W912HZ-16-R-0033_Grounds_Maintenance_4_18_17.pdf

SEE ADDENDUM

(No Collect Calls)

W912HZ-16-R-0033 18-Apr-2017

b. TELEPHONE NUMBER

601-634-4849

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 12 May 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HZ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TRACI K HOOFMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81EWF63064796

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS X

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81EWF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 USA ENGR R AND D CTR

RUFUS MCCLODDEN

3909 HALLS FERRY RD

VICKSBURG MS 39180-6133

TEL: 601-634-2880 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7,500,000.00

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF116

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912HZ-16-R-0033

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3,000 Acre Base Year

FFP

Level 1 Service (Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level I - Weekly - In Accordance With Section C.5.2.

FOB: Destination

MILSTRIP: W81EWF63064796

PURCHASE REQUEST NUMBER: W81EWF63064796

NET AMT

0002 750 Acre Base Year

FFP

Level 2 Service (Bi-Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level II - Biweekly - In Accordance with Section C.5.3.

FOB: Destination

0003 700 Acre Base Year

FFP

Level 3 Service (Monthly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level III - Monthly - In Accordance With Section C.5.4.

FOB: Destination

0004 24 Acre Base Year

FFP

Level 4 Service (Infrequent) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level IV - In Accordance With Section C.5.5.

FOB: Destination

0005 4,400 Square

Yard

Base Year

FFP

Flower Bed Maintenance total sq. yds.

Shrubbery Maintenance, and Misc. Landscaping. Shall be completed In Accordance With Section C.5.6.

FOB: Destination

0006 26 Acre Base Year

FFP

Leaf Collection and Disposal total acres. Shall be completed in Accordance With Section C.5.7.

FOB: Destination

0007 55,000 Square

Base Year

Herbicide Application total sq. yds.

FOB: Destination

0008 300 Acre OPTION Base Year

FFP

Add'l Levels 1-3 total acres FOB: Destination

0009 1,100 Square

OPTION Base Year

Add'l Flower Bed Maintenance total sq. yds.

FOB: Destination

0010 11,000 Square

OPTION Base Year

Add'l Herbicide Application total sq. yds.

FOB: Destination

1001 3,000 Acre OPTION Option Year 1

FFP

Level 1 Service (Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level I - Weekly - In Accordance With Section C.5.2.

1002 750 Acre OPTION Option Year 1

FFP

Level 2 Service (Bi-Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level II - Biweekly - In Accordance with Section C.5.3.

1003 700 Acre OPTION Option Year 1

FFP

Level 3 Service (Monthly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level III - Monthly - In Accordance With Section C.5.4.

1004 24 Acre OPTION Option Year 1

FFP

Level 4 Service (Infrequent) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level IV - In Accordance With Section C.5.5.

1005 4,400 Square

OPTION Option Year 1

Flower Bed Maintenance total sq. yds.

Shrubbery Maintenance, and Misc. Landscaping. Shall be completed In Accordance With Section C.5.6.

1006 26 Acre OPTION Option Year 1

FFP

Leaf Collection and Disposal total acres. Shall be completed In Accordance with

1007 55,000 Square

Herbicide Application total sq. yds.

1008 300 Acre OPTION Option Year 1

FFP

Add'l Levels 1-3 total acres

1009 1,100 Square

Add'l Flower Bed Maintenance total sq. yds.

1010 11,000 Square

Add'l Herbicide Application total sq. yds.

2001 3,000 Acre OPTION Option Year 2

FFP

Level 1 Service (Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level I - Weekly - In Accordance With Section C.5.2.

2002 750 Acre OPTION Option Year 2

FFP

Level 2 Service (Bi-Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level II - Biweekly - In Accordance with Section C.5.3.

2003 700 Acre OPTION Option Year 2

FFP

Level 3 Service (Monthly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level III - Monthly - In Accordance With Section C.5.4.

2004 24 Acre OPTION Option Year 2

FFP

Level 4 Service (Infrequent) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level IV - In Accordance With Section C.5.5.

2005 4,400 Square

OPTION Option Year 2

Flower Bed Maintenance total sq. yds.

Shrubbery Maintenance, and Misc. Landscaping. Shall be completed In Accordance With Section C.5.6.

2006 26 Acre OPTION Option Year 2

FFP

2007 55,000 Square

Herbicide Application total sq. yds.

2008 300 Acre OPTION Option Year 2

FFP

Add'l Levels 1-3 total acres

2009 1,100 Square

Add'l Flower Bed Maintenance total sq. yds.

2010 11,000 Square

Add'l Herbicide Application total sq. yds.

3001 3,000 Acre OPTION Option Year 3

FFP

Level 1 Service (Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level I - Weekly - In Accordance With Section C.5.2.

3002 750 Acre OPTION Option Year 3

FFP

Level 2 Service (Bi-Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level II - Biweekly - In Accordance with Section C.5.3.

3003 700 Acre OPTION Option Year 3

FFP

Level 3 Service (Monthly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level III - Monthly - In Accordance With Section C.5.4.

3004 24 Acre OPTION Option Year 3

FFP

Level 4 Service (Infrequent) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level IV - In Accordance With Section C.5.5.

3005 4,400 Square

OPTION Option Year 3

Flower Bed Maintenance total sq. yds.

Shrubbery Maintenance, and Misc. Landscaping. Shall be completed In Accordance With Section C.5.6.

3006 26 Acre OPTION Option Year 3

FFP

3007 55,000 Square

Herbicide Application total sq. yds.

3008 300 Acre OPTION Option Year 3

FFP

Add'l Levels 1-3 total acres

3009 1,100 Square

Add'l Flower Bed Maintenance total sq. yds.

3010 11,000 Square

Add'l Herbicide Application total sq. yds.

4001 3,000 Acre OPTION Option Year 4

FFP

Level 1 Service (Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level I - Weekly - In Accordance With Section C.5.2.

4002 750 Acre OPTION Option Year 4

FFP

Level 2 Service (Bi-Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level II - Biweekly - In Accordance with Section C.5.3.

4003 700 Acre OPTION Option Year 4

FFP

Level 3 Service (Monthly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level III - Monthly - In Accordance With Section C.5.4.

4004 24 Acre OPTION Option Year 4

FFP

Level 4 Service (Infrequent) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level IV - In Accordance With Section C.5.5.

4005 4,400 Square

OPTION Option Year 4

Flower Bed Maintenance total sq. yds.

Shrubbery Maintenance, and Misc. Landscaping. Shall be completed In Accordance With Section C.5.6.

4006 26 Acre OPTION Option Year 4

FFP

4007 55,000 Square

Herbicide Application total sq. yds.

4008 300 Acre OPTION Option Year 4

FFP

Add'l Levels 1-3 total acres

4009 1,100 Square

Add'l Flower Bed Maintenance total sq. yds.

4010 11,000 Square

Add'l Herbicide Application total sq. yds.

5001 3,000 Acre OPTION 6 months Option

FFP

Level 1 Service (Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level I - Weekly - In Accordance With Section C.5.2.

5002 750 Acre OPTION 6 months Option

FFP

Level 2 Service (Bi-Weekly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level II - Biweekly - In Accordance with Section C.5.3.

5003 700 Acre OPTION 6 months Option

FFP

Level 3 Service (Monthly) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level III - Monthly - In Accordance With Section C.5.4.

5004 24 Acre OPTION 6 months Option

FFP

Level 4 Service (Infrequent) total acres

Contractor shall provide all labor, equipment, supplies, supervision, for grass mowing, trimming, and edging for Maintenance Level IV - In Accordance With Section C.5.5.

5005 4,400 Square

OPTION 6 months Option

Flower Bed Maintenance total sq. yds.

Shrubbery Maintenance, and Misc. Landscaping. Shall be completed In Accordance With Section C.5.6.

5006 26 Acre OPTION 6 months Option

FFP

5007 55,000 Square

Herbicide Application total sq. yds.

5008 300 Acre OPTION 6 months Option

FFP

Add'l Levels 1-3 total acres

5009 1,100 Square

Add'l Flower Bed Maintenance total sq. yds.

5010 11,000 Square

Add'l Herbicide Application total sq. yds.

Section C - Descriptions and Specifications

STATEMENT OF WORK

C.1. GENERAL INFORMATION

C.1.1. INTRODUCTION

This Performance Work Statement (PWS) provides a description of the grounds maintenance services required to support the United States Army Corps of Engineers (USACE) Engineering Research and Development Center (ERDC), hereafter referred to as ERDC. The layout of the PWS is as follows:

Section C-1. (General Information) – Provides general information necessary to understand the requirements of the PWS.

Section C-2. (Definitions and Acronyms) – Provides the definitions and acronyms used throughout the PWS and in performance of the stated services

Section C-3. (Government-Furnished Property and Services) – Provides the property and services the Government will provide to the Service Provider in performing the PWS stated services.

Section C-4. (Contractor-Furnished Property, Facilities, and Services) – Provides information on the property, services, or support the Government will not provide to the Contractor in performing the PWS stated services and that may be required or necessary for Service Provider performance.

Section C-5. (Specific Services/Tasks) – Provides the required services/tasks the Contractor shall perform to meet the requirements of the USACE DPW solicitation.

Section C-6. (Applicable Publications and Forms) – Provides the mandatory/advisory regulations, directives, policies, instructions, and forms that are utilized in the performance of the PWS stated services.

Technical Exhibits (TEs) – Provides greater detail supporting information pertaining to the services/tasks stated in the PWS.

C.1.2. SCOPE OF WORK

The Contractor shall furnish all labor, equipment, supplies and materials necessary for grass mowing, edging, trimming and other services described herein at the ERDC main campus, 3909 Halls Ferry Road, Vicksburg, Mississippi 39180-6199 and other Corps of Engineer/ERDC sites in the Vicksburg area as described herein. All services shall be performed in accordance with the attached specifications, TEs and Drawing P-156H, index sheet 1 of 1, sheets 1 through 28, Big Black Test Area, sheet 1 of 1 mowing and herbicidal and planter bed maintenance drawings sheet 1 of 3.

During the 5 year period of performance of this contract the government may add or remove areas for which the contractor is responsible for performing grounds maintenance services.

Additions and/or removals may be due to the construction, acquisition, disposal or repurposing of property, buildings and facilities. In the case of adding grounds maintenance services areas, the Contractor may request an equitable adjustment to incorporate the additional areas. Likewise, an equitable adjustment shall be due the government for areas removed that no longer require grounds maintenance services.

C.1.3. LOCATION AND DESCRIPTION OF FACILITY

The main ERDC campus lies within the west part of Warren County approximately 2.5 miles south of Interstate Highway 20 at Vicksburg, Mississippi.

C.1.4. ERDC REGULATIONS

The Contractor and his/her employees shall become acquainted with and obey all Government regulations as posted, or as requested by the CO.

C.1.5. ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable federal, state, and local laws, and with the regulations and standards as requested by the CO. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and all other costs. The Contractor shall also clean up any oil spills that result from the Contractor's operations.

C.1.6. CONTRACT MANAGEMENT

The Contractor shall provide a work force possessing the skills, knowledge, and training to perform the services required by this PWS.

C.1.6.1. MANAGEMENT PLAN

The Contractor shall provide a detailed management plan describing their proposed capability and methods to manage the performance of all work. The plan shall contain a proposed workforce structure to include on-site project manager and alternate, and the number of subordinate personnel and their duties.

C.1.6.1.1. CONTRACTOR PROJECT MANAGER

The Contractor shall provide a Project Manager physically present on site during normal working hours to ensure that the work is performed in accordance with the PWS specifications. This individual shall be responsible for the overall management and coordination of the Contract, and shall act as the central point of contact with the Government. The Project Manager must be able to understand, speak, and read English.

C.1.6.1.2. ALTERNATE

The Contractor shall designate and make available an alternate on-site Project Manager who shall be authorized to act on behalf of the Contractor in the absence of the on-site Project Manager. The alternate must also be able to understand, speak and read English.

C.1.6.1.3. NOTIFICATION OF ON-SITE PROJECT MANAGER AND

ALTERNATE

The Contractor shall include the name, address, telephone number, and written resume for the Project Manager and Alternate in the Management Plan.

C.1.6.2. PERSONNEL ROSTER

The Contractor shall provide a list of employees, reflecting each employee's name, and job title to the COR as per the schedule outlined in Technical Exhibit 3. The Contractor shall update the list within one normal working day of any changes.

C.1.6.3. EMPLOYMENT OF FOREIGN NATIONALS

In the event, the Contractor chooses to employ a foreign national; they shall follow the procedures outlined in ER 380-1-18 to obtain security clearance prior to allowing access to the installation.

C.1.6.4. CONFLICT OF INTEREST

The Contractor shall not employ off-duty COR or Government surveillance personnel (i.e. Quality Assurance Specialist, Technical Monitors, Inspector or other persons), if such employment would create a conflict of interest or be contrary to any law, regulation, Executive Order, or policy of the Department of Defense or USACE.

C.1.6.5. IDENTIFICATION BADGES

The Contractor personnel shall wear their Government-issued identification badges at all times while on duty. These badges must be in a visible location on their person without hindering safe working habits. The Contractor shall turn in to the Government the identification cards of all employees upon termination of the employee or completion of the Contract. Contractor employees shall not wear any part of a current authorized military uniform while performing work under the Contract. The Contractor shall be responsible for the supervision and conduct of his employees.

C.1.6.6. DRIVING RESTRICTIONS

All Contractor personnel operating vehicles or equipment shall possess a current and valid driver’s license with all class and commodity endorsements required by state law for the type of vehicle operated and commodity being transported. As required by AR 190-5, Contractor personnel shall follow all federal, state, and local laws for continued compliance with inspection and insurance laws. Contractor employees must operate vehicles safely and in accordance with all federal, state, local, and installation traffic laws

C.1.6.7. CONDUCT OF PERSONNEL

In accordance with 5 CFR, Part 2635 Standards of Ethical Conduct for Employees of the Executive Branch, the CO/COR may require the Contractor to immediately remove from the job site a Contractor employee cited for misconduct, security violations, or actual or suspected use of alcohol, drugs, or other incapacitating agents. The removal from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

C.1.6.8. SUBCONTRACTOR PLAN

The Contractor shall submit the information and qualifications of any subcontractor changes to be used in the performance of the PWS requirements to the COR for concurrence 5 working days prior to any changes. Subcontractor information shall include company names, contact names, addresses, and telephone numbers.

Subcontractor personnel shall be subject to the same personnel requirements as specified in this PWS.

C.1.7. CONTRACTOR LIABILITY

Plants (including turf, trees, shrubs, and ground covers) damaged by the Contractor's vehicles, equipment, personnel, or any other damage shall be replaced or repaired in an approved manner at no additional cost to the Government. Government-owned or privately owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

C.1.8. NORMAL OPERATING HOURS

The Contractor shall provide all services identified in these specifications during normal hours of operation. The normal hours of operation for the ERDC are 7:00 A.M. to 4:30 P.M., Monday through Friday.

C.1.8.1. AFTER HOURS AND WEEKEND WORK

The contractor may continue to work after 4:30 PM as long as there is daylight.

Weekend work shall only be allowed under extenuating circumstances and shall not be allowed as part of the regular cutting schedule. The Contractor shall send a written request to the COR for approval of weekend work no later than 1:00 p.m. on the Friday prior. Weekend work will only be allowed at no additional cost to the Government.

C.1.8.2. LEGAL HOLIDAYS

The Contractor will not be allowed to work on legal holidays. When a designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. This list of holidays relates to Government duty days, and is not intended to supplement or otherwise alter the provisions of the Wage Determination regarding paid holidays.

C.1.9. LEGAL PUBLIC HOLIDAYS

New Year’s Day 1 January Martin Luther King, Jr. Birthday 3rd Monday in January Presidents’ Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

C.1.10. QUALITY CONTROL

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

C.1.10.1. QUALITY CONTROL PLAN

The Contractor shall establish and implement a complete Quality Control Program (QCP) that, at a minimum, includes (1) a self-inspection plan; (2) internal staffing;

and (3) procedures that the Contractor will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other requirements of the solicitation; and results in timely corrective action throughout the life of the contract.

The Government will perform final review and acceptance of the QCP and subsequent changes. Proposed changes to the QCP shall be submitted to the COR not later than 10 working days prior to the proposed effective date of the change.

C.1.11. QUALITY ASSURANCE

The Government will inspect and monitor the Contractor’s performance under this contract using the quality assurance procedures specified in the Performance Requirements Summary (PRS) which is provided as Technical Exhibit 1.

C.1.11.1. QUALITY ASSURANCE SURVEILLANCE

The COR will appoint a Quality Assurance Evaluator (QAE), to monitor performance to ensure services are received under this contract. The QAE will evaluate the Contractor’s performance through close on-site inspections. The Contractor and the QAE shall coordinate work schedules and inspections to best evaluate Contractor performance. The Government may use a combination of unscheduled, 100%, random and/or planned inspection(s). The primary methods of surveillance are planned inspection, and customer feedback.

C.1.11.2. CONTRACTOR DEFICIENCY REPORT

When the Contractor fails to perform according to the performance standards, the COR will notify the Contractor in writing by issuing a Contractor Deficiency Report (CDR), stating the nature and extent of the deficiency. The Contractor shall explain in writing, as per the schedule outlined in Technical Exhibit 3, why performance was less than satisfactory and how to prevent recurrence.

C.1.11.3. CONTRACTOR PERFORMANCE EVALUATION MEETING

The COR will conduct performance evaluation meetings at a designated location not more than one full work day after a Contract Deficiency Report (CDR) is issued.

Mutual effort will be made to resolve any problems identified at any meetings between the Contractors, Superintendent(s), COR and/or his/her representative(s).

Written minutes of performance evaluation meetings shall be prepared by the COR or his/her representative(s) and signed by the COR and the Contractor or the Contractor Representative(s). Should the Contractor not concur with any decisions, etc. contained within the minutes, the Contractor shall state so in writing, and request a final decision by the COR.

C.1.12. WORK CONTROL

The Contractor shall perform the tasks specified in C.5, Specific Tasks, and provide all services and management required to perform the work described and meet all performance standards as specified. Standards are specified in the PWS, attached Performance Requirement Summary (PRS), TEs, and Mandatory Publications for the required work. Where publications containing standards are advisory in nature, acceptance of the work shall be based on the reasonable and logical judgment of the COR using the standards as guidance.

C.1.12.1. AMOUNT OF WORK

The total number of cuttings and edgings required by this PWS is an estimated value. Weather conditions may affect the growing season as well as access to cutting areas. Therefore, there is no guarantee that all cuttings estimated will be scheduled. The Government also has the right to reduce the number at any time for any reason.

C.1.12.2. SCHEDULING

The Contractor shall schedule, control, and perform all work described in this PWS in accordance with all terms and conditions contained in this PWS. The Contractor shall develop and provide written work schedules for all maintenance levels in a mowing plan.

C.1.12.3. UNSATISFACTORY PERFORMANCE

If the Performance of any required service is unsatisfactory, and is the fault of the Contractor, the Contractor will immediately correct prior to proceeding to another area. Work that does not meet the contract specifications will be deemed unsatisfactory. Failure to do so may result in a payment deduction as determined by the PRS. It may also result in the issuance of a Contract Discrepancy Report by the CO.

C.1.12.4. RE-WORK

The Contractor shall, when directed by the COR, perform work that was not performed, or re-perform work that was performed in an unsatisfactory manner. The response time and quality requirements as set forth in this specification shall also apply to rework actions. Normally, re-performance will not be permitted on services required on a highly repetitive basis. The Contractor shall not receive additional payment for re-work.

C.1.12.5. UNFINISHED WORK

Generally, the Contractor shall not leave an area unfinished. If circumstances beyond their control dictate unfinished work, the Contractor may request payment for partial completion. The amount will be determined by a percentage of the total acreage or linear feet per sheet completed.

C.1.13. PAYMENT

The Contractor shall bill the Government on a monthly basis. Payment shall be made only for actual services, provided by the Contractor as specified in this PWS.

The Contractor shall include the following in the bill each Bid Line Items number and acres or square yards, completion dates of each service, and the cost.

Reimbursable work for additional services shall be included as separate billable items. Unfinished work payment shall be based on the Contractors cost per acre or square yard as determined by the bid sheet. Final payment for all work is subject to the performance requirements as outlined in the PRS.

C.1.14. SUBMITTALS

The following items shall be submitted by the Contractor for approval by the Government as per the schedule outlined in Technical Exhibit 3.

C.1.14.1. MANAGEMENT PLAN

The Contractor shall provide a Management Plan as per paragraph C.1.6.1.

C.1.14.2. ACCIDENT PREVENTION PLAN

The Contractor shall prepare an outline of his plan to prevent accidents in accordance with the applicable provisions of the publications referenced in Paragraph C.1.16. Safety and Occupational Health.

C.1.14.3. SUB-CONTRACTOR PLAN

The Contractor shall submit a sub-contractor plan identifying the subcontractors and the actual items of work for which they are responsible.

C.1.14.4. QUALITY CONTROL PLAN

The Contractor shall submit a Quality Control Plan as per paragraph C.1.10.

C.1.14.5. MOWING PLAN

The Contractor shall submit a detailed plan describing the mowing schedule proposed to meet the requirements of the PWS. An equipment list shall be provided as part of this plan.

C.1.15. SECURITY

C.1.15.1. SEARCH AND SEIZURE

In accordance with 41 CFR Part 120-74, Facility Management, Contractor personnel and property shall be subject to search and seizure upon entering the federal complex. All persons and vehicles entering the installation will be subject to inspection for firearms, explosive, and dangerous weapons.

C.1.15.2. ACCESS TO SECURE AREAS

Access to Explosives Storage Area, Vehicle Impoundment Area, Log Truck Test Track, and Building 5008 or any future locations shall be coordinated through the Contracting Officer's Representative (COR).

C.1.15.3 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.1.15.4 SUITABILITY INVESTIGATION REQUIREMENTS

Contractor and employees of the contractor are required to be citizens of the United States and must maintain such status during the duration of this contract. Each of the Contractor’s employees is required to submit investigative paperwork for a National Agency Check with Written Inquiries (NACI) for a Suitability Investigation.

The contractor shall ensure that each contractor employee coordinates with the

Government Security Office and submits appropriate investigative forms and the required information for the Suitability Investigation prior to beginning work.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

C.1.15.5 ONSITE ACCESS

The Government has the right to restrict on-site access to any contractor personnel who is identified as a potential threat to the health, safety, security, or operational mission of the Corps of Engineers.

C.1.16. SAFETY AND OCCUPATIONAL HEALTH

The Contractor shall comply with all applicable provisions of EM 385-1-1 entitled "Safety and Health Requirements Manual.” The EM is available at http://www.hq.usace.army.mil

C.1.16.1. THE EXPLOSIVES STORAGE AREA

This area is designated as a "No Smoking" area. Personnel working in the area shall comply with all posted regulations. Extreme caution shall be used to prevent sparks and ricocheting of materials that might cause sparks.

C.1.16.2. ACCIDENT REPORTING

The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death, and of accidents resulting in damage to Government property, supplies, or equipment. The Contractor shall report accidents in accordance with the requirements listed in EM-385-1-1 and AR 385-40 to the COR and Safety Office within 24 hours of the accident.

C.1.16.3. FIRE PROTECTION

The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire hazards to persons, facilities, and materials.

C.2. DEFINITIONS/ACRONYMS

As used throughout this PWS, acronyms shall have the meanings set forth below. This is not an all-inclusive list. Other acronyms and abbreviations are listed in applicable publications and in AR 310-50, Catalog of Abbreviations and Brevity Codes.

CDR Contract Discrepancy Report CO Contracting Officer COR Contracting Officer's Representative

DA Department of the Army DPW Directorate of Public Works DOD Department of Defense FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFF Government Furnished Facility IAW In Accordance with OSHA Occupational Safety and Health Administration POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAI Quality Assurance Inspector QASP Quality Assurance Surveillance Plan QC Quality Control SOW Statement of Work TE Technical Exhibit

C.2.1. DEFINITIONS

Special terms and phrases used herein shall have the meanings set forth below. This is not an all-inclusive list. The Contractor shall ensure that all terminology used in the PWS are understood by Contractor personnel. In the event that any term needs further explanation, the Contractor should request the COR to provide the necessary information.

Acceptable Quality Level (AQL): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the Government will not reject the services. However, performance at an AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner.

Contract Discrepancy Report (CDR): A report initiated by the Government, which the Contractor is required to complete whenever performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

Contract Line Item Number: Specific line item tasks listed in the contract.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer Contracts on behalf of the Government.

Contracting Officer Representative (COR): Individual designated in writing by a Contracting Officer to act as his/her authorized representative within the scope and limitations as defined by the Contracting Officer.

Corrective Action: Consists of those efforts required to correct deficiencies, determine that other products are not similarly defective; and ensure deficiencies do not re-occur.

Cutting Season: The period during the year in which grass is maintained by mowing, trimming and edging. For the purpose of this Contract, the cutting season is defined as the period of March 1st through October 31st.

Damage: Ineffective technical assistance that is not readily noticeable at the time of delivery of the technical service.

Deduct: An action taken by the Government to reduce the Contract price when the Contractor does not provide a service or product meeting standards outlined in the specifications.

Defect: Each instance of non-compliance with a Contract requirement. A defect may be caused by either non-performance or poor performance. Each defect is subject to deductions.

Directorate of Public Works (DPW): The directorate with responsibility for maintenance of all facilities and grounds.

Environmental Protection: Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of navigable waters; near-shore, open, and any other surface waters; ground water; drinking water; land surface or subsurface area; and ambient air.

One-Hundred Percent (100%) Inspection: One-hundred percent inspection is surveillance of all the Contractor's work on a scheduled basis.

Percent of Sample Found Defective: Determined by dividing the number of defects by the sample size. When the reject number has been equaled or exceeded, this percentage is used to calculate an equitable deduction from the Contractor’s payments.

Performance Requirements Summary: Identifies the key product or service outputs of the contract that will be evaluated by the Government to assure contract performance of the Contractor meets established standards. (Other products or services may also be inspected under the authority of the Inspection of Services clause.) The PRS shows representative contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement, the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Performance Work Statement: A statement in the solicitation that identifies the technical, functional, and performance characteristics of the agency’s requirements. The PWS is performance-based and describes the agency’s needs (the “what”), not specific methods for meeting those needs (the “how”). The PWS identifies essential outcomes to be achieved, specifies the agency’s required performance standards, and specifies the location, units, quality and timeliness of the work.

Quality Assurance (QA): Those actions taken by the Government to determine that the services received meet the Contract requirements.

Quality Assurance Evaluators (QAE): Government employees responsible for checking Contractor performance.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains sampling guides, checklists, and decision tables.

Quality Control (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the Contract are met.

Restricted Area: Those areas designated by the Commander that require control of personnel for security and equipment for protection of personnel and property.

C.3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND

SERVICES

C.3.1. GENERAL

The Government will offer the following Government-Furnished Property and Services on the Contract start date. Government-Furnished Property will be provided "as is" and shall be used exclusively in performance of the Contract. The Directorate of Public Works will provide the Contractor a location for a staging area located at SE of building 3280 for storage of all grass cutting equipment.

C.3.2. UTILITIES AND SERVICES

The Government will provide water and electricity service to the Contractor's assigned main cantonment work area if necessary. The Government will provide neither natural gas service, sewer service, nor refuse collection service to the Contractor's work area.

C.3.3. MAPS DRAWINGS

The Government will furnish installation maps and drawings, which will show the location and approximate acreage of grounds to be mowed and trimmed by the Contractor. These maps will be hard copy or on magnetic digitized medium and used to report mowing status to the Government.

C.4. CONTRACTOR FURNISHED EQUIPMENT AND SERVICES

The Contractor shall provide everything necessary to fulfill the requirements of the Contract, except what is specified in C.3 GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT AND SERVICES. All Contractor-furnished equipment shall meet all applicable Federal, State, local and Department of Defense and Army laws, codes, and regulations. Contractor-furnished equipment is subject to Government inspection.

C.4.1. EQUIPMENT GUIDELINES

The Contractor's equipment shall be equipped with protective and safety features, in good repair, and clean. The COR may require the Contractor to remove from the installation, Contractor-furnished equipment that is inoperable or unserviceable for any reason.

C.4.2. EQUIPMENT

The Contractor shall ensure that all safety guards and chains are in place and fully operational when mowers, trimmers and edgers are in use to prevent damage to trees, shrubs, structures, and injury to personnel and personal property. Equipment shall be of the type normally used for grass cutting operations appropriate to each mowing location.

C.4.2.1. RESTRICTIONS

Riding equipment shall not be used on the upstream or downstream slopes of the dam at Building 1006 nor in the Explosive Storage area. Riding equipment shall not be used on slopes that exceed a ratio of 1 vertical to 3 horizontal. All riding equipment used in mowing operations for Level I and Level II maintenance shall be equipped with turf type tires on all wheels (both front and rear). All self-propelled and walk behind equipment shall also be equipped with turf and not tractor type tires.

C.4.2.2. INSPECTIONS

The Contractor shall inspect equipment periodically in accordance with the approved schedule in the operating plan, and replace all broken, damaged, or badly worn parts and assemblies.

C.4.2.3. STORAGE

Equipment shall be removed from the mowing or other work areas each day and stored in the area designated by the Contracting Officer.

C.4.2.4. OPERATION

Equipment shall be operated so as not to damage the turf, trees, or hit other obstructions. Equipment shall not be operated in an unsafe manner including excess speed for existing conditions on operator ridden\driven equipment.

C.4.3. LICENSES AND PERMITS

The Contractor shall be responsible for obtaining all required licenses and permits for performance of work, in compliance with all applicable federal, state and local laws and in accordance with Contract requirements.

C.4.4. COMMUNICATIONS EQUIPMENT

The Contractor shall provide a system of communication between his main office, all Contractor-furnished vehicles, key Contractor personnel, and the Government. The communications system shall be capable of transmitting and receiving from all locations on the ERDC Vicksburg military reservation where contract work is to be performed.

Cellular telephones are acceptable.

C.5. SPECIFIC TASKS

C.5.1. INTRODUCTION

The Contractor shall mow, trim and edge grass on the designated areas. The areas to be maintained are divided into 4 maintenance levels as shown on the contract drawings P156H. Grass cutting for each area shall include a uniform cut over the entire area. An area shall not be considered complete unless the entire area is mowed, trimmed, and edged as specified herein. Once an area is started, workers must remain in that area until it is finished. Others may move to a new area but the first must be completed before leaving it. This includes removal of clippings as referenced in this section, paragraph C.5.2.1.1.

C.5.2. MAINTENANCE LEVEL I

Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing or trimming. If any bare ground within the limits of a lawn area becomes vegetated with grass, weeds, or other similar growths through natural spread, it shall be maintained as part of the basic contract.

C.5.2.1. GRASS CUTTING

Grass shall be cut to a uniform height throughout the area as specified in Technical Exhibit 2.

C.5.2.1.1. MOWING

Mowing equipment shall have sharp cutting edges that produce a neat, clean, and even cut. Use of mowing equipment that is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil, is not permitted. After mowing, grass shall have a uniform height. Grass clippings shall be uniformly distributed over the mowed area, and shall not be windrowed or deposited in piles or clumps. Grass clippings and trimmings shall be removed from sidewalks and other paved areas the same day that the grass is cut.

C.5.2.1.2. TRIMMING

Trimming is an operation parallel to the ground. Trimming around trees, shelters, building foundations, and other obstructions shall only be accomplished with walk behind power mowers, string trimmers, and hand tools. Obstructions include but are not limited to: valve boxes, fences around sumps, meters in the ground, paved and unpaved drainage ditches, downspouts on buildings, piping and conduits at buildings, pumps and transformers, power and telephone poles and guide wires; individual plants and planting beds. The same height of cut being accomplished by the riding mower in that area shall be maintained when using hand mowers, trimmers and other hand tools. Trimming shall occur in conjunction with each mowing.

C.5.2.1.3. EDGING

Edging is an operation perpendicular to the surface of the ground. All areas where grass meets a sidewalk, curb or pavement shall be edged so that there is no grass overhang. All grass on the non-turf side of the edging shall be removed at the same time and frequency of clippings on sidewalks, streets, parking lots, etc. Edging shall occur in conjunction with each mowing.

C.5.2.2. DEBRIS REMOVAL

Prior to cutting, any debris that would detract from the finished appearance of the cut or present a safety hazard shall be removed from within the maintenance area.

Areas shall be cleared of litter, wire, bottles, rock, and fallen bush and tree limbs, up to 6" diameter at the large end, from each mowing area before mowing begins.

Portable items such as miscellaneous pipe, pallets, and other items weighing less than 75 pounds shall be moved by Contractor personnel for mowing, trimming, and edging. Debris shall be collected and disposed of off- site daily during the mowing season. Surface drains and catch basins in the cutting areas shall be inspected after each mowing and cleared of any debris or vegetation that would dam or inhibit the flow of runoff water.

C.5.2.3. CLIPPINGS REMOVAL

All grass clippings shall be promptly removed from sidewalks, streets, parking lots and other affected paved areas on the same day the grass is cut trimmed or edged.

C.5.2.4. ERRANT GROWTH

No plant growth shall be allowed to grow from inside the valve boxes or cracks in equipment pads, drop inlets or catch basins.

C.5.2.5. SCALPING

Extreme care shall be taken by the Contractor to assure that no scalping occurs in any area or location. Should scalping occur, the Contractor shall be responsible for the immediate repair of the area by resodding with healthy grass sod.

C.5.2.6. HERBICIDES

C.5.2.6.1 The Contractor shall maintain the ERDC security perimeter fence right of way by applying 2 herbicidal applications per growing season 5 feet wide along the entire (approximately 54,000 linear feet) perimeter fence. Other areas requiring herbicidal treatment include but are not limited to: the Big Black Test Site, Blast Load Generator fence, Explosive Storage area, Equipment Yard(s) and the Dam Spillway.

The COR will designate other areas and frequencies of applications as required.

C.5.2.6.2 Weeds shall be sprayed with an herbicide 41% Glyphosate (Round-up).

The Post Emergent shall be sprayed at the manufacturer’s recommended rates.

C.5.2.6.3 The COR shall be provided with the labeling (MSDS) for 41% Glyphosate (Round-up) before the product is applied.

C.5.2.6.4 In addition to the manufacture’s label requirements and State or Federal laws, the following best management practices are required for herbicide application at the ERDC:

C.5.2.6.4.1 General Practices:

All applicators shall be state (MS) licensed or certified.

All applicators shall comply with all applicable…