Question and Answer 05152023.pdf
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- Solicitation number
- W912L2-23-Q-0001
- Issued by
-
Department of the Army National Guard
About this file
This document contains questions and answers related to a solicitation for full food services at the Western Army Aviation Training Site dining facility. The solicitation seeks a contractor to provide three meals per day between 70-100 meals for students, with a minimum of two employees during meal periods. Sample menus are provided but the contractor will be responsible for purchasing all food and supplies. The performance period is one base year with four one-year options. The National Guard will not reimburse any costs which should all be included in the contractor's pricing.
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Question & Answer WAATS DFAC Food Service Attendants
W912L2-23-Q-0001 15 May 2023
USPFO for Arizona
Number Date Question Answer
001. 8 May 2023
Has the state agency pursuant to the Randolph- Sheppard Act made contact?
Yes
002. 8 May 2023
Will you be posting or can you post pictures of the kitchen, serving lines and dining area?
No
003. 10 May 2023
Since the WAATS is in Pima County, does the DFAC required to be vetted by the Health Department?
Not sure if the DFAC is vetted by county health department or if we need to re-establish the relationship with Ft Huachuca. We have reached out to Vet services at Huachuca for additional guidance.
004. 10 May 2023
Does the vendor retain cash sales?
It is up to the contractor if he is willing to provide extra meals out of the scope of the contract, if this is the case cash sales will be retained by the vendor.
005. 10 May 2023
Projected Head count goes over what is projected guaranteed (baseline) or Projected vs Actual?
Please refer to FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). Other changes that may impact the price of the contract will be handled under FAR
52.243-1 Alt I or FAR 52.212-4(c) as applicable.
006. 10 May 2023
What is the plan to accommodate the projected number of individuals being fed with only 100 seating capacity?
The DFAC can accommodate 100 seating capacity and the requiring activity determined that the projected estimate will be between 70-100 meals.
007. 10 May 2023
Can we exceed the amount in accordance with FAR Part
13.5 Threshold of $7.5
million?
Per market research, and given the estimated number of meals (see above answer 006) this acquisition will not exceed $7.5 million
008. 10 May 2023
Why is the current/projected work schedule (TE4) such a drastic increase from the historical estimated workload (TE3)?
Requiring activity provided a better estimate and clarified that the number of meals will range between 70-100. (See amended solicitation)
009. 10 May 2023 Will there be soldiers working in the kitchen during IDT drill weekend?
No soldiers will be working to the
DFAC.
0010. 10 May 2023 IDT meals versus the training meal schedule, how will it work?
IDT meals are not relevant in this requirement.
0011. 10 May 2023
Can you provide what the fixed labor is during the meal service?
See FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) and see Wage Determination No.: 2015-5473 per the solicitation.
0012. 10 May 2023
What is the BDFA (Basic Daily Food Allowance)?
The current BDFA rate is $17.38.
This rate should not be relevant to this solicitation.
0013. 10 May 2023 Can you provide examples or a sample of the daily menu expectations?
See 05 Attachment Sample Menu for example purpose only.
0014. 10 May 2023
Are the current Contractor’s employees union?
If so, is there a CBA with benefits/wages? Per the SCA, need to provide Health and Welfare, No, currently in place is a Blanket Purchase Agreement (BPA) for Food and Catering services.
pension, vacation, sick leave, holidays.
0015. 10 May 2023
Is there equitable adjustment allowed for the option years?
The Service Contract Act Wage Determination will be updated on an annual basis at which time equitable adjustments are typically considered for changes in specific labor rates. Please refer to FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). Other changes that may impact the price of the contract will be handled under FAR 52.243-1 Alt I or FAR 52.212-4(c) as applicable.
0016. 10 May 2023
Will the new contractor be responsible for purchasing and paying for the subsistence and/or supplies without reimbursement?
All cost should be included in the pricing. The vendor will be responsible for purchasing food and supplies.
0017. 15 May 2023
When will the option periods of the contract (years 2-5) be executed?
See Solicitation period of performance and FAR clause 52.217- 8 & 52.217-9 instructions for Option to Extend the Term of the Contract
0018. 15 May 2023
Based on the CLIN, it seems the government wants two prices for the whole year service? Yet, the solicitation states, "The Government will provide payment only for SIK diners." Can you please clarify how the billing structure works?
All cost should be included in the pricing. The projected number of meals in the solicitation accounts for all WAATS students that eat for free. (See above answer to question 004).
0019. 15 May 2023
What percentage of the population that are currently on site use the facility for breakfast?
lunch? dinner?
Percentage for breakfast is 20%, lunch 40%, and dinner is 40%.
Although these numbers are merely estimates, we only track WAATS students.
0020. 15 May 2023 In Technical Exhibit 4, what percentage of those numbers are enlisted
The projected number of meals in the solicitation accounts for all students who would eat for free in the facility?
WAATS students that eat for free, regardless of rank.
0021. 15 May 2023
During the site visit, the government stated they wanted at least 3-4 employees present during meal periods, yet the solicitation states "a minimum of two employee during service hour." Can you please clarify?
Based off operating procedures there shall be enough employees during the serving period to cover all operations of the DFAC such as:
running the grill (short order line), doing progressive cooking, and managing the cash register with no less than two.
0022. 15 May 2023
During the site visit, the government mentioned that variety was a key focus, yet during lunch service there was one option, can you please clarify what variety means to the government?
See 05 Attachment Sample Menu for example purpose only.
0023. 15 May 2023
Would it be possible for the government to provide Technical Exhibit 3 in the same format as Technical Exhibit 4?
No, Technical Exhibit 3 is for historical information only.
0024. 15 May 2023
Headcount increased dramatically from 2022. In 2022, the average headcount was 168 per day (per meal?). In the PWS, the numbers jump up to as high as 1320 per each meal (3 meals per day). Weekends are lower with the same serving times. What are the current headcounts (no data in the PWS for 1/1/23 to present)?
Requiring activity provided a better estimate and clarified that the number of meals will range between 70-100. (See amended solicitation).
0025. 15 May 2023
Is the current contractor paying for the subsistence and supplies without reimbursement?
All cost should be included in the pricing. The vendor will be responsible for purchasing food and supplies. Currently in place is a Blanket Purchase Agreement (BPA) is for Food and Catering services.
0026. 15 May 2023 Does the NG reimburse? Not a reimbursable contract so all cost should be included in pricing.
0027. 15 May 2023 Can you provide the current Menu and is it a standard Army menu?
See 05 Attachment Sample Menu for example purpose only.
File details come from the government source that posted it. Updated .