PreProposal_Meeting_Minutes26Jul17.pdf

W912J6-17-R-0002 Combined Support Maintenance

Shop (CSMS)

PRE-PROPOSAL CONFERENCE

Wednesday July 26, 2017

Keaukaha Military Reservation, Hilo, Hawaii

INTRODUCTION

• Contracting Officer (KO)

• MAJ Manuel Llanes

• Contracting Specialist

• Russell Redila

• Contracting Officer Representative (COR)

• Shawn Naito This Photo by Unknown Author is licensed under CC BY-SA http://commons.wikimedia.org/wiki/File:F-22_Raptor-flying_over_Pacific_Ocean_ID_090309-F-6911G-197.JPG https://creativecommons.org/licenses/by-sa/3.0/

INTRODUCTION

• Your Name

• Company

• Your Position in Company

• Are you a Prime or a Subcontractor

SYNOPSIS

• Construct Combined Support Maintenance Shop (CSMS) Hilo

• Magnitude-$25,000,000 TO $100,000,000.

• A Firm-fixed Price Contract Will Be Awarded.

• 100% Small Business Set-aside

• The Contract Will Be Awarded Using

Source Selection Tradeoff Procedures

• Evaluation Factors – Price, Technical &

Past Performance

SOLICITATION, PLANS

& SPECIFICATIONS

• On The Web - https://www.fbo.gov •Solicitation

•Exhibits •Questions & Answers Document •Amendments

•Check Regularly & Refresh Web Page

• Plans & Specifications- must be registered and have password on FBO https://www.fbo.gov/

SOLICITATION

PLANS & SPECIFICATIONS

• Export Controlled Material

• Company must be certified (via an approved DD

Form 2345 by the Joint Certification Program (JCP) administered by the Defense Logistics Information Service (DLIS)

• Questions about this program or DDForm 2345 should be addressed to:

U.S./Canada Joint Certification Office DLA Logistics Information Services Federal Center, 74 Washington Ave., North Battle Creek, MI USA 49037-3084

Phone: (800) 352-3572 Email: jcp-admin@dla.mil

Period of Performance

730 Days after Notice to Proceed is Issued

DISCLAIMER

The following is a brief overview of the proposal requirements

Offerors Are Strongly Cautioned To Carefully Read The

Requirements Of The Solicitation And Comply Accordingly

Important Reminder The Government Intends To

Award Without Discussion And There May Not Be A Chance For

Discussions, Corrections, Or Revised Proposals

WHAT YOU MUST SUBMIT

•Section 00110 Of The RFP Details The Required Information And Format For The Proposal

•Two (2) Volumes Are Required •VOL I – Price/Cost

• Pro forma documents •VOL II – Technical and Past Performance

Volume II- Price/Cost

•Offeror portion of SF1442 •Section 00010 – Pricing Info •Section 00600 – Representations and Certifications (R&C) •Complete R&Cs in SAM on the web •Complete and Return DoD R&Cs in Section 0600

•Complete & Include Supplemental Information-Section 00100 Paragraph 3.4.1.2

Volume II Technical Capability – Part 1

•Part 2 – Technical Capability •Comprised of four (4) subfactors:

1. Experience & Capability

2. Construction Schedule & Commissioning

3. Quality Control

4. LEED

Volume II Past Performance – Part 2

NO PRICES/COST IN THIS VOLUME

•Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

• Complete not more than 5 forms for

Relevant Contracts Completed Or Substantially Completed (70%) In The Last Five Years

•Exhibit A-Part 2 – Complete One (1) •Send Questionnaires For The Exhibit A

Projects to references

• Do This Early – Must Be to KO NLT Closing

Date

Volume II – Part 2 Past Performance Continued

•If You Do Not Have Relevant Past Performance And Are Using Experience Of Key Personnel, Predecessor Companies Or Subcontractors To Obtain This Ensure You Clearly State This In The Proposal

•To Be Considered Subcontractor Must Complete A Consent Form - Exhibit B

Past Performance References Exhibit C

•Reference Questionnaires Are Also Due By This Time And Date •Send Reference Questionnaires Out As Soon As Possible

•Return to KO E-mail

Exhibits

•Exhibit A = Relevancy Questionnaire

• PART 1 (NTE 5) PART 2 (1)

•Exhibit B = Subcontractor Consent Form- if applicable

•Exhibit C = Past Performance Letter and Questionnaire (Send out to References)

Proposal Due Dates

• Proposal Due: FRIDAY 15 Aug 2017 2PM

• Proposal Must Be Signed By Officer Of Your

Company

• No Facsimile Or Electronic Offers

• Send or deliver to: (follow instructions in

Section 00100 for base access)

USPFO HAWAII

ATTN: MANUEL LLANES

91-1179 ENTERPRISE AVE

KAPOLEI HI 96707-2150

Proposal Evaluation

•Process Is Detailed In RFP Section 00120

•Carefully Review Section 00120 When Preparing Proposal

•Comply With Section 00100 And 00110 Requirements

•Failure To Furnish A Complete Proposal May Result In Elimination From Consideration

Proposal Evaluation

• The award will be made based on the best overall (i.e.

best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration give the to the three (3) evaluation factors:

Technical, Past Performance and Price.

• The Technical Factor is somewhat more important than Present/Past Performance and when combined however, the non-cost factors are approximately equal to the Price Factor.

• The firm that represents that represents the Best Value to the Government will be selected for an award IAW FAR

15.1 Source Selection Processes and Techniques

Award

• The Contractor Whose Proposal Provides:

• The Best Value To The Government- Read carefully Section 00120

• Non–cost factors (Technical + PP) are approximately Equal To Price

• The Best Value May Not Be The Lowest Price

Important Reminders

• Submit a Complete Proposal In Accordance With Instructions – Use Formats Provided

• Award Without Discussions Is Intended, You May Not Have An Opportunity To Correct Or Revise Proposal

• 52.219-14 Limitations on Subcontracting Apply- Small Business must perform 15% of cost of contract, not including the cost of materials with it’s own employees

Important Reminders

• BID BOND IS REQUIRED

• When Using A Subcontractor To Obtain/Enhance Relevancy Provide Subcontractor Consent Form, Exhibit B, Or The Information Will Not Be Considered

• Lowest Price may not necessarily win the award

How Questions Will Be Handled

• Questions Must Be Submitted in the format shown in Section 00100 Item 3.1

• Submit Questions NLT COB 07 Aug 2017

• Questions Received After 07 Aug 17 May

Be Held And Addressed After RFP Closing With Those Offerors Determined To Be In The Competitive Range If Discussions Are Deemed Necessary

• Do Not Call Technical Personnel Or A&E- This Will Delay Getting An Answer

Answers To Questions

•All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site https://www.fbo.gov/

•If Necessary Addendums, Issued By An Amendment, Will Also Be Posted

•Check Web Site Regularly And Don’t Forget To Refresh Web Page

Websites www.fbo.gov (to download RFP, plans and specs) www.sam.gov (be sure you are registered) http://www.fbo.gov/ http://www.sam.gov/

This Photo by Unknown Author is licensed under CC BY-NC https://unknowncystic.wordpress.com/2012/05/ https://creativecommons.org/licenses/by-nc/3.0/