Site_Visit_Notice W912HQ26S0061.pdf

SITE VISIT NOTICE TO OFFERORS

Graphics & Display Installation for the 249th EN BAT Notice Number: W912HQ26S0061 Notice Type: Special Notice

GENERAL INFORMATION

• Agency: USACE Mission Support Battalion

• Primary Place of Performance: Fort Belvoir, VA

• NAICS Code: 541430 Graphic Design Services

1. SITE VISIT OVERVIEW

The Government will host a formal site visit for all prospective offerors interested in submitting a proposal for Project: Graphics & Display Installation for the 249th EN

BAT.

The purpose of this site visit is to provide interested contractors with the opportunity to inspect the physical site conditions, review technical specifications, and gather first-hand information necessary for the development of accurate, competitive proposals.

• Date: 31 August 2026

• Time: From 1 P.M. to 3 P.M. ET

• Meeting Location:

1) Vendors will need to contact SGT Sullins (202-256-8303) to coordinate pick-up/sign-in at the Fort Belvoir Visitor Center (9500 Pohick Rd, Fort Belvoir, VA 22060)

2) Vendors will need to provide 2x forms of identification. (Driver’s License, U.S.

Passport, Birth Certificate, etc)

3) Vendors will have to be escorted from Visitor Center to Bldg. 1418, 9450 Jackson Loop, Fort Belvoir, VA 22060.

It is the sole responsibility of the Contractor to coordinate directly with SGT Sullins for all entry and escort logistics on the day of the site visit.

2. ATTENDANCE POLICY

• Attendance Level: HIGHLY ENCOURAGED

• Attendee Limitation: Due to safety and logistical constraints at the installation, attendance is strictly limited to a maximum of two (2) representatives per contractor.

• Pre-Registration: Attendance is strictly by prior registration only. No walk-ins will be permitted under any circumstances.

3. REGISTRATION AND BASE ACCESS REQUIREMENTS

Because this project is located within Fort Belvoir, VA, strict security vetting is mandatory for all attendees.

A. RSVP Deadline

Prospective offerors must submit their RSVP registration no later than 26 August 2026 at 1:00 P.M. ET. to the following:

• SGT Sullins (Lashawn.r.sullins.mil@army.mil )

• Giorgiana Chen, Contracting Officer (Giorgiana.Chen@usace.army.mil)

Late RSVPs or incomplete security details will result in denied access.

B. How to Register

Interested parties must submit the following information via email to the Points of Contact (POCs) listed above:

1. Company Name & Unique Entity ID (UEI)

2. Full Name of each attendee (matching Government-issued identification)

3. Driver's License Number (required for Base Access Fitness Determination)

4. Citizenship Status (Note: Access may be restricted to U.S. Citizens only depending on site security level)

5. Vehicle Information (if driving onto the installation): Make, model, color, and license plate number

C. Access Control on the Day of the Event

1) Vendors will need to contact SGT Sullins (202-256-8303) to coordinate pick-up/sign-in at the Fort Belvoir Visitor Center (9500 Pohick Rd, Fort Belvoir, VA 22060).

2) Vendors will need to provide 2x forms of identification. (Drivers License, U.S.

Passport, Birth Certificate, etc)

3) Vendors will have to be escorted from Visitor Center to Bldg. 1418, 9450 Jackson Loop, Fort Belvoir, VA 22060.

4. SCHEDULE & AGENDA

The following is the tentative schedule for the site visit:

Activity Location / Notes

Arrival & Check-in See above.

Welcome See above.

Guided Technical Walkthrough

Bldg. 1418, 9450 Jackson Loop, Fort Belvoir, VA 22060.

Adjournment & Departure

Escort back to the main security gate

5. RULES OF ENGAGEMENT AND QUESTIONS

• No Verbal Commitments: Any remarks or explanations given during the site visit will not change the terms of the solicitation. The text of the solicitation and any formally issued amendments remain the sole governing authority.

• Question Submission Process: All technical and administrative questions must be submitted in writing and emailed to the Contracting Officer.

[END OF NOTICE]