17-014226_PWS_Crane-Hoist_Replacement_final.pdf

BUILDING E4040 HOIST

REPLACEMENT

RFQ Number: W912K6-18-Q-0039

Produced by the

Maryland Army National Guard USP&FO for Maryland 301 Old Bay Lane Havre de Grace, Maryland 21078

Building E4040 Hoist Replacement / RFQ Number: W912K6-18-Q-00xx

Table of Contents

PART 1 – GENERAL INFORMATION

1. General

1.1. Description of Services/Introduction

1.2. Background

1.3. Objectives

1.4. Scope

1.5. Period of Performance

1.6. General Information

1.6.1. Recognized Holidays

1.6.2. Hours of Operation

1.6.3. Place of Performance

1.6.4. Type of Contract

1.7. Security Requirements

1.7.1. Antiterrorism (AT) Level 1 Training

1.7.2. Access and General Protection/Security Policy and Procedures

1.7.3. iWatch Training and OPSEC Training

1.7.4. Physical Security

1.8. Post Award Conference/Periodic Progress Meetings

1.9. Contracting Officer Representative (COR)

1.10. Key Personnel

1.11. Identification of Contractor Employees

1.12 Organizational Conflict of Interest

PART 2 – DEFINITIONS & ACRONYMS

2. Definitions & Acronyms

2.1. Definitions

2.2. Acronyms

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3. Government furnished items and services:

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General

4.2. Materials

Building E4040 Hoist Replacement / RFQ Number: W912K6-18-Q-00xx

PART 5 - SPECIFIC TASKS

5. Specific Tasks:

PART 6 - APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

PART 7 - ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary (PRS)

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 - Photos

Building E4040 Hoist Replacement / RFQ Number: W912K6-##-X-####

PART 1 – GENERAL INFORMATION

1. General

This is a non-personnel services contract to provide replace the existing hoist/crane in building E4040. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Crane/Hoist Replacement as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background

The existing crane/hoist system in building E4040 has reached its expected life cycle and repair/replacement parts are no longer available. It is recommended that a new crane/hoist system be purchased to replace the old.

1.3. Objectives

Remove existing crane/hoist system.

Install new crane/hoist system using existing electrical infrastructure and rail and track system Test new crane/hoist system for operation and functionality Provide training as required for operation of new crane/hoist

1.4. Scope

Removal of old Crane/Hoist, and installation of new Crane/Hoist system compatible with existing rail and track system. Contractor to provide training instruction on use of the new system.

1.5. Period of Performance

The period of performance shall be 60 days from notice to proceed. The period of performance shall include contractor’s time for equipment submittals and approval, ordering, delivery and installations of materials, testing, any training required, and close out contract.

1.6. General Information

1.6.1. Recognized Holidays

The contractor shall not schedule work on the recognized holidays listed below or their corresponding training holiday. If the recognized holiday is on a Saturday, Sunday or Monday, the preceding Friday is a training holiday. If the recognized holiday is on a weekday other than Monday, the recognized holiday is celebrated on the day of the recognized holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2. Hours of Operation

The contractor is responsible for conducting normal business, between the hours of 6:30am and 5:00pm Tuesday thru Friday except recognized holidays, training holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons.

1.6.3. Place of Performance

The work to be performed under this contract will be performed at Building E4040, Edgewood Area, Aberdeen Proving Grounds, Maryland, 21010

1.6.4. Type of Contract

The government will award a firm-fixed-price contract.

1.7. Security Requirements

Contractor personnel performing work under this contract must adhere to all security requirements specified in this PWS.

The company performing the services must be a US Owned company, and staff performing these services must be US citizens. In situations where work cannot be performed unless foreign nationals are utilized such as roof repairs these contracts must be coordinated with the security manager responsible for the area in which the work is being performed. In these circumstances the company must insure that an employee who is a US citizen serves as an escort. Foreign Nationals employed in this capacity must have valid green cards. Employment of foreign nationals by companies merely to reduce labor costs when US workers are available is not authorized.

All information provided to the contractor by the Army to include building and infrastructure plans and other data remains the property of the US Army and must be returned to the Army upon completion of the contract. No copies are to be retained by the contractor or provided to third parties without prior written approval. Any waste to include printed copies or electronically stored data must be properly disposed of in accordance with Army standards and may not be disposed of in the regular waste or recycling stream.

Any material related to the performance of the contract that the Contractor desires to release to the public domain must undergo an OPSEC review by the Intelligence and Security Division prior to being released. This includes but is not limited to information used by the contractor for advertising purposes, for use in publishing articles in professional journals or display on websites. The Contractor will fully comply with all requirements of the Installation OPSEC Policy.

Any vehicles provided by the contractor operated on APG may not be equipped with camera equipment that has recording capabilities.

Any contractor personnel who are required to take photos on APG in the performance of their duties are required to be approved and receive training through the Intelligence and Security Division. To request this training contact the Intelligence and Security Division at 410-278-3187.

1.7.1. Antiterrorism (AT) Level 1 Training

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training prior to working on site. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR. AT level I awareness training is available at the following website: http://jko.jten.mil

1.7.2. Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this verification requirements as directed by DoD, HQDA, and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Personnel who need access to Aberdeen Proving Ground must poses one of the following forms of Identification: DoD Common Access Card, DoD Teslin Identification Card (Retiree or Family Member), or an identification card from another Federal Agency that meets the Requirements of HSPD-12. Contractors who are enrolled in the Rapid Gate Program must be approved for access to APG for the Rapid Gate ID Card to be valid for APG. Companies wishing to enroll in the Rapid Gate Program must contact EID Passport for information on how to enroll. All other personnel without one of the above forms of identification must process through the Visitor Center. If escorting a foreign national, the foreign national must process through the Visitor Center. All personnel must have a valid state driver’s license, state issue identification card or Department of State work authorization card. All drivers must have valid vehicle registration or rental vehicle agreement for the vehicle they are driving. All visitors will be vetted in accordance with Army Access Control policy. Companies or COR's will insure they have processes in place to immediately collect CAC or other government issued ID’s when the individual is terminated from employment or no longer requires access to the Installation. These will be turned in to the Military Personnel Office Directorate of Human Resources, building 4305 room 161 for destruction. In the case of Lost or stolen ID an MP/Police Report/Statement or a memorandum from the contractor’s COR, COTR or TASS Trusted Agent (TA) must be provided to the

Military Personnel Office Directorate of Human Resources describing the date, place and circumstances of the loss or theft. The Military Personnel Office will disable lost CAC and upload supporting documentation issued by COR, COTR, or TASS. The loss or theft of an ID must be reported on the same day it occurred. All personnel issued a government ID are personally responsible for safeguarding it to prevent its loss or theft. The ID should remain in direct possession of the individual to whom it was issued at all times or secured in a personal residence. Under no circumstances is it to be left unattended in vehicles or public spaces or lent to a second party. An ID may not be copied by businesses to allow employees to receive discounts nor can it be worn in badge holders outside of official DOD facilities where it is visible to casual observers.

1.7.3. iWatch Training and OPSEC Training

An OPSEC, Security and iWATCH Briefing must be completed by all contractors and associated subcontractors. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Police Desk. Due to computer access challenges, this training will be provided via hard copy to each individual involved with this contract. This training shall be completed within 7 calendar days of contract award and 7 calendar days of new employees’ commencing performance, with the results reported to the COR (or to the contracting officer, if a COR is not assigned) no later than 7 calendar days after contract award. This training must then be completed on an annual reoccurring basis for the duration of the contract. Included in the training is an Installation watch card which should be cut out and retained by the contractor, it identifies what to report and the phone numbers for the Police Desks at APG.

1.7.4. Physical Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.8. Post Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.9. Contracting Officer Representative (COR)

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and

Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10. Key Personnel

The following personnel are considered key personnel by the government, the contractor Contract Manager and the following government representatives.

Mr. Timothy Wittman, Title Edgewood Enclave Manager Email: timothy.e.wittman.nfg@mail.mil Phone: 410-576-6131

Mr. James Compton Title: Regional Facility Manager Email: james.a.compton18.nfg@mail.mil Phone: 443-531-2259

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:00am to 5:00 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.11. Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

1.12. Organizational Conflict of Interest

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2 – DEFINITIONS & ACRONYMS

2. Definitions & Acronyms

The section includes pertinent definitions and acronyms to fully understand the Performance Work Statement (PWS). It is the contractor’s responsibility to clarify all terms, definitions, and acronyms used in this PWS. Should there be an omission from the definitions and acronyms below, the contractor shall inform the COR and KO. The COR and KO will provide the appropriate definitions and acronyms.

2.1. Definitions

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CUT SHEET. Also referred to as a spec sheet, provides the product's features, advanced features, operating specifications and factory installed options.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. Acronyms

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 HP Horse Power KO Contracting Officer NTP Notice to Proceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government furnished items and services:

3.1 Services

The Government will make available for use by the contractor, general use electrical outlets, for use in the performance of his required task. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General

The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials

The Contractor shall furnish new Crane/Hoist system, and operation manuals. New crane/hoist system shall have a rated lifting capacity of 3.5 US tons.

PART 5 - SPECIFIC TASKS

5. Specific Tasks:

The contractor shall provide all services required for replacement of the existing crane/hoist system building E4040. The new crane system shall have a lifting capacity of 3.5 US tons.

The Contractor shall remove the existing crane/hoist system and remove from the Edgewood installation. The old crane/hoist system shall become the contractor’s responsibility to dispose of in accordance with State and federal guidelines and standards.

The new hoist/crane system shall be compatible with the existing infrastructure, 460 volt 3 phase, with control voltage being 115 vac. The new hoist/crane system shall have an Underhung Motorized Trolley with trolley wheel material being Steel 220-250 BHN. The Hoist/Crane brake type shall be DC single brake.

The Hoist/Crane motor shall have a minimum rating of 5.0 HP and the trolley motor rated at 0.50 HP. The Hoist/Crane control enclosure shall be rated a NEMA-4/12. The Minimum Trolley flange width shall be 10 inches, with the maximum trolley flange width being 14 inches.

The new Hoist/Crane shall be the G3 Wire Rope Hoist type. The actual lifting distance is 40 feet, with maximum lifting speed of 20 feet per minute and a secondary lift speed of 18 feet per minute.

The Contractor shall provide a training class on the use and operation of the newly installed hoist/crane. Contractor shall also provide 2 sets of operation manuals for the new hoist/crane.

The contractor shall demonstrate to the Government, the full and functional operation of the newly install hoist/crane prior to acceptance by the Government.

PART 6 - APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

All work shall be in accordance with local building codes, latest edition.

PART 7 - ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary (PRS)

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

The contractor shall remove the existing

3.5 ton Hoist/Crane and install new Crane/Hoist as identified in section 5 of this PWS

The contractor provided Hoist/Crane shall be install in accordance with current industry standards and practices for Hoist and Crane installations

100% Compliance with contract requirements.

100% Inspection

7.2. Technical Exhibit 2 – Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Hoist/Crane Equipment submittal.

Prior to ordering

Three copies Email To the COR

Operational Manuals

Once work is completed

Three copies Hard Copies To the COR

7.3 Technical Exhibit 3 - Photos

Photo #1 of 4 Hoist/crane

Photo #2 of 4 Hoist/Crane

Photo #3 of 4 Hoist/Crane

Photo #4 of 4 Hoist/Crane