Contractor_Manpower_Report_User_Guide_Contractor.pdf

Contractor Manpower Reporting Application User Guide Page 1 of 13

Contractor Manpower Reporting Application User Guide

Contractor User Role

A. Introduction

Welcome to the Contractor Manpower Reporting Application. When you open the website at https://cmra.army.mil the first screen you will see is the Disclaimer screen. Once you have read the Disclaimer, you must click I Agree in order to use the application.

https://cmra.army.mil/

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B. Registration & Log In

All users must log in using their Username, Password, and selection of User Role.

Your Username is the email address which you used to register.

If you registered in a previous version of CMRA, you will need to update your password. To update your password, click the Lost/Reset Password link. After you enter your email address, an email will be sent with a link to reset your password.

The link will lead to a screen where you can enter and confirm a new password and then select the Submit button. Passwords must follow the Army Regulation 25-2 requirements in order to be considered valid:

Must be at least 14 digits.

Contain at least 2 uppercase characters: A, B, C etc.

Contain at least 2 lowercase characters: a, b, c, etc.

Contain at least 2 numbers: 1,2,3,4,5,6,7,8,9,0

Contain at least 2 special characters, i.e. ! @ # $ % ^ & * ( ) _ + | ~ - = \ ` { } [ ] : " ; ' < > ? , Password must not be a password that is the same as any of your last ten passwords.

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Users who do not have a CMRA account must select the Register for your new CMRA

Account link on the Log-in screen. On the New User Registration screen, users must enter their information in all fields and select the applicable user role(s).

For contactor and sub-contractor roles, the user must have a non .mil, gov or usma.edu email address. Contractors and Subcontractors are required to enter their CAGE Code once they click

Continue A complete list of each code is available for look-up.

The user must enter and confirm a new password and then select the Continue button.

Passwords must follow the Army Regulation 25-2 requirements in order to be considered valid:

Must be at least 14 digits.

Contain at least 2 uppercase characters: A, B, C etc.

Contain at least 2 lowercase characters: a, b, c, etc.

Contain at least 2 numbers: 1,2,3,4,5,6,7,8,9,0

Contain at least 2 special characters, i.e. ! @ # $ % ^ & * ( ) _ + | ~ - = \ ` { } [ ] : " ; ' < > ? , Password must not be a password that is the same as any of your last ten passwords.

Upon completion of all required information, the user must select the Continue button to save the user account data. The Reset button will clear all fields on the screen. The Cancel button will return the user to the Log-in screen.

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Once the user selects the Continue button, an e-mail will be sent to the user’s e-mail address.

The e-mail verifies the user’s e-mail address, and displays a link for the user to click. Clicking on the link will open the e-mail verification screen in CMRA. No further action is required at this point. This e-mail serves only as verification to the System Administrator that the user has a valid e-mail address.

Please note that creating a CMRA account does not ensure immediate access.

Once account information is verified at the CRMA helpdesk, you will be notified by email that access has been granted. The user must click on the link in order to activate their CMRA account.

Edit Profile

To edit a User Account, click the Edit Profile link on the top right corner of any screen. You will then be able to edit your account information.

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C. Contract Search

After logging in, the first screen you will see will be the Contract Search tab.

In order to enter data for a contract, you must retrieve the contract through the Contract Search tab. This feature also allows users to view or edit data for a contract and order.

To search for a contract, select the Fiscal Year of the contract at the top of the screen and enter one or more of the following:

1. You may enter the contract number in the Search by Contract Number field.

2. You may also enter the Contractor Company Name in order to view the contracts held by a company.

3. You may also enter the Contracting Officer’s First or Last Name in order to view the contracts for which he or she is responsible.

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If the contract you are searching for is not yet in the database, you will see a link reading, Your search did not return any results. Please click here to create a contract. Click on the link in order to create a new contract entry.

This will allow you to enter a Contract and Order number.

To add a new Order Number to a new Contract, select Add New Order button.

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The order screen is displayed, as shown below. See Order Data in next section for instructions to enter data. Click Create Order when complete.

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D. Enter Contract and Order Data

When the contract is shown, select the Order Number to edit or add an Order Number. Note that you will also see the NDAA data elements for the contract. Only CORs are responsible for reviewing and editing the NDAA elements. Contractors are not responsible for entering this data.

To continue, click select next to the Order Number to edit or select Add New Order.

There are four sections of data to enter, review or edit, shown in the following tabs:

Order Data

Contact Data

Location Data

Fund Cite Data

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Order Data

In the Order Data tab, the Contractor should enter:

Fiscal Year - FY that the contract work was performed

Requiring Activity Unit Identification Code - UIC of the Requiring Activity that would be performing the mission if not for the contractor

Command - Command of the Requiring Activity that would be performing the mission if not for the contractor

Total Invoiced Amount - The total dollar amount invoiced during the fiscal year, at the

Delivery Order and/or Task Order level

Questions about Contract Performance - indicate if the contract/order includes the following services:

o Clinical patient care services in a DoD Medical Treatment facility o Expert or Consultant services o Support Defense Intelligence or Special Operations components OCONUS o Not Applicable

To search for a Requiring Activity UIC, click the blue Search link and enter part of the UIC or a keyword then click the Search For UIC button. This will bring up several possible UICs. Once the UIC is selected in the dropdown menu, click on the Select UIC button and the UIC data cell will be populated.

Users may also download a spreadsheet of all valid UICs. This spreadsheet is searchable by

Location, Command and Description. Once the UIC is found, enter it in the top data cell.

Total Invoiced Amount is a required field for Contractors.

The Order Details data elements should be reviewed by the COR in charge of overseeing the contract. The COR may edit this data if necessary.

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Contact Data

In the Contact Data tab, the Contractor should enter the Contact Information for the Contracting

Company and the COR and click Save after each entry.

The Contact Details data elements should be reviewed by the COR in charge of overseeing the

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Location Data

In the Location Data tab, the Contractor should enter:

Federal Service Code

To enter the Federal Service Code, select the Service Performed in the first dropdown and then click Search. A listing of possible FSC codes will appear in the Results dropdown. The user should select the correct FSC code.

To narrow down these FSC Codes, the user may also filter by Code or Description after selecting the Service Performed. Enter a value in the Code or Description data cells and then click Search. Again, a listing of possible FSC codes will appear in the FSC dropdown. The user should select the correct FSC code.

City of Installation or Service – City or installation where the service is performed

State - State where the service is performed

Zip Code - Zip code where the service is performed

Country - Country where the service is performed

Select if contractor entering data is the Prime Contractor or Subcontractor

Direct Labor Hours - Total number of labor hours performed at this location for this

FSC code

Direct Labor Dollars - Total unburdened dollar amount for direct labor performed at this location for this FSC code

If there are multiple Locations or FSCs for an Order number, the Contractor should enter separate data for each Location and FSC.

The Location Details data elements should be reviewed by the COR in charge of overseeing the

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Fund Cite Data

The COR is responsible to enter the Fund Cite data. Contractors are not expected to enter this information.

This concludes the Contractor’s responsibility for the Contract and Order Number.

In order to verify that the data has been entered and saved correctly, the Contractor may view the My Reports section (see Section E. My Reports).

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E. My Reports

In order for the user to verify which of their Contracts and Order numbers are in the application, users may view reports. These reports will also allow users to view and verify specific data elements.

Contractors may view contracts which have been completed. If a contract does not appear in the

Verification Report, the user should search for the contract and enter any missing data.

To view these reports, select the My Reports tab at the top of the screen.

After selecting a report and fiscal year, the user will be able to view the data online and export it to Excel.