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national guard bureau
United states property and fiscal office west virginia national guard 50 aRMORY ROAD
BUCKHANNON, WEST VIRGINIA 26201-2052
| | RFP/ TITLE: | W912L8-16-R-0001 |
| CONTACT: | | Erica Oldaker | |
| EMAIL: Erica.d.oldaker.mil@mail.mil | | |
| PHONE NUMBER: | (304) 473-5265 | |
| PROPOSAL DUE DATE: 03 - May - 16 @ 12:00 AM | | |
| DATE ISSUED: | 15 – APR – 16 | |
PROPOSER QUESTIONS
WVARNG RESPONSES
RFP SECTION/PAGE
| What is the required number of years for the Contract Manager and Instructor positions? |
| Instructors should have at least eighteen months of experience in the delivery of bombing prevention, counter terrorism and security awareness training. |
| 1.13.1 Instructors Qualifications |
| Should the Contract Manager be considered the Program Manager? |
| The Contract Manager is the liaison between the instructors and the program manager. |
| Exhibit Three |
| Is the Contract Manager one of the instructors as well as the contract manager? |
| The Contract Manager will be primarily an instructor with management duties in addition. The Contract Manager will need to be familiar with all administrative and HR requirements of the mobile training team and training coordinator. |
| 1.14 Key Personnel |
| Clarify if the government will provide the curriculum for the One and Three day courses of instruction or will the curriculum need to be developed? |
| The Department of Homeland Security’s Office for Bombing Prevention will provide all approved curriculum. There may be some curriculum development tasks established for the instructors but this will be in support of DHS guidance and in conjunction with DHS curriculum development team. |
| 3. Government Furnished Items and Services, SUB Paragraph 3.5 Materials |
| Is this a contract re-compete and if so provide the name of the incumbent? |
| This contract was previously supported by MPSC, terminated support by MPSC. |
| How many course either VILT or in person will take place in a years time? Provide the number of courses that will be held in the two locations listed; Arlington VA and WV |
| The instructors will part of a 12 person team that is responsible for the delivery of approximately 150 mobile face to face courses and 225 Virtually Instructed courses that are delivered from platform in WV. |
| 5.2.a |
| When will the current Phase out plan be available for review? |
| Currently there is no phase out plan as the contract this service was being performed on was terminated several months ago |
| 1.12 Phase In/ Phase Out Period |
| Is this work pre-exercise classroom and/ or lane training and/or exercise staffing at the various scenarios and CNR venues, e.g. cave, collapsed building etc.? |
| This is includes mobile delivery face to face training in classroom environment with practical exercises built in to the training. The virtually instructed courses are taught from two established locations within WV, Kingwood and Saint Albans. |
| The solicitation makes no mention of Virtual Training or virtual training tools, is this an oversight? If not is there interest in instructional video, Interactive Multimedia Instruction or Simulation to augment, reinforce or provide a take-home package of live training? |
| Virtual Instructor Led Training (VILT) is mentioned in Part 1. Para 1. as well as part 5.2 para a. and b. |
| PWS |
| If virtual training is added to a PWS what current platforms, i.e. computers, tablets, etc. are in use? |
| VILT platforms have been furnished by DHS-OBP at two locations within WV, Kingwood and Saint Albans. |
| PWS |
| Classrooms are listed as government provided in an Armory. What does the classroom entail? Are they multimedia ready? Are there overhead projectors? Are the classrooms fitted with connectivity to stream virtual courses? | |
| Personal Computer |
Mouse; Keyboard – Wireless 22" Edge LED LCD Monitor Polycom: Sound station 2W Tablet Starboard BT 2GM Freedom Tab Ergotron: WorkFit-C Sit-Stand Workstation ADOBE Systems Inc.: eLearning Suite ADOBE Systems Inc: Premiere Pro
| Will the government offer an industry day and when will it be? |
| NO |
| Due date/time is listed as 12:00 AM, which is midnight is this correct? |
| NO, a solicitation amendment will be posted to correct the due time as 12:00 PM |
| Page 1 of RFP |
| Will the travel CLINS be evaluated and be included in the total evaluated price of the proposal? |
| NO, travel expenses will not be an evaluation factor. When the contract is awarded a lump sum will then be added to the travel CLIN for the appropriate year. |
| Page 11 factor 3 |
| It is sufficient to submit, via Email, two files for each volume: a scanned original and a second copy? |
| Yes, email is the preferred method and it is not required to do both. However, there is no need to email a second copy. This is only required when mailing or by hand delivery. |
| 3.1,4.4 and 5.2 |
| If the submission is via E-mail, what subject line should be used? |
| Recommend that the subject line contain the solicitation number and title of requirement at the very least. |
| If the submission is via E-mail, is there a limit on the size of files? |
| No, As long as the file pages do not exceed the format in the solicitation. |
| If the submission is via E-mail, may the volumes be split over multiple messages? |
| Yes, be sure to number your emails as to give notice that more than 1 email will contain the proposal. |
| Paragraph 5.2.1.4 refers to paragraph 6.2.4, which does not appear. Should this reference be removed? |
| Reference 6.2.4 has been removed |
| 5.2.1.4 |
| What percentage of the time will be spent off-site and what percentage at government facilities? |
| Approx 60% off site with approx 40% at government facility |
| 5.2.5 |
| Paragraph 5.3.2.1.3 states that all task requirement will be performed within the State of WV. However, PWS paragraph 1.4.5 states that services delivery will be provided at venues throughout the United States and Territories. Please confirm that travel throughout the United States and Territories is required and provide an estimate of the percentage of time for such travel. |
| The requirement includes both the delivery of mobile face to face training throughout the United States and territories as well as the delivery of Virtually Instructed courses that are facilitated from an established platform in WV. There are two locations for Virtual Instruction; Saint Albans, WV is primary with Camp Dawson in Kingwood, WV and secondary. The expectation is that approximately 60% of the time the instructors will be mobile and 40% of the time the instructors will be teaching from virtual platform or prepping for upcoming training. |
| 5.3.2.1.3 and 1.4.5 |
| Attachment 6 does not appear? |
| Reference removed |
| 5.3.2.3 |
| Are the required meetings to be held in WV or at the Arlington location? |
| This would be held in WV |
| 1.6 |
| Provide the projected frequency of these meetings. |
| Annually |
| 1.6 |
| Confirm that a transition plan should be submitted in Part II of the proposal response. |
| Yes, the transition plan should be included in Part II of the proposal |
| 1.12 |
| Clarify who are the key personnel and how many resumes must be submitted. |
| The contract requires that one of the four instructors act as the contract manager as an additional duty. The contract manager is the administrative liaison between the contract officer’s representative and the rest of the contract team. We will require resumes for all four instructor positions and the one training coordinator position. |
| 5.3.2.1.4 |
Provide a DD254
1.4.6
| Specify what supplies, equipment, and materials beyond that required for the training, must be provided by the contractor. |
| Communication device (cellular telephone) that is compatible with the Defense Enterprise Email system, and mobile wireless internet device, both with service plans to support. |
| 3.4 |
| Specify what facilities must be provide by the contractor. Must the contractor provide full-time office space for its staff when not delivering training? |
| Contract personnel will have training platform provided for the delivery of Virtually Instructed courses and an area provided for training delivery preparation but will not be provided full time office space at Government facility. |
| 4.1 states that the contractor shall provide facilities not listed in Section 3. |
3.2 states that the government will provide facilities.
| Confirm that the items listed in paragraph 4.4 must be provided by the contractor at its own facility and not at Government facilities. |
| DHS – OBP will provide laptop computers and presentation materials for actual training delivery for both face to face and VILT. DHS – OBP will establish internet connectivity to support VILT at government facility. Contractor will provide Communication device (cellular telephone) that is compatible with the Defense Enterprise Email system, and mobile wireless internet device, both with service plans to support. |
| 4.4 |
| Provide Deliverables/ Delivery Schedule |
| Monthly travel budget update. |
| 5.2e refers to paragraph 9, Deliverable/Delivery Schedule |
| Is the training and operations management support going to be provided by the Instructor Facilitators and/or Training Coordinator? If not, specify the amount of such support required. |
| Operations and management support will be provided by DHS as well as the WVNG in support of this program as a whole. Training coordinator will work in conjunction with DHS Office for Bombing Prevention team in Arlington, VA and will be responsible for scheduling courses. The operations team within the WVNG will be responsible for assigning particular instructors and handling all other admin and operational items. |
| 5.3 |
| With these two separate locations identified, Arlington VA and Saint Albans, will the 4 Instructor Facilitators IA primary place of duty be at the St. Albans, WV facility and the Training Coordinator II working daily at the Arlington, VA location? |
| Training coordinator will work in conjunction with DHS Office for Bombing Prevention team in Arlington, VA and will be responsible for scheduling courses. |
The four instructors will be based primarily out of Saint Albans, WV with Camp Dawson in Kingwood, VA as an alternate for the delivery of Virtually Instructed courses and will be required to travel in support of mobile face to face course delivery approximately 60% of the time.
PWS 1.4.5
| Will the government provide adequate work stations, equipment, and materials for the work conducted at the primary locations – St. Albans, WV and Arlington, WV |
| Contract personnel will have training platform provided for the delivery of Virtually Instructed courses and an area provided for training delivery preparation but will not be provided full time office space at Government facility. |
DHS – OBP will provide laptop computers and presentation materials for actual training delivery for both face to face and VILT. DHS – OBP will establish internet connectivity to support VILT at government facility. Contractor will provide Communication device (cellular telephone) that is compatible with the Defense Enterprise Email system, and mobile wireless internet device, both with service plans to support.
PWS Part 3
| Will the COR be located at Saint Albans, WV or Arlington VA? |
| The COR will be located at Saint Albans West Virginia |
| Does L.5.4.2.2 reference the past performance questionnaire located on page 21 of the RFP? |
| YES |
| L.5.4.2.2 and page 21 of RFP |
| Will the government provide a template for past performance or will the offerors need to create the outline? |
| The template found on page 21 will be the only accepted past performance questionnaire template. A Word Format of the template will be uploaded to the solicitation in Word Format so all offerors can use the same format indicated by the government. |
| L.5.4.2.2 and page 21 of RFP |
| Are these surveys and evaluation included in the 75 page limit? |
| YES, However the solicitation amendment revises the 75 page limit to 9 pages total, this includes 3 pages per past performance. This page limit does not include the 3 correlating past performance questionnaires and 1 page for the cover sheet. |
| L.5.4.4.2.3 |
| Does the government want ALL surveys and evaluations received within the past three years or only those pertaining to the past performance records chosen to be included in PART III? |
| Only those pertaining to the past performance records in the past three years that are chosen to be included in PART III |
| L.5.4.4.2.3 |
| Past Performance clarification needed |
| Submit no more than 3 recent/relevant past performance obtained from the federal, state, local government or private sector contract or subcontract the firm has performed within the last 3 years which are similar in complexity to this project. 3 pages per past performance (should have 3 different past performances) |
| L-5.4.2, L-5.4.2.1, L-5.4.2.2 and L-5.46 |
| Clarify requirement for past performance records/references vs. past performance packages/questionnaires. |
| The government is asking for 3 relevant past performance questionnaires using the format specified in the RFP. The offeror should chose 3 recent relevant contracts for the past performance package that will be submitted with the proposal. Then each offeror needs to send out a past performance questionnaire pertaining to the 3 contracts in the past performance package. |
| How many total past performance packages does the government require submission of in order for offeror to be compliant with solicitation? |
| 3 recent and relevant past performance. |
| Is there a limit to the number of past performance records that may be submitted? |
| The government will only evaluate 3 |
| Is there a page limit to each past performance record? |
| The page limit for each past performance record is 3 pages. There should be a total of 9 pages for the past performance package. This does not include the 3 past performance questionnaires or the cover sheet. |
| Non-exempt employees? |
| Sub Factor 3 – Compensation Plan has been removed from the document and is not required. This requirement will only have Exempt Employees (Professional) |
| 5.3.2.3.2 Proposal and formats |
| This section reads as if this contract is an IDIQ. Please confirm contract type. |
| This is not and IDIQ contract but a Firm-Fixed –Price Contract |
| PWS 1.11.2 |
| What are the DD 254 requirements for security clearance? |
| DD 254 is attached in FedBizOps under Amendment 5 |
| PWS 1.4.6 |
| Does the contractor require a DSS Facility Clearance? |
| Yes all instructors and training coordinator will require a security clearance level secret and must pass DHS suitability/fitness requirements. |
| PWS 1.4.6 |
| What methodology is currently being used to evaluate performance? |
| DHS developed performance evaluation tool. The evaluation of instruction performance is conducted via teach back to DHS team leadership as well as via observation by mobile training team leadership. |
| PWS Part 5 Specific Tasks 5.2.d |
| Can you provide the name of the web-based platform that is being considered for this task? |
| The platform is HSIN Connect, which is based on Adobe Connect. |
| PWS Part 5 Specific Tasks 5.2.f |
| Is the intent to have the contractor provide IT web-based support for this task? |
| WVNG Joint Interagency Training and Education Center will provide IT web-based support for the delivery of all virtual courses. |
| PWS Part 5 Specific Tasks 5.2.f |
| Clarify if contractor employees will have IA/IT functions in addition to the tasks listed in Section 5. If so, do they also require DoD 8570.01 – M certifications? |
| Reference section 1.4.7.5 of PWS |
| Technical Exhibit 2, Deliverable Schedule |
| Clarification of the FTR travel regulations? |
| This portion of the PWS has been revised to remove the JTR/FTR verbiage and include the correct site that governs the rules pertaining to travel cost. FAR 31.205-46 |
| PWS 1.4.5 |
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