B.08.02 RFP W912GB21R0004_Conformed thru Amend 0001.pdf

W912GB21R0004

CODE

(Hour)

PAGE(S)

until 10:00 AM local time 15 Mar 2021

A

X B

X C

D

EX

X

G

F 41 - 49

50 - 55

H 56 - 65

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 65

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912GB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 12

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

13 - 31 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

33 - 34 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

35 - 40

PART II - CO NTRACT CLAUSES

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

07 Jan 2021

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Task 1 - Contractor Plans

FFP

Task 1 - Contractor Plans in accordance with the Performance Work Statement.

FOB: Destination

PSC CD: Z1NA

NET AMT

0002 1 Job Task 2 - Contractor Reports

Task 2 - Contractor Reports in accordance with the Performance Work Statement.

0003 Job Task 3 - Unscheduled Minor Repair

CPFF

Task 3 - Unscheduled Minor Repair Service Orders in accordance with the

Performance Work Statement.

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0004 1 Job Task 4 - Annual Fuels Site Assessment

Task 4 - Annual Fuels Site Assessment in accordance with the Performance Work

Statement.

0005 Job Task 5 - Unscheduled Minor Repair Mobile

Task 5 - Unscheduled Minor Repair Service Orders for Mobile Pantographs and

Equipment in accordance with the Performance Work Statement. This task applies to the base period only.

0006 1 Job Task 6 - Installation Access

Task 6 - Installation Access in accordance with the Performance Work Statement.

This task applies to the base period only.

1001 1 Job OPTION OY1: Task 1 - Contractor Plans

Option Year 1: Task 1 - Contractor Plans in accordance with the Performance

Work Statement.

1002 1 Job OPTION OY1: Task 2 - Contractor Reports

OY1: Task 2 - Contractor Reports in accordance with the Performance Work

1003 Job OPTION OY1: Task 3 - Unscheduled Minor Repair

OY1: Task 3 - Unscheduled Minor Repair Service Orders in accordance with the

1004 1 Job OPTION OY1: Task 4 - Annual Fuels Site Assess

OY1: Task 4 - Annual Fuels Site Assessment in accordance with the Performance

2001 1 Job OPTION OY2: Task 1 - Contractor Plans

OY2: Task 1 - Contractor Plans in accordance with the Performance Work

2002 1 Job OPTION OY2: Task 2 - Contractor Reports

OY2: Task 2 - Contractor Reports in accordance with the Performance Work

2003 Job OPTION OY2: Task 3 - Unscheduled Minor Repair

OY2: Task 3 - Unscheduled Minor Repair Service Orders in accordance with the

2004 1 Job OPTION OY2: Task 4 - Annual Fuels Site Assess

OY2: Task 4 - Annual Fuels Site Assessment in accordance with the Performance

3001 1 Job OPTION OY3: Task 3 - Contractor Plans

OY3: Task 3 - Contractor Plans in accordance with the Performance Work

Statement.1

3002 1 Job OPTION OY3: Task 2 - Contractor Reports

OY3: Task 2 - Contractor Reports in accordance with the Performance Work

3003 Job OPTION OY3: Task 3 - Unscheduled Minor Repair

OY3: Task 3 - Unscheduled Minor Repair Service Orders in accordance with the

3004 1 Job OPTION OY3: Task 4 - Annual Fuels Site Assess

OY3: Task 4 - Annual Fuels Site Assessment in accordance with the Performance

4001 1 Job OPTION OY4: Task 1 - Contractor Plans

OY4: Task 1 - Contractor Plans

4002 1 Job OPTION OY4: Task 2 - Contractor Reports

OY4: Task 2 - Contractor Reports in accordance with the Performance Work

4003 Job OPTION OY4: Task 3 - Unscheduled Minor Repair

OY4: Task 3 - Unscheduled Minor Repair Service Orders in accordance with the

4004 1 Job OPTION OY4: Task 4 - Annual Fuels Site Assess

OY4: Task 4 - Annual Fuels Site Assessment in accordance with the Performance

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Fuel Systems Recurring Maintenance and Minor Repair

Incirlik Air Base, Turkey

23 November 2020

22 February 2021

REV 0

REV 0.a

I. DESCRIPTION OF WORK

Under this Performance Work Statement (PWS), Contractor shall provide all labor, supervision, transportation, supplies, vehicles, tools, materials, equipment and incidental services required to execute and document

Unscheduled Repair Services for Defense Logistics Agency-Energy (DLA-E) capitalized facilities at Incirlik Air

Base, Turkey. Contractor shall provide Unscheduled Repair Services through implementation of the necessary project deliverables defined within the performance work statement (PWS) below. The Contractor shall perform an annual assessment of facilities. The work will not be considered complete until a report in English or the language identified in the work request has been received, reviewed and approved by the USACE Contracting Officer’s

Representative (COR). All required deliverables/documents will be reviewed by all project stakeholders.

II. DEFINITIONS

Unscheduled Maintenance. Unscheduled Maintenance consists of Service Orders (SO) that are issued to repair or replace non-functional elements of the system or to correct current deficiencies as related to DLA-E capitalized assets. The Contractor shall identify, isolate, and rectify the deficiency or fault so that the failed equipment of system can be restored to an operational condition within the tolerances or limits established for in-service operations. Unscheduled maintenance may also be called corrective maintenance (CM).

Each Service Order proposal issued under the Unscheduled Maintenance Contract Line Item Number (CLIN) shall include all indirect labor, direct labor, material, and equipment costs associated with the preparation, assessment, troubleshooting, travel, and execution of repair.

III. SPECIFIC REQUIREMENTS

1.0 TASK 1 - CONTRACTOR PLANS

The following section discussion the development and implementation of contractor plans. All Contractor plans shall be updated for each Option Year exercised.

1.1 Work Plan (WP). The Work Plan shall be prepared and implemented by the Contractor as part of their project work. The WP shall apply to all tasks/activities and products required by this contract. The WP shall be submitted in report format, and approved by the USACE Contracting Officer’s Representative (COR) before field activities can commence.

The Contractor shall provide a project specific WP including, at a minimum, the following:

a. Detailed Description of Project Activities

b. Detailed Project Schedule though entire period of performance that includes each task, milestone, and submittal under this PWS

c. Identification of Key Project Team Personnel with role and contact information

d. Plan to Obtain Installation Access

e. Permitting Plan (for all required permits to include, but not limited to, Hot-Work Permits, Dig Permits, Camera Passes/Permits, Confined Spaces Permit)

f. Checklist of DLA Capitalized Assets and quarterly, semi-annual, and annual maintenance requirements for each asset with reference to the inspection requirements of this PWS

g. Emergency Response Plan (to include, but not limited to, Emergency Contact Information and

Emergency Reporting Procedures)

The Contractor shall provide one electronic copy of the Draft Final Work Plan to the U.S. Army Corps of Engineers

(USACE) COR in accordance with the delivery schedule. Comments to the Draft WP may be provided by the Air

Force (AF), USACE, and Defense Logistics Agency (DLA) stakeholders, from which the Contractor will submit a

Final WP for approval. Field work shall not commence prior to approval of the Final WP.

1.2 Contractor Quality Control Plan (QCP). The Contractor shall be responsible for contract performance quality control. To facilitate this effort, the Contractor shall establish an inspection system acceptable to the Government.

The Contractor shall provide a Quality Control Plan (QCP), which addresses methods for meeting the requirements of this PWS.

The complete QCP shall be submitted to the USACE COR in accordance with the delivery schedule. Field work shall not commence prior to approval of the Final QCP.

1.3 Accident Prevention Plan. The contractor prepare and shall submit for review and acceptance, a project specific

Accident Prevention Plan (APP). The Contractor shall use a qualified person to prepare the written contract APP in accordance with the format and requirements of USACE EM 385-1-1- and as supplemented herein. The Contractor shall cover all paragraph and subparagraph elements in USACE 385-1-1, Appendix A “Minimum Basic Outline for

Accident Prevention Plans”. The APP must be project specific and address any unusual or unique aspects of expected to be encountered under this contract.

Any actions required protecting the surrounding environment, community and other third parties (e.g. visitors) will be addressed in the APP. The Contractor shall insure that his/her personnel are not only aware of, but also comply with the safety, health, and environmental requirements. Adherence to the plan and protection of the environment is the responsibility of the Contractor.

The Contractor shall include a subsection titled “Activity Hazard Analysis Report” to address a project specific

Activity Hazard Analysis (AHA) for expected tasks that fall under this contract. AHAs must be developed by the

Prime Contractor, subcontractor, or supplier performing the work, and provided for Prime Contractor review and approval before submitting to the USACE COR. AHAs must be signed by the SSHO, Superintendent, QC Manager and the subcontractor Foreman performing the work. The AHA shall be formatted in accordance with EM 385-1-1, Section 1 or as directed by the Contracting Officer. AHAs must identify competent persons required for phases involving high risk activities, including confined space entry, crane and rigging, excavations, trenching, electrical work, fall protection, and scaffolding, etc.

The APP shall be continuously reviewed and amended, as necessary, throughout the life of the contract. Unusual or high-hazard activities for regular scheduled maintenance activities not identified in the original APP shall be incorporated in the plan as they are discovered. Changes to the accepted APP shall me made only with the written concurrence of the Contracting Officers, Project Superintendent, SSHO, and Quality Control Manager.

The Contractor shall provide one electronic copy of the Draft Final APP to the USACE COR in accordance with the delivery schedule. The APP will be reviewed and accepted by USACE, or returned to the contractor with comments.

Field work shall not commence prior to approval of the Final APP.

1.4 Kick Off Meeting. The Contractor will schedule the kick-off meeting at the Contractor’s offices on Site with subcontractors present within fifteen (15) working days of contract award or as approved by the COR. The

Contractor will attend the project kick-off meeting with the USACE COR and pertinent team members. Final clarification, preparation, and coordination will be made during the kick-off meeting. Access and “Installation

Passes” requirements will be reviewed. The Contractor shall provide a proposed activity schedule, explain the intended approach in executing the Contract, provide a list of personnel to be involved in the project work, and provide additional information helpful in initiating the effort. Project details and background information will also be identified.

The Contractor shall be responsible for recording minutes, and providing a sign-in sheet for attendees. The

Contractor shall coordinate the agenda for the kick-off meeting with the USACE COR at least five (5) working days before the meeting is scheduled to take place. The meeting minutes shall be provided in English to the USACE COR within five (5) working days after the meeting, via email. Upon approval of the meeting minutes, the USACE COR will direct the Contractor to deliver the meeting minutes to other meeting attendees via email.

2.0 TASK 2 - CONTRACTOR REPORTS

2.1 Site Specific Equipment Inventory List. The Contractor shall prepare a site specific Equipment Inventory List

(EIL) for all capitalized facilities, broken down by individual component (i.e. dispensers, tanks, meters, gauges, pumps, valves, etc.). The EIL shall be in a list format. The EIL shall, at a minimum, include the following information for each component:

a. Site Code

b. Installation

c. Facility Number

d. Location

e. Component Type

f. Description

g. Size

h. Identification Number

i. Manufacturer

j. Model/Part Number

k. Serial Number

l. Flow

m. Motor Ratio

n. Pressure Range

o. Test Tee

p. Operational? (Yes or No)

q. Date Installed

r. Condition or Replacement Date

The Contractor shall submit completed EIL for each installation within six (6) calendar months of the contract award and shall update the EIL annually for the life of the contact. The Contractor shall provide one electronic copy of the

Draft Final EIL to the USACE COR in accordance with the delivery schedule. Comments to the Draft EIL will be provided by APC, USACE, and DLA, from which the Contractor will submit a Final EIL for approval.

2.2 Installation Status Report. The Contractor shall coordinate with each Installation to determine if an Installation

Status Report (ISR) has been completed within the last year that includes the Installation’s capitalized facilities. If an ISR exists, the contractor shall obtain a copy, verify its accuracy, and update the condition of capitalized facilities as appropriate. If an ISR does not exist, or the most recent version is more than one year old, the contractor shall prepare a site specific ISR for the capitalized facilities included in this contract. Completed ISRs shall be submitted to the USACE COR for verification of the accuracy and completeness. Upon sign-off from the COR, ISRs shall be submitted per the PWS Table of Submittals. The Contractor shall submit completed or updated ISRs for each

Installation within one (1) year of contract award. ISRs will not be repeated in the option periods.

Sample Installation Status Reports are provided for information only in Attachment A and Attachment B.

The Contractor shall provide one electronic copy of the Draft Final ISR to the USACE COR in accordance with the delivery schedule. Comments to the Draft ISR will be provided by the government, and the Contractor will submit a

Final ISR for approval.

2.3 Site Specific Comprehensive Warranty Report. The Contractor shall maintain warranty repair for the prime and service Contractors with the Contracting Officer and the COR during one year warranty periods, periods of extended warranties and/or other specified warranty periods for all capitalized facilities covered under this PWS. The

Contractor shall coordinate and maintain a record of contact information and warranty repairs throughout the duration of the contract period in order to develop a Site Specific Comprehensive Warranty Report containing all equipment installed under this contract for both scheduled and unscheduled maintenance activities.

The warranty period begins on the date of Government acceptance and continues for one year or as otherwise specified in the PWS.

The information included within in the Site Specific Comprehensive Warranty Report shall include, at a minimum, the following:

a. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the organization of the Contractors, subcontractors, manufacturers and suppliers involved.

b. A listing of Certificates of Warranty for extended warranty items, to include items such as pumps, motors, and any other commissioned systems such as lightening protection systems.

c. A list for each warranted equipment or item indicating:

i. Service Order Identifier (e.g. INC-XXX)

ii. Description of work

iii. Name of Materials ( with Model and Serial Numbers)

iv. Facility Number and/or Location where installed

v. Starting Warranty Effective Date

vi. Duration of Warranty (include one (1) year overall warranty). Items with extended warranties must be indicated with separate warranty expiration dates.

The Contractor shall submit a Site Specific Comprehensive Warranty Report, within ten (10) calendar days of the end of period of performance for review and acceptance by the Government.

3.0 TASK 3 - Unscheduled Repair Service Orders

The Contractor shall provide all personnel, vehicles, equipment, tools, materials, supervision, and all other services necessary to provide corrective maintenance for the repair or replacement of non-functional elements supporting

POL distribution points and DLA-E capitalized assets throughout period of performance at Incirlik Air Base, Turkey. Contractor shall conduct unscheduled repairs per approved Service Orders (SO). Individual SO proposal estimates submitted under the Cost Plus Fixed Fee (CPFF) Unscheduled Repair Contract Line Item Numbers

(CLINs) shall include all indirect labor, direct labor (based on contractor’s cost experience in performing the task), material, and equipment costs associated with the preparation, assessment, troubleshooting, and execution of the repair. Fee is not authorized at the service order level. Once given a notice to proceed by the KO or COR to execute the service order repair, the contractor shall not exceed the costs proposed without first obtaining approval from the KO or COR. Performance metrics used by the Government to promote realism and accuracy of Contractor

SO price estimates will measure the variance of the initial service order estimate compared to the invoiced amount.

The Contractor shall not execute SOs in excess of total amount obligated against the unscheduled maintenance

CLIN. The government may choose to increase the unscheduled maintenance CLIN values based on the actual workload experienced. Contractor’s fixed fee for any increased unscheduled maintenance amount would be awarded at same percentage originally proposed.

The Contractor shall honor a one (1) year warranty period on all repair work to include materials and workmanship.

3.1 Service Order Process: Service Orders (SOs) are initiated upon identification of a site/system deficiency and are submitted by the installation, USACE, or other approved entity for approval on a SO request from similar to the sample form provided in Attachment D (Sample SO Request Form). A Service Order (SO) is a corrective maintenance request which identifies a deficiency, the status of deficiency, the status of deficiency (Routine or

Emergency), and provides a recommended solution (see Sample Service Order Submission Form, Attachment E).

The technical scope and price proposal shall be submitted to the Government with sufficient detail and supporting documentation per contract requirements. The Government will validate requirement, determine priority, and attain approval. The SO and supporting documentation shall be submitted through the Contractor’s Computer

Maintenance Management System (CMMS), or as otherwise directed by the COR.

The Contractor shall complete all the required information on the service order form accurately and completely and submit a cost estimate to the USACE PM (See Attachment E, Sample Service Order Submission Form). Additional sheets may be used for listing materials and safety related documents if there is insufficient room on the SO form.

Supporting documentation required to be submitted with the SO proposal estimates include, but is not limited to, labor, bill of materials, cost of equipment etc. Multiple quotes for material or services in excess of the $10,000 micro-purchase threshold are required shall be obtained to the maximum extent practicable and must be retained by Contractor. Contractor shall adhere to micro-purchase threshold limit changes to the FAR throughout the life of this contract. When it is not feasible to obtain multiple quotes are required but are not able to be obtained, the

Contractor shall complete the Sole Source Justification Form (See Attachment F) and also be retained by the

Contractor. The multiple quotes and Sole Source Justification is not required to be submitted with each service order proposal estimate; however, the documentation shall be provided at the request of the KO or COR. This information may be requested by the KO or COR at any time during the POP of the contract. The Contractor shall also submit a service order balance sheet along with each service order proposal estimate. The balance sheet shall include, at a minimum, the total awarded capacity for unscheduled maintenance, the total amount of all previously approved (to include completed) SOs, and the effect the subject SO proposal estimate will have on the remaining capacity.

Contractor shall submit electronic copy of the SO to the Government for review and approval. The Government will review the proposal and upon approval will generate a Notice-to-Proceed (NTP) for the specific task. Service orders may be subject to AF and HQ DLA review and approval. Once given a notice to proceed by the KO or COR to execute the service order repair, the contractor shall not exceed the costs proposed without first obtaining approval from the KO or COR. The Contractor shall not proceed with any repairs prior to written notification from the COR, and the Contractor shall not execute SOs in excess of the total amount obligated against the unscheduled maintenance CLIN.

All Service Orders must be approved by the Contracting Officer or the COR before work commences.

3.2 Emergency Service Orders: Emergency service order is defined as the restoration of a piece of equipment, a system, or a facility where there is threat to life safety, significant damage to Government property or potential loss of a base’s mission or national security.

When notified by the COR, the Contractor shall respond onsite for repairs within twelve (12) hours of notification.

The Contractor shall complete repairs within seventy-two (72) hours after NTP, 24 hours a day, 7 days a week.

If the Emergency service order system deficiency cannot be repaired within the requisite timeframe, the Contractor shall provide written notification to USACE COR and the KO via e-mail. The COR and KO notification shall include specific repair details of reason why the system deficiency cannot be mitigated or corrected, a description and model number of the long lead part(s), the date the part was ordered, the date the part is expected to arrive and the expected completion dates/times. In a few cases, the parts required for repair may be long lead items, and in this case, the Contractor shall make a good faith effort to complete the equipment repair within the seventy-two (72) hour period.

The Contractor shall contact the USACE COR on all Emergency Service orders when they are completed and submit all documentation the following business day.

3.3 Routine Service Orders: Routine service order is defined as any general repair not assigned a higher priority.

When notified by the COR, the Contractor shall respond onsite for repairs within eighteen (18) calendar days after notification. The Contractor shall complete repairs within thirty (30) calendar days after NTP. Routine service orders should be accomplished by the most economical and efficient manner, on a “first come, first serve” basis.

Personnel shall not be diverted from Emergency service orders.

If the Contractor cannot meet the requisite timeframe to respond to and repair Routine service orders, the Contractor shall provide written notification to the COR via e-mail. The COR notification shall include specific repair details of reason why the system deficiency cannot be corrected, a description and model number of the long lead part(s), the date the part was ordered, the date the part is expected to arrive and the expected completion dates/times. In a few cases, the parts required for repair may be long lead items, and in this case, the Contractor shall make a good faith effort to complete the equipment repair within the routine service repair requirement listed above within this section.

3.4 Approval Authority: All Service Orders must be approved by the Contracting Officer, the COR, or the designated authority before work commences. The Contracting Officer may assign a Contracting Officer’s

Representative (COR) to determine priority level and validate requirements as identified in their appointment letter.

The COR may approve routine and emergency service orders equal to or less than $10,000.00 or as authorized by the KO.

If during the execution of Emergency Service Order authorized by the KO, the Contractor feels that the total value of the SO work will exceed the $10,000.00 limit (or as authorized by the KO), the Contractor shall cease work, and notify (verbal or written) the KO. If verbal notification, it shall be followed up by written notification to the KO within one (1) working day. Contractor shall await further instructions from the KO.

Service Order support identified under this task may be utilized at other locations identified in this PWS per the approval of the KO or COR.

3.5 Monthly Progress Status Report: The Contractor shall track all Service Order costs and provide for all facilities within the Monthly Progress Status Report. The Contractor shall prepare and submit a monthly progress report describing the work performed since the previous report, work currently underway and work anticipated. The report shall state whether current work is on schedule. If the work is not on schedule, the Contractor shall state what actions are anticipated on order to get back on schedule.

In addition, the monthly report shall, at a minimum, include the following:

a. A Balance Sheet showing current available balance of funds for Service Orders tracked against the

Unscheduled Repair Service Order Capacity

b. Safety issues identified since the previous report

c. Any customer comments and ratings

d. Data Analysis (e.g. Service Orders approved/completed per month, scheduled maintenance funds spend per month, number of backlog Service Orders, average cost of Emergency SO’s and Routine

SO’s, average time from identification to repair for and emergency SO’s, and top 10 recurring maintenance or repairs with frequency of maintenance/repair included)

e. Supporting Documentation

The report shall be submitted no later than the last Friday of each calendar month or other similar frequency approved by the COR, and shall discuss the current month’s activities.

3.6 Service Order Completion Report: The Contractor shall submit a service order completion report (SOCR) following the successfully completion of any service order.

The SOCR shall, at a minimum, include the following:

a. Narrative of Service Order Request

b. Narrative of Corrective Actions

c. Photo log

d. Updated As-Built Drawings and electrical/mechanical control diagrams resulting from completed service order

e. Updated equipment manuals and operating and maintenance instructions for new equipment installed under the completed service order

f. Estimated cost to completed

g. Final Costs to include copies of receipts, subcontractor invoices, etc.

The report shall be submitted no later than ten (10) calendar days following the completion of field work. Following acceptance of the SOCR, the invoice for completion of the service order may be submitted for payment with all the necessary paper work for documentation of billing.

3.7 Site Specific Final Summary Report: The Contractor shall summarize and compile all monthly Progress/Status

Reports into one comprehensive Annual Summary Report to be provided to the USACE COR prior to the end of the period of performance and prior to the submission of final progress payment invoice. The report shall discuss any observed trends or issues with maintenance and repair activities. The report shall contain a description, resolution, and cost of each service performed.

4.0 TASK 4 Annual Fuel Site Assessment

The Contractor shall initiate a full site assessment of the fuel facilities at Incirlik Air Base (see Attachment C) within

30 days after award. This site assessment shall be coordinated with the USACE COR and conducted with USACE, DLA, operations Terminal Managers, and/or other government representative as witness. The Contractor shall provide an assessment report with recommended repairs to DLA capitalized assets no later than 120 days after contract award. Variations to the due date must be approved by the COR in advance. This report will be evaluated by the Government, and follow on work may be requested, and if approved, executed as a repair service order.

The information included within in the Annual Fuel Site Assessment Report shall include, at a minimum, the following:

a. Contractor Personnel conducting the Assessment

b. A list of each assessed equipment of item indication the following:

i. Assessed Item/System Name

ii. Facility number and/or Location

iii. Type of Assessment Conducted (Visual, System Test, e.g.)

iv. Deficiencies Present/Issued Observed (Identify and reference)

v. Recommendation for repairs of present deficiencies and cost to perform the work (Rough Order of Magnitude)

The Contractor shall identify any potential health hazards and environmental concerns with the fuel facilities and their interconnected assets to include but not limited to containment, trench drains, piping to retaining basin, Oil

Water Separators (OWS), leak protection systems on pipelines, and storage tanks. Record (if any) environmental concerns from the POL distribution points and notify the USACE COR, Operations Terminal Manager, Base

Quality Assurance Evaluators (QAEs), and Base Environmental Office immediately.

The Contractor shall provide one electronic copy of the Draft Final Annual Fuels Site Assessment Report to the

USACE COR in accordance with the delivery schedule. Comments to the Draft Report will be provided by USACE, from which the Contractor will submit a Final Annual Fuel Site Assessment Report for approval. Upon approval, the

Annual Fuel Site Assessment Report will be distributed to the Air Force Service Control Point and DLA.

5.0 TASK 5 – Unscheduled Repair Service Orders for Mobile Pantographs and Equipment (Base Year Only)

Service orders for mobile pantographs and equipment supporting DLA-E capitalized facilities shall follow the procedures identified under Task 3 of this PWS. Additional funding for the base and contract option years may be added based on availability of funds and deficiencies identified throughout the period of performance of this contract.

6.0 TASK 6 – Installation Access (Base Year Only)

The Contractor shall be responsible for obtaining requisite installation access for all Prime Contractor and Sub-

Contractor personnel who will perform work at Incirlik Air Base. The contractor will be allowed thirty (30) days from the contract award date to obtain installation access for their personnel. Remaining tasks will have a 12 month period of performance that begins upon completion of the installation access period of performance.

IV. WARRANTY

The system, all ancillary component, mechanical equipment, electrical equipment, subsystems, data transmission systems, and all Contractor provided software shall be covered by contract warranty. The Contractor shall warrant all products and services provided under this contract (material and labor) for a period of one (1) year from the date of Government acceptance or the offeror’s standard commercial warranty period, whichever is greater. Upon any product/service failure during the warranty period, Contractor’s response time to restore systems services shall be within the timeframes indicated herein. The Government may elect to procure extended warranties.

Upon notification by the USACE PM of a potential warranty issue, the Contractor shall respond onsite for repairs within seventy-two (72) hours of notification. The Contractor shall completed repairs within five (5) working days of arriving onsite.

V. PERIOD OF PERFOMANCE

The Contractor shall provide the requirements described in this document for a period of performance of 365 calendar days for the base year and four (4) separate year performance periods of 365 calendar days each. The

Government may elect to exercise one or more performance periods and there are no guarantees that all performance periods will be exercised. Additionally, the CLIN may be incrementally funded per DFARS Clauses.

VI. SCHEDULE OF DELIVERABLES AND PAYMENT

1.0 Schedule

The Contractor shall provide a project schedule showing each task, milestone event and submittal required by this

PWS where applicable. The project schedule shall be initially submitted and approved as part of the WP.

2.0 Initial Administrative Milestone Payment Schedule

The following table outlines milestones required to be completed under Task 1 and Task 6 prior to payment for any other task identified in this PWS. These initial tasks and deliverables are required to be completed prior to beginning work activities that are covered under TASK 2 – TASK 5.

Milestone Payment Table

Event Description % Required Date*

A Installation Access 0 Completed No Later than 30 Days After

Contract Award

B

Government Acceptance of Site Specific Work Plan

(WP)

Submitted No Later than 30 Days After

Milestone A Completion

Government Acceptance of Site Specific Accident

Prevention Plan (APP)

Submitted No Later Than 30 days After

Milestone A Completion

Government Acceptance of Contract Contractor

Quality Control Plan (QCP)

Submitted No Later Than 30 days After

Milestone A Completion

Kick-Off Meeting Conducted No Later Than 15 Days After

Milestone A Completion

Kick-Off Meeting Agenda Submitted within 5 days prior to Kick-

Off Meeting Completion

Government Acceptance of Kick-Off Meeting Minutes Submitted No Later Than 5 Days After

Kick-Off Meeting

Other Applicable Requirements (e.g. permits, access passes) Per Approved Schedule

Total 100

*Days = Calendar Days

3.0 Unscheduled Maintenance Payments

Unscheduled Maintenance efforts will be paid (invoiced no more often than monthly) after Government acceptance of each Service Order Completion Report. The Contractor shall include the Quality Assurance Representative signed

SO form as an attachment with any payment request. The fixed fee that is included under the CPFF CLIN shall be divided evenly and invoiced on a monthly basis over the life of the POP.

4.0 Other Firm Fixed Price (FFP) Task Payments

Other FFP CLINs shall be invoiced upon completion of task and Government acceptance of associated deliverables.

5.0 Table of Submittals

* Each DLA Site Code requires separate submittal documents

The USACE PM may require resubmission of any documents or electronic files that are determined to be in adequate for the intended purposes. The Contractor shall correct and resubmit the rejected documents within a timeframe identified (in writing) by the USACE PM at no additional cost to the Government.

Submittals Form 4025

Required

Email

PM Customer

Draft Final Work Plan YES √

Final Work Plan YES √

Draft Final HASP YES √

Final HASP YES √

Draft Final APP YES √

Final APP YES √

Draft Final QCP YES √

Final QCP YES √

Draft Final EIL* YES √

Final EIL* YES √

Draft Final ISR* YES √

Final ISR* YES √

Kick-Off Meeting Agenda NO √ √

Kick-Off Meeting Minutes NO √ √

Monthly Progress Status Reports NO √

Service Order Completion Reports

(SOCR)

NO √

Final Summary Report YES √

Draft Final Annual Fuels Site

Assessment

YES √

Final Annual Fuels Site Assessment YES √

Accident Reports NO √

All electronic deliverables shall be prepared so that the user can easily print the document in a presentable and readable format.

6.0 Invoicing

Progress Payments for FFP tasks and invoices for approved and fully completed Service Orders shall be submitted no more than once per month to NAU.EnvInvoices@usace.army.mil with the USACE PM copied on all emails. The

Contractor and the USACE PM/COR will agree on payment milestones of FFP CLINs prior to the submission of the progress payment. The invoices shall be submitted utilizing the most recent version of the ENG Form 93.

a. To be considered proper, an invoice must conform to 52.232-1, Payments and 252.204-7006 BILLING

INSTRUCTIONS. Furthermore, to be considered proper, the Contractor's name, address, and CAGE/NCAGE code must exactly match the information on its entity record in the System for Award Management (SAM, www.sam.gov).

b. Any invoice deemed improper will be returned to the Contractor for correction and resubmission. The date of the corrected invoice must be the same as the date of resubmission. Once the COR has determined that the services have been rendered satisfactorily and in accordance with the terms of the contract, the invoice will be processed. Payment will be made by U.S. Army Corps of Engineers Finance Center, 5720 Integrity Drive, Millington, TN 38054-5005.

c. All invoices shall be submitted on an ENG Form 93, which is available on the internet at:

https://www.publications.usace.army.mil/usace-publications/engineer-forms/.

d. All invoices shall be signed, certified, and submitted electronically via email to the following address:

NAU.EnvInvoices@usace.army.mil. Emails shall include the contract and task order number (if applicable) in the subject line.

e. The Contractor shall include a signed, certified Release of Claims statement with the final invoice. The following statement is acceptable for this purpose: “The work under the above numbered contract having been completed and finally accepted, I hereby release the United States of America, it’s officers and agents from all claims whatsoever arising under or by virtue of this contract upon payment of a balance due of $____________.” Alternatively, a

Release of Claims statement substantially similar to the GSA Form 1142 is acceptable, which accessible on the internet at https://www.gsa.gov/cdnstatic/GSA1142-15c.pdf.

VII. ANCILLARY WORK

1.0 Computer Maintenance Management System (CMMS)

The Contractor is required to provide a database management system to manage the maintenance and repair of all capitalized assets. Examples of an acceptable CMMS is Maximo, ExpressMaintenance, ECOBPM, or similar system. An Excel type database is not considered a CMMS. Excel may be utilized for minor reporting and tracking, but shall not be relied upon as the overall maintenance management system.

The Contractor shall create and maintain onsite maintenance records for each capitalized facility including associated components, equipment, and systems at each facility. The Contractor shall develop two (2) hard binds copies for each facility. One copy shall be maintained at the Contractor’s office and turned over to the Government upon completion of the contract. These records shall also be maintained within the Contractor’s CMMS and the

Contractor shall upload any revisions to the CMMS. Hard copy records shall be updated during each maintenance visit to the facility. Records shall include, but not be limited to:

a) Work Plan

b) Manufacturer’s equipment manuals, warranty documents, and operating and maintenance instructions for all equipment

c) Regulations that apply to assets, systems, and accessories for the purpose of properly maintaining and repairing the system

d) Guarantee/warranty on all equipment and materials furnished by the Contractor mailto:NAU.EnvInvoices@usace.army.mil http://www.sam.gov/

e) As-Built Drawings and electrical/mechanical control diagrams provided by the installation and/or updated drawings resulting from completed service orders.

f) Make, model, size, capacity, serial number, date, installed, and age of each facility asset, including real property information

g) Explosion projection documents and site specific spill response plans

h) Quarterly, semi-annual, and annual maintenance requirements for each facility asset

i) Dates of inspection, maintenance, and repair work performed

j) Up to date maintenance, inspection, and repair schedule

k) All recurring maintenance reports

l) Facility deficiency list with repair status

m) Copies of all permits, certifications, and inspection reports

n) Completed DD Form 1354 as applicable

All documents and records will be backed up on a separate medium (useable on military/civilian computer systems) to avoid loss of current/historical facility (maintenance/inspection) records and that the updated backup in its entirety shall be transferred to the Contracting Officer upon request or termination of contract.

All service orders will be computerized by the Contractor using a database program. The service order portion of the database will maintain, at a minimum, all minor/emergency repairs performed on specified equipment (to include government real property inventory information) at the designated facility per service order. Records will be maintained for the duration of the contract and turned over to the Government at completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the contractor developed database.

Contractor shall provide face-to-face training on an annual basis to Government and operations personnel at each field location requiring access to the system. Electronic versions of training material shall also be provided for each location.

1.1 Government Owned Web-Based Management System: In the future, the Government intends to institute a government owned web-based management system for the Fuels Program. This will be the system of records for the

Fuels Program. Once this system is instituted, the Contractor shall utilize it.

2.0 Resident Management System

At the discretion of the KO, the Contractor may be required to use the USACE Resident Management System

(RMS) to submit and track contract deliverables to include, but not limited to, invoices, contractor plans, submittals, etc.

3.0 Reporting of Problems

The Contractor shall notify the USACE PM of any circumstances that may delay the project within one (1) calendar day of discovering the problem. The Contractor shall describe the problem as well as present a proposed solution.

The Contractor shall not incorporate such information into the project without first notifying the PM and obtaining written authority from the Contracting Officer. In situations requiring exigent action, the Contracting Officer can provide verbal authority, followed by written confirmation.

4.0 Permits and Responsibilities to Work

The Contractor shall, without additional expense to the Government, obtain all licenses and permits required for the execution of the work under this PWS. The Contractor shall be responsible for all damages to persons and/or property that occurs as a result of its fault or negligence in connection with the prosecution.

VIII. POINTS OF CONTACTS

1.0 The Contractor shall provide a single POC to serve as the Contractor Project Manager. This individual shall be identified in the Work Plan.

2.0 The Project Manager will serve as the Contractor’s technical point of contact (POC) for the contract. USACE

NAU Contracting section will serve as the contract point of contact. The USACE Project Manager and contact information will be identified and provided at time of award. Any deviations, changes, inadequacies of any kind, and any questions related to this PWS shall immediately be brought to the attention of the Project Manager for resolution.

3.0 Other USACE Europe District Key Personnel:

3.1 Contracting Officer (KO)

The KO will have the authority to enter into, administer and terminate contracts on behalf of the Government. The

KO is the only person who can legally commit the Government and only the KO, as the Government’s agent, can modify the contract/order. The KO is the final authority for determining the adequacy of the Contractor’s performance; KO decisions arising under or relating to the contract/task order are final. The KO and contact information will be identified and provided at time of award.

3.2 Contracting Officer’s Representative (COR)

The COR will be responsible for performing technical and administrative functions within the scope and limitations of their written appointment letter. The COR is responsible for reviewing and signing invoices. The COR and contact information will be identified and provided at time of award.

IX. GENERAL REQUIREMENTS

1.0 Public Disclosures

The Contractor shall make no public announcements or disclosures relative to information contained or developed in this Contract, except as authorized by the Contracting Officer. This also applied to U.S. Government-owned information made available to the Contractor.

2.0 Services, Materials, and Equipment

All services, supplies, plans, materials (except those furnished by the Government), labor, superintendence, and travel necessary to perform the work required under this contract are to be included in the price.

All new materials and equipment provided shall be compatible with existing equipment, infrastructure and control systems and must be performed by trained and certified technicians, Materials and equipment shall be installed in accordance with recommendations of the manufacturer to conform to this PWS.

In the event that equipment is added/removed/changed while this contract is active, this contract shall be re-baselined for the new equipment list. Maintenance tasks may be re-baselined based on operator level tasks conducted under separate contract to ensure holistic support of facilities.

3.0 Compliance with Laws and Regulations

The Contractor shall ensure all work performed under this task order is done in full compliance with all applicable

US and HN laws and regulations. In cases of conflict between applicable laws and regulations, the most protective standard will prevail.

4.0 Transportation

The Contractor shall provide all his/her own transportation to carry out the requirements of this contract.

5.0 Access to Installation

The Contractor shall be responsible for obtaining a Temporary Pass and Long-Term Country Clearance, or designation, for all Prime Contractor and Sub-Contractor personnel who will perform work at the installations. The

Contractor shall coordinate with the USACE COR for Access Submission requirements for each of the installations under this PWS.

Access to the project site is not always possible for fieldwork and may require specific coordination. These special requirements must be considered in the Contractor's bidding calculations, and shall not be used as the basis for additional compensation. Prior to the start of site visit, schedules shall be coordinated with the Terminal Manager.

It is important to keep the Terminal Manager (TM), USACE PM, and appropriate stakeholder personnel informed on schedules and project changes.

6.0 U.S. Government Assistance

When requested by the Contractor, the USACE PM will coordinate with installation personnel for Contractor access to US Government-controlled installations and facilities. The Contractor shall be prepared to provide required information (proposed actions and information on personnel, equipment and materials to be brought onto installation, e.g.,) and, if requested by the Installation, the Contractor shall be prepared to provide a briefing on actions to be undertaken.

If access is being requested for foreign nationals, the provisions of USAREUR Regulations 604-1 and applicable local Command standard operation procedures (SOP) shall…