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W912L8-16-R-0005 Training Support Services West Virginia Army National Guard
Request for Proposal (Questions) and Answers
| RFI# |
| Date |
| Question |
| Answer |
| 1 |
| 2016/09/01 |
| Can you clarify the correct NAICS for this opportunity? FBO states 541990, however the solicitation SF1449 states 541618. |
| The solicitation was just updated to NAICS 541990. |
| 2 |
| 2016/09/01 |
| Can you also tell me if there is an incumbent or if this is a new requirement? |
| There is no incumbent. The requirement has been performed in the past with in-house manning for the Ridge Runner exercises. |
| 3 |
| 2016/09/02 |
| Is there a reason the due date moved up from Sep 16th to Sep 14th? |
We would like to ensure we have time to put together a solid proposal response and would like to request that date be extended to Sep 26th.
Is that possible?
The Government intends to award this contract prior to September 30, 2016. Therefore we need time to evaluate the offers and finish the acquisition process to successfully make the award by our target date. In order to meet our target, we cannot extend the due date.
| 4 |
| 2016/09/05 |
| Can you clarify number of days per exercise? |
| Please see the bid schedule. The bottom half of the schedule shows the estimated number of days per event in column E. |
| 5 |
| 2016/09/05 |
| Is there an estimate for the number of days for the CERF exercise? |
| Please see the bid schedule. The bottom half of the schedule shows the estimated number of days per event in column E. |
| 6 |
| 2016/09/05 |
| For CLIN 1001, Lead Planner / OM, is this a full time liaison position or strictly for exercise duration? |
| Please see the bid schedule. This is a full time position at Camp Dawson for the annual period. |
The Government anticipates awarding the first Task Order for this position immediately after contract award.
| 7 |
| 2016/09/05 |
| Should we include price of NACI in our bid? |
| Yes. Include the price for the NACIs in the loaded rates for the positions. |
| 8 |
| 2016/09/05 |
| Will billeting and meals be provided at Camp Dawson? |
| 1. Billeting and meals will be provided at no cost by the Government for the Ridge Runner Exercises. (Also see answer to question 42) |
2. The Government will not provide Billeting or Meals for the CERF-P exercises. The intent is for the contractor to hire personnel from the local area and provide their meals.
| 9 |
| 2016/09/05 |
| Can you clarify CLIN 1002 |
“Role Players: 10-6 events, 2 weeks each.”
Please see the bottom half of the bid schedule. The Government estimates 10 Role Players for 6 Events at 14 days each for each event.
| 10 |
| 2016/09/06 |
| For the Lead Planner / Operations Manager, should they be based in Camp Dawson or State HQ in Charleston? |
| The Lead Planner / Operations Manager will be based at Camp Dawson. |
| 11 |
| 2016/09/06 |
| Para 1.3 describes the solicitation as a multiple award IDIQ. However, the CLINs and Factor 3-- Price Evaluation on page 33, and Proposal Instructions state that it will be a Firm Fixed Price Single Award. Can the government please clarify? |
| It will be a single award. The Government will amend the Solicitation to correct para 1.3. |
| 12 |
| 2016/09/07 |
| Under paragraph 1.4 for SOF support, sub-para 1.4.1 describes the position of Operations Officer and sub-para 1.4.5 describes the position of Exercise Planner. However, the Bid Schedule matrix and CLINs do not include the position of Exercise Planner. Can the government clarify if there is a separate position for SOF Exercise Planner that should be included, and if so, can this be included in a separate CLIN and on the Bid Schedule? Or is this is one and the same as the Operations Officer? |
| Exercise Planner and Operations Officer are the same position. |
| 13 |
| 2016/09/07 |
| Can the SOF Lead Planner/Operations Officer also serve as the Contract/Program manager? |
| Yes. |
| 14 |
| 2016/09/07 |
| For the Lane developers, Linguist, CERF Exercise Planner, and CERF SME listed in the Bid Schedule, are these 30 consecutive days of utilization? Six consecutive 5-day work weeks? Or 30 days spread out during a planning period(s) and exercise execution period(s). |
| For CERFP it will be 30 days spread out during the year. Foresee 1-2 5-day work weeks prior to each collective event (twice annual for collectives) |
| 15 |
| 2016/09/07 |
| CLIN 1002 for SOF Role Players lists a Quantity of two (2) jobs, but CLINs 2002, 3002, 4002 and 5002 for the option years list a Quantity of one (1) job. Can the government please clarify what is considered to be part of the "Job" for this and whether CLIN 1002 is correct in listing two (2) Jobs? |
| All the CLINs should be for 1 Job. The basic IDIQ contract will be awarded based on the loaded labor rates of the successful offeror. Then as Task Orders are issued, the CLINs will be for 1 Job for the labor quantity, event and number of days. The CLINs will be corrected to read 1 Job. |
| 16 |
| 2016/09/07 |
| CLIN 1003 for Lane Developer lists a Quantity of two (2) jobs, but CLINs 2003, 3003, 4003 and 5003 for the option years list a Quantity of one (1) job. Can the government please clarify what is considered to be part of the "Job" for this and whether CLIN 1003 is correct in listing two (2) Jobs? |
| Same as answer 15. |
| 17 |
| 2016/09/07 |
| Sub para 2.3.2 Subject Matter Expert Support (National Incident Management System SME) describes the requirement for a minimum number of NIMS SMEs of two (2) per exercise. However, the Bid Schedule matrix only lists one (1) SME to be provided per CERFP exercise. And CLINs 1006 to 5006 list CERF SME in the quantity of one (1) Job. Can you government please clarify? |
| The Bid Schedule will be updated to show 2. |
These IC role players have come from local fire departments in the past to provide CERFP with local first responder interactions
See answer to question 15 concerning the CLINs and Job.
| 18 |
| 2016/09/07 |
| Para 2.3 describing CERFP support requirements does not describe a requirement for a CERFP Exercise Planner; however, the CLINs and Bid Schedule list a position of CERFP Exercise Planner. Can the government confirm there is a separate position for CERFP Exercise Planner, and if so to provide any specific requirements for the position and individual? |
| This position will be deleted from the Bid Schedule and CLINs. |
| 19 |
| 2016/09/07 |
| Regarding sub-para 2.3.1, can the government confirm that they anticipate one (1) annual 7-day CERFP exercise using 30 Casualty Role Players (CRP) as per the Bid Schedule? Can the government confirm that CRPs will be required every day of each seven (7) day CERFP exercise? |
| Role players for a typical CERFP weekly event are needed on the last three days at 50, 60, and 100 role players respectively. Normally, we only require the role players for 1x7-day event annually on days 3-6 |
| 20 |
| 2016/09/07 |
| When does the government estimate that the first CERFP exercise will be supported under this contract? |
| Operation Black Cloud - July 2017 |
| 21 |
| 2016/09/07 |
| CLIN 1007 for CERFP Role Players lists a Quantity of seven (7) jobs, but CLINs 2007, 3007, 4007 and 5007 for the option years list a Quantity of one (1) job. Can the government please clarify what is considered to be part of the "Job" for this and and whether CLIN 1007 is correct in listing 7 Jobs? |
| Same as answer 15. |
| 22 |
| 2016/09/07 |
| Regarding sub-para 2.3.1, can the government please clarify/confirm that all support and expenses for conducting a normal CERFP exercise should be included in the daily pricing for the 30 Casualty Role Players (CRP) for one (1) seven-day exercise? (This is to include all moulage artisans, wighted manikins, Site lead, CRP coordinator, injury/acting coaches, tents/chairs/table, CRP transportation heating/cooling, safety/logistics, CRP meals and drinks, clothing and jewelry, germ-Glo, etc.) This is very important to understand what these requirements are to ensure parity between the CERFP exercise price offerings of bidders. |
| Correct, all support requirements for role players at a CERFP event are to be included in the pricing. |
| 23 |
| 2016/09/07 |
| Regarding sub-para 3.1.2 for Key Personnel. Can the government please clarify what positions are considered to be Key Personnel requiring resumes? Or which of the SOF and CERFP management and exercise planner positions, if any, does this include? |
| Operations Officer and Lane planners. |
| 24 |
| 2016/09/07 |
| Sub-para 5.3.2.1.4. states that that the proposal should include detailed resumes of key personnel on staff (Contract Manager, Alternate Contract Manager and Quality Control Manager) who will be involved in the administration and oversight of this contract. Can the government confirm that these three (3) corporate staff (overhead) roles are considered the Key Personnel on the contract requiring resumes, rather than or in addition to the planners performing on the contract? |
| These are corporate staff roles in addition to the Key Personnel in para 3.1.2. |
| 25 |
| 2016/09/07 |
| Likewise, per sub-para 3.1.2, can the government please clarify which are the Key Personnel or positions that must have experience working within the state of West Virginia (WV);experience working with WV local authorities to include mayors, airport managers, emergency medical response, and WV law enforcement; and experience working in WV drop zones? |
| Operations Officer and Lane planners. |
| 26 |
| 2016/09/07 |
| Sub para 5.2.1.3. states that a copy of any Sub-contractor Teaming Agreements must be provided as part of the proposal. Can the government confirm its intent to to receive entire Teaming Agreements, as these are normally of a business Confidential nature between Primes and Sub-contractors? Or will a summary of the teaming arrangement terms suffice? |
| A summary of the teaming arrangement will suffice. |
| 27 |
| 2016/09/07 |
| Sub-para 5.2.5., requires extensive fully burdened labor rate breakout for direct, indirect, general and administrative costs, and profit associated with providing the required skills. Most of the work to be performed on the contract is part time and seems that it can be most efficiently performed with Independent Contractors (1099). Can the government confirm the labor rate break out requirements for Independent Contractor (1099) labor? |
| Include breakouts applicable to the type of labor used. The Prime contractor would still have some items to breakout such as profit and G&A for management of independent subcontractors. |
| 28 |
| 2016/09/07 |
| On page 34, Factor 2 – Past Performance: it states that no more than three (3) recent/relevant past performance references may be submitted. However, Sub-para 5.4.2. states that "Offerors are required to identify and submit a past performance record for each federal, state, local Government or private sector contract or subcontract the firm has performed within the last three years which are similar in complexity to this project." Can the government please clarify if offerors are limited to three (3) past performance references or may submit additional Prime and Sub-contractor references within the limitations of the page count? |
| Offerors are limited to three (3) past performance references. |
| Are there any page limits for PART I - RFP Documents and Price Proposal? |
| No. |
| 30 |
| 2016/09/07 |
| On page 34, under Factor 1 - Technical Acceptability it states the technical proposal should be 12 pt Times New Roman, double spaced. On page 39 it states legible font size as 10pt and the spacing is not addressed. Request single spaced and minimum 10pt Times New Roman. |
| The Government will amend paragraph 4.5.1 to match the Technical Factor 1 paragraph on page 34 (12 pt, double spaced. |
| 31 |
| 2016/09/07 |
| Do the 3 key personnel resumes count toward the PART II - Technical Proposal page limit of 10 pages total? |
| No. |
| 32 |
| 2016/09/07 |
| PWS requirements on past performance are conflicting. In a teaming arrangement, can the prime and subcontractor provide up to 3 past performance references each or is it 3 past performance references combined? |
| Provide up to 3 past performance references combined. Also see question 28. |
| 33 |
| 2016/09/07 |
| Is para 5.3.2.2.5. written for this RFP? It asks about management of employees in all 54 states and territories, however this solicitation is for training support in WV. Please clarify. |
| The Government will delete this paragraph. |
| 34 |
| 2016/09/07 |
| The Bid Schedule shows the Exercise Planner position as CERF and RFP shows it as an IW Planner? Which is it? |
| See answer to question 18. |
| 35 |
| 2016/09/07 |
| In the RFP they request a minimum of 2 SME “Incident Commanders” and the Bid sheet only requests one. Please clarify |
| See answer to question 17. |
| 36 |
| 2016/09/07 |
| Please clarify your quantities for all Role Player CLINs in the SF1449 Continuation Sheet. They do not match what is outlined in the Bid Schedule, 10 and 30, respectively. |
| See answer to questions 21 and 15. |
| 37 |
| 2016/09/07 |
| Since this is expected to be a FFP contract, do we need to provide info on DCAA office as outlined in para 5.2.1.2.? |
| Reference paragraph 5.2.5. The Government may need to contact DCAA concerning proposed labor cost elements. |
| 38 |
| 2016/09/07 |
| Can you provide further information on the request for EEO clearances? I have never heard of such clearance. |
| The Government will remove this paragraph from the RFP |
| 39 |
| 2016/09/08 |
| Do you have a projected date for the first exercise? |
| February 2017 for Ridge Runner. But also see answers to question 6 and 20. |
| 40 |
| 2016/09/09 |
| Reference: 5.3.2.1.4. The proposal should include detailed resumes of key personnel on staff (Contract Manager, Alternate Contract Manager and Quality Control Manager) who will be involved in the administration and oversight of this |
Contract.
Question: Does the government require that offerors submit resumes for the Contract Manager, Alternate Contract Manager and Quality Control Manager or submit resumes only for the Operations Officer and Lane Developers?
Submit Resumes per para 5.3.2.1.4 and per para 3.1.2, which could be up to 6 Resumes.
Also see answer to question 13, in that case there would be 5 Resumes.
| 41 |
| 2016/09/09 |
| Regarding Q&As for 23, 24, and 25: |
-Are up to 6 resumes required to be submitted? Operations Manager, two (2) Lane Developers, Contract Manager, Alternate Contract Manager, and Quality Control Manager. Or only for the Ops Manager and Lane Developers?
-Are the Contract Manager, Alternate Contract Manager, and Quality Control Manager also required to have the stated knowledge of West Virginia?
1. See answer to question 40.
2. No. Just Operations Officer and Lane planners.
| 42 |
| 2016/09/09 |
| Regarding Question 8, we understand that lodging and meals will be provided for the part time works supporting Ridge Runner exercises (Lane Developers, Linguist, and Role Players). Are any billeting arrangements available for the full time Operations Planners supporting Ridge Runner and the SOF exercises? |
| Lodging and Meals will not be provided for the full time Lead Planner/Operations Officer. However, lodging may occasionally be available at a cost. |
The CMR CLINs will be added to the Bid Schedule for evaluation purposes.
| 44 |
| 2016/09/10 |
| a. What type of travel would be authorized or desired to be included in CLIN 1008 through 5008? And what type of authorized ODCs under 1009 through 5009? |
b. Would that include travel by the full time Operations Manager/Planner around the state? If so, how often, how long, and where? Travel by the Lane Developers to and from Camp Dawson? Travel around the state? What other anticipated or authorized travel on the SOF or CERFP side? **** Perhaps you could consider having each bidder use a Flat FEE Amount for both that the you/the government would provide so it takes out the guess work for everyone.
See bottom of the Bid Schedule. Travel and Supply costs will be negotiated per Task Order.
b. Do not include any travel costs in your proposal for the main IDIQ Contract. Travel will be negotiated IAW the Joint Travel Regulation at the time of each Task Order award.
| Regarding paragraph 3.1.6 Background Checks on NACI and Security Clearance requirements, do all of the SOF related positions and work (operations manager/officer, Lane developers, SOF Role Players, and Linguist) require the NACI or higher clearance. And do any of the CERFP related positions (CERF SMEs and Role Players) require a NACI or higher, as this is normally not required for these type of exercises? |
| Answer Pending |
