Preproposal__MATOC_13_Slides_Jan_8_2012.pdf

PRE-PROPOSAL CONFERENCE

Date 08 Jan 2012

USPFO Hawaii

Competitive Multiple Award

Indefinite Delivery, Indefinite Quantity(IDIQ)

Contract

5 YEARS

BASE is 2 YEAR PERIOD

PLUS

3 ONE YEAR OPTIONS

“SCOPE”

Covers a broad range of maintenance, repair, & construction services to include Design Build services

FEDERAL CONTRACTING OFFICERS

AT

ANY NATIONAL GUARD UNIT

IN HAWAII MAY AWARD TASK ORDERS

DoD FEDERAL CONTRACTING OFFICERS IN SUPPORT OF STATE

OF HAWAII WITH PRIOR APPROVAL FROM PCO

ISLANDS OF:

O’AHU

MAUI

KAUA’I

MOLOKA’I

HAWAI’I

$30,000,000.00 per contractor over the life of the contract

• Once you reach a total of $30M no more offers will be made

• $10,000,000.00 To outside Agencies

$5,000,000.00 Per Task Order for the General Task Order Contract

(In Rare Cases Over $5M)

$200 MINIMUM ORDER which will be issued at time of basic contract award

Most orders will be under $1M with many in the $2,000-$500,000.00 range

A Minimum Of Nine (9) Small Business Awards Anticipated

• Task orders may be set-aside for socio-economic groups such as HUBZone, Service Disabled Veteran Owned Business, Woman Owned Small Business, etc. provided two or more contractors in the socio-economic group are awarded a MATOC Basic

NOTE:

8(A) Contractors must have approved business plans on file and services by Hawai’i District

Office SBA

THE FOLLOWING IS A BRIEF OVERVIEW OF THE

PROPOSAL REQUIREMENTS

OFFERORS ARE CAUTIONED TO CAREFULLY READ

THE REQUIREMENTS OF THE SOLICITATION

AND COMPLY ACCORDINGLY

Section 00110 of the RFP details required information and format

• 3 Volumes In 2 Binders are required

• BINDER 1

VOLUME 1 PRICE/COST, PRO FORMA DOCUMENTS

• BINDER 2

VOLUME 2 PAST PERFORMANCE REQUIREMENTS

VOLUME 3 TECHNICAL REQUIREMENTS

Cover Letter SF 1442 - Signed AREAS of CONSIDERATION- Section 00010 (location)

EXHIBIT E

• Price for Prototypical Project(s) REPS & CERTIFICATIONS – Section 00600

Volume 2 - Past Performance Proposal

• Complete Exhibit A -Performance Relevancy Form- 6 Part 1/ One Part 2

Have Subcontractors Complete- Exhibit B

• Subcontractor Consent and Information Form

List of Clients (name and number) you sent Exhibit C questionnaires to and/or final CCASS forms for the Exhibit A Part 1 projects

(Exhibit C Package) Send Questionnaires to References Introduction Letter, Exhibit C and Questionnaire

• References must return NLT the Closing Date to KO Not to You

• Email and Fax addresses available

• Do not include copies of what was sent in the proposal !

If you have a CCASS Final Evaluation for the project that may be included in lieu of sending form

Volume 3 -TECHNICAL PROPOSAL

• Read the sub factor requirements carefully and comply

• Complete Exhibit D Answer questions carefully and thoroughly Include required Attachments

NO PRICE INFORMATION IN BINDER II

Offerors should carefully read section 00800- and DIVISION 01 before preparing proposal

• Important basic contract requirements and conditions are contained in these sections

Represents type of smaller projects that may be awarded under this contract

Measures contractors’ estimating system

Detailed in Section 00120 of the RFP CAREFULLY review sections 00100, 00110 & 00120 and 00800 through Division 01 when preparing proposal

Comply with Section 00100 AND 00110 requirements

Inquire in writing if you have questions

Failure to furnish a complete proposal may result in elimination from consideration

Choose your dollar levels carefully

• Consider bonding

• Experience and staff

These contracts let you grow over time

• If you are not found technically capable for the high of the price range you chose you may be offered an award at a lower price category but this is NOT a guarantee

Past Performance and Technical when combined are SIGNIFICANTLY

MORE IMPORTANT than price

Best Value is defined as an award based on the greatest overall benefit in response to the requirement.

Award is based on other factors in addition to price.

The Contractors whose proposals provide the best value to the

Government, price and other non-cost factions considered will be awarded contracts

Every Contractor who is awarded a MATOC contract will be given a FAIR

OPPORTUNITY to complete for the award of Task or

Projects unless and exemption applies

Urgent or emergency requirements

Services are unique or highly specialized interest of economy and efficiency

Satisfy the minimum guarantee

NOTE: THIS IS NOT A REQUIREMENTS

CONTRACT

KO May limit competition or exclude a contractor for the following reasons:

• Satisfy Agency Small Business Program Goals

Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVB MATOC Contractors and/or Women Owned Small Business

• Failure to prosecute the work diligently on a current Task Order Award

• Order outside your areas of consideration

• The Master specification, also referred to as the default specification

• Establishes an industrial and/or commercial standards for maintenance and repair of Government Facilities

•If SOW does not address a specification for an element of work, the master/default specification applies

Normal response time is two (2) days for site visit and three (3) days to thirty

(30) for proposal depending on complexity

Contractors must be able to respond within 120 Minutes in the event of an emergency to view a site and possibly give a price

• In an emergency only those contractors

That respond will be considered

MATOC contractors are required to have basic insurance while under contract-not just when the task order is issued

You will have access to base for contract related events ( Rapid Gate is Contractor responsibility)

Must be in place if responding to emergencies

Most current Davis Bacon Wage rates will apply to each MATOC Request for Proposal •Link to Web site will be provided- Note the most current wage determination at time of award of Task Order applies to the Task Order

Performance and Payment bonds are established by each Task Order

• PAYMENT BOND - T.O.>$30K

• PERFORMANCE BOND - T.O.>$150K

KO establishes site visit & notifies MATOC Contractors by email

• Provides MATOC Project synopsis, offering letter and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit)

• KO & Engineer conducts the site visit with MATOC Contractors

• KO validates proposal due date with Contractors

Contractor submits questions to KO who will provide answers to all

If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment

Contractor submits price or best value proposal by hand carried, email, or fax as applicable

KO does evaluation and makes award upon receipt of funds

KO emails award notice to awardees Notifies all others of award only

• Normal method of distribution will be via email or web posting

• When issued on CD/DVD one set of project plans & specifications will be provided to each MATOC contractor at no cost.

• It is the MATOC contractors responsibility to notify their subcontractors and provide them copies.

• Electronic versions when available will be on the Web

2:00 p.m.

05 February 2013

DON’T FORGET TO HAVE REFERENCES SENT IN BY

THIS TIME & DATE

Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes

Your first proposal will probably be your only proposal!!

Read the solicitation requirements carefully!!

Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

All Amendments Will On The FBO Web Site Check Site Regularly For Changes & Refresh The Page

After Closing No Information Will Be Available Until Award

• Awards Will Be Posted To The Web

• Results should be announced in Approximately 90 Days

Questions Must Be Submitted In Writing Via Email to- manuel.llanes.mil@mail.mil, whitney.l.arkle.mil@mail.mil, cezar.y.deveas.mil@mail.mil

Submit Questions NLT COB 31 Jan 2013 Submit Questions To KO Only Do Not Call Other Government Personnel

Questions Received Late May Be Held And Addressed After RFP Closing With Those Who Submitted Offerors

Questions And Answers Will Be Posted To The Web Site Only mailto:manuel.llanes.mil@mail.mil mailto:whitney.l.arkle.mil@mail.mil mailto:cezar.y.deveas.mil@mail.mil

All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The FBO Web Site

If Necessary Addendums, Issued By An Amendment, Will Also Be Posted

Check Web Site Regularly And Don’t Forget To Refresh Web Page

Effective May 29, 2012 Government systems such as CCR and ORCA (on-line representations and certifications) are migrating to in System for Award Management (SAM). Interested offerors must be registered in SAM. . To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register. Instructions for registering are on the web page.

http://www.wdol.gov/wdol/scafiles/davisbacon/ XX.html Inset your state 2 letter code and test – This is a new link https://www.fbo.gov https://www.sam.gov/portal/public/SAM/