Pre-ProposalSlides 2.pptx

WVNG Life Support Services, National Scout Jamboree

PRE-PROPOSAL CONFERENCE / SITE VISIT

12 April 2023 West Virginia National Guard

RFP: W912L8-23-R-0004

RFQ www.sam.gov

AGENDA

Solicitation Overview/Briefing Break Requirement/Technical Briefing Break Site Visit

INTRODUCTIONS

Solicitation Highlights One Firm-Fixed Priced contract will be made from this solicitation 100% Small Business Set-aside

SOLICITATION, PLANS

& SPECIFICATIONS

ON THE WEB

https://sam.gov/ Solicitation Amendments Questions and Answers check regularly

PREPARING YOUR PROPOSAL

Submit all information stipulated in the solicitation in the required format Provide a proposal that represents the best value to the Government

PREPARING YOUR PROPOSAL

Technical and Past Performance when combined are significantly more important than cost or price (Technical and Past Performance are of equal importance). Award may not necessarily be made to the lowest Price/Cost offer or the Offeror with the highest Technical Factor rating

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

OFFERORS ARE STRONGLY CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

THE GOVERNMENT INTENDS TO AWARD WITHOUT DISCUSSION AND THERE MAY NOT BE A CHANCE FOR DISCUSSIONS, CORRECTIONS, OR REVISED PROPOSALS!!

WHAT DO I NEED TO SUBMIT??

Proposal Instructions detail the required information and format for the proposal

3 VOLUMES ARE REQUIRED Addendum 52.212-1 Volume 1 - Cover letter, prop summary, etc – Not evaluated Volume 2 - Technical Volume Volume 3 – Past Performance Volume 4 – Cost/Price Proposal

Volume 2

TECHNICAL PROPOSAL

5 Sub-Factors – Limited to 20 pages Meals to approximately 500 personnel 1 Construction & maintenance of tents 2 Refrigerated vans, showers, sinks, dumpsters, and generated light sets 3 Water services, potable, and grey 4 Mobilization, maintenance, & demob 5

Volume 3

PAST PERFORMANCE

Performance within previous 3 years most recent and that offeror considers relevant Provide no more than 5 examples Up to 2 pages per reference; not to exceed 6 pages Offeror may also provide CPARS evaluation

Volume 4

COST/PRICE PROPOSAL

Price Proposal – Overall price with price breakdown of individual tasks identified in the Line Items of Solicitation and Performance Work Statement

SAM REGISTRATION

Make sure your SAM registration is current www.sam.gov

PROPOSAL AND DUE DATES

All parts must be received not later than 24 April 2023, 10:00 a.m. Local Electronic submissions to matthew.d.corcoran.civ@army.mil AND john.m.knabenshue2.civ@army.mil

HOW WILL THE PROPOSAL

BE EVALUATED?

Evaluation process detailed in the Evaluation Addendum 52.212-2 Evaluation factors detailed in 52.212-2 Trade Off Approach – to obtain the best value for the Government. Technical and past performance, when combined, are significantly more important than cost or price.

COMPLIANCE REVIEW

Proposal timely Technical Proposal included Past Performance included Price/Cost Proposal included Failure to furnish a complete proposal may result in elimination from consideration

EVALUATION OF TECHNICAL

5 Sub-Factors Technical proposals evaluated by FAR part 13 procedures (Addendum 52.212-2) Do not simply state that services will be in accordance with the PWS Pages in excess of 20 will not be evaluated

EVALUATION OF PAST PERFORMANCE

Emphasis on recent and relevant experience Past Performance evaluated – Performance Assessment Questionnaire (Starting on page 81) Government may obtain past performance information from other sources (PPIRS, CPARS, FAPIIS or eSRS).

EVALUATION OF PRICE

The Government will evaluate price “Reasonableness” for the fixed priced effort.

Cost/Price will not be scored or rated If total evaluated pricing cannot be deemed reasonable, additional pricing data maybe requested

WHO WILL RECEIVE THE AWARD?

THE CONTRACTOR WHOSE PROPOSAL IS RATED THE BEST VALUE TO THE GOVERNMENT (TRADE OFF PROCESS).

Technical and Past Performance when combined are significantly more important than cost or price (Technical and Past Performance are of equal importance). Award may not necessarily be made to the lowest Price/Cost offer or the Offeror with the highest Technical Factor rating

SBA

Offerors must be a Small Business through SBA Teaming arrangements and partnerships can be tricky, consult your SBA representative for guidance

WHAT IF I HAVE A QUESTION?

Questions must be submitted in writing via Email to: matthew.d.corcoran.civ@army.mil AND john.m.knabenshue2.civ@army.mil SUBMIT QUESTIONS no later than 20 April 2023 by 3:00 PM ET

HOW WILL MY QUESTION BE ANSWERED ?

All questions and answers will be posted to website: https://sam.gov/ Amendments will be posted to the web site Check the web site regularly

QUESTIONS ???

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