Pre Proposal Meeting Minutes 2009- W Kerr Scott.doc

W. Kerr Scott Dam and Reservoir O&M Contractor Meeting Notes

February 26, 2009 9:00 a.m.

Present:

Terry Ramsey

Corps of Engineers

Gwyn Church

Corps of Engineers

Jory Shepherd

Corps of Engineers

Dave Green

Eureka NVT

Garry Tatum

Eureka NVT

Eric Harris

Ferguson Williams Larry Fatzer

JWK International

Sue Smith

RBS

Jeff Spenser

RBS

Terry Ramsey reviewed each section of TP’s in the Scope of Work and accepted questions as follows:

TP 1.19: Confusion about when draft plan and final plans are due.

Answer: Although final plans are allowed in the proposal only plans in draft format our required. Management Proposals should address each plan in someway. Final revisions are completed within 30 days after award.

TP 2.26: Question: If contractor is asked to do a job costing over $25K is the work cost-reimbursable.

Answer: All work performed is cost reimbursable. Work over $25K will generally be through a modification of the contract or through restructuring the Contractors approved working budget.

TP-5.12: Question about frequency and intensity of cleaning that is required in the tower.

Answer: Mr. Ramsey answered; only minor infrequent cleaning is required.

TP 13:

Should note that contractor employees using Corps boats are required to undergo a 3- day Boat Operators Course provided by the Corps.

TP 15: Question: Is training required to emergency spill operations? Answer: Mr. Ramsey Answer: No the contractor would mainly be assisting County emergency personnel; and would only respond if it was safe to do so.

Minor Errors Noted in SOW and corrected:

TP 5.8: Two porta-johns at Berry Mountain Swim beach need to be added to the list. This makes required total 14 instead of 12.

TP 10.15: Required park electronic gate operational dates should read April – October instead of May – October.

TP 11.3: New Construction of Management Roads. At bottom of Paragraph section (e) Estimated Stone should read 1000 tons and not 100 tones as shown.

On Table of Contents Page, TP 16 has the notation “This TP Omitted from this Contract”. TP 16 is not omitted and should be included in proposals as shown on page 39-41 of the SOW.

On Table of Contents Page, TP 11 has the notation “This TP Omitted from this Contract”. TP 11 is not omitted and should be included in proposals as shown on page 33 of the SOW.

On Table of Contents Page TP 12 Boundary Line maintenance should read “This TP Omitted from this contract to match that shown on Page 34 of the Scope of Work.

A 2 hour tour of the project was provided and included discussions and stops at:

· Visitor Assistance Center/Educational Center

· Maintenance Area

· Contractor Office

· Bandits Roost Park

· Ft. Hamby Park

Participants indicated they did not need to see any other facilities.

Notes Taken by Jory Shepherd

Reviewed and edited by Terry Ramsey