JA-Brand_Name_Simplex.pdf

Control No: 18-7001

FOR OFFICIAL USE ONLY

Justification Review Document for Other than Full and Open Competition

Program/Equipment: Simplex Fire Alarm System for the Tennessee Air National Guard Training and Education Center’s new Billeting Office.

Authority: FAR 6.302-1(a)(2)(iii)(A) and FAR 6.302-1(a)(2)(iii)(A) – Only One Responsible Source and No Other Supplies or Services will satisfy agency requirements for the listed equipment and the installation.

Amount: $20,800.00

Prepared by:

Typed Name: Jon D. Barrett, Major DSN/Commercial: 266-4212/865-336-4212 Title: Deputy Civil Engineer Date: 24 Jan 2018 E-mail: jon.d.barrett2.mil@mail.mil

Contracting Officer:

Typed Name: Richard M. Lusby, CMSgt DSN/Commercial: 266-3353/865-336-3353 Date Reviewed: 24 Jan 2018 E-Mail: richard.m.lusby.mil@mail.mil

Technical Representative:

Title: Deputy Civil Engineer Date Reviewed: 24 Jan 2018

Requirements Representative:

Title: Deputy Civil Engineer Date Reviewed: 24 Jan 2018

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager

Signature: Date: 4 March 2018 mailto:jon.d.barrett2.mil@mail.mil mailto:richard.m.lusby.mil@mail.mil

Justification and Approval for Other Than Full and

Open Competition

1. Contracting Activity: 134 Air Refueling Wing (ARW), Mission Support Contracting (MSC) 123 Briscoe Drive, McGhee Tyson Air National Guard (ANG) Base, TN 37777.

2. Description of Action: This justification is prepared for a new firm fixed price construction contract to construct a new Billeting Office located at the Training and Education Center, McGhee Tyson ANG Base, TN. This project includes for one brand name component along with the sole source for the installation of the component. The project is solicited under Invitation for Bid (IFB) Number W912L7-18-B-7001. ANG Minor Construction and Facilities Sustainment, Restoration and Modernization funds are appropriated for this action.

3. Description of Supplies/Services: As part of the construction of the New Billeting Office, the contractor is required to:

a. Procure the Simplex Fire Alarm system. This system is a single source solution for the Fire Alarm network and monitoring system.

b. Procure the services of Simplex Grinnell regional office for the installation of the Simplex Fire Alarm System.

This requirement consists of supplying and installing a Simplex fire protection system to be utilized by the 134th Civil Engineering Squadron, McGhee Tyson ANG Base, TN. This system must be compatible with the existing Fire and Detection System (Simplex) that is already in place on McGhee Tyson ANG Base. It is vital that all buildings are Point to Point (P2P) networked back to the central system.

4. Authority Cited: The statutory authority permitting Other than Full and Open Competition is 10 U.S.C.

2304(c)(1) as implemented by FAR 6.203-1, Only one responsible source and no other supplies or services will satisfy agency requirements. It is likely that any other source would result in substantial duplication of cost to the Government that will not be recovered through competition.

5. Reason for Authority Cited:

a. Simplex Fire Alarm System is required to be utilized on all 134th ARW facilities in order to comply and integrate with the current system utilized by the Base Civil Engineering Office for the buildings across the Base. The use of a single product line/manufacturer enables the systematic management and seamless operation of our fire alarm systems within the facilities belonging to the 134th Base Civil Engineering Squadron (BCES). Utilizing the common product line for our fire alarm system within our facilities allow for reduced staff to operate and maintain our fire alarm system as well as the equipment the fire alarm system interfaces with. This results in reduced maintenance and training costs for the 134th BCES over the lifecycle of the building. This building will be an independent stand-alone facility. Given the geographic dispersion of the facilities, individuals are able to monitor and control the building systems of several facilities separated by several hundred yards. In order to do this effectively, a single building control line has been established. Departing from the standardization would not be sustainable, and would be detrimental to the organization. The estimate to purchase the equipment is approximately $11,000.00

b. Simplex Grinnell regional offices are the only authorized factory representative/installer in the East

Tennessee Area for the Simplex product line. If this product line is distributed and/or installed by another company, Simplex Grinnell explicitly voids the warranty on the equipment and installation of the equipment. The estimate to install the equipment is approximately $9,800.00

6. Efforts to Obtain Competition: The solicitation for the construction of the Billeting Office will be a competitive Invitation for Bid (IFB) set aside for small businesses. The brand name components represent a small portion, less than 2.1% of the overall construction project that is being competed.

7. Actions to Increase Competition: This J&A will be posted to FedBizOpps with the solicitation and potential suppliers may have the opportunity to propose compatible products for consideration.

8. Market Research: The following market research techniques were conducted within the previous 12 months:

a. The base wide fire alarm alerting and reporting system at McGhee Tyson ANG Base is based on the

Simplex brand fire alarm system. There are no known alternative control systems that are fully compatible with this system based on lesson learned and experience of the Architect of Record and design team.

b. No additional market research was conducted for the Simplex fire alarm system. This document will be posted to FedBizOpps during the solicitation of the construction project. Any firms will have the opportunity to provide a substitute for this equipment for consideration.

9. Interested Sources: To date, no other sources have written to express an interest. There are no known alternative systems that are fully compatible with the aforementioned systems based upon lessons learned and experience of the 134th Air National Guard.

10. Other Facts: The following facts are identified:

a. McGhee Tyson ANG Base Civil Engineering has set the base standard for these system for all existing buildings. It is in the best interest of the Government to procure the Simplex brand fire alarm system for new facilities being built so that there will not be a duplication of cost by having to replace the fire alarm system with a Simplex fire alarm system at a later date.

b. The maintenance and repair training for these systems is brand name specific, and it is necessary to keep the systems the same for communicating with each other, as allow for spare parts compatibility and reduce storage and efficient training requirements. With multiple brand names, the end user of the facility would need to be trained on how to utilize, maintain, and repair all the different systems.

The costs over the lifecycle of the facility would also be increased for service and annual maintenance.

c. The Facilities Management spare parts inventory will remain manageable with all systems of the specified brand name. For each different brand name specified, a different software system would be required, resulting in additional costs to the Government for the maintenance of each system. By using the aforementioned systems listed, communication and compatibility issues will be alleviated and result in a fully integrated and functioning base wide system. Having the same brand name on all required systems would be the most cost effective solution for the government.

d. The selection of the Simplex product line ensures facility safety on the installation and seamless integration and communication of McGhee Tyson ANG Base facilities. While providing reduced maintenance costs over the lifecycle of the facility, training costs & requirements for end users, response time in emergency situations, and spare parts stock costs for the Tennessee Air National Guard.

11. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Jon D. Barrett, Major Date: 4 March 2018

Title: Deputy Civil Engineer Signature:

12. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Jon D. Barrett, Major Date: 3 March 2018

Title: Deputy Civil Engineer Signature:

13. Fair and Reasonable Cost Determination: This procurement is an IFB, resulting in a firm-fixed price contract award. The contracting officer, IAW FAR 13.106-3(a)(1), anticipates the offered price to be fair and reasonable based on adequate price competition. Certified cost or pricing data and audits are not required.

Typed Name: Richard M. Lusby, CMSgt Date: 3 March 2018

Title: Contracting Officer Signature:

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Richard M Lusby, CMSgt Date: 3 March 2018

Title: Contracting Officer Signature: