within Contract Documents; provide better quality or greater quantity of Work, and comply with more stringent requirement, either or both in accordance with Architect’s interpretation.

5. Any errors, inconsistencies or omissions discovered in Contract Documents shall be reported promptly to Architect as a properly prepared and timely RFI.

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6. Contractor and Subcontractors are not required to ascertain Contract Documents are in accordance with applicable laws, statutes, ordinances, codes, and rules and regulations, unless they bear upon construction means, methods, techniques or safety and health precautions, but any nonconformity discovered by or made known shall be reported promptly as a RFI.

7. If Contractor or Subcontractor fail to give such notice, and knowingly proceeds with Work affected by errors or omissions in Contract Documents, Contractor shall correct any such errors, inconsistencies, or omissions at no additional cost.

B. Contractor’s and Subcontractor’s Responsibilities:

1. When interpretation, clarification or explanation of portion of Construction Documents is needed by Contractor, Subcontractor, Vendor or Supplier, the request shall be processed through Contractor:

a. Review request for completeness, quality, proper referencing to drawing or specification section and reason submitted.

b. If request is not acceptable it shall be sent back to submitter with comments regarding reason for being returned.

c. Make every attempt to validate, resolve or respond to RFI by thoroughly researching and reviewing Contract Documents and field conditions.

d. Respond to RFI accordingly if review of RFI discloses a response or is related to coordination of construction or other issue not related to Contract Documents.

e. If unable to respond to request, it shall be restated in clear, concise, correct, complete and easily understood manner, and rewritten if necessary, additional information included if necessary, and only then submitted to Architect for response.

2. Request for interpretation, clarification or explanation of Contract Documents shall be submitted to CMD in writing:

a. List specific Contract Documents reviewed when seeking information being requested.

b. Reference all applicable Contract Drawings by sheet number, section, detail, room number, door number, etc., Specifications by section and paragraph number, and reference any other relevant documents.

c. The field titled "Regarding" on attached RFI form must be clear for future reference in reports or correspondence.

d. Clearly state request and provide Contract Document references and any additional information needed so request can be fully understood, including sketches, photos or other reference material.

e. Fully assess issues, suggest any reasonable solutions and include various factors, including potential costs, schedule impacts, if any, and recommendations which will aid in determining a solution or response. If a reasonable solution cannot be suggested, a statement to that effect should be so stated.

f. Indicate reason request is being submitted.

g. Any critical RFI’s requiring a rapid response shall clearly indicate such with an explanation as to why RFI is critical.

h. Priority for responses shall be indicated when multiple RFI’s are submitted within short period of time.

3. Copies of responses to RFI’s shall be distributed to all parties affected.

4. A response to RFI shall not be considered a notice to proceed with a change that may revise the Contract Sum or Contract Time, unless authorized by CMD in writing.

5. If response to RFI is determined incomplete, it shall be resubmitted with reason response is unacceptable and any necessary additional information within five (5) days of time of receipt of response to RFI.

6. If determined or believed that additional cost or time is involved because of clarifications, interpretations or instructions issued by Architect in response to a RFI, resubmit RFI within five (5) days of receipt of response with reason and alternate solution or suggestion for performing work at no additional cost. If no other solution is possible or desirable, submit Claim in accordance with the Contract Documents with in twenty-one (21) days of receipt of response to the RFI.

C. RFI Submittal Format:

1. Request for information shall be submitted to Architect on RFI form provided at end of this section, or form provided by Architect in electronic text file format, or in similar format acceptable to Architect:

a. RFI’s shall be assigned unique numbers in sequential order (1, 2, 3, 4, etc.).

b. A resubmitted RFI or a previously answered RFI requiring revising or further clarification shall be submitted using original RFI number proceeded by “.1” to indicate revision one of RFI (i.e.: RFI No. 34.1 for revision 1 to RFI No. 34).

c. RFI form shall be electronically filled out and emailed to Architect’s designated representative in text file format. Attachments shall be in electronic text or PDF file format. Photo attachments may be in JPG format.

D. Architect’s Response to Request for Information (RFI):

1. Clarifications, interpretations and decisions of Architect in response to RFI will be consistent with intent of and reasonably inferable from Contract Documents, and will be in writing, and if determined to be necessary by Architect, will be provided in form of drawings and other attachments or both.

2. When making such interpretations and initial decisions, Architect will endeavor to secure faithful performance by both CMD and Contractor, will not show partiality to either and will not be liable for results of interpretations or decisions so rendered in good faith.

3. Architect’s decisions on matters related to aesthetic effects will be final if consistent with intent expressed in Contract Documents.

4. Architect will not undertake to settle differences between Contractor, Subcontractors, trades suppliers, fabricator or manufacturer, or act as arbiter as to which Subcontractor, trade, supplier or manufacturer is to furnish or install various items indicated or required.

5. Architect shall provide responses to RFI’s with reasonable promptness, but will endeavor to respond within twenty-one (21) days from date of receipt:

a. If multiple RFI’s are submitted on same day or within a five (5) day period, review time may be extended by mutual agreement of parties

b. Architect will provide a written response to RFI if Architect believes response only involves an interpretation, clarification, supplemental information or orders a minor change in Work not involving an adjustment in Contract Sum or extension of Contract Time, and is not inconsistent with intent of Contract Documents, and shall be binding.

c. If Architect believes response may result in a change to Contract Sum or Contract Time, response will indicate that a change document will be issued for the response, and appropriate change document will be issued indicating changes to Contract Documents.

d. Architect will provide any additional or supplemental drawings, specifications or other information as Architect may deem necessary to facilitate response.

6. Architect may return RFI without response for following reasons:

a. Unclear.

b. Incomplete.

c. Detailed information not provided.

d. Is related to construction means, methods or techniques.

e. Is related to health or safety measures.

f. Is due to Contractor’s lack of adequate coordination

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g. Is considered a “Substitution Request.”

h. Is due to non-conformance.

i. Response is required by another party.

E. If requested information is available from careful study and comparison of Contract Documents, field conditions, other CMD-provided information, coordination drawings, or prior Project correspondence or documentation, Architect may invoice CMD as a change in services for costs involved in Architect’s review, analysis, responding and processing of such

RFI:

1. Contractor shall reimburse CMD for such costs.

END OF SECTION

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SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced.

The publications are referred to within the text by the basic designation only.

A. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

1. 29 CFR 1910 Safety and Health Regulation in General Industry

2. 29 CFR 1926 Safety and Health Regulations for Construction

1.2 SUBMITTALS

Government approval is required for submittals. Refer to section 01 33 00 Submittal Procedures for instruction.

1.3 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color 300 minimum resolution in [JPEG] file format showing the sequence and progress of work. Take a minimum of 2 digital photographs each week throughout the entire project from a minimum of two views from points located by the Contracting Officer. Submit with the monthly invoice one set of digital photographs on a thumb drive cumulative of all photos to date or as directed by the CM/PM.

1.4 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by the contract, during the entire period of performance under this contract. Provide other insurance coverage as required by California state law.

1.5 FIRST TIER CONTRACTOR REQUIREMENTS FOR ASBESTOS CONTAINING

MATERIALS (IF APPLICABLE)

Accomplish all contract requirements of Section 02 82 00 Asbestos Remediation, assigned to the Private Qualified Person, Designated Competent Person, directly with a first-tier subcontractor.

1.6 SUPERVISION

1.6.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the jobsite at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

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1.6.2 Superintendent Qualifications

The project superintendent must have a minimum of 5 years’ experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of 29 CFR 1910/1926 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.6.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. Project superintendent shall attend project meetings and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.6.3.1 Project Manager Qualifications

The Project Manager must have a minimum of 5 years’ experience as a Project Manager or Superintendent on projects of similar size and complexity.

1.6.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.7 MEETINGS

1.7.1 PRECONSTRUCTION MEETING

A. After award of the contract but prior to commencement of any work at the site. The CM/PM will schedule and preside over meetings at the Project Site prior to Contractor occupancy.

B. Attendance Required: CM/PM, Architect/Engineer, Contractor, major Subcontractors, and Inspector of Record.

C. The meeting will be chaired by the CM/PM and minutes taken by the contractor.

D. Location, time, and date will be determined by the CM/PM.

E. The subjects to be reviewed include, but are not limited to:

1. Introduction.

2. Construction Coordination.

3. Correspondence.

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4. Submittals.

5. Permits.

6. Dust Control.

7. Schedule.

8. Survey Control.

9. Contractor’s Representative.

10. Testing and Inspection.

11. Contractor Reporting Requirements.

12. Changes and Clarifications.

13. Clean-up.

14. As-Built Documents.

15. Prevailing Wage Requirements.

16. Environmental Protection, Plan and Procedures.

17. Temporary Facilities Construction.

18. Notice of Labor Disputes.

19. Progress Payments.

20. Site Regulations.

21. Security.

22. Operation and Maintenance Data.

23. Training Requirements.

24. General Discussion.

F. Contractor Representative: Record minutes and distribute copies to participants within two days after meeting, with one copy each to Architect/Engineer, and those affected by decisions made.

1.7.2 WEEKLY CONTRACTOR MEETINGS

A. Once a week during the Contract period, the Contractor shall meet at the Work Site with the Project Manager.

B. Time and location of the meeting will be determined during the Preconstruction Conference.

C. The Contractor will serve as chairman and take minutes of meetings.

D. Topics for discussion will include schedule, requests for information, disputed items, Potential Change Order (PCO) and Change Order (CO) status, Quality control, submittals, exception notices, and other topics as required.

1.7.3 PREINSTALLATION CONFERENCES

A. Prime Contractor shall convene a preconstruction conference for items of Work contained in each Division of the Specifications, each trade within the Division, and each subcontractor within the Division.

1. Convene a preconstruction conference prior to commencing the Work of the

Section, trade, or subcontractor.

2. Require attendance of each subcontractor and each trade directly affecting or affected by the Work within the Division.

3. Convene additional conferences when required by the individual Section.

4. Prepare an agenda, preside over the conference, and record minutes, and distribute copies within two days after the conference to participants, with two copies to the CM/PM.

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5. Review conditions of installation, coordination, preparation, approved submittals, Contract Documents, and means and methods planned to be used to perform the Work.

ii. Within 15 days after Notice to Proceed, submit a proposed list of preconstruction conferences, and items of Work to be covered, for approval by the CM/PM.

1.7.4 CONTRACT CLOSEOUT MEETING

A. Schedule Project closeout meeting with sufficient time to prepare for requesting Substantial Completion. Preside over meeting and be responsible for minutes.

B. Attendance Required: Contractor, CM/PM, Inspector of Record and Architect/Engineer, and others appropriate to agenda.

C. Notify Facility Representative five days in advance of meeting date.

D. Minimum Agenda:

1. Start-up of facilities and systems.

2. Operations and maintenance manuals.

3. Testing, adjusting, and balancing.

4. System demonstration and observation.

5. Operation and maintenance instructions for Owner's personnel.

6. Contractor's inspection of Work.

7. Contractor's preparation of an initial "punch list."

8. Procedure to request Architect/Engineer inspection to determine date of

Substantial Completion.

9. Completion time for correcting deficiencies.

10. Inspections by authorities having jurisdiction.

11. Certificate of Occupancy and transfer of insurance responsibilities.

12. Partial release of retainage.

13. Final cleaning.

14. Preparation for final inspection.

15. Closeout Submittals:

a. Project record documents.

b. Operating and maintenance documents.

c. Operating and maintenance materials.

d. Affidavits.

16. Final Application for Payment.

17. Contractor's demobilization of Site.

18. Maintenance.

1.14 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments such as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the CM/PM a single (only one) e-mail address for electronic communications from the CM/PM related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats. Multiple email addresses are not allowed.

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It is the Contractor's responsibility to make timely distribution of all Project Manager initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

PART 2 PRODUCTS - Not Used

3.1 ALTERATION PROCEDURES

A. Employ skilled and experienced installer to perform alteration and renovation Work.

B. Remove unsuitable material not marked for salvage, including rotted wood, corroded metals, and deteriorated masonry and concrete. Replace materials as specified for finished Work.

C. Remove debris and abandoned items from area and from concealed spaces.

D. Prepare surface and remove surface finishes to permit installation of new Work and finishes.

E. Close openings in exterior surfaces to protect existing Work from weather and extremes of temperature and humidity.

F. Where new Work abuts or aligns with existing Work, provide smooth and even transition. Patch Work to match existing adjacent Work in texture and appearance.

G. Patch or replace portions of existing surfaces that are damaged, lifted, discolored, or showing other imperfections.

End of Section

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06EXXXX

TASMG AVCRAAD – Parts Shed Concrete Pad 13 August 2024

SECTION 01 30 10 15

CMD Amended November 2023

COLLABORATION SOFTWARE

1. SUMMARY

a. Contractor shall utilize web-based construction project management collaboration software commonly known as Procore (www.procore.com) to submit, track, distribute and fully collaborate on project documentation and action items. Wherein this specification references Procore it shall mean the California Military Department (CMD) Procore account.

b. The intent of utilizing a web-based construction management application is to reduce cost and schedule risk, improve quality and safety, and maintain a healthy team dynamic by improving information flow, reducing non-productive activities, reducing rework, and decreasing turnaround times.

2. SOFTWARE USAGE (including but not limited to)

a. Daily Log

i. Using the Daily log tool within Procore, Contractor shall provide a separate daily log entry for the Superintendent, Site Safety and Health Officer and Quality Control team (as defined elsewhere in this contract).

Should contractor already have an established process for documenting Daily work activities, Safety and QCM, the CMD may, at its sole discretion, permit the use of some or all of the contractors' reports provided they are uploaded at the end of each day into Procore Daily log tool as directed by the Department.

ii. The contractor shall upload pictures daily when work is performed. A reasonable number of pictures shall be taken to illustrate the work of the project but in any event no less than 10 photos daily, if work is interior and exterior there shall be 10 of each area of work. Photos shall be made available to the entire project team, loaded directly into the Procore platform, using the “Photos” tool and provided relevant naming convention to permit search features at a later date. These uploads shall be in addition to those required in Section 01 30 00 (if addressed) and elsewhere in the contract.

b. Directory

i. Contractor shall input and update (as required) the Procore project directory to include all key project team members. As directed by the CMD, subcontractors may not be required to participate within the Procore project. Should CMD require participation of subcontractors using Procore, participation will be at no additional cost or expense.

c. Deficiency Tracking

i. The contractor shall respond promptly to deficiencies and observations identified in PROCORE and do so in accordance with the terms and conditions of this contract. This is in addition to other deficiency requirements of this contract.

http://www.procore.com/

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d. Documents

i. Contractor will, as directed by the Department, utilize the Procore “Documents” storage location for miscellaneous project documents.

The contractor shall not upload documents unless directed by the Department. Documents loaded shall have a naming convention of title/subject to permit search functions of the Procore system.

ii. The contractor shall use proper version control and check out files, without compromising access to all previous revisions.

e. Drawings

i. Project Drawings will be in the Drawings tool of Procore. All drawing revisions shall be made in Procore and it shall be the contractors' sole responsibility for contract adherence. The contractor shall, as directed by the Department, maintain the contractually required “as built” drawings in the Procore.

f. Invoicing

i. If requested by the Department, the Contractor shall utilize Procore

Invoicing tool for invoice submission. Invoicing shall be submitted as further defined in this contract using AIA forms uploaded as attachments to each submission.

g. Inspections

i. Contractor shall utilize the Procore platform as directed by CMD for all project inspection requests. The inspection process shall be as defined elsewhere in the contract documents.

h. Meetings

i. Contractor shall utilize Procore Meetings tool to create, edit, host, and post all meeting minutes. Prior Meeting minutes shall remain accessible through the duration of the project. At the sole discretion of the department, the contractor may be permitted to utilize existing meeting practices if they meet the intent of the government, in which case contractor shall ensure a record copy of any such meeting is posted in Procore within 24 hours of the event or as directed by the department.

ii. Contractor will record and distribute meeting minutes and action items via the Meetings tool within the Procore software.

i. Mobile Accessibility

i. Contractor shall provide at least one mobile (Apple or Android) tablet or computer (phone is not acceptable) with the Procore App installed for the use of Contractor’s team for the duration of the project. The contractor is responsible for ensuring a reliable internet connection for the device.

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TASMG AVCRAAD – Parts Shed Concrete Pad 13 August 2024

j. Photos

i. The contractor shall utilize Procore Photos tool or other tools as directed to upload and view photos from web and mobile.

ii. Contractor shall utilize Procore to markup or comment on photos to clarify the intent of RFI’s etc.

k. Punchlist

i. All punch list items will be managed through the Procore software.

ii. Contractor shall utilize Procore to create and manage punch list items utilizing mobile products and link them to specific locations on the drawings.

iii. Punchlist items will be created by the Contractor while walking with the CMD and applicable consultants.

iv. Contractor shall utilize Procore to distribute punch list items and to mark them as resolved with photographic proof of resolution as required.

v. Unless otherwise agreed in writing, Punchlist Items may not be closed if a representative from the CMD or applicable consultant acting on behalf of CMD is not present.

l. Requests for Information (RFIs)

i. Contractor shall utilize the RFI tool within Procore to create and process RFIs with assignees, due dates and attachments.

ii. Contractor shall fully complete the RFI tool request form for each RFI, posting the RFI to the drawing(s) and link all relevant specifications, photos, etc. in the Procore RFI tool whenever submitting RFI’s to the CMD. Failure to do so will result in immediate rejection and be deemed a review by the CMD as defined elsewhere in the contract documents.

iii. If project includes design, drawings will be provided to the CMD in accordance with the following requirements:

https://support.procore.com/faq/how-can-i-improve-the-accuracy-of- ocr-on-my-drawings

m. Schedule

i. The contractor shall provide native files as required by Procore and as defined elsewhere in the contract documents. Procore accepts typical scheduling software such as Microsoft Project, Primavera P3, or Primavera P6.

n. Specifications

i. Project Specifications will be uploaded into Procore. Any project revisions will be made in Procore, and it shall be the contractors' sole responsibility to stay abreast of any changes including contract modifications.

o. Submittals

i. The contractor shall maintain the submittal register in Procore of all submittals as directed by the CMD.

https://support.procore.com/faq/how-can-i-improve-the-accuracy-of-ocr-on-my-drawings https://support.procore.com/faq/how-can-i-improve-the-accuracy-of-ocr-on-my-drawings https://support.procore.com/faq/how-can-i-improve-the-accuracy-of-ocr-on-my-drawings

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TASMG AVCRAAD – Parts Shed Concrete Pad 13 August 2024

ii. The contactor shall submit all submittals through the Procore “Submittals” tool utilizing the multi-step approval workflows predefined by the CMD and in accordance with the terms provided elsewhere in the contract documents.

iii. Contractor shall fill out the submittals completely. A failure to do so will result in automatic rejections and be deemed a “review” as provided elsewhere in the contract.

3. TECHNOLOGY

a. Contractor shall have PDF and the Microsoft suite software as they are a requirement of Procore. Attachments to RFIs, Submittals, Meetings, etc. should be uploaded in PDF as required by Procore.

4. TRAINING AND SUPPORT

a. The contractor shall designate a minimum of one primary and one backup staff person to administer the contractors’ Procore responsibilities of this project.

Those personnel will be trained as defined below and shall not rely on the CMD staff for training.

b. The Contractor shall ensure adequate training of all staff utilizing the Procore software. Selected staff must complete all the required training necessary to fully function in the system and on this project. Training is offered in the form of self-paced learning videos as well as interactive webinars. Training is free and can be found at:

https://education.procore.com/page/procore-certification-general-contractor-client

c. The contractor shall host a kickoff meeting with the CMD and applicable team members at the beginning of the project to discuss how the software will be used, routing & naming protocols, etc. Project Subcontractors should not be part of the Procore platform unless otherwise directed by the Department.

5. PROCEDURES

a. RFIs and Submittals

i. The Contractor will be responsible for submitting all RFIs and

Submittals through the Procore software tools and assigning them to the appropriate parties using predetermined workflows. All data fields shall be filled out completely and routed as defined in the project kickoff/Job Start meeting.

ii. All project team members including Architects / Engineers / Consultants etc. are responsible for posting all responses to these items via the Procore software, including uploading all relevant attachments.

iii. The Contractor will, as directed by CMD, distribute responses to all affected subcontractors and confirm agreement with the response by https://education.procore.com/page/procore-certification-general-contractor-client https://education.procore.com/page/procore-certification-general-contractor-client

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TASMG AVCRAAD – Parts Shed Concrete Pad 13 August 2024

“close and distribute” action on the item.

b. Construction Documentation

i. The Contractor will construct pursuant to Drawings, Specifications and Documents in the software and ensure that the current version of all applicable construction documentation is available to the entire team within Procore software.

ii. The Contractor will ensure that all RFIs which modify the current drawings are posted/linked to the drawings and available in the Procore software immediately upon response from the department.

6. COST

a. The Contractor’s bid proposal shall be inclusive of full utilization of the Procore software. The program is hosted by the CMD and no adjustment to the contract will be made for utilization.

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SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Submittal Information

The CM/PM may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

1.1.2 Project Type

The Contractor's Quality Control (CQC) System Manager are to check and approve all items before submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts, or curves; test reports; test cylinders;

samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

The Contractor and the Designer of Record (DOR), if applicable, are to check and approve all items before submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings;

descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts, or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

1.1.3 Submission of Submittals

Schedule and provide submittals requiring Government approval before acquiring the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

SD-01 Preconstruction Submittals

Submittals that are required prior to or commencing with the start of work on site.

Submittals that are required prior to or at the start of construction (work) or the next major phase of the construction on a multiphase contract.

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Preconstruction Submittals include schedules and a tabular list of locations, features, and other pertinent information regarding products, materials, equipment, or components to be used in the work.

Certificates of Insurance

Surety Bonds

List of Proposed Subcontractors

Submittal Register

Schedule of Values Report

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards ensuring work can be judged. Includes assemblies or portions of assemblies that are to be incorporated into the project and those that will be removed at conclusion of the work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, 01 33 00 - 3 product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report that includes findings of a test required to be performed on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report that includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports Daily logs and checklists

Final acceptance test and operational test procedure

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits

Text of posted operating instructions SD-08

Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (SDS) concerning impedances, hazards and safety precautions.

SD-08 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-9 Operation and Maintenance Data

Data provided by the manufacturer, or the system provider, including manufacturer's help and product line documentation, necessary to maintain and install equipment, for operating and maintenance use by facility personnel.

Data required by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item.

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Data incorporated in an operations and maintenance manual or control system.

SD-10 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.2.2 Approving Authority

Office or designated person authorized to approve the submittal.

1.2.3 Work

As used in this section, on-site and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction. In exception, excludes work to produce SD-01 submittals.

1.3 SUBMITTAL CLASSIFICATION

1.3.1 Government Approved (G)

Government approval is required for extensions of design, critical materials, variations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Government.

Government approval is required for any variations from the Solicitation or the Accepted Proposal and for other items as designated by the Government.

1.4 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

1.4.1 O&M Data

Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site. In the event the Contractor fails to deliver O&M data within the time limits specified, the CM/PM may withhold from progress payments 50 percent of the price of the items to which such O&M data apply.

1.6 PREPARATION

1.6.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to the office of the approving authority using the transmittal form prescribed by the CM/PM. Include all information prescribed by the transmittal form and required in paragraph Identifying Submittals. Use the submittal transmittal forms to record actions regarding samples.

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Use the transmittal form for submitting both Government-approved and information-only submittals. Submit in accordance with the instructions on the reverse side of the form.

These forms will be furnished to the Contractor. Properly complete the form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.6.2 Identifying Submittals

The Contractor's [Quality Control Manager] [approving authority] must prepare, review and stamp submittals, including those provided by a subcontractor, before submittal to the Government.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location

b. Construction contract number

c. Dates of the drawings and revisions

d. Name, address, and telephone number of Subcontractor, supplier, manufacturer, and any other Subcontractor associated with the submittal.

e. Section number of the specification by which submittal is required

f. Submittal description (SD) number of each component of submittal

g. For a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission

h. Product identification and location in project.

1.6.3 Submittal Format

1.6.3.1 Format for SD-02 Shop Drawings

Provide shop drawings not less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full-size patterns or templates.

Prepare drawings to accurate size, with scale indicated, unless another form is required.

Ensure drawings are suitable for reproduction and of a quality to produce clear, distinct lines and letters, with dark lines on a white background.

a. Include the nameplate data, size, and capacity on drawings. Also include applicable federal, military, industry, and technical society publication references.

b. Dimension drawings, except diagrams and schematic drawings. Prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

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Present shop drawings sized 8 1/2 by 11 inches as part of the bound volume for submittals.

Present larger drawings in sets. Submit an electronic copy of drawings in PDF format.

1.6.3.2.1 Drawing Identification

Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph IDENTIFYING SUBMITTALS.

Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location next to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

Reserve a blank space on the right-hand side of each sheet for the Government disposition stamp.

1.6.3.3 Format of SD-03 Product Data

Present product data submittals for each section as a complete, bound volume.