Site_Visit_Grounds_Maintenance_PowerPoint_4_26_17.pdf

W912HZ-16-R-0033

Engineering Research and

Development Center

(ERDC)

Department of Public Works (DPW)

Grounds Maintenance Services Requirements

April 26, 2017

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Welcome and Purpose To provide an overview of the solicitation process

To provide an overview of the Grounds Maintenance Services Requirements for the

ERDC.

Disclaimer The information contained in this presentation is for informational purposes only.

In the event of a discrepancy between the information contained herein and the RFP documents, the RFP documents will take precedence.

Communications Concerning the Solicitation

Solicitation number W912HZ-16-R-0033 is posted to Federal Business Opportunities (FBO), www.fbo.gov.

The Government will not answer any questions during this Site-Visit.

http://www.fbo.gov/

Communications Concerning the Solicitation

All questions concerning this solicitation shall be submitted to the Government via email to traci.k.hoofman@usace.army.mil. The Government will accept questions up to fourteen (14) calendar days of the proposal due date. Answers to questions will be provided via amendment to the solicitation. All communications concerning this requirement, to include responses to submitted questions, will be through FBO and to all vendors simultaneously. It is the vendor’s responsibility to monitor FBO for updates and changes.

mailto:traci.k.hoofman@usace.army.mil

Scope

ERDC DPW intends to establish a contract for Grounds Maintenance at the ERDC main campus, 3909 Halls Ferry Road, Vicksburg, MS and other Corps of Engineers/ERDC sites (Big Black Test Area) in the Vicksburg, MS area.

Scope (cont.)

The contractor shall provide all management, quality control, labor, supervision, parts, materials, tools, equipment, supplies, and transportation to perform the grounds maintenance services at the ERDC. These services include:

cutting, trimming, edging and blowing grass; flower bed maintenance; leaf collection and disposal; and herbicide application. Grass maintenance is divided into four categories: Level 1 – weekly; Level II – biweekly; Level III – monthly; Level IV – 2 times per year. All trimming, edging and blowing shall be completed at the same time the grass is cut.

Scope (cont.)

Flower bed maintenance includes removing all undesirable weeds and grasses, trimming hedges and shrubs and adding mulch as required. Leaf collection, removal and disposal will be done on certain areas which contain leaf shedding trees.

Herbicide will be done in certain areas that cannot be mowed but must remain grass free such as the ERDC boundary fence and other gravel areas containing equipment. All services shall be performed in accordance with the attached specifications, TEs and Drawing P-156H, index sheet 1 of 1, sheets 1 through 28, Big Black Test Area, sheet 1 of 1, mowing and herbicidal, and planter bed maintenance drawings sheet 1 of 3.

Frequency Cutting 2017

Technical Exhibit 2 – Grass Cutting Requirements

Maintenance Level

Cutting Period Uniform Height Cutting frequency

I March 1 – July 31 2 inches Weekly I August 1 –

October 31 2 ½ inches Bi-Weekly

II March 1 – July 31 2 inches Bi-Weekly II August 1 –

October 31 2 ½ inches Monthly

III March 1 – October 31

3 inches Monthly

IV March 1 – October 31

4 inches 1st cut in May 2nd cut in October

Summary of Solicitation 100 % set-aside for Women-Owned Small

Business (WOSB)

It is the Government’s intent to award one (1) Firm Fixed Price (FFP) contract for a Base Year and four (4) Option Years and a six (6) months Option.

The overall proposal shall consist of four (4) physically separated volumes (Vols. I, II, III, and IV).

The Offeror shall submit one (1) copy of all proposal materials in electronic format on compact disc (CD).

In case of conflict between the CD version and the paper copy of the proposals submitted, the paper copy shall take precedence.

Volume I Offer and Other Documents – Original (1) and four (4) copies for a total of five (5)

Volume II Technical Proposal – Original (1) and four (4) copies for a total of five (5)

Volume III Past Performance Proposal – Original (1) and four (4) copies for a total of five (5)

Volume IV Price Proposal – Original (1) and two (2) copies for a total of three (3)

Selection Process The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Evaluation Factors Factor 1: Technical Element 1 – Management Approach Element 2 – Technical Approach

Factor 2: Past Performance

Factor 3: Price

Evaluation Factors The Technical factor is significantly more important than the Past Performance factor and Price factor. Within the Technical factor, all elements (Management and Technical) will be evaluated together for an overall assessment of the offeror’s technical capability.

Past Performance is less important than Technical but more important than Price.

All of the non-price factors, when combined, are significantly more important than price.

Basis for Award The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Closing Thank you for attending!

Today’s briefing charts will be posted with the next amendment.

Questions pertaining to the requirement shall be submitted in writing to Traci K. Hoofman via email at traci.k.Hoofman@usace.army.mil.

mailto:traci.k.Hoofman@usace.army.mil

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