I.A.(02)PRE-AWARD_DOCS-Solicitation_Amendment__0007.pdf

TDVG122778

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide answ ers to questions.

2. Provide clarif ications for Security Forces/Gate Guard.

3. Add Excel Spread sheet

4. Provide information regarding the USACE w orkshop on 18-19 June.

1. CONTRACT ID CODE PAGE OF PAGES

1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-May-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912JB-14-R-2004

X 9B. DATED (SEE ITEM 11)

07-Apr-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-May-2014

CODE

USPFO-MI - DARREN GRAHAM

3423 N MARTIN LUTHER KING JR

LANSING MI 48906-2934

W912JB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912JB-14-R-2004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

Question 1: What are the specific experience requirements for the Electrical Engineer? As with the Civil Engineer, is there other experience that will fulfill this Electrical Engineer role, such as Licensed Electrician with 10 years' experience?

Response 1: The submitted electrical contractor shall be a licensed electrician with a minimum of 10 years’ experience and shall provide experience in this type of grounding applications, cad welding, and testing as required in the plans and specifications.

Question 2: As with the Civil Engineer, is there other experience that will fulfill the Environmental Engineer role, Construction Manager with 10 years experience in the type of work being performed?

Response 2: The environmental requirements for the approved personnel shall be as stated.

Question 3: According to Section 00100 paragraph 5 approval is required to enter the repository on North MLK Blvd. Is says to follow the procedures outlined in paragraph 1.2.2. Where is paragraph 1.2.2 or what is required to enter and drop off proposals.

Response 3: Contact the Contracting Officer at darren.s.graham.mil@mail.mil and request an access memo. Give the access memo to the gate guard then proceed to building thirty. Once in building 30, call 517-481-7843, 7849, or 7840 to meet the Contracting Officer in the lobby.

Question 4: We request additional clarification on the Lump Sum or Unit Price question. Under 00 41 00 Bid Schedules 1.1.1 paragraph 6 states quantities are estimated and to be considered "not to exceed". Amendment 5 added 52.211-18 Variation In Estimated Quantity of a unit priced item which could be used to address an adjustment in a unit price if an item of work overruns or underruns by => 15%. The question is how the project or individual items of work are going to be measured and paid for. Example:

If the schedule of values were to show an item of 100sys of Agg Base and final measured quantity comes out at 110sys or 90sys, which are both less that the 15%, are you going to pay for the "not to exceed" quantity of 100 sys or the measured quantity of 110sys or 90sys. Final measurement of quantities was also mentioned at the Pre-Bid meeting with regard to final payment.

Response 4: The pricing for this contract will be a combination lump sum and unit price. The total price of the contract is derived from the total of the individual unit priced work elements, based on estimated quantities, and a lump sum price submitted by the offeror for the remainder of work (not requiring unit pricing e.g., Traffic control, mobilization, etc.) The FAR clause overrules section 00 41 00, and based on the clause, anything within the 15% variance will not change the overall proposed unit priced work elements.

For example, if a contractor proposes $10.00 per LF for an item that has an mailto:darren.s.graham.mil@mail.mil estimated quantity of 100LF and during construction, that contractor builds 90LF or 110LF, then they would receive the proposed cost for 100LF($1,000.00) because it is within the 15% variance. If they build 115LF, then the contractor would receive $1,150.00. Full time technical on-site surveillance (Full-time Government Inspector or Type C Service) is needed to measure and verify the quantities of work completed and authorized for payment. All quantities for a unit priced or combination lump sum/unit price type contract shall be reconciled prior to final payment. Additionally, the project is to be awarded as one Lump Sum figure, but a unit price contract. The unit prices are to be furnished in order to establish the Pay Factors required in some of the specifications, along with providing a dollar figure for any future negotiations that may be required due to quantities that may be over or under the 15 percent as indicated in the FAR clause, 52.211-18 as added in the amendment. Some of the bid schedule items are lump sum because the quantity is one.

Question 5: In the questions and answers dated 22-Apr-14, the government’s response was that this contract would be administered as a lump sum contract, yet all the specification sections referenced indicate that contract payment will be made on a unit price basis. Our question is this:

If a contractor bids $10.00 per LF for an item that has an estimated quantity of 100LF and during construction, that contractor only builds 90LF, how much will the contractor be paid for this item? If the answer is $1000.00, then why are there estimated quantities in the solicitation? If the answer is $900.00, then this project is a unit price project and not a lump sum project.

Response 5: See response 4:

Question 6. Section 00 41 00; Q&A Dated 22-Apr-14; FAR 52.211-18; and FAR 52.236-16: In the questions and answers dated 22-Apr-14, the government’s response was that this contract would be administered as a lump sum contract, yet all the specification sections referenced indicate that contract payment will be made on a unit price basis. The confusing part is this: if based on our take-off quantity and estimated cost to construct, our total cost/bid for the project is $10M, do we bid our correct lump sum total price and then change/force/alter our estimated unit prices to “fit” the government’s takeoff quantity, or do we use our true unit prices and risk having the total lump sum price (which will be used for a price comparison between bidders and is of the utmost importance to winning the project in the first place) be materially different than what we estimated the project should cost?

Response 6. See Response 4 and:

The project shall be bid based on the Government's estimated quantities in the bid schedules. Unit prices shall be determined by the contractor at their risk as is standard for horizontal construction. If the contractor calculates a quantity or take off error during the bid period, their unit price may reflect this at their risk. All actual quantities shall be calculated per the specifications and field measurements as the project progresses.

Question 7: According to Section 32 13 11 - 17 Aggregate Material states "Aggregate stored on ground shall have a minimum 0.6 m (24 inch) thick sacrificial layer left undisturbed. Will the area where the plant site is located require the full 24" and will it all have to be removed?

Response 7: The required 24-inch layer is the standard requirement per the specification for areas where the aggregate stockpiles are placed. This layer is to be removed and refurbished to its original condition as noted on the revised sheet G-081. The remaining portion of the staging/plant area shall conform to that mentioned in Section 01 50 00 and provide a stable working platform.

Question 8: The Aggregate Specification is calling for #4. After much research it seems that all the quarries are having trouble with producing #4 Stone.

With this as a result it could bring in a much higher cost and may require the delivery to be by boat and require dock space. Is there any chance the spec can or will be changed?

Response 8: The specification for #4 aggregate will remain unchanged. Recent projects at Minot AFB and McConnell AFB required this aggregate to be shipped in as well.

Question 9: Prebid Meeting Discussion, Solicitation Section 00110 (Page 11 of 63), and SF 1442 Page 1:

During the prebid meeting, it was mentioned that the response to this solicitation could be made via email instead of in hard copies. That is, that both volumes (Volume 1 Pricing and Volume 2, Parts 1 and 2) could be sent in an entirely electronic format (PDF?) instead of the requested original and multiple copies, including a CD-ROM or DVD-ROM of Volume 2. Can the offerors submit our proposals in two electronic files via email or do we need to follow the Form 1442 and Solicitation Section 00110 (Page 11 of 63) and submit the appropriate number of hard copies on May 8, 2014 to the Lansing office? If electronic means is acceptable, which email address can we send it to and what are the file and size requirements for each electronic file?

Response 9: Follow the instructions in the solicitation. Email submissions will not be accepted in lieu of the solicitation requirements but may be submitted in addition to the solicitation requirements.

Question 10: SF 1442 Page 1:

The SF 1442 indicates that no proposal guarantee is required for this solicitation. Is that correct, or are we to include a proposal guarantee (bid bond) on the standard federal form?

Response 9: No offer guarantee is required.

Question 11: Currently there is only one company listed within the state of Michigan, according to the website given in Division 01 45 00 (1) 7, section 3.7.2, that is a validated laboratory, which is not at all local to the project. Is there an opportunity to waive the Corp validation for a materials testing company with the Contracting Officers inspection and approval?

Response 11: See below:

Accreditation Requirements Construction materials testing laboratories must be accredited by a laboratory accreditation authority and will be required to submit a copy of the Certificate of Accreditation and Scope of Accreditation. The laboratory's scope of accreditation must include the appropriate ACI, AASHTO, and ASTM standards (i.e.; E 329, C 1077, C 294 & 295, C 78, D 3666, D 3740, A 880, E 543, etc.) listed in each of the technical sections of the specifications.

Laboratory Accreditation Authorities Laboratory Accreditation Authorities includes: AASHTO Accreditation based on assessments and proficiency sample services using AASHTO Materials Reference Laboratory (AMRL) and Cement and Concrete Reference Laboratory (CCRL) or inspection by U. S. Army Corps of Engineers (USACE) Materials Testing Center

(MTC).

Question 12: If the Contractor wishes to establish a laboratory at who’s expense is the Corps validation?

Response 12: The contractors' laboratory and all costs associated with the lab is at the Contractors expense.

Question 13: Is the owners’ QA laboratory Corp validated?

Response 13: The QA laboratory is currently AASHTO certified and in the process of being USACE validated.

Question 14. Section 00010 and Plan sheets G-021 Project Layout Plan:

The artificial dividing line (for purposes of bidding) between CLIN 2 and CLIN 3 is located at 75.25’ West of the Eastern edge of the concrete pavement. This artificial dividing line is not located at a planned joint.

Rather, it is located 5’ West of a planned joint and directly in a slab/lane of concrete pavement. Please consider revising the artificial dividing line between CLIN 2 and CLIN 3 to line up with the joints per the plan sheets so that there are four complete lanes of paving in CLIN 3 instead of four complete lanes (17.75, 17.5, 17.5, & 17.5, respectively) and a five foot partial concrete paving lane.

Response 14: The dividing line between CLIN 2 and CLIN 3 cannot be changed.

As discussed at the Pre-Bid meeting, these areas are different pavement sections as depicted in the Base’s pavement analysis reports, which in turn have a different funding. A08B is actually considered a movement area and not an aircraft parking area. When this lane is placed, the quantities associated with the CLIN’s will need to be separated accordingly.

Question 15. The plans refer to the perimeter road as a haul route and the staging area to apron as a haul road. Please clarify the difference between items 2080 and 2090 Maintenance and Repair of Haul Roads and Maintenance and Repair of Airport Haul Roads.

Response 15: The item “Maintenance and Repair of Haul Roads” includes all roadways outside the perimeter fence of the Airport or Base. This would include the airport entrance off Hwy. 32 and any other roadway not part of the State Trunk Highway System used outside the Airports fence. The item “Repair of Airport Haul Roads” consists of any haul route used within the airport’s perimeter fence. See 01 00 00, paragraph 1.41.

Question 16. Could you please clarify the new schedule requirements.

Addendum 5 Section 00010 changed the performance period to 290 days.

Section 52.211-10 says contractor is to complete the entire project, ready for use not later than 290 Days. *. * The Contracting Officer shall specify either a number of days after the notice to proceed, or a calendar date. The completion date is based on the assumption that the successful offeror will receive the notice to proceed by 17 June 2014. The completion date will be extended by the number of calendar days after the above date that the Contractor receives the notice to proceed. If the actual notice to proceed is 17 June 2014 will the new completion date be 290 calendar days from June 17, 2014 or 290 calendar days plus the days during the winter shutdown period that was addressed in the Questions and Answers attached to Addendum 5? If you assume a shutdown of mid-October thru end of April because of winter shutdown and frost laws, that in itself will be 287 calendar days.

Response 16: The performance period shall be 290 days starting at the Notice to Proceed with an anticipated time stoppage during the winter. The NTP will include a calendar date and a contract modification will be issued at a later date for a work stoppage.

Question 16. Questions and Answers attached to Addendum 4 states testing is an allowable reason to extend the period of performance and should be a part of the critical path. Since concrete aggregate testing information is very limited the 210 day time line for aggregate testing, mix designs and ANG/USACE approval would preclude a 2014 start of construction (e.g., removal, excavation, base placement). Is that correct?

Response 17: The 290 day performance period shall include time for all Testing and construction. The testing of aggregates and time required for the concrete and asphalt mix designs shall start immediately after the Award of Contract. The Contractor shall submit a construction schedule (with the testing and mix design periods included) for approval. The start of paving can begin upon notification to the Contracting Officer that the testing of the aggregates for durability, soundness, loss, and alkali-silica reactivity is completed with satisfactory results. Aggregate samples are to be furnished to the testing firm for the deleterious materials testing immediately after the Award of contract. As previously mentioned, it is at the Contractors risk To start to perform the mix designs without the aggregates test results. The contractor may start the phased demolition, subgrade, subbase, and base work prior to the approval of concrete and asphalt mix designs at their own risk.

Security Force/Gate Guard Clarification

To help clarify the requirements of the item “Security Force/Gate Guard” for the guard(s) required at the gate shown on sheet G-081, which is located adjacent to the personal vehicle parking area off the Entrance Road to the Airport and Base.

The Guard (or Guards) are to be paid at the rates shown by the Contractor during the times stated. The contractor is required to estimate the number of Guards required, time(s) and duration in which the guard is to be present, along with scheduling of the guards according to that mentioned. The contractor shall be aware, that each truck entering the site through the gate will require to be searched by the Guard, this time is estimated between 7 to 8 minutes per truck.

During this time, no vehicles will be allowed to back up onto the Entrance Road to the Airport or

Base.

Each shift shall not be greater than 8 hrs per day, with the overtime rate starting at over 40 hrs per week, or if the 24 hour prior notice is not obtained. Prior to the start of construction, the contractor shall attend a meeting with the Contracting Officer, Engineering, and Security Forces to estimate the staffing needed to provide the Guards per the Contractors schedule

USACE PCC Workshop Information

The USACE PCC workshop will be held 18-19 June 2014 (time TBD) in building 115. The general contractor who is awarded the contract and all the main subs are required to attend this workshop. Material suppliers, laboratory testing personnel, designers, etc. are also encouraged to attend.