B.07 - 22R3001 MFR Site Visit 27Jun22.pdf

CESAJ-DS-CD-C 29 June 2022

MEMORANDUM FOR CESAS-CT (Attn: Mr. Rohan Bryan) SUBJECT: Solicitation No. W912HN22R3001 Ramey Unit School Replacement, Aguadilla, Puerto Rico – Solicitation Site Visit on 27 June 2022

1. Subject site visit took place on 27 June 2022 at 1030 hrs. Meeting place was at the asphalt parking area near the guard house.

2. Government representatives present in the site visit were Mrs.Carmen Y. Lugo- Cintrón, Miss.Elythania Diaz, and Mr. Jesus Acosta from USACE Antilles Office and Mr.

Ramon Crespo and Mr. Roberto Acevedo from Ramey School Administrative Office.

3. At the meeting place, a brief summary (Enclosure 1 - Synopsis) of the information in SAM.gov was read to attendees and a safety briefing was offered to the contractors.

4. The group was reminded that instructions to submit the proposal are included in the Specification documents found in SAM.gov webpage and in PIEE Module. The Government indicated that all questions need to be submitted through the Bid Inquiry system before the due date established in the Specifications.

5. The Government indicated that bids due date is 18 July 2022 by 2:00PM (Local Time).

6. Then instructions for the site visit were provided as stop points and route to be taken. Contractors were allowed to take pictures after confirmation with Ramey School representatives.

7. The Government and attendees proceeded with a walkthrough of the site starting on the new construction area and then proceeding to the existing Ramey School area to be demolish. During the walkthrough the attendees were able to observe the site conditions at the new construction area as well as in the demolition area including but not limited to typical classrooms, laboratory rooms, theater, gymnasium, cafeteria, parking areas, playgrounds, HVAC systems areas, among others.

8. Many of the Contractors expressed concerns with the solicitation due date of 18 July 2022. Given the scope and magnitude of the project as well as the proposal preparation requirements many indicated that the time allowed is not enough to prepare their proposals. In addition, they expressed having difficulties to obtain subcontractors proposals during the summer period since many are on vacations. The Government response was to submit their concern thru Bidder Inquiry system for Government evaluation and response.

9. After the walkthrough, the Government asked the contractors if they needed more time to further inspect the site, the answer was no, thus the site visit was deemed concluded.

10. Once again, the group was reminded that all questions need to be transmitted to the Government via Bid Inquiry System for formal responses.

11. Attendance list (Enclosure 2 – Attendance List) was prepared.

12. The visit was adjourned at approximately 1210 hrs.

13. The point of contact for this action is Mrs. Carmen Y. Lugo-Cintron at telephone numbers 787-342-0123.

Enclosures Maricarmen Crespo Area Engineer Antilles Area Office

Enclosure 1: Synopsis Summary

Site Visit: 27 June 2022 Synopsis Summary:

• Introduction: USACE and DoDEA Mr. Roberto Acevedo

• This solicitation is for Ramey Unit School located in Aguadilla, Puerto

Rico. Solicitation No. W912HN22R3001.

• This acquisition will result in a Firm Fixed Price Contract Award.

• Scope of Work Includes:

o Construction of a new two story, 124,730 square foot (maximum), 21st Century Unit School. The school will have a design population of 448 students and is programmed to provide 21st century learning studios for the pre-K through 12th grade students with a staffing authorization of 61.

o Program requirements are based upon the authorization

Program for Design (PFD) dated September 23, 2016 and the DoDEA 21st Century Educational Specifications (V5.0) for Elementary, Middle and High Schools.

o The Work will require the demolition of the existing Ramey Unit

School (approximately 20 structures and associated infrastructure plus site features.) for a total of 122,792 square feet.

o Demolition also includes removal of the salvage material and equipment to be reused by the owner. All environmental remediation/abatement required prior to demolition shall be included in the Work. Additionally, the facility will require testing for Cadmium, Chromium and Chlordane prior to the demolition to assess the need for any remediation of these materials. The contractor will test for cadmium and chromium on the protective coatings on structural steel, tanks, piping, and other metal building components. Coating samples will be scrapped to represent each type of metal coating present, for a total of approximately 100 samples prior to demolition or otherwise removal of the metal components. Use laboratories that fully accredited by the EPA NLLAP. Local applicable regulations shall be observed concerning threshold concentrations for handling and disposal of metal components.

• Period of Performance is 1673 Calendar Days.

• The magnitude for this project is between $25 million and $100 million.

• This acquisition will be awarded utilizing a Lowest Priced Technically

Acceptable (LPTA) Source Selection Process in accordance with FAR 15.101-2. This acquisition is being solicited as 100% Competitive, Full and Open, Unrestricted with Hubzone preference under NAICS 236220 Commercial and Institutional Building Construction.

• This solicitation will be issued in electronic format only. No additional media (CD-ROM, floppy disks, faxes, etc.) will be provided.

• Any prospective Offeror must register in the System for Award Management (SAM) at https://www.sam.gov.

• The only authorized method for proposals in response to this solicitation is electronic via the PIEE Solicitation Module. NO OTHER

TRANSMISSION METHODS (EMAILS, FACIMILE, REGULAR MAIL,

HAND CARRIED, ETC.) WILL BE ACCEPTED.

• All Technical and Contractual questions should be submitted thru Bidder

Inquiry in Projnet at https://www.projnet.org. Please refer to the solicitation for further guides.

• Proposal due date: 18 July 2022 at 2:00PM (Local Time)

• The Contractual POC for the Procurement is Mr. Rohan Bryan, 912-652-

5619 or rohan.a.bryan@usace.army.mil https://www.sam.gov/ mailto:rohan.a.bryan@usace.army.mil

Enclosure 2: Attendance List