W912L8-16-R-0005-0002_Conformed.pdf

SEE ADDENDUM

(No Collect Calls)

W912L8-16-R-0005 31-Aug-2016

b. TELEPHONE NUMBER

304-473-5253

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 14 Sep 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

DAHA469. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TERRY MILLS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO FOR WEST VIRGINIA .

50 ARMORY ROAD

BUCKHANNON WV 26201-2396

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

304-473-5270FAX:

TEL: 304-473-5250 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESSX

SIZE STANDARD:

$15,000,000

NAICS:

541990

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912L8-16-R-0005

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1 Job Lead Planner/ Operations Officer

FFP

See PWS.

FOB: Destination

NET AMT

1002 1 Job Role Players

FFP

1003 1 Job Lane Developer

FFP

1004 1 Job Linquist 1

FFP

1005 1 Job Not Used

FFP

1006 1 Job

CERF SME

FFP

1007 1 Job CERF Role Players

FFP

1008 1 Job Travel

FFP

Negotiated per Task Order.

1009 1 Job ODC Supplies

FFP

2001 1 Job OPTION Lead Planner/ Operations Officer

FFP

OY1

2002 1 Job OPTION Role Players

FFP

2003 1 Job OPTION Lane Developer

FFP

2004 1 Job OPTION Linquist 1

FFP

2005 1 Job OPTION Not Used

FFP

2006 1 Job

OPTION CERF SME

FFP

2007 1 Job OPTION CERF Role Players

FFP

OY 1

2008 1 Job OPTION Travel

FFP

OY 1

2009 1 Job OPTION ODC Supplies

FFP

OY1

3001 1 Job OPTION OY2 Lead Planner/ Operations Officer

3002 1 Job OPTION OY2 Role Players

FFP

OY2

3003 1 Job OPTION OY2 Lane Developer

3004 1 Job OPTION OY2 Linquist

3005 1 Job OPTION Not Used

3006 1 Job

OPTION OY2 CERF SME

3007 1 Job OPTION OY 2 CERF Role Players

3008 1 Job OPTION OY 2 Travel

FFP

3009 1 Job OPTION OY2 ODC Supplies

FFP

4001 1 Job OPTION OY3 Lead Planner/ Operations Officer

4002 1 Job OPTION OY3 Role Players

4003 1 Job OPTION OY3 Lane Developer

4004 1 Job OPTION OY3 Linquist

4005 1 Job OPTION Not Used

4006 1 Job

OPTION OY3 CERF SME

4007 1 Job OPTION OY 3 CERF Role Players

4008 1 Job OPTION OY 3 Travel

FFP

4009 1 Job OPTION OY3 ODC Supplies

FFP

5001 1 Job OPTION OY4 Lead Planner/ Operations Officer

5002 1 Job OPTION OY4 Role Players

5003 1 Job OPTION OY4 Lane Developer

5004 1 Job OPTION OY4 Linquist 1

5005 1 Job OPTION Not Used

5006 1 Job

OPTION OY4 CERF SME

5007 1 Job OPTION OY 4 CERF Role Players

5008 1 Job OPTION OY 4 Travel

FFP

5009 1 Job OPTION OY4 ODC Supplies

FFP

6001 1 Job OPTION CMR Reporting Base Year

FFP

This Clin may be combined in other pricing. Please make note.

6002 1 Job OPTION CMR Reporting OY1

FFP

6003 1 Job OPTION CMR Reporting OY2

FFP

6004 1 Job OPTION CMR Reporting OY3

FFP

6005 1 Job OPTION CMR Reporting OY4

FFP

PWS

PERFORMANCE WORK STATEMENT

Training Support Services

West Virginia Army National Guard 18 July 2016

1. GENERAL

The West Virginia Army National Guard is faced with some unique challenges to improve or sustain readiness in several focused area. These areas include Special Operations training, CERFP training and evaluations. This Performance Work Statement highlights the challenges in each of the stated areas and defines the positions required to enhance the training experience.

1.1. SPECIAL OPERATIONS

1.2. BACKGROUND

United States Special Operation Command (USSOCOM) has directed United States Army Special Operation Command (USASOC) to conduct Irregular Warfare (IW) training and evaluate its Component Subordinate Commands (CSCs) and Component Subordinate Units (CSUs) ability to effectively execute core and supporting Unconventional Warfare (UW) tasks in a Joint, Interagency, and Intergovernmental environment in support of Joint Force 2020, USSOCOM 2020, and ARSOF 2022. USASOC is required to evaluate its CSU’s ability to effectively execute core and supporting Unconventional Warfare (UW) tasks which realistically replicated activities conducted to enable a resistance movement or insurgency to coerce, disrupt, or overthrow a government or occupying power by operating through or with an underground, auxiliary, and guerilla force in a denied area. USASOC is fully engaged in Combat Training Center training rotations as to meet Chief of Staff of the Army directives and guidance.

Furthermore, 1st Special Forces Command’s Unconventional Warfare Exercise Program funds specified Special Operations Task Force (SOTF) with Advanced Operational Base (AOB) and Operational Detachment Alpha training exercises. During the past 15 years while supporting Overseas Contingency Operations, the Special Operations forces have not been able to train on the core mission of operating in an unconventional warfare operation environment. Many of the directed training environments lack the capability to offer incremental experimentation for organizations to train in UW. The USASOC Commander has directed that the Special Forces soldier Regiment is to develop training plans focused on refocus training on Irregular Warfare Operations, specifically the element of Unconventional Warfare. The National Guard has within its formations major Special Operation Units assigned to the United States Army Special Operation Command (USASOC) that require this type of intense training.

The West Virginia National Guard has developed an exercise and exercise environment known as Ridge Runner (RR) to provide training to West Virginia Special Operation Forces (SOF) and other organizations to improve their effectiveness in Unconventional Warfare (UW). Ridge Runner accomplishes this mission through the use of Camp Dawson and by conducting access and utilization of 500,000 acres of training areas throughout the roughed countryside of the state West Virginia. Ridge Runner incorporates land access, interagency/intergovernmental relationships, and CYBER programs to offer unique UW venues from rural to urban environments. The Ridge Runner exercise can facilitate tactical dirt airstrips that are C-130 capable and municipal asphalt airstrips for infiltration/exfiltration training. West Virginia also has a variety of Container Delivery System-capable drop zones to incorporate into any training scenario. The rural land areas provide a variety of challenging terrain to support a Robin Sage type event, a rigorous and realistic Unconventional Warfare collective training event or long overland movement. The urban areas provide opportunities to execute advanced skills training.

Access to specified infrastructure facilities within West Virginia offer targeting opportunities as well as conditional infiltration / entry training. Due to the relatively extreme nature of West Virginia terrain and weather, as well as proximity to SOF organizational footprint, Ridge Runner mirrors Unconventional/Irregular Warfare strategic applicability by providing a cost-effective solution in support to soldiers and airmen of the National Guard as well as other soldiers and airmen of DoD to accomplish Title 10 USC, Armed Forces, Section 167 requirements to provide specialized trained forces capable of conducting the military aspects of Irregular Warfare.

1.3. OBJECTIVES

The contractor must be capable of providing a team of highly qualified personnel that will be able to handle RR Training mission requirements. Often, these requirements are very fluid, dynamic and can vary by installation. The location for this training will primarily occur within the vicinity of Camp Dawson but likely encompass training lands throughout the entire state of West Virginia. The requirements can develop with little preparation as customer availability and requirements may change due to Global Force Management and competing demands. Agility in planning is crucial as contractors must be able to respond to unexpected requirements with adequate numbers of qualified employees, even when the workload volume is not forecasted.

Capability acquired through the contract vehicle includes, in part, the expertise to maintain military equipment to standards, and effectively control arms, ammunition and explosives (AA&E). The objective is to award a single award indefinite-delivery, indefinite-quantity contract. All task orders will be executed as performance-based service acquisitions, unless approved by the designated authority as specified in Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 237.170-2.

1.4. PERSONNEL

1.4.1 Operations Officer: Manages the Irregular Warfare planning reception, staging, onward movement, integration, and exercise joint operations center during operational training engagements supporting exercising SOF missions. Advises subordinate cellular elements on exercise tempo, resources, and synchronization requirements; liaisons with Irregular Warfare Planning team full time staff, specified commands and supporting units on behalf of the Irregular Warfare Training Activity and Special Activities Director. Builds specified products within specified timelines to specified standards. Key adviser to the Ridge Runner Project Manager, Director Special Activities, and The Adjutant General - West Virginia. Interacts routinely with lead interagency role player partners and determines ways to maximize Joint Interagency Training and Education Center contribution through resources synchronization in support of Special Operation Forces (SOF) training missions. Past or present 18A or 18Z experience preferred.

1.4.2 Lane Developer: Executes specified tasks during Irregular Warfare and specific Unconventional Warfare Exercise Operational Environment development. Receives broad tasking and builds training lanes in support of varied training engagements that support the SOF training requirements. Reports to Special Forces Senior Lane Developer/Manager. Indirectly advises Irregular Warfare Program Manager on existing and emerging capacity for episodic and enduring utilization for multiple purposes during exercise execution. Combat Training Center service as an Observer/Controller (full time or as an Augmentee on a rotational basis) desired.

Unit planning experience in a unilateral or bilateral Irregular Warfare exercise desired. Special Forces (current or qualified) required. Joint Chief of Staff (JCS) Exercise SOF participation experience desired. Facilitate exercise tempo, resources, and synchronization requirements;

liaisons with Irregular Warfare Planning Team full time staff on behalf of the Irregular Warfare Training Activity and Special Activities Director. Builds specified products within specified timelines to specified standards. Key adviser to the Ridge Runner Project Manager, Director Special Activities, and The Adjutant General - West Virginia. Interacts routinely with lead interagency role player partners and determines ways to maximize Joint Interagency Training and Education Center contribution through resources synchronization in support of SOF training missions. Former or present 18 series preferred.

1.4.3. Linguist/cultural advisor: Shall have verbal speaking skills of level four for the target language within a specific scenario and be skilled in the cultural heritages of the focused region.

Scenario may change to meet the customer’s requirement for realistic training.

1.4.4 Role Player: Must be able to portray the role (actor) during key leader engagements, possibly as local politician, business owner, embassy staffer, warlord, or village Chieftain. Must be able to speak and write English well.

1.4.5 Exercise Planner: Must be able to plan IW exercises, write scenarios and provide “injects” throughout the exercise. 18 series Special Forces soldier present or retired preferred.

2.1 Chemical Biological Radiological Nuclear High Yield Explosive Enhanced Response Force Package (CERFP)

2.2 BACKGROUND: The West Virginia Army National Guard CERFP is tasked to develop and support training and exercise activities aimed at enhancing domestic contingency readiness.

The CERFP ensures these functions are integrated and complementary where appropriate. The CERFP uses role players to simulate realistic conditions encountered by National Guard responders in a natural disaster or domestic terrorism events. The use of role players is required to support regional training and exercises to enhance domestic contingency preparedness exercises and evaluations of CBRN Enhanced Response Force Package (CERFP), Homeland Response Force (HRF) and other CBRNE response capabilities. Role players are essential to realism and interaction during the training events, which is enhanced by acting, moulage, and environmental conditions. Personnel assigned to this task shall possess the skills and expertise necessary to perform assigned tasks associated with this order.

2.3 PERSONNEL

2.3.1 Casualty Role Players Support: Provide role players (actors) in accordance with the exercise requirement as specified (quantity, locations, time and conditions) for each of the exercises. Provide an on-site manager/expert, for assuring quality of moulage treatments.

(The numbers of artisans are based on your needs to provide the number of presentations).

Provide exercise scenario-specific moulage for casualty role players with the following types of medical issues: Multiple Compression Wounds, Geriatrics, Trauma, Chest Pain, Crush, Burn, Hot/Cold, and Panic (mental other), Chemical, PTSD, Pediatrics -- Ambulatory and Non- Ambulatory. Provide causalities IAW injury list (moulage injuries listed above), provide exercise scenario specific Mass Casualty Cards (waterproof) and provide injury specific acting instructions/coaching for all casualty role players. Provide patient flow rates in accordance with exercise driven scenarios and schedule of exercise events. Role players will be moulaged (made-

up) and transported to the appropriate sites in accordance with exercise timelines. Provide all materials, to include ‘‘cut away’ clothing and moulage for make-up and dressing role-players.

Provide Shower or water shoes for each casualty role players. Ensure all roles players have appropriate skintight undergarments (swimsuits). Provide costume jewelry (inexpensive) for processing casualties’ valuables. Provide person(s) to move items taken from casualty role players at start of DECON to the end of Medical treatment holding area. Ensure timely pickup of role players once they have passed through medical holding to maximize the recycling and iteration process. Role players will get extremely wet, prop clothing will be cut off, and they will be scrubbed with brushes and a lot of water (possibly cold water). Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

2.3.2 Subject Matter Expert Support (National Incident Management System SME):

Provide a minimum of two Incident Commanders (IC) in support of the exercise “White Cell” in accordance with the Exercise Annex specifications. Provide a patient coordinator who will manage casualty role players after medical. This individual will determine how and where the patients are transported after the CERFP. Provide SME for the disciplines of: Fire Rescue, HAZMAT, EMS, Law Enforcement and Emergency Management. The SME staff must have coverage for all disciplines and meet 29 CFR 1910.120(q)(6)(v) requirements. Provide 24 hour exercise support (shift/flexible work hours) when required. IC will assist in preparing, writing, designing, assessing, coordinating and managing incident action plans, ICS forms, reports, and risk analysis measures.

The Incident Commander must have knowledge of and experience with: National Response Framework (NRF) and National Incident Management System. Real World Experience in Response to an Incident and Disaster – includes staff functions and actual command experience at incident, area, joint, and unified levels ICS Staff Functions and NG response capabilities.

Completion of Incident Command System Classes (from IS-100 to ICS-800 (completion of IC 300 and 400 preferred). Developing forms, SOGs/SOPs, IAP and associated Incident Command Forms CBRNE, CST, CERFP, and HRF mission and structure. Certification in HSEEP or other exercise method - Interagency Coordination and Liaison experience at the local, county, state, federal or tribal levels. Simulation cells for exercises. Adapt the incident command system to the training and evaluation scenario(s).

3.1 PERSONNEL SPECIFICATIONS

3.1.1 The Contractor shall provide experienced personnel to perform the required services. The Government and the Contractor understand and agree that the services to be delivered are non-personal services and both parties recognize and agree that no employer-employee relationships exist between the Government and the Contractor and/or between the Government and the Contractor’s employees. Contactor personnel performing under this contract shall not be placed in a position where they are employed by a Federal Officer or are under the supervision, direction, or evaluation of a Federal Officer, military or civilian.

3.1.2 Key Personnel – The key personnel within this PWS should have experience working within the state of West Virginia (WV); experience working with WV local authorities to include mayors, airport managers, emergency medical response, and WV law enforcement; experience working in WV drop zones and familiarity with their locations. If changes are necessary, the contractor shall notify the Government in writing of the proposed substitution and their qualifications. Implementation of the changes shall be subject to Government approval. The Government determines that certain personnel are key to successful completion of a task order, they will be designated as key task order personnel in the task order. Resumes shall be submitted detailing the qualifications and experience of key personnel. The Government retains the authority to accept or reject the qualifications of any key personnel.

3.1.3 Contractor personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees as provided in the Joint Ethics Regulation 5500.7.R. Contractor personnel shall present a neat professional appearance and be easily identified. This shall be accomplished by wearing distinctive clothing bearing the company name or by wearing appropriate badges that contain the company name and employee’ name.

3.1.4 The Contractor shall comply with all applicable laws, rules and regulations.

3.1.5 Contractor personnel will obtain a vehicle pass for access to Posts and a Common Access Card (CAC) for computer access as required and detailed in each task order.

3.1.6 Background Checks. All contractor personnel hired under this contract must have a favorable National Agency Check and Inquiries (NACI) investigation as a condition to access Federal facilities and information systems. A Secret Security Clearance will be an acceptable substitute for a NACI. Personnel who do not receive a favorable NACI will not be allowed to perform services under this contract.

3.1.7 Work Schedule: Normal work schedule is assumed to be M-F 0730-1600; however, due to exercise requirements, at times alternative work schedules will be required at no additional cost to the government. Normal Federal Holidays are recognize as time-off.

4.1 GENERAL INFORMATION

4.1.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which the contractor is assured the work complies with the requirement of the contract.

4.1.2 Contracting Officer’s Representative (COR): TBD for inspection and acceptance of deliverables under this task order. The COR is authorized to represent the contracting officer in interpreting the technical requirements of this task order. However, the COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition.

4.1.3 Period of Performance: The Period of Performance (POP) will be for one (1) base year from the date of contract award with four 1-year option periods, and includes FAR 52.217-8, Option to Extend Services.

4.1.4 Place of Performance: Camp Dawson, WV or within 6 hour drive time of Camp Dawson as designated by the training requirement.

4.1.5 Travel: Travel is authorized under this Task Order. Government will provide necessary travel funds to cover travel related expenses (Airfare, hotels, per-diem, etc). Travel will be in accordance with the Joint Travel Regulation and limited to GSA published per diem rates. Prior to incurring any travel expenses, contractor personnel must obtain written authorization from the Contracting Officer’s Representative (COR). Travel Authorization Request (TAR) are required, Trip Report (TR) are required, IAW Annex A. Vehicle rental or lease is authorized and will be reimburse as approved by the COR.

4.1.6 Materials and Supplies (ODC) are authorized under this Task Order. Prior to incurring any material and/or supply expenses, contractor personnel must obtain written authorization from the COR. All ODC expenditures must be documented, tracked, and reported within 60 days of expenditure. Request for ODC (Materials and Supplies) are required, Annex A. The Government will retain ownership of all products under this task order.

4.1.7 Security Requirements: Clearance Requirements: Background checks. Site Security is contractor responsibility during construction and exercise. Badges will be used to control access.

The contractor is responsible for safeguarding information of a confidential or sensitive nature.

Failure to safeguard any classified/privileged information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the installation security requirements.

4.1.8 Environment and OSHA - The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. The Contractor shall be liable for all fines, penalties, and costs, which result from violations of, or failure to comply with, all such local, State, or Federal laws, rules, and regulations. All unsafe acts, conditions, environmental non-compliances, etc. fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or his authorized representative to halt any and all Contractor performance with a commensurate deduction of moneys due the Contractor, until the unsafe or non-compliant conditions are corrected.

4.1.9 Pre-performance Award Conference - The Contractor agrees to attend all contract/task order pre-performance conferences within 10 days of contract and/or task order award convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The basic contract and larger, complex task orders may require physical attendance of a contractor representative at the pre-performance conference. In the event the government requires a physical attendance, the contractor shall comply.

4.1.10 Identification of Contractor Employees - All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

4.1.11 Data Rights - The Government has unlimited rights to all documents/material produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.1.12 CAC REQUIREMENTS: DTM-08-006, November 26, 2008

Procedures. Uniformed Service members, civilian employees, Presidential Appointees, or CAC-eligible contractor employees under the terms of applicable contracts will need to have an initiated National Agency Check with Inquiries (NACI); National Agency Check, Law Checks, and Credit, or an initiated national security investigation; and a favorable completion of a Federal Bureau of Investigation (FBI) fingerprint check for credential issuance.

4.1.13 NETWORK ACCESS: Army Regulation 25-2, Information Management Information Assurance General users. Use of Government IS and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DOD strategy and their actions affect the most vulnerable portion of the AEI. Users must have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Users will:

(1) Comply with the command's AUP for Government owned ISs and sign an AUP prior to or upon account activation.

(2) Complete initial and/or annual IA training as defined in the IA training BBP (https://informationassurance.us.army.mil).

(3) Mark and safeguard files, output products, and storage media per the classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

(4) Protect ISs and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

(5) Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

4.1.14 Deliverable Guidelines: Inspections and Acceptance: All deliverables must be submitted to and approved by the WVARNG-G3/7 Contracting Officer’s Representative. Notice Regarding Late Delivery: The contractor shall notify the COR as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the Problem Notification Report (PNR) the rationale for late delivery, the expected date for the delivery and the project impact of the late deliver. Notice Regarding Late Delivery: The contractor shall notify the COR as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the Problem Notification Report (PNR) the rationale for late delivery, the expected date for the delivery and the project impact of the late delivery.

5.1 MANPOWER REPORTING APPLICATION

a. The Contractor shall report ALL Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract for the ORARNG via a secure data collection site.

b. The Contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil

6.1 GENERAL INVOICE PREPARATION & SUBMITTAL INSTRUCTIONS:

An invoice is a written and/or electronic request for payment under the contract for supplies delivered or for services rendered. In order to be proper, an invoice must include, as applicable, the following:

a. Name and address of the contractor

b. Invoice Date

c. Contract Number, or other authorization for supplies delivered or services performed (including order number and contract line item number)

d. Name and address of contractor official to who payment is to be sent (must be the same as that in the contract or on a proper notice of assignment)

e. Name (where practical), title, phone number and mailing address of person to notified in the event of a defective invoice.

f. Any other information or documentation required by other requirements of the contract (such as evidence of shipment)

g. Invoices should match terms and CLIN structure of the contract for ease of payment by Defense Finance and Accounting Service (DFAS).

h. Invoices shall be processed for approval and payment within 5 working days of the completion of work.

i. Receipt of payments by a representative of the contractor’s designated bank shall constitute a full accord and satisfaction of the Government’s obligation under the contract to the extent of the amount of the payment made.

j. This contract requires invoice submittal in accordance with Wide Area Workflow (WAWF). Submit one electronic original of all invoices to DFAS. IMPORTANT:

DFAS must receive electronic submittal from the contractor in compliance with DFARS 252.232-7003. The COR(s) will certify all invoices for payment. For payment inquiries after submittal, please contact the DFAS Customer Service Desk or visit the Vendor Pay Inquiry System at the following web address:

http://www.dfas.mil/money/vendor/

Quality Assurance Surveillance Plan:

The Customer Point of Contact (POC) will monitor contractor performance and complete the Quality Assurance Surveillance Plan Worksheet provided below on a monthly basis. The following information will be provided to the Contracting Officer and the Contracting Officer Representative (COR) to ensure service and/or deliverables support the PWS objectives. If the performance rating for any task in this order is “Red” during any time in the performance period, the customer will provide the Contracting Officer and the COR documentation and appropriate action will be taken to remedy the deficiency. The quality rating may change from “Green” to “Red” without notice. We anticipate the POC utilizing the “Yellow” quality rating to alert the contracting office and the COR of quality issues that have the potential for a “Red” quality rating if corrective action is not taken.

The Quality Assurance Surveillance Plan Worksheet will be submitted to the Contracting Officer with a copy to the COR following the first month of performance. Future months will be submitted to the Contracting Officer only, unless COR involvement is warranted. The COR will assume a quality performance rating of “Green” on all measured deliverables unless otherwise notified. By approving service and/or deliverables that this form documents, the POC confirms the quality performance rating of “Green” unless otherwise annotated.

At the end of the task order period of performance or annually, the POC will be asked to complete an Annual Quality Performance Review to document the quality performance rating during the performance period. This will be submitted to the Contracting Officer and the COR.

The POC may submit a Quality Assurance Surveillance Plan Worksheet at any time and as often as necessary to document quality levels. If Contractor response to an identified quality http://www.dfas.mil/money/vendor/ deficiency is unsatisfactory, the Contracting Officer or COR will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency.

Unless a task order COR has been formally appointed, the COR referred to in this QASP is LTC Robert Kincaid: phone 304-791-4457, email: robert.j.kincaid.mil@mail.mil

Rating Description Green Yes performance and technical specifications are being met at AQL.

Yellow

Yes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention.

The Customer must identify what component of the deliverable and/or service requires attention.

Red

No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution.

The Customer must identify what component of the deliverable and/or service is below the minimum AQL.

QUALITY ASSURANCE WORKSHEET

Performance Rating

Deliverable/Service Quality Rating Causative Factors Effect on Mission

Action Required /

Date

Reference Para 5.1 J8

Green Comments Unnecessary for “Green” QA Rating.

Yellow

Red Green Comments Unnecessary for “Green” QA Rating.

mailto:robert.j.kincaid.mil@mail.mil

Reference Para 5.2

PAO

Reference Para 5.3

AMTA

Green Comments Unnecessary for “Green” QA Rating.

Reference Para 5.4

RidgeRunner

Green Comments Unnecessary for “Green” QA Rating.

QUALITY ASSURANCE WORKSHEET

Performance Rating

Deliverable/Service Quality Rating Causative Factors Effect on Mission

Action Required /

Date

Reference 5.5 JOC

Green Comments Unnecessary for “Green” QA Rating.

Yellow

Red

Reference 5.6 IT

Green Comments Unnecessary for “Green” QA Rating.

Yellow

Red

Reference 5.7 J2

Green Comments Unnecessary for “Green” QA Rating.

Reference 5.8 ESGR

Green Comments Unnecessary for “Green” QA Rating.

Deliverable/Service

Quality Rating Causative Factors Effect on Mission

Action Required /

Date

Reference 5.9 Other Service

Green Comments Unnecessary for “Green” QA Rating.

Note: Attach Time Card Period of Performance: From _______________to____________

Number of Hours Actually Worked: ______ (Include only actual hours worked. Do not include non worked holidays, leave, etc. these are included in the rate the Government pays and are not paid as hours worked.) Overtime (if applicable to the TO): ________ Reimbursable Expenses (include receipts): _______ Travel (include approval sheet): _______

Approved by: Date:

(Task Order Point of Contact)

LPTA EVAL FACTORS

Evaluation Factors for Award Lowest Price Technically Acceptable (LPTA)

Evaluation Factors for Award

a. BASIS FOR CONTRACT AWARD: This acquisition will utilize a competitive Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. By submission of its offer, the offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offerors, with satisfactory past performance, shall be treated equally except for their prices. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

The Government intends to select ONE contractor for award of this effort. The Government intends to make an award based on the initial proposal. If further questions are required, the contracting officer may contact the offeror or offerors.

The Government may make a final determination as to whether the offeror’s proposal is acceptable or unacceptable solely on the basis of the initial proposal as submitted. Offerors are advised to submit proposals that are fully and clearly acceptable without requests for additional information. However, the Government reserves the right to award no contract at all, depending on the quality of proposals submitted and the availability of funds. Award will be made on an all or none basis with options to meet mission requirements when funding is available.

For the purpose of award, the government shall evaluate proposals based on the evaluation factors described below and will be judged on a pass-fail basis only. No other rating or qualitative value will be assigned.

FACTOR 1 Technical Acceptability (Pass/Fail) FACTOR 2 Past Performance (Pass/Fail) FACTOR 3 Cost/Price

“Acceptable”- Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will be able to successfully perform the required effort, or the offeror’s performance record is unknown (see note below).

“Unacceptable”- Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Factor 1- Technical Acceptability:

Bidders must be qualified according to FAR 52.209-1. Each offeror’s technical proposal will be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements in the performance work statement and demonstrates a thorough knowledge and understanding of those requirements. Offeror’s technical proposals will not be compared to another offerors technical proposal. If an Offeror receives a technical rating of “Non- Acceptable” they will receive a fail rating and will not be considered for contract award.

Technical proposals shall provide narrative on how the work will be accomplished in accordance with the performance work statement, must be limited to no more than 10 pages using Microsoft Word format, 12pt Times New Roman font, double-spaced with 1 inch margins. In addition, the PWS will be incorporated into the contract award as fully executable.

Factor 2 – Past Performance:

Offerors shall identify relevant past or current contracts (including Federal, State, local government and private). Submit no more than three recent/relevant past performance information. The government may seek relevant performance information on all responsive and otherwise Technically Acceptable Offerors through sources such as DCMA offices, CPARS or PPRS or other government data bases and other sources that are available. The government shall not be limited in its search for performance data. When performance is evaluated, the outcome is either satisfactory resulting in a pass rating or unsatisfactory resulting in a fail rating.

Unsatisfactory performance will disqualify an offeror from award.

Factor 3 - Price Evaluation.

The government shall conduct a price evaluation of all technically acceptable offers with satisfactory past performance including any option prices if applicable. For evaluation purposes, the Daily Rates from the top of the bid schedule will be averaged across all Contract Periods for the estimated annual number of quantities, events and days on the bottom half of the bid schedule. (This method is adjusted from what is described in clause 52.212-2 (b)). Offeror’s are advised that the evaluation of options shall not obligate the government to exercise such options.

Offerors shall use the attached Excel Bid Schedule to submit their loaded daily rates for this effort.

b. Rejection of Unrealistic Offers:

The Government may reject any proposal that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price when compared to Government estimates, or are unbalanced, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

c. Source Selection Decision:

The government shall select the source based upon a best value evaluation of the offeror’s technical acceptability, satisfactory past performance and price. The government shall choose the lowest realistically priced, responsive, with satisfactory performance, and technically acceptable offer for award. If all areas of the offers are judged to have passed all of the LPTA evaluation factors, award will be made to the lowest priced reasonable offer.

PROPOSAL INSTRUCTIONS

PROPOSAL INSTRUCTIONS

L1. GENERAL

1.1. You are invited to submit a proposal in response to our Request for Proposal (RFP) titled, W912L8-16-R-0005 Training Support Services. As a result of this solicitation, the Government intends that one (1) Firm Fixed Price Single Award Contract will be awarded.

1.1.1. West Virginia National Guard National Training Support Services contract will be awarded to a HUBZone small business concern.

1.2. Contract Duration: The contract will include a one-year base period and four one-year option periods.

1.3. The Government intends to evaluate proposals and award contracts without discussions with Offerors [except clarifications as described in FAR 15.306(a)]. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and a price standpoint. The Government reserves the right to conduct discussions, if the Contracting Officer later determines them to be necessary.

L2. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

2.1. The Contracting Officer is the SOLE POINT OF CONTACT for this acquisition. Any explanation desired by an Offeror regarding the meaning or interpretation of the solicitation, for proposals, Performance Work Statement (PWS), etc., must be requested in writing and with sufficient time allowed for a reply to reach Offerors before the submission of their offer. A cut-off date for receiving questions concerning the Request for Proposal has been established as 13 September 2016 at 7 a.m. local time. Because of the tight time constraints involved in this requirement, questions will not be addressed after that date and time. After 13 September 2016, 7 a.m. local time, sufficient time will not be available to answer questions and give ample time for the interested Offerors to make changes or respond. The time limits for this requirement will not be extended.

2.1.1. The Contracting Officer reserves the right to address questions received after the cutoff date with those offers deemed responsive and/or in the competitive range (if established) after closing. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS. Any interpretations made will be in the form of an amendment of the solicitation and will be furnished to all prospective Offerors via posting to our web site at: FedBizOpps.gov. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective Offerors via the website.

2.2. Submit proposal questions by Email to the contracting office at the addresses shown below:

USPFO for West Virginia, Contracting Office Subject Line: WVNG Solicitation W912L8-16-R-0005 Email: terry.l.mills4.mil@mail.mil with courtesy copy to matthew.d.corcoran.mil@mail.mil

2.3. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS: The right is reserved, as the interest of the Government may require, to revise or amend the solicitation prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment(s) to this Request for Proposal. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals will be posted on the following website: FedBizOpps.gov. Though every effort will be made to provide email notification when a change is posted, such notification is NOT guaranteed and should not be expected. Offerors are strongly cautioned to check this site frequently and to “REFRESH” their web page to ensure they have the latest information.

2.4. HAND CARRIED PROPOSALS/INVITATIONS: A bid repository is provided for hand carried proposals and is located at USPFO for West Virginia, Contracting Division, 50 Armory Road, Buckhannon, WV 26201. Hand carried proposals must be deposited in the repository prior to the time established for receipt of proposals (page 1 block 8 of RFP). Late receipt of proposals due to base entry delays may not be deemed excusable, and the Contracting Officer may declare the proposal late and remove it from consideration.

L3. GENERAL

3.1. After compiling all required information, submit the information in accordance with the Proposal Due Date, Block 9 of the SF 1449. Return the original and specified number of copies to the issuing office listed in Block 28 of the SF 1449. Mark the front of the envelope/box with the following: PROPOSAL W912L8-16-R-0005 DO NOT OPEN. The preferred method is by e-mail. The proposal will need to be e-mailed to terry.l.mills4.mil@mail.mil with courtesy copy to matthew.d.corcoran.mil@mail.mil.

3.2. Proposal Expenses and Pre-Contract Costs. This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

3.3. Disposition of Unsuccessful Proposals and Extra Successful Proposals. In compliance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all proposals. The Government will destroy extra copies of proposals. No destruction certificate will be provided.

3.4. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

3.5. Offeror shall be held responsible for the validity of all information supplied in his/her proposal, including that provided by potential subcontractors. Should subsequent investigation disclose that facts and conditions were not as stated, the proposal may be rejected.

3.6. Small Business Joint Venture

3.6.1. In accordance with Title 13 of the Code of Federal Regulations (CFR) 121.103, a Joint Venture (JV) of two or more small business concerns may submit an offer as a small business without regard to affiliation, as long as each concern is small under the size standard corresponding to the NAICS code assigned to the contract. All JVs shall be reviewed and approved by the Contracting Officer. Prime Contractors are not required to propose as JVs. In accordance with 13 CFR 125.6 and FAR 52.219-14, ―Limitation of Subcontracting at least 50% of the work must be performed by either the small business acting as the Prime Contractor or a small business JV. For a Small Business Set-aside or a Partial Set-aside, Large Businesses are not permitted to propose as a Prime Contractor;

however, Large Businesses are allowable as subcontractors. Small Business JVs shall submit the following information with…