Amendment_0001_-_(04-19-18)_-_W912HN-17-R-0023_-_Thurmond_Hybrid.pdf

W912HN-17-R-0023

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

A. Update Paragraph 5.2.1.i. (See Summary of Changes) B. Correct Appendix reference at Paragraph 5.1.e.2. (See Summary of Changes) C. Correct element title at Paragraph M.4.b.1.iv.2.a. (See Summary of Changes) D. Correct Appendix K Thurmond Heating, Air Conditioning and Ventilation System Inventory Table. (See Revised Appendices, dated April 19, 2018) E. Extend the proposal due date to 8 May 2018 at 2:00PM (ET).

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 43

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912HN-17-R-0023

X 9B. DATED (SEE ITEM 11)

30-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Apr-2018

CODE

USACE - SAVANNAH DISTRICT

100 W. OGLETHORPE AVE

SAVANNAH GA 31401

W912HN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

Instructions, Conditions and Notices to Offerors

L.1 PROPOSAL EXPENSES AND PRECONTRACT COSTS

This request for proposal does not commit the Government to pay for costs incurred in the preparation and publication of a proposal or for any other costs incurred prior to execution of a formal contract.

L.2 PREAWARD SURVEY

The Government reserves the right to conduct a pre-award survey of any firm under consideration, to confirm any part of the information furnished by the offeror, or to require other evidence of managerial, financial, technical, and other capabilities, the positive establishment of which is determined by the Government to be necessary for the successful performance of the contract.

L.3 DIRECTIONS FOR SUBMITTING PROPOSALS

In an effort to reduce paperwork and reduce cost, all proposals shall be submitted electronically. All submissions shall be in Adobe PDF format. In addition to submitting the Cost Proposal in PDF format, spreadsheets that support the Cost Proposal shall also be submitted in a format compatible with Microsoft Excel 2013. All files constructed in Microsoft Excel shall use working formulas instead of pasted values to preserve calculation logic within the file, including summaries and totals. The Technical Proposal and Cost/Price Proposal shall be submitted as “separate” single files. Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

Title the file(s) in the following format:

W912HN-17-R-0023_COMPANY NAME_VOLUME I

W912HN-17-R-0023_COMPANY NAME_VOLUME II

W912HN-17-R-0023_COMPANY NAME_VOLUME III

W912HN-17-R-0023_COMPANY NAME_VOLUME IV

Submit the Technical and Cost/Price proposals electronically via the AMRDEC SAFE website at:

https://safe.amrdec.army.mil/SAFE/. At the AMRDEC SAFE website select the link: I do not have a CAC or this machine is not configured to read my CAC and I would like to access SAFE as a Guest User, to register, access the site and submit your proposal(s). [Note: It has been reported that documents are more quickly uploaded into the AMRDEC SAFE website when using a Firefox web browser. The Government cannot verify that this is true and offers no guarantee that offerors will have more success utilizing any particular browser.]

When your proposal is submitted via the AMRDEC SAFE website, the website will provide notification of the submittal to the Government recipients. When completing the information for transmittal at the AMRDEC SAFE website, you will be required to enter e-mail addresses for the recipients. For this solicitation, the recipients will be the Contracting Officer and Contract Specialist. The Contract Specialist for this project is Claxton Fallen, whose e-mail address is claxton.t.fallen@usace.army.mil. The Contracting Officer for this project is Mr. Bruce Helms, whose e-mail address is bruce.a.helms@usace.army.mil. These e-mail addresses are the ones you will enter as recipients.

In addition, after uploading your documents, you will be required to verify your email address before AMRDEC will send notification to the Government recipients. This is a very important step – even if you successfully upload your proposal to AMRDEC SAFE, notification will not be sent to the Government until you verify your email address, which may result in the rejection of your proposal for lateness. Follow the instructions on the AMRDEC website and the confirmation emails you receive from AMRDEC.

The date and time of delivery will be established by the time of receipt of the e-mail notification to the Contract Specialist and Contracting Officer by the AMRDEC SAFE website, not by the date and time of uploading of the proposal into the AMRDEC SAFE website. Do not assume that electronic communication is instantaneous – in fact, it can take several minutes or even hours in some cases. Please make allowances for delays in transmittal. If an electronic submission is uploaded minutes before the deadline but notification is not actually received in the recipients’ e-mail inboxes until after the deadline, the submission will be considered late.

The Government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals on its behalf. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

L. 4 TECHNICAL MATTERS: Technical inquiries are to be submitted via Bidder Inquiry in ProjNet at www.projnet.org\projnet

All questions regarding this Request for Proposal (RFP) must be submitted in writing via Bidder Inquiry in ProjNet within no less than 10 calendar days prior to the date established in the RFP for receipt of proposals. The Government reserves the right to decline addressing questions received less than 10 calendar days prior to receipt of proposals.

If an offeror believes that the requirements in this Request for Proposal contain an error, omission, or are otherwise unsound; the offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this Request for Proposal based on the initial proposal, as received, without discussion.

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment or question will receive an acknowledgement via email, followed by an answer after it has been processed by our technical team. All timely questions and approved answers will be made available through ProjNet. Approved answers to all timely questions will also be posted on the FedBizOps in the form of a report generated from ProjNet as soon as the comment/question entering period is over and answers are all finalized.

W912HN-17-R-0023

Bidder Inquiry Key No. 2H3BGC-F2WBT7

Specific Instructions for Initial ProjNet Bid Inquiry Access:

1. From the ProjNet home page, click on Quick Add on the upper right side of the screen.

2. Identify the Agency as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

Steps 1 through 3: same as above.

4. Email. Enter the email address you used to register previously in ProjNet.

5. Click Continue. A page will then open asking for the answer to your Secret Question.

6. Enter your Secret Answer and click Login. Once this is completed, you are logged into the system.

L.5 PROPOSAL FORMAT AND CONTENT

L.5.1 Proposal Format:

a. Proposals shall be submitted electronically in four separate volumes as outlined in L.3 DIRECTIONS FOR SUBMITTING PROPOSALS and paragraph c below. All information pertaining to cost, technical, etc. will be confined to the appropriate part. However, offerors must ensure that the same data related to proposed manpower, equipment, etc. be reflected both in the cost proposal and, without cost information, in the technical proposal. Cost/Price information shall be included in the cost proposal only. Offerors must also submit cost proposals (appropriately marked) with “costs” deleted so that the information in the cost proposal can be compared with technical information (e.g. resources, etc.). To reduce the size of proposals, offerors will confine their submissions to essential matters sufficient to define their offer and to provide an adequate basis for evaluation.

b. To facilitate the Government’s evaluation of proposals, proposals shall be clearly and concisely written as well as being neat, indexed (cross-indexed, as appropriate) and logically assembled.

All pages of each proposal shall be appropriately numbered and identified with the solicitation number. All necessary information in the form of narrative or graphic display shall be displayed by functional area. Offerors may augment their presentation with information displayed in other combinations or formats to assist evaluators in understanding the offeror’s overall approach, provided that all submitted information does not exceed submission requirements (page limitations) in paragraph L.5.1.c below.

c. Each part of the proposal shall be organized and provided as follows:

Volume Instructions Total Maximum Allowed Pages

Volume I-Technical Workforce Organization Productive Man-hours Key Personnel Required Licenses and Certifications List Subcontracted Work Technical Approach Equipment, Materials and Supplies List Major Activity Schedule Management Approach Mobilization Plan Other Information

125 Pages

Volume II- Past Performance

Past Performance Record 30 pages

Volume III- Cost/Price

Cost/Price (Cost Deleted)

In accordance with paragraph L.5.1 and L5.2.3

150 Pages

150 Pages

Volume IV- Solicitation Documents

Executed Contract Documents SF 33, Section B, Amendments (SF30), Proposal Data Sheet, Teaming Agreements

Notes:

1. Print must be spaced at 6 lines per inch. Text font must be no smaller than 11 point but text included on figures and/or matrices may be reduced to 8 point. Offerors may use proportional fonts provided the proposal meets the Government’s readability requirement and smaller type is not used to circumvent the proposal page limitations.

2. Proposals that exceed the total maximum allowed pages for any volume will not be evaluated.

d. Volume IV – Executed contract documents include copy of the original executed SF33, pricing schedule – Section B, if required any Amendments (SF 30) issued under the solicitation, Proposal Data Sheet (Attachment 1 Below), and if applicable, any Teaming Agreements. Contract documents shall contain the signed copy of all documents requiring signature of the offeror.

e. The following requirements apply to Volumes I through III:

(1) The proposal in its entirety should be specific, detailed, and complete in order to demonstrate that the offeror has a thorough understanding of the solicitation requirements. Statements such as “the offeror understands, can, or will comply with the Performance Work Statement,” statements that paraphrase the Performance Work Statement or ambiguous phrases such as “standard procedures will be employed” or “well known techniques will be used” will be considered unacceptable.

(2) For volumes I and III, the proposal shall be organized to separately address each functional area listed in the Performance Work Statement. Each functional area shall be taken to the appropriate level of the Work Breakdown Structure (WBS) as shown in the sample WBS provided at Appendix E F and in accordance with paragraph L.5.2. To facilitate the Government’s evaluation of proposals, all necessary information in the form of narrative or graphic display shall be displayed by functional area. Offerors may augment their presentation with information displayed in other combinations or formats to assist evaluators in understanding the offeror’s overall approach, provided that all submitted information does not exceed submission requirements in paragraph L.5.1.c.

(3) Where the Performance Work Statement requires submission of plans or procedures, to the extent possible, these plans should be submitted as part of the proposal. Information that cannot be specifically identified at the time of submission shall be annotated: “To be provided subsequent to contract award.”

Such plans or procedures shall be placed in the volume of the proposal to which they apply. At a minimum, a plan or procedure summary or overview and intended table of contents outline should be considered.

(4) The offeror shall complete and submit with each volume the Compliance Summary Checklist provided as Attachment 2 to this solicitation. The Compliance Summary Checklist is divided into sections that correspond to relative proposal sections. Offerors should complete the appropriate sections of the Compliance Summary Checklist and include the completed document in the applicable proposal volume.

The Compliance Summary Checklist contains a list of requirements from the specifications and/or this section. Each line on the Compliance Summary Checklist has cross-reference information showing the exact paragraph or sub-paragraph applicable to the line item. The offeror must complete column 3 (proposal reference location) with paragraph, page number etc., and column 4 (compliant) for all items listed.

f. Proposal revisions shall be submitted as page replacements with revised text readily identifiable. Revised pages shall be numbered and dated.

L.5.2 PROPOSAL CONTENT

L.5.2.1 Volume I – Technical

The technical proposal will be organized into the following sections. Following each section is an estimated maximum page length for each section. These page limits may be exceeded, if necessary, provided the entire technical volume page length does not exceed the maximum page allowance shown in L.5.1.c. Where appropriate, the technical proposal shall be submitted in the Work Breakdown Structure (WBS) format for each functional area (TP) in the Performance Work Statement. An example of this WBS is located in Section J of the solicitation. Proposals shall address each level in a practical, straightforward, specific, concise, and complete manner.

a. Workforce Organization (2 pages) – offerors will provide an organizational chart from corporate management down to hourly employees. The chart should identify all supervisors and foremen, clearly show the physical number of employees and identify part-time, seasonal, and full-time employees.

b. Productive Man-hours (1 page) – offerors will provide the number of productive man-hours and equivalent full-time equivalent (FTE) employees assigned to each employee classification by technical provision. These estimates are for productive man-hours only and should not include total man-hours. For cost purposes, all labor will be bid under TP-2, however for this section’s technical presentation, offerors will estimate hours using the WBS for each technical provision in the Performance Work Statement.

c. Key Personnel (5 pages) – For the superintendent and quality control positions, offerors will provide qualification statements indicating the knowledge, skills, and abilities required to hold these positions. If the individuals are known resumes may also be submitted. If the Offeror uses different key personnel during the performance of the contract than those submitted with its proposal, then those personnel must possess similar experience as the personnel proposed and must be approved in writing by the Contracting Officer.

d. Required Licenses and Certifications List (1 page) – offerors will identify any positions here that will require professional licenses and certifications.

e. Subcontracted Work (2 pages) – offerors will identify all major work that will be subcontracted, referencing the appropriate technical provisions by number, down to the sub-element level if necessary. If possible and appropriate subcontractors should be identified by name.

f. Technical Approach (20 pages) – offerors should show their approach to continuing maintenance services without interruption during periods of contractor equipment breakdowns. Typically, most work is routine and will be performed by incumbent employees and past performance will be the basis for determining an offeror’s ability to perform these tasks. However if an offeror feels they have a unique or advantageous technical approach to performing a particular task, it should be presented here with the TP clearly identified, down to the sub-task level, if necessary.

g. Equipment, Materials, and Supplies List (14 pages) – offerors will provide a list of all vehicles, specialized tools and equipment required for the contract. The list should identify which technical provisions the equipment will be used in. Also, offerors will provide a list of materials and supplies, including estimated quantities, needed for each technical provision.

h. Major Activity Schedule (6 pages) – offerors will provide a schedule, Gantt chart or similar format, showing which technical provisions and any major sub-tasks are accomplished each month.

Separately, for janitorial services, mowing, and any other recurring routine services, provide a specific schedule showing crew composition, tasks accomplished, and locations or routes.

i. Management Approach (10 pages) – offerors should describe the approach to managing the work, including prioritizing and assigning work and managing inventories. Offerors should describe how maintenance management (work orders) and inventory systems will be used and describe the cost tracking system and how costs will be tracked. Offerors should briefly explain what authorities each tier of the organization chart has. Management and documentation requirements from TP-1 & 2 should be addressed here. Summary discussion of plans (other than Mobilization Plan) should occur in the Management Approach Section (and included in the page count). The actual plans (other than Mobiliziation Plan) that the performance work statement requires may be attached as Appendices to the proposal and will not count against the overall page limit of the proposal, but will be evaluated.

j. Mobilization Plan (5 pages) – The offeror will provide a schedule and plan for mobilizing and startup. The offeror should identify timelines for hiring employees, delivering equipment to the site, and when full performance is expected to begin after the notice to proceed is issued.

k. Other Information (50 pages) – Offerors may use this section to present any unique services or qualifications not previously discussed and budgeting and contract cost control methods and practices. Only innovative approaches to work requirements should be addressed, however if an offeror does not have a past performance record that supports the ability to perform the work, this section may also be used to explain the offeror’s technical capabilities and approach to the work.

This section should not be used to restate information already presented in other sections.

Note: See section M.4 BASIS FOR AWARD for technical factor weights.

L.5.2.2 Volume II – Past Performance

The Government may use past performance information obtained from other than the sources identified by the offeror. Information obtained may be used for the responsibility determination as well as the best value decision.

L.5.2.2.1 Relevant Experience

a. Offerors must provide a list of relevant contracts and applicable subcontracts completed within six

(6) years from the date of the solicitation. Relevant projects involve a similar contract type and a similar scope and magnitude of effort and complexities as this solicitation requires. Aspects of relevant projects include similarity of scope, type of work, complexity, contract type and the degree of subcontracting or teaming proposed by the Offeror. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments and commercial customers. Relevant projects include projects in which the offeror provided services of operations and maintenance of lake projects to include project office facilities, campground and day-use areas, boating access areas, dam, power plant, lock and dam, and other project resources, ideally through a cost reimbursement or hybrid contract. These characteristics may not be a comprehensive list.

b. Offerors may provide information on problems encountered on the contracts and subcontracts identified above and the corrective actions taken to resolve those problems. Offerors should not provide general information on their performance on the identified contracts.

L.5.2.2.2 Past Performance Record

a. Past Performance Questionnaire: The Offeror shall provide a Past Performance Questionnaire (Attachment 3) to the client for each project listed. Offerors shall provide information on contracts that provide the best evidence of experience in the performance of functions in the Performance Work Statement. The Past Performance Questionnaire included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for this Factor-Past Performance. A Sample Transmittal Letter (Attachment 4) is provided to assist in drafting a request for PPQ completion. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires (PPQ) shall be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit the first page of the PPQ (see Section J of the solicitation) with the proposal which will provide contract and client information for the respective project(s). Clients may be contacted to verify the information provided. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Claxton Fallen via email at Claxton.T.Fallen@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other solicitations. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

b. Other Past Performance Sources: In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

c. While the Government may elect to consider data from other sources, the offeror must provide detailed, current, accurate and complete past performance information.

L.5.2.3 Volume III – Cost/Price

a. Narrative: The cost/price proposal shall contain the information requested in the paragraphs below. The offeror shall submit other-than-certified cost or pricing data (per FAR 15.403-1(b), 15.403-3(a), and FAR 15.403-5) for the Government evaluation. The proposal must contain sufficient details for the Government evaluation for completeness, cost realism, price reasonableness, unbalanced pricing, and for the Government’s calculation of the Most Probable Cost (MPC) which will become part of the Total Evaluated Price (TEP) for the best value decision.

Compliance with these requirements are mandatory and failure to comply may result in a determination of non-compliance. If, after receipt of proposals, the Contracting Officer determines that there is insufficient data available to complete the cost/price evaluation, the offeror shall be required to submit additional cost or pricing data. The use of offeror formats is encouraged provided that all the required information is submitted.

b. Related Information & Cost Summary: The cost proposal shall include in detail all information related to the estimated cost/price for each CLIN of this solicitation and shall include a summary of costs. The cost figures included must indicate maximum estimated Government obligations for the base period and all option periods. Figures shall include total costs for all functional areas (TP) of the Performance Work Statement and proposed fixed fee for the cost reimbursement elements. Each proposed subcontractor’s cost data shall also be presented unless exempt by Federal Acquisition Regulation.

c. Format: The cost/price proposal shall be structured to correspond to the technical provisions (TP) of the Performance Work Statement (PWS) and the levels of the Work Breakdown Structure (WBS). The proposal shall show the relationship of the estimated work for each period (base and option periods) to the proposed estimated cost to perform the work. This data shall be prepared for each TP of the PWS down to Level 3 of the WBS. The offeror shall demonstrate how all costs will be accumulated and reported monthly to the Government in accordance with the WBS.

Offeror’s total estimated cost/price per CLIN shall be reflected in Section B of the RFP. If there are any discrepancies identified between the information provided in Volume III – Cost/Price and Volume IV – Solicitation Documents, the data identified in Volume IV will take precedence.

d. The offeror shall complete the summary table below, listing all companies – prime, subcontractors, and team members (Prime Plus Non-Prime Companies greater than 20% of total proposed dollars) – who will be involved with the performance and management of the contract.

If the relationship is not a prime-subcontractor relationship, provide the definition of the legal definition of the relationship between the entities.

Company Name

Cage Code

DCMA

Cognizant

Place of Performance

Brief Work Description

Total Proposed

Percentage of Total

Office (Address, Name, & Phone # of

ACO)

(Program Responsibility)

Amount Proposal Dollars (Sum of all

CLIN

Prices)

e. Certified Cost and Pricing Data: The Government issued this solicitation with the anticipation of adequate price competition; therefore, any cost/price documentation requested shall not be certified cost or pricing data. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from the offeror and its subcontractors and may conduct negotiations with the offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Furthermore, the offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. The offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

f. Accounting and Estimating System: The cost proposal shall address the offeror’s accounting and estimating systems. Identify whether accounting and estimating systems have been reviewed and approved by Defense Contract Auditing Agency (DCAA). Provide any prior audit reports (especially any audits on Forward Pricing Rates), status of system and date of issuance. Identify any deviation from the standard estimating system for this proposal. If the offeror’s systems are not required to be approved by the Government, the offeror shall provide the following information:

1) Accounting System: the offeror shall explain the offeror’s system or systems for accounting methods, procedures, and controls established to gather, record, classify, analyze, summarize, interpret, and present accurate and timely financial data for reporting in compliance with applicable laws, regulations, and management decisions, and may include subsystems for specific areas such as indirect and other direct costs, compensation, billing, labor, and general information technology. Indicate whether the system has been reviewed by an external agency and provide the results of the external review. (Reference DFARS 252.242-7006).

2) Estimating System: the offeror shall explain the offeror’s policies, procedures, and practices for budgeting and planning controls, and generating estimates of costs and other data included in proposals submitted to customers in the expectation of receiving contract awards.

Estimating system includes the company’s (1) Organizational structure; (2) Established lines of authority, duties, and responsibilities; (3) Internal controls and managerial reviews; (4) Flow of work, coordination, and communication; and (5) Budgeting, planning, estimating methods, techniques, accumulation of historical costs, and other analyses used to generate cost estimates. Indicate whether the system has been reviewed by an external agency and provide the results of the external review. (Reference DFARS 252.215-7002).

3) Purchasing System: the offeror shall explain the offeror’s system or systems for purchasing and subcontracting, the selection of vendors, analysis of quoted prices, negotiation of prices with vendors, placing and administering of orders, and expediting delivery of materials.

Indicate whether the system has been reviewed by an external agency and provide the results of the external review. (Reference DFARS 252.244-7001).

g. The cost proposal shall include:

1) Completed “Total Proposed Price Calculation” - The offeror shall complete and submit the table below, in calculating the offeror’s proposed total price. The offeror shall comply with the following parameters (base and option periods) in submitting the proposal amounts. The base period parameters are below (same applies for option periods):

CLIN 0001. The contract type shall be Firm-Fixed Price CLIN 0002. The contract type shall be Firm-Fixed Price CLIN 0003. The contract type shall be Firm-Fixed Price CLIN 0004. The contract type shall be Cost-Plus-Fixed Fee. The proposed fixed fee shall not exceed 10% of an estimated cost that excludes the facilities capital cost of money (FCCOM).

As stated in Section C of this solicitation, specifically in TP-1.1 Scope of Work, this contract is a hybrid firm-fixed price contract with cost plus fixed fee elements.

Section C is divided into fifteen (15) Technical Provisions (TP) with portions of TP-1 either firm fixed price or cost reimbursement (see TP-1.27), TPs 2-5 firm fixed price, and TPs 6-15 cost reimbursement.

All labor and supervision will be charged under TP-2, Labor, unless it is subcontracted, in which case it will be charged to the applicable technical provision.

Due to the unknown quantities under TP-1.26.2 Level II - Service Orders, it should not be addressed in the contractor’s technical proposal; however, for estimating purposes only, bidders should include $100,000 per contract year in their cost proposal, TP-1, for level II services.

While technical descriptions/explanations are required for all TP's as outlined in section L.5.2.1, no cost information is required for TP-15, Spill Response.

CLINs 5001-5004. In accordance with the option to extend services (see FAR Clause 52.217-8), Offerors shall submit a price for the potential six month extension of services period. Reference descriptive data of CLINs 5001-5004 in SF-33 for additional information Offerors are advised this option will be evaluated in accordance with the CLIN Schedule above, three (3) months of peak and three (3) months of non-peak season services; however, the respective quantities will be adjusted based on the actual contract award date. The Government may choose to exercise the Extension of Services at the end of the final option performance period (option period 4).

Name of Offeror:

Solicitation Number: W912HN-17-R-0023

Name of Project: Thurmond O&M Contract

Total Proposed Price Calculation

CLIN Title Contract

Type Proposed Cost

Proposed Fee

Proposed Fee

Total CLIN

Amount

(A) (B) (C) (D) (E) (F) (D + F)

0001 Base - FFP n/a n/a n/a Offeror to fill in

0002 Base - FFP n/a n/a n/a Offeror to fill in

0003 Base - FFP n/a n/a n/a $100,000

0004* Base - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

1001 Option 1 - FFP n/a n/a n/a Offeror to fill in

1002 Option 1 - FFP n/a n/a n/a Offeror to fill in

1003 Option 1 - FFP n/a n/a n/a $100,000

1004* Option 1 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

2001 Option 2 - FFP n/a n/a n/a Offeror to fill in

2002 Option 2 - FFP n/a n/a n/a Offeror to fill in

2003 Option 2 - FFP n/a n/a n/a $100,000

2004* Option 2 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

3001 Option 3 - FFP n/a n/a n/a Offeror to fill in

3002 Option 3 - FFP n/a n/a n/a Offeror to fill in

3003 Option 3 - FFP n/a n/a n/a $100,000

3004* Option 3 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

4001 Option 4 - FFP n/a n/a n/a Offeror to fill in

4002 Option 4 - FFP n/a n/a n/a Offeror to fill in

4003 Option 4 - FFP n/a n/a n/a $100,000

4004* Option 4 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

5001 Option 5 - FFP n/a n/a n/a Offeror to fill in

5002 Option 5 - FFP n/a n/a n/a Offeror to fill in

5003 Option 5 - FFP n/a n/a n/a $50,000

5004* Option 5 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

TPP Offeror to fill in

* For Cost-Plus-Fixed Fee CLINs, the proposed fixed fee shall not exceed 10% of an estimated cost that excludes FCCOM.

2) Completed “Cost Element Summary for Base and Option Years” - The offeror shall provide a

Cost Element Summary for each CLIN. The Cost Element Summary must show at least the following information, as applicable: labor hours and cost for direct labor and overtime labor, indirect labor, materials, travel, other direct costs (identify components making up other direct costs), facilities capital cost of money, and fee. The format should be base times rates equals dollars, by company accounting year, consistent with the offeror’s rate structure.

Company accounting year is the 12-month period in which the company’s rates are defined (e.g., Oct-Sep, Jul-Jun, or Jan-Dec). The offeror shall define the time period for the company’s accounting year. Provide adequate explanation for each proposed cost element.

The base upon which the rate is applied should be clearly traceable and explained. Submit the Cost Element Summaries, in MS Excel, with working formulas. Each CLIN will be on a separate worksheet in the Excel file. Below is a sample for each contract type:

Solicitation Number: W912HN-17-R-0023 Name of Project: Thurmond O&M Contract

Cost Element Summary for Base and Option Years FFP CLIN: XXXX Base Period Option Year 1 Option Year 2 Option Year 3 Option Year 4

Option Year 5 (6 Month Option)

Tota l

Total

Cost Elements Ba se

Rates

Dolla rs

Ba se

Rates

Dolla rs

Ba se

Rates

Dolla rs

Ba se

Rates

Dolla rs

Ba se

Rates

Dolla rs

Ba se

Rates

Dolla rs

Hou rs

Dolla rs

Prime Labor Hours

Labor Category 1

Labor Category 1 (overtime)

Labor Category 2

Total Hours

Fringe

Overhead

Materials

Travel

Other Direct Costs

Subcontractor 1

Subcontractor 2

G&A

Subtotal Cost

FCCOM

Total Cost Plus

FCCOM

Profit

Total FFP

Name of Project: Thurmond O&M Contract

Cost Element Summary for Base and Option Years CPFF CLIN: XXXX Base Period Option Year 1 Option Year 2 Option Year 3 Option Year 4

Option Year 5 (6 Month Option)

Total Total

Cost Elements Base Rates

Dollars Base

Rates

Dollars Base Rates

Dollars Base

Rates

Dollars Base Rates

Dollars Base

Rates

Dollars Hours Dollars

Prime Labor Hours/Cost

Captured in FFP CLIN calculations

Fringe Captured in FFP CLIN calculations

Overhead Captured in FFP CLIN calculations

Materials

Travel

Other Direct Costs

Subcontractor 1

Subcontractor 2

G&A

Subtotal Cost

FCCOM

Fixed Fee

Total CPFF

3) Completed “Cost/Price for TP#_____-TP Title________________” (Complete one for each TP). The offeror shall provide a Cost/Price for each TP, with a separate table for each CLIN.

The sum of the TP cost/price shall equal the offeror’s total proposed price. Below is a sample for each contract type:

Name of Offeror:

Solicitation Number: W912HN-17-R-0023

Name of Project: Thurmond O&M Contract

Cost/Price for TP#______, Title ______

FFP, TP # Base Period Option Year 1 Option Year 2 Option Year 3 Option Year 4 Option Year 5 (6 Month Option)

Tot al

Tot al

Cost Elements Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ho urs

Doll ars

Prime Labor Hours

Total Hours

Fringe

Overhead

Materials

Travel

Other Direct Costs

Subcontractor 1

Subcontractor 2

G&A

Subtotal Cost

FCCOM

Total FFP

Name of Project: Thurmond O&M Contract

Cost/Price for TP#______, Title ______

CPFF, TP # Base Period Option Year 1 Option Year 2 Option Year 3 Option Year 4 Option Year 5(6 Month

Option) Tot al

Tota l

Cost Elements

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ba se

Rate s %

Doll ars

Ho urs

Doll ars

Prime Labor Hours

Prime Labor/Cost Captured in FFP TP/CLIN calculations

Fringe Captured in FFP TP/CLIN calculations

Overhead Captured in FFP TP/CLIN calculations

Materials

Travel

Other Direct Costs

Subcontractor

Subcontractor

G&A

Subtotal Cost

FCCOM

Total CPFF

4) Completed “Summary of Cost/Price by Year by Technical Provision”. The offeror shall complete and submit the table below.

Name of Project: Thurmond O&M Contract

Summary of Cost/Price by Year by Technical Provision

Technical Base Year

Option Year

Option Year

Option Year

Option Year

Option Year

(6 Month Option)

Total All

Provision 1 2 3 4 5 Years

TP 1

TP 2

TP 3

TP 4

TP 5

TP 6

TP 7

TP 8

TP 9

TP 10

TP 11

TP 12

TP 13

TP 14

TP 15

Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

5) All rates (Direct and Indirect rates).

FPRAs: The offeror is expected to use the Forward Pricing Rate Agreements (FPRAs), if available. If FPRAs are used, the offeror shall submit the FPRAs as part of the proposal.

FPRRs: If there is no FPRA, and Forward Pricing Rate Recommendations (FPRRs) are available for use by the offeror, the proposal costs may use the FPRRs, and if the FPRRs are used, the offeror shall submit the FPRRs.

No FPRA; No FPRR: If neither the FPRA nor FPRR is used to price the offeror’s proposal, the offeror should conform to the DOL wage determination Service Contract Act (SCA) for the base year and all option years.

No DOL Rates: If the Offeror is not using DOL rates (i.e. supervisory/executive wages), the offeror shall propose rates that the company believes it will incur in the performance of the contract. The offeror shall explain the methodology and submit the substantiating data that went into the formulation of the rates. An example of substantiating data includes actual costs for the most recent 5 years and the calculations (in Excel, with working formulas) that were used to derive the rates (both direct and indirect) for pricing the proposal.

The responsibility for submitting the raw data and showing the calculations that lead to the proposed rates rests with the Offeror. If the offeror does not submit the requested data for the Government’s evaluation, the Government may use any available data in the Government’s calculation. The Offeror’s non-submittal of the requested information will become a proposal compliance issue.

6) Labor Hours Discussion. Explain the labor hours proposed for the prime in this section. Labor hours for the subcontracts shall be discussed in the subcontract section.

7) Materials by CLIN (All CLINs). When the proposal includes material costs, the proposal shall include a consolidated bill of materials (CBOM) at the total contract level in an electronic, sortable format (MS Excel spreadsheet) to include WBS-sortable format. The proposal shall explain the allocation of material dollars to each affected CLIN broken out by TP. The offeror shall explain the need for the materials, the categories of materials, quantities, and time period in which the materials are needed.

The offeror shall describe the material pricing methodology (e.g., current quotes, historical prices). When the proposed amount is based on historical data which has been adjusted (for example, for differences in quantity), the CBOM shall clearly identify the adjustments made to the historical data and the substantiating data supporting each adjustment. When the amounts proposed in the CBOM include the application of escalation, the proposal shall identify the base value, the escalation rate(s) used, and the escalation amount associated with each item escalated. The offeror shall explain the basis for the numbers and rates.

8) Other Direct Costs by CLIN (For all CLINs). If Other Direct Costs are proposed such as non-Government-Owned vehicles, equipment, tools and fuel, the offeror shall provide a table with each ODC item, explain the need for the ODC item, basis for the estimate, estimating rationale, and calculations resulting in the proposed amount for each CLIN broken out by TP.

9) Subcontractors. In the prime offeror section, the offeror shall complete the following table below. The offeror shall provide information on each subcontractor as a separate section. The prime offeror shall submit to the Government its written analysis of all non-prime proposals. The prime’s evaluation of subcontract proposals shall include direct labor hours, material/supplies/equipment, and costs/prices that will flow up the prime to the Government.

The prime offeror is responsible for showing clear traceability from its subcontractor/vendor/partner proposed amounts to the prime’s evaluation. For non-prime companies where the proposed total price of the company is at least 20% of the total proposed price for the effort, the non-prime company shall be directed by the prime to submit a price volume directly to the Government. The same pricing instructions apply to these non-prime companies. The proposal shall explain the allocation of subcontractor dollars to each affected CLIN broken out by TP.”

Name of Project: Thurmond O&M Contract

Subcontract– Pricing Summary

Non- Prime

Company Name

Contract Type

Subcontra ct

Proposed Hours

Subcontra ct

Proposed Cost

Subcontra ct

Proposed Fee

Subcontra ct

Proposed Price

Prime Propose d Hours

Prime Propose d Cost

Prime Propose d Fee

Prime Propose d Price

h. Estimated Quantities: The offeror is to use the following Government provided figures. The figures for the cost reimbursement elements of this solicitation are for estimating purposes only.

ITEM UNIT

PROJECT

QUANTITY

ANNUAL WORK

QUANTITY

TECHNICAL

PROVISION

SECTION TP-3

roadway cleaning miles 55 55 TP-3.4.1

SECTION TP-5

sump waste water samples EA 1 4 TP-5.3.2 drain structures EA 250 250 TP-5.5

SECTION TP-6

buildings project manager's office/visitor center EA 2 2 TP-6.1 power plant and dam EA 3 3 TP-6.1 gatehouses EA 13 13 TP-6.1 comfort stations EA 38 38 TP-6.1 structures shelters EA 21 21 TP-6.2 playgrounds EA 19 19 TP-6.2 dump stations EA 8 8 TP-6.2 fish cleaning stations EA 8 8 TP-6.2 electrical systems EA 23 23 TP-6.3.1 water systems EA 24 24 TP-6.3.2 sewage systems/septic tanks EA 130 50 TP-6.3.3

HVAC systems EA 23 10 TP-6.3.4 elevators EA 5 5 TP-6.3.5 security systems EA 17 12 TP-6.3.6 fire extinguishers EA 480 480 TP-6.3.7

SECTION TP-7

restore bare and eroded areas ACRES unlimited 5 TP-7.3 pruning shrubs EA unlimited 100 TP-7.4 weeding & mulching shrubs & trees EA unlimited 500 TP-7.5 replacing dead trees EA unlimited 10 TP-7.6 replacing dead shrubs EA unlimited 10 TP-7.6 watering EA 10 20 TP-7.7 pesticide/herbicide ACRES unlimited 100 TP-7.8 tree & limb cutting & removal EA unlimited 1,000 TP-7.9 nutrient maintenance program areas 6 6 TP-7.10

SECTION TP-8

preventive maintenance EA 43 86 TP-8.2 routine maintenance EA 43 43 TP-8.3 cleaning, washing and waxing EA 40 5 TP-8.4

GSA vehicle maintenance EA 31 31 TP-8.6

SECTION TP-9

earthen dam EA 4 8 TP-9.1 rip rap areas 41 41 TP-9.2 ramps (launch lanes) EA 39 10 TP-9.3 beaches EA 38 38 TP-9.4 swim beach lines EA 38 12 TP-9.4 bulkhead walls LF 15,725 500 TP-9.5 rip rap/surge stone ton unlimited 1,000 TP-9.6 impact sites EA 796 40 TP-9.7

SECTION TP-10

signs EA 2,589 100 TP-10.1 barricades EA unlimited 50 TP-10.2 gates (new) EA NA 4 TP-10.3 gates (repair) EA 78 20 TP-10.4 wheel stops (replace) EA unlimited 25 TP-10.5 wheel stops (new) EA NA 10 TP-10.5 camp site posts EA 464 25 TP-10.6 fences LF 13,000 100 TP-10.7 striping paved roads/parking areas LF 59,670 1,000 TP-10.9.1 paved road repair SQ YD NA 500 TP-10.9.2 asphalt crack sealing LF unlimited 1,000 TP-10.9.3 unpaved roads miles NA 4 TP-10.9.4 stone walkways LF 5,300 100 TP-10.10.1 wooden walkways LF 1,030 150 TP-10.10.2 asphalt/concrete walkways LF 7,300 50 TP-10.10.3 ramp extensions EA NA 1 TP-10.11

SECTION TP-11

sub-soiling acres 270 160 TP-11.1.1 planting (spring) acres 270 160 TP-11.1.2 planting (fall) acres 358 248 TP-11.1.2 liming acres 270 160 TP-11.1.6 mowing acres 270 110 TP-11.1.7 herbicide application acres 270 40 TP-11.1.9 nesting boxes (blue bird) EA 181 181 TP-11.2 nesting boxes (duck) EA 60 60 TP-11.2 fish attractor maintenance deep water fish attractors EA 13 4 TP-11.3 shoreline fish attractors EA NA 150 TP-11.3.2 aquatic plant management acres NA 200 TP-11.4 forest road maintenance miles NA 2 TP-11.5 best mgmt. practices acres NA 50 TP-11.5.1 forestry maintenance MN HR NA 150 TP-11.6 bed and plow acres NA 250 TP-11.6.1 seedlings planting acres NA 250 TP-11.6.2 pre-commercial thinning acres NA 250 TP-11.6.3 forestry herbicide acres NA 250 TP-11.6.4 invasive species herbicide acres NA 50 TP-11.6.5

SECTION TP-12

underbrushing miles 803 100 TP-12.1 boundary posts EA NA 30 TP-12.2 witness posts/pins EA NA 25 TP-12.3 surveys LF NA 300 TP-12.5

SECTION TP-13

buoy maintenance EA 1,295 1,295 TP-13.1.1 buoy replacement EA NA 200 TP-13.1.1 courtesy dock maintenance courtesy docks EA 16 8 TP-13.2 fishing docks EA 3 1 TP-13.2 fishing piers EA 6 1 TP-13.2 encroachment/refuse removal EA NA 5 TP-13.3

SECTION TP-14

installation of utilities water LF NA 0 TP-14.2 electrical LF NA 0 TP-14.2 site hookups EA NA 5 TP-14.3 septic systems EA NA 1 TP-14.4 facility construction comfort stations EA NA 0 TP-14.5 gatehouses EA NA 0 TP-14.5 shelters EA NA 0 TP-14.6 campground impact sites EA NA 5 TP-14.7 picnic impact sites EA NA 5 TP-14.8 impact site…