W912HZ-16-R-0033-0005.pdf

W81EWF63064796

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment (0005) is being issued to incorporate FAR Clauses 52.222-17, Nondisplacement of Qualified Workers and 52.243-1 Alt I, Changes-Fixed Price-Alt I; and to include changes under the Statement of Work (SOW), Sections L and M; a revised Technical Exhibit 2; the Pow erPoint presentation/Sign In Roster during the Site Visit; and Questions/ Answ ers.

Proposal are due on 19 May 2017 at 1600 hours (4:00 PM CST).

See attached.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 39

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912HZ-16-R-0033

X 9B. DATED (SEE ITEM 11)

18-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-May-2017

CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

W912HZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912HZ-16-R-0033

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS (0005)

QUESTIONS AND ANSWERS AMENDMENT 0005:

QUESTION 1: Can other than Women Owned Small Business submit a bid? Reason is if no WOSB submit a bid or if no WOSB meets the requirement can I as a SDVSB submit a bid as a backup?

ANSWER 1: If no WOSB submits an offer, a new procurement will be issued specifying a new set‐aside category.

QUESTION 2: M.2.2.1.2 Technical Approach identifies a Mowing Plan which is to include a detailed schedule. Is this schedule to include the Grid identification and day of the week that these areas are to be mowed or is the Government looking for a broader schedule which allows for flexibility based on the Government’s ability to reduce requirements based on grass growth?

ANSWER 2: This is to include Grid Identification and day of week areas are to be manintanined.

QUESTION 3: Can equipment be left at the Big Black Test area during the mowing of that location?

Drawing 31 shows the area at Big Black Test in light blue. This is the area to be mowed, what is the legend color for the Level of mowing, is it I, II, III, or IV?

ANSWER 3: No, equipment shall be stored at Big Black test site. Equipment shall be stored at holding area located SE of Building 3050. The mowing is level II/ Bi‐weekly.

QUESTION 4: During the site visit, we were told that stick edging on obstructions and other field items was not required. Is this a change or will the Contractor be expected to clear around all obstructions at the site?

ANSWER 4: Edging is not required at this area.

QUESTION 5: What is the linear footage of the perimeter fence line which needs to be maintained at Big Black Test area?

ANSWER 5: 7454.75 LF

QUESTION 6: What is the square acreage of the area that needs to be maintained at Big Black Test area?

ANSWER 6: 17 acres

QUESTION 7: If the Mowing Plan calls out for Big Black Test area to be mowed on a certain day and weather and/or ground conditions do not allow it to be completed, will revisions to the Mowing Plan have to be made per occurrence?

ANSWER 7: C.1.12.5 UNFINISHED WORK

Generally, the Contractor shall not leave an area unfinished. If circumstances beyond their control dictate unfinished work, the Contractor may request payment for partial completion. The amount will be determined by a percentage of the total acreage or linear feet per sheet completed.

QUESTION 8: Will the mowing of Big Black Test area be allowed at the next opportunity, weather permitting?

ANSWER 8: Yes

QUESTION 9: What is the square acreage for each Level of mowing for each Grid location? Since c.1.13 Payment requires that the Contractor provide actual square acreage or square yards serviced on a monthly basis to get paid, it is only fair that the Government provide this acreage in detail to allow for proper and accurate billing?

ANSWER 9: See below:

LEGEND

GRASS CUTTING AREAS

MAINTENANCE LEVEL I

MAINTENANCE LEVEL II

MAINTENANCE LEVEL III

MAINTENANCE LEVEL IV

SHEET NUMBER (DRAWING) MAINTENANCE

LEVEL I

MAINTENANCE

LEVEL II

MAINTENANCE

LEVEL III

MAINTENANCE

LEVEL IV

TOTAL

ACREAGE

1 0.00 3.0240 0.70 0.0000 3.72

2 1.2500 0.0000 0.0000 0.0000 1.2500

3 6.2500 1.5100 0.0000 0.0000 7.7600

4 7.3900 0.0000 1.3260 0.1484 8.8644

5 3.6900 0.0000 0.0000 0.0000 3.6900

6 13.3300 2.1200 0.0000 0.0000 15.4500

7 1.1327 1.3926 0.0560 0.1697 2.7510

8 10.2100 1.2800 0.0495 0.0000 11.5395

9 3.5600 1.0650 2.2700 0.0000 6.8950

10 8.6148 1.9300 2.8346 0.0000 13.3794

11 0.0000 0.0000 0.0000 0.0000 0.0000

12 2.2740 2.8694 3.9387 0.0000 9.0821

13 0.6717 1.4897 5.6490 0.0000 7.8104

14 10.5746 0.0000 2.4641 0.0000 13.0387

15 0.0000 0.0000 14.1921 0.0346 14.2267

16 0.0000 0.0000 0.6234 8.2614 8.8848

17 0.0000 2.3075 0.3796 0.0000 2.6871

18 0.5280 4.8039 6.1127 0.0000 11.4446

19 5.1596 5.4662 1.6691 0.2116 12.5065

20 1.1332 0.0000 19.5447 0.6908 21.3687

21 0.0000 0.0000 0.0000 0.0000 0.0000

22 2.7932 2.9162 6.5747 0.0643 12.3484

23 3.3067 8.3450 6.1770 0.0869 17.9156

24 10.7917 0.2214 5.1149 0.0000 16.1280

25 0.0000 0.0000 0.5946 0.0000 0.5946

26 0.0000 0.0000 1.0155 0.0000 1.0155

27 3.6669 3.8194 3.3715 0.0000 10.8578

28 4.5000 2.6622 0.4619 0.0000 7.6241

29 0.0000 0.0000 0.0000 0.0000 0.0000

30 0.0000 0.0000 0.0000 0.0000 0.0000

31 0.0000 0.0000 0.0000 0.0000 0.0000

32 0.0000 0.0000 0.0000 0.0000 0.0000

33 0.0000 0.0000 0.0000 0.0000 0.0000

Big Black Test site

17.0000

TOTAL 100.83 64.2225 85.12 9.6677 259.84

QUESTION 10: In Schedule B, the Government has already determined a set number of mowing and a set acreage to reach totals such as 3000 square acres, 55,000 square yards, etc… What are these numbers based on? Is it 30 mowing per year for 100 acres, or is there a different formula which has resulted in these totals? This is critical in both scheduling and pricing of this work.

ANSWER 10: It is 30 mowing per year for 100 acres weekly.

The areas for fence spraying is based on fence not in open acres but in the woods.

QUESTION 11: Is this a Firm Fixed Price Contract or an IDIQ with unit pricing?

ANSWER 11: The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.

QUESTION 12: Since the new Contractor is required to provide the Right of First Refusal to the incumbent’s workforce, what are the service dates for current employees? This is important in determining how much vacation each employee is entitled to. If this information cannot be provided, then we can only base our pricing on two weeks’ vacation.

ANSWER 12: See FAR Clause 52.222‐17 – Nondisplacement of Qualified Workers

We cannot advise or instruct how to develop pricing for this solicitation.

QUESTION 13: C.5.2.2 Debris Removal requires debris to be disposed offsite. Is the Contractor allowed to dispose of debris collected onsite through any means necessary? i.e. refuse collection stations?

ANSWER 13: Yes the contractor is allowed to use ERDC landfill for debris removal. See revised Section C.5.2.2.

QUESTION 14: C.5.2.6.1 states that the Contractor is to apply herbicides at five foot width along the entire ERDC perimeter fence twice per year, for anything other than twice per year, would CLIN 0010 be used to exercise this request?

ANSWER 14: Yes

QUESTION 15: During the site visit, we were told that not all of the perimeter fence is to be sprayed with herbicide, this would conflict with C.5.2.6.1, are there areas where herbicide is not to be used, if so, where are these areas on the perimeter fence and what is the linear footage of these areas?

ANSWER 15: The spraying is based on area located in the wood line only. The other fence LH is in the mowing zones.

QUESTION 16: Will any additions and deletions to the areas in the Schedule B follow the provisions of 52.243‐1 Changes—Fixed Price Aug 1987? Will the Alternate language Alternate I, Alternate II, Alternate III, or Alternate IV all dated 1984 be substituted as the Alternate language refers to Services and not a manufactured item as referenced in 52.243‐1 dated 1987?

ANSWER 16: Alternate I is added in this amendment.

QUESTION 17: Will all changes to the quantities be made in writing to the Contractor as these changes will refer to services awarded under a Firm Fixed Contract?

ANSWER 17: The quantities are specified in Section B of the solicitation.

QUESTION 18: Will the Contractor be allowed to place a trailer for administrative purposes in the lay down area designated for use by the contractor?

ANSWER 18: Yes

QUESTION 19: Are Contractor personnel allowed the use of bathroom facilities on site during the work day period?

ANSWER 19: Yes

QUESTION 20: What is the square acreage of the Explosive Storage Area?

ANSWER 20: Ex Storage 3 acre Fence LF 1455

QUESTION 21: Are hand held weed eaters and push mowers allowed in the Explosive Storage Area?

ANSWER 21:

C.4.2.1 RESTRICTIONS

Riding equipment shall not be used on the upstream or downstream slopes of the dam at Building 1006 nor in the Explosive Storage area. Riding equipment shall not be used on slopes that exceed a ratio of 1 vertical to 3 horizontal. All riding equipment used in mowing operations for Level I and Level II maintenance shall be equipped with turf type tires on all wheels (both front and rear). All self-propelled and walk behind equipment shall also be equipped with turf and not tractor type tires.

QUESTION 22: Are walk behind power mowers allowed in the Explosive Storage Area?

ANSWER 22: Walk behind can be used.

QUESTION 23: C.4.4 requires communications between all Contractor furnished vehicles, does this include tractor type vehicles or are we only referring to motor vehicles, i.e. trucks?

ANSWER 23: No just QC and Management

QUESTION 24: C.5.6.1 Scope identifies application of red mulch up to three times per year, during the site visit, many areas had wood chips and trees had pine needle straw. Are all areas to have red mulch applied and if the trees have pine needle straw, is this to be supplemented also or will this be separate?

ANSWER 24: No, all areas are not to have red mulch. The areas are to be consistence with what already in place.

QUESTION 25: C.5.7.2 States that leaf collection is to be done from a defined area which includes curbs, roads and parking lots, C.5.7.2.1 sates the Government will only request leaf collection in the areas where Level I and Level II have been performed. Does this mean all adjoining roads, parking areas, and curbs to the area mowed? Is there a defined perimeter that can be delineated so as to ensure that all areas where leaves are to be collected are serviced?

ANSWER 25: Yes, all adjoining roads, parking areas, and curbs in the areas where leaves are removed.

The COR and project manager will concur that removal is equal to acreage unit requirement.

QUESTION 26: C.5.7.2.2 Minimum Size describes that the Government will not order any area smaller than ¼ acre be maintained at any given time, is there some indication as to how the Government will make these determinations to gage the size of areas requested?

ANSWER 26: The COR and the contractor will gage size when needed.

QUESTION 27: Will these areas be required to be within the same general location? It is impractical to receive a request for a ¼ on one end of the complex and three others at different locations and then be expected to only be paid for 1 acre. The unit pricing for 1 Acre does not include travel time between four locations.

ANSWER 27: The COR and contractor will make the determination if it is impractical.

QUESTION 28: Will there be a Phase‐In Period prior to the start of this Contract?

ANSWER 28: There is not a separately price phase‐in period.

QUESTION 29: Will Phase‐In and Phase‐Out costs be allowed separately or are they to be included in the overall costs of the services CLIN 0001 – CLIN0010?

ANSWER 29: There is not a separately price phase‐in period.

QUESTION 30: How can a Contractor spread out the entire costs for Other Direct Costs (ODCs), Equipment, Safety Equipment, Uniforms, Drug Testing, Fuel, Maintenance Parts to reach an fully burdened rate when the Government can reduce the amount of work allowed based on rate of grass growth? The pricing in Schedule B does not allow for anything other than a cost for services provided.

This cost has to include all contract allowable costs and is recovered based on an expectation that the Contractor will mow according to the prices in Schedule B. If the Government were to reduce the frequency of the services, although the wages are not paid, it is impossible for the Contractor to recover costs spread out over the annual expectation of services.

This is a for instance and a very simplistic method of showing this. If we expend 2080 in the process of hiring, providing testing, uniforms, equipment, and consumables we project earning 1 dollar per hour worked, so we could expect to recuperate the expense in one year. If the Government reduces the number of mowing by ten percent, we would lose 208 dollars. We would not be able to recoup the full cost of the expense. All costs under this contract have to be averaged out into the cost of services in the unit cost per Maintenance Level. When the Government reduces the services, it does not only reduce our ability to perform services, it also reduces our ability to recoup Contract costs which have already been expended.

ANSWER 30: We cannot advise or instruct how to develop pricing for this solicitation.

QUESTION 31: Can additional CLINs be added to allow for Other Direct Costs?

ANSWER 31: Additional CLINs will not be added.

QUESTION 32: Can there be additional CLINS for Phase‐In/Phase‐Out costs?

ANSWER 32: Additional CLINs will not be added.

QUESTION 33: Herbicidal application in section C.5.2.6.1 states a specific requirement that exceeds the square yardage number in CLIN 0007 and subsequent Option CLINs. There are also required herbicide treatment areas in this section (Big Black Test Site, etc.) with no indication of area or frequency. Can treatment yardage and frequency be clarified and should quantity be adjusted?

ANSWER 33: The herbicidal treatment is in square yards on the bid schedule; but the fence is linear feet. The Government took into consideration for other areas. The square yards for CLIN 0007 is sufficient for the fence and all other areas; but if more is needed, CLIN 0010 can be funded.

QUESTION 34: Reference L.3.4.2 on page 103 that states "Volume II Technical Proposal shall be in three sections:". Management and Technical Approach are stated; what is the third section required?

ANSWER 34: There is no third section. It should state “Volume II Technical Proposal shall be in two sections”.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-May-2017 02:00 PM to 19-May-2017 04:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

C.1. GENERAL INFORMATION

C.1.1. INTRODUCTION

This Performance Work Statement (PWS) provides a description of the grounds maintenance services required to support the United States Army Corps of Engineers (USACE) Engineering Research and Development Center (ERDC), hereafter referred to as ERDC. The layout of the PWS is as follows:

Section C-1. (General Information) – Provides general information necessary to understand the requirements of the PWS.

Section C-2. (Definitions and Acronyms) – Provides the definitions and acronyms used throughout the PWS and in performance of the stated services

Section C-3. (Government-Furnished Property and Services) – Provides the property and services the Government will provide to the Service Provider in performing the PWS stated services.

Section C-4. (Contractor-Furnished Property, Facilities, and Services) –

Provides information on the property, services, or support the Government will not provide to the Contractor in performing the PWS stated services and that may be required or necessary for Service Provider performance.

Section C-5. (Specific Services/Tasks) – Provides the required services/tasks the Contractor shall perform to meet the requirements of the USACE DPW solicitation.

Section C-6. (Applicable Publications and Forms) – Provides the mandatory/advisory regulations, directives, policies, instructions, and forms that are utilized in the performance of the PWS stated services.

Technical Exhibits (TEs) – Provides greater detail supporting information pertaining to the services/tasks stated in the PWS.

C.1.2. SCOPE OF WORK

The Contractor shall furnish all labor, equipment, supplies and materials necessary for grass mowing, edging, trimming and other services described herein at the ERDC main campus, 3909 Halls Ferry Road, Vicksburg, Mississippi 39180-6199 and other Corps of Engineer/ERDC sites in the Vicksburg area as described herein. All services shall be performed in accordance with the attached specifications, TEs and Drawing P-156H, index sheet 1 of 1, sheets 1 through 28, Big Black Test Area, sheet 1 of 1 mowing and herbicidal and planter bed maintenance drawings sheet 1 of 3.

During the 5 year period of performance of this contract the government may add or remove areas for which the contractor is responsible for performing grounds maintenance services.

Additions and/or removals may be due to the construction, acquisition, disposal or repurposing of property, buildings and facilities. In the case of adding grounds maintenance services areas, the Contractor may request an equitable adjustment to incorporate the additional areas. Likewise, an equitable adjustment shall be due the government for areas removed that no longer require grounds maintenance services.

C.1.3. LOCATION AND DESCRIPTION OF FACILITY

The main ERDC campus lies within the west part of Warren County approximately 2.5 miles south of Interstate Highway 20 at Vicksburg, Mississippi.

C.1.4. ERDC REGULATIONS

The Contractor and his/her employees shall become acquainted with and obey all Government regulations as posted, or as requested by the CO.

C.1.5. ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable federal, state, and local laws, and with the regulations and standards as requested by the CO. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and all other costs. The Contractor shall also clean up any oil spills that result from the Contractor's operations.

C.1.6. CONTRACT MANAGEMENT

The Contractor shall provide a work force possessing the skills, knowledge, and training to perform the services required by this PWS.

C.1.6.1. MANAGEMENT PLAN

The Contractor shall provide a detailed management plan describing their proposed capability and methods to manage the performance of all work. The plan shall contain a proposed workforce structure to include on-site project manager and alternate, and the number of subordinate personnel and their duties.

C.1.6.1.1. CONTRACTOR PROJECT MANAGER

The Contractor shall provide a Project Manager physically present on site during normal working hours to ensure that the work is performed in accordance with the PWS specifications. This individual shall be responsible for the overall management and coordination of the Contract, and shall act as the central point of contact with the Government. The Project Manager must be able to understand, speak, and read English.

C.1.6.1.2. ALTERNATE

The Contractor shall designate and make available an alternate on-site Project Manager who shall be authorized to act on behalf of the Contractor in the absence of the on-site Project Manager. The alternate must also be able to understand, speak and read English.

C.1.6.1.3. NOTIFICATION OF ON-SITE PROJECT MANAGER AND

ALTERNATE

The Contractor shall include the name, address, telephone number, and written resume for the Project Manager and Alternate in the Management Plan.

C.1.6.2. PERSONNEL ROSTER

The Contractor shall provide a list of employees, reflecting each employee's name, and job title to the COR as per the schedule outlined in Technical Exhibit 3. The Contractor shall update the list within one normal working day of any changes.

C.1.6.3. EMPLOYMENT OF FOREIGN NATIONALS

In the event, the Contractor chooses to employ a foreign national; they shall follow the procedures outlined in ER 380-1-18 to obtain security clearance prior to allowing access to the installation.

C.1.6.4. CONFLICT OF INTEREST

The Contractor shall not employ off-duty COR or Government surveillance personnel (i.e. Quality Assurance Specialist, Technical Monitors, Inspector or other persons), if such employment would create a conflict of interest or be contrary to any law, regulation, Executive Order, or policy of the Department of Defense or USACE.

C.1.6.5. IDENTIFICATION BADGES

The Contractor personnel shall wear their Government-issued identification badges at all times while on duty. These badges must be in a visible location on their person without hindering safe working habits. The Contractor shall turn in to the Government the identification cards of all employees upon termination of the employee or completion of the Contract. Contractor employees shall not wear any part of a current authorized military uniform while performing work under the Contract. The Contractor shall be responsible for the supervision and conduct of his employees.

C.1.6.6. DRIVING RESTRICTIONS

All Contractor personnel operating vehicles or equipment shall possess a current and valid driver’s license with all class and commodity endorsements required by state law for the type of vehicle operated and commodity being transported. As required by AR 190-5, Contractor personnel shall follow all federal, state, and local laws for continued compliance with inspection and insurance laws. Contractor employees must operate vehicles safely and in accordance with all federal, state, local, and installation traffic laws

C.1.6.7. CONDUCT OF PERSONNEL

In accordance with 5 CFR, Part 2635 Standards of Ethical Conduct for Employees of the Executive Branch, the CO/COR may require the Contractor to immediately remove from the job site a Contractor employee cited for misconduct, security violations, or actual or suspected use of alcohol, drugs, or other incapacitating agents. The removal from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

C.1.6.8. SUBCONTRACTOR PLAN

The Contractor shall submit the information and qualifications of any subcontractor changes to be used in the performance of the PWS requirements to the COR for concurrence 5 working days prior to any changes. Subcontractor information shall include company names, contact names, addresses, and telephone numbers.

Subcontractor personnel shall be subject to the same personnel requirements as specified in this PWS.

C.1.7. CONTRACTOR LIABILITY

Plants (including turf, trees, shrubs, and ground covers) damaged by the Contractor's vehicles, equipment, personnel, or any other damage shall be replaced or repaired in an approved manner at no additional cost to the Government. Government-owned or privately owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

C.1.8. NORMAL OPERATING HOURS

The Contractor shall provide all services identified in these specifications during normal hours of operation. The normal hours of operation for the ERDC are 7:00 A.M. to 4:30 P.M., Monday through Friday.

C.1.8.1. AFTER HOURS AND WEEKEND WORK

The contractor may continue to work after 4:30 PM as long as there is daylight.

Weekend work shall only be allowed under extenuating circumstances and shall not be allowed as part of the regular cutting schedule. The Contractor shall send a written request to the COR for approval of weekend work no later than 1:00 p.m. on the Friday prior. Weekend work will only be allowed at no additional cost to the Government.

C.1.8.2. LEGAL HOLIDAYS

The Contractor will not be allowed to work on legal holidays. When a designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. This list of holidays relates to Government duty days, and is not intended to supplement or otherwise alter the provisions of the Wage Determination regarding paid holidays.

C.1.9. LEGAL PUBLIC HOLIDAYS

New Year’s Day 1 January Martin Luther King, Jr. Birthday 3rd Monday in January Presidents’ Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

C.1.10. QUALITY CONTROL

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

C.1.10.1. QUALITY CONTROL PLAN

The Contractor shall establish and implement a complete Quality Control Program (QCP) that, at a minimum, includes (1) a self-inspection plan; (2) internal staffing;

and (3) procedures that the Contractor will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other requirements of the solicitation; and results in timely corrective action throughout the life of the contract.

The Government will perform final review and acceptance of the QCP and subsequent changes. Proposed changes to the QCP shall be submitted to the COR not later than 10 working days prior to the proposed effective date of the change.

C.1.11. QUALITY ASSURANCE

The Government will inspect and monitor the Contractor’s performance under this contract using the quality assurance procedures specified in the Performance Requirements Summary (PRS) which is provided as Technical Exhibit 1.

C.1.11.1. QUALITY ASSURANCE SURVEILLANCE

The COR will appoint a Quality Assurance Evaluator (QAE), to monitor performance to ensure services are received under this contract. The QAE will evaluate the Contractor’s performance through close on-site inspections. The Contractor and the QAE shall coordinate work schedules and inspections to best evaluate Contractor performance. The Government may use a combination of unscheduled, 100%, random and/or planned inspection(s). The primary methods of surveillance are planned inspection, and customer feedback.

C.1.11.2. CONTRACTOR DEFICIENCY REPORT

When the Contractor fails to perform according to the performance standards, the COR will notify the Contractor in writing by issuing a Contractor Deficiency Report (CDR), stating the nature and extent of the deficiency. The Contractor shall explain in writing, as per the schedule outlined in Technical Exhibit 3, why performance was less than satisfactory and how to prevent recurrence.

C.1.11.3. CONTRACTOR PERFORMANCE EVALUATION MEETING

The COR will conduct performance evaluation meetings at a designated location not more than one full work day after a Contract Deficiency Report (CDR) is issued.

Mutual effort will be made to resolve any problems identified at any meetings between the Contractors, Superintendent(s), COR and/or his/her representative(s).

Written minutes of performance evaluation meetings shall be prepared by the COR or his/her representative(s) and signed by the COR and the Contractor or the Contractor Representative(s). Should the Contractor not concur with any decisions, etc. contained within the minutes, the Contractor shall state so in writing, and request a final decision by the COR.

C.1.12. WORK CONTROL

The Contractor shall perform the tasks specified in C.5, Specific Tasks, and provide all services and management required to perform the work described and meet all performance standards as specified. Standards are specified in the PWS, attached Performance Requirement Summary (PRS), TEs, and Mandatory Publications for the required work. Where publications containing standards are advisory in nature, acceptance of the work shall be based on the reasonable and logical judgment of the COR using the standards as guidance.

C.1.12.1. AMOUNT OF WORK

The total number of cuttings and edgings required by this PWS is an estimated value. Weather conditions may affect the growing season as well as access to cutting areas. Therefore, there is no guarantee that all cuttings estimated will be scheduled. The Government also has the right to reduce the number at any time for any reason.

C.1.12.2. SCHEDULING

The Contractor shall schedule, control, and perform all work described in this PWS in accordance with all terms and conditions contained in this PWS. The Contractor shall develop and provide written work schedules for all maintenance levels in a mowing plan.

C.1.12.3. UNSATISFACTORY PERFORMANCE

If the Performance of any required service is unsatisfactory, and is the fault of the Contractor, the Contractor will immediately correct prior to proceeding to another area. Work that does not meet the contract specifications will be deemed unsatisfactory. Failure to do so may result in a payment deduction as determined by the PRS. It may also result in the issuance of a Contract Discrepancy Report by the CO.

C.1.12.4. RE-WORK

The Contractor shall, when directed by the COR, perform work that was not performed, or re-perform work that was performed in an unsatisfactory manner. The response time and quality requirements as set forth in this specification shall also apply to rework actions. Normally, re-performance will not be permitted on services required on a highly repetitive basis. The Contractor shall not receive additional payment for re-work.

C.1.12.5. UNFINISHED WORK

Generally, the Contractor shall not leave an area unfinished. If circumstances beyond their control dictate unfinished work, the Contractor may request payment for partial completion. The amount will be determined by a percentage of the total acreage or linear feet per sheet completed.

C.1.13. PAYMENT

The Contractor shall bill the Government on a monthly basis. Payment shall be made only for actual services, provided by the Contractor as specified in this PWS.

The Contractor shall include the following in the bill each Bid Line Items number and acres or square yards, completion dates of each service, and the cost.

Reimbursable work for additional services shall be included as separate billable items. Unfinished work payment shall be based on the Contractors cost per acre or square yard as determined by the bid sheet. Final payment for all work is subject to the performance requirements as outlined in the PRS.

C.1.14. SUBMITTALS

The following items shall be submitted by the Contractor for approval by the Government as per the schedule outlined in Technical Exhibit 3.

C.1.14.1. MANAGEMENT PLAN

The Contractor shall provide a Management Plan as per paragraph C.1.6.1.

C.1.14.2. ACCIDENT PREVENTION PLAN

The Contractor shall prepare an outline of his plan to prevent accidents in accordance with the applicable provisions of the publications referenced in Paragraph C.1.16. Safety and Occupational Health.

C.1.14.3. SUB-CONTRACTOR PLAN

The Contractor shall submit a sub-contractor plan identifying the subcontractors and the actual items of work for which they are responsible.

C.1.14.4. QUALITY CONTROL PLAN

The Contractor shall submit a Quality Control Plan as per paragraph C.1.10.

C.1.14.5. MOWING PLAN

The Contractor shall submit a detailed plan describing the mowing schedule proposed to meet the requirements of the PWS. An equipment list shall be provided as part of this plan.

C.1.15. SECURITY

C.1.15.1. SEARCH AND SEIZURE

In accordance with 41 CFR Part 120-74, Facility Management, Contractor personnel and property shall be subject to search and seizure upon entering the federal complex. All persons and vehicles entering the installation will be subject to inspection for firearms, explosive, and dangerous weapons.

C.1.15.2. ACCESS TO SECURE AREAS

Access to Explosives Storage Area, Vehicle Impoundment Area, Log Truck Test Track, and Building 5008 or any future locations shall be coordinated through the Contracting Officer's Representative (COR).

C.1.15.3 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.1.15.4 SUITABILITY INVESTIGATION REQUIREMENTS

Contractor and employees of the contractor are required to be citizens of the United States and must maintain such status during the duration of this contract. Each of the Contractor’s employees is required to submit investigative paperwork for a National Agency Check with Written Inquiries (NACI) for a Suitability Investigation.

The contractor shall ensure that each contractor employee coordinates with the Government Security Office and submits appropriate investigative forms and the required information for the Suitability Investigation prior to beginning work.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

C.1.15.5 ONSITE ACCESS

The Government has the right to restrict on-site access to any contractor personnel who is identified as a potential threat to the health, safety, security, or operational mission of the Corps of Engineers.

C.1.16. SAFETY AND OCCUPATIONAL HEALTH

The Contractor shall comply with all applicable provisions of EM 385-1-1 entitled "Safety and Health Requirements Manual.” The EM is available at http://www.hq.usace.army.mil

C.1.16.1. THE EXPLOSIVES STORAGE AREA

This area is designated as a "No Smoking" area. Personnel working in the area shall comply with all posted regulations. Extreme caution shall be used to prevent sparks and ricocheting of materials that might cause sparks.

C.1.16.2. ACCIDENT REPORTING

The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death, and of accidents resulting in damage to Government property, supplies, or equipment. The Contractor shall report accidents in accordance with the requirements listed in EM-385-1-1 and AR 385-40 to the COR and Safety Office within 24 hours of the accident.

C.1.16.3. FIRE PROTECTION

The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire hazards to persons, facilities, and materials.

C.2. DEFINITIONS/ACRONYMS

As used throughout this PWS, acronyms shall have the meanings set forth below. This is not an all-inclusive list. Other acronyms and abbreviations are listed in applicable publications and in AR 310-50, Catalog of Abbreviations and Brevity Codes.

CDR Contract Discrepancy Report CO Contracting Officer COR Contracting Officer's Representative DA Department of the Army DPW Directorate of Public Works DOD Department of Defense FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFF Government Furnished Facility IAW In Accordance with OSHA Occupational Safety and Health Administration POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAI Quality Assurance Inspector QASP Quality Assurance Surveillance Plan QC Quality Control SOW Statement of Work TE Technical Exhibit

C.2.1. DEFINITIONS

Special terms and phrases used herein shall have the meanings set forth below. This is not an all-inclusive list. The Contractor shall ensure that all terminology used in the PWS are understood by Contractor personnel. In the event that any term needs further explanation, the Contractor should request the COR to provide the necessary information.

Acceptable Quality Level (AQL): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the Government will not reject the services. However, performance at an AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner.

Contract Discrepancy Report (CDR): A report initiated by the Government, which the Contractor is required to complete whenever performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

Contract Line Item Number: Specific line item tasks listed in the contract.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer Contracts on behalf of the Government.

Contracting Officer Representative (COR): Individual designated in writing by a Contracting Officer to act as his/her authorized representative within the scope and limitations as defined by the Contracting Officer.

Corrective Action: Consists of those efforts required to correct deficiencies, determine that other products are not similarly defective; and ensure deficiencies do not re-occur.

Cutting Season: The period during the year in which grass is maintained by mowing, trimming and edging. For the purpose of this Contract, the cutting season is defined as the period of March 1st through October 31st.

Damage: Ineffective technical assistance that is not readily noticeable at the time of delivery of the technical service.

Deduct: An action taken by the Government to reduce the Contract price when the Contractor does not provide a service or product meeting standards outlined in the specifications.

Defect: Each instance of non-compliance with a Contract requirement. A defect may be caused by either non-performance or poor performance. Each defect is subject to deductions.

Directorate of Public Works (DPW): The directorate with responsibility for maintenance of all facilities and grounds.

Environmental Protection: Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of navigable waters; near-shore, open, and any other surface waters; ground water; drinking water; land surface or subsurface area; and ambient air.

One-Hundred Percent (100%) Inspection: One-hundred percent inspection is surveillance of all the Contractor's work on a scheduled basis.

Percent of Sample Found Defective: Determined by dividing the number of defects by the sample size. When the reject number has been equaled or exceeded, this percentage is used to calculate an equitable deduction from the Contractor’s payments.

Performance Requirements Summary: Identifies the key product or service outputs of the contract that will be evaluated by the Government to assure contract performance of the Contractor meets established standards. (Other products or services may also be inspected under the authority of the Inspection of Services clause.) The PRS shows representative contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement, the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Performance Work Statement: A statement in the solicitation that identifies the technical, functional, and performance characteristics of the agency’s requirements. The PWS is performance-based and describes the agency’s needs (the “what”), not specific methods for meeting those needs (the “how”). The PWS identifies essential outcomes to be achieved, specifies the agency’s required performance standards, and specifies the location, units, quality and timeliness of the work.

Quality Assurance (QA): Those actions taken by the Government to determine that the services received meet the Contract requirements.

Quality Assurance Evaluators (QAE): Government employees responsible for checking Contractor performance.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains sampling guides, checklists, and decision tables.

Quality Control (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the Contract are met.

Restricted Area: Those areas designated by the Commander that require control of personnel for security and equipment for protection of personnel and property.

C.3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND

SERVICES

C.3.1. GENERAL

The Government will offer the following Government-Furnished Property and Services on the Contract start date. Government-Furnished Property will be provided "as is" and shall be used exclusively in performance of the Contract. The Directorate of Public Works will provide the Contractor a location for a staging area located at SE of building 3280 for storage of all grass cutting equipment.

C.3.2. UTILITIES AND SERVICES

The Government will provide water and electricity service to the Contractor's assigned main cantonment work area if necessary. The Government will provide neither natural gas service, sewer service, nor refuse collection service to the Contractor's work area.

C.3.3. MAPS DRAWINGS

The Government will furnish installation maps and drawings, which will show the location and approximate acreage of grounds to be mowed and trimmed by the Contractor. These maps will be hard copy or on magnetic digitized medium and used to report mowing status to the Government.

C.4. CONTRACTOR FURNISHED EQUIPMENT AND SERVICES

The Contractor shall provide everything necessary to fulfill the requirements of the Contract, except what is specified in C.3 GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT AND SERVICES. All Contractor-furnished equipment shall meet all applicable Federal, State, local and Department of Defense and Army laws, codes, and regulations. Contractor-furnished equipment is subject to Government inspection.

C.4.1. EQUIPMENT GUIDELINES

The Contractor's equipment shall be equipped with protective and safety features, in good repair, and clean. The COR may require the Contractor to remove from the installation, Contractor-furnished equipment that is inoperable or unserviceable for any reason.

C.4.2. EQUIPMENT

The Contractor shall ensure that all safety guards and chains are in place and fully operational when mowers, trimmers and edgers are in use to prevent damage to trees, shrubs, structures, and injury to personnel and personal property. Equipment shall be of the type normally used for grass cutting operations appropriate to each mowing location.

C.4.2.1. RESTRICTIONS

Riding equipment shall not be used on the upstream or downstream slopes of the dam at Building 1006 nor in the Explosive Storage area. Riding equipment shall not be used on slopes that exceed a ratio of 1 vertical to 3 horizontal. All riding equipment used in mowing operations for Level I and Level II maintenance shall be equipped with turf type tires on all wheels (both front and rear). All self-propelled and walk behind equipment shall also be equipped with turf and not tractor type tires.

C.4.2.2. INSPECTIONS

The Contractor shall inspect equipment periodically in accordance with the approved schedule in the operating plan, and replace all broken, damaged, or badly worn parts and assemblies.

C.4.2.3. STORAGE

Equipment shall be removed from the mowing or other work areas each day and stored in the area designated by the Contracting Officer.

C.4.2.4. OPERATION

Equipment shall be operated so as not to damage the turf, trees, or hit other obstructions. Equipment shall not be operated in an unsafe manner including excess speed for existing conditions on operator ridden\driven equipment.

C.4.3. LICENSES AND PERMITS

The Contractor shall be responsible for obtaining all required licenses and permits for performance of work, in compliance with all applicable federal, state and local laws and in accordance with Contract requirements.

C.4.4. COMMUNICATIONS EQUIPMENT

The Contractor shall provide a system of communication between his main office, all Contractor-furnished vehicles, key Contractor personnel, and the Government. The communications system shall be capable of transmitting and receiving from all locations on the ERDC Vicksburg military reservation where contract work is to be performed.

Cellular telephones are acceptable.

C.5. SPECIFIC TASKS

C.5.1. INTRODUCTION

The Contractor shall mow, trim and edge grass on the designated areas. The areas to be maintained are divided into 4 maintenance levels as shown on the contract drawings P156H. Grass cutting for each area shall include a uniform cut over the entire area. An area shall not be considered complete unless the entire area is mowed, trimmed, and edged as specified herein. Once an area is started, workers must remain in that area until it is finished. Others may move to a new area but the first must be completed before leaving it. This includes removal of clippings as referenced in this section, paragraph C.5.2.1.1.

C.5.2. MAINTENANCE LEVEL I

Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing or trimming.