PreProposal_Slides.pdf

BUILDING STRONG

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow1 As of:

POC:

Pre-Proposal Teleconference

Architect-Engineer Services

53.243 Architect and Engineering (A-E) Services for Topographic and Hydrographic Surveying & Mapping Services to support the Jacksonville District and USACE

Solicitation # W912EP18R0032

Date: April 4, 2018

31 Jan 18 L. Labs

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow2 As of:

POC:

AGENDA

Welcome and Introductions (Roll Call) Administrative Items Topo/Hydro Survey Program Overview of USACE A-E Selection Procedures Selection Criteria Small Business Questions

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow3 As of:

POC:

Administrative Items

Introductions and Roll Call Phones Muted, unless taking speaking or asking questions Questions will be allowed:

► General questions OK ► Technical questions

• OK if yes/no

• Otherwise it is the offeror’s responsibility to submit in writing to the POC ► Submit questions in writing via email ► Slides and roster will be posted

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow4 As of:

POC:

Geomatics

► Full service District for Geomatics ► Robust District-based workload as well as Regional and National support ► Work under this contract encompasses

Topographic surveys Construction surveys Boundary surveys Utility location surveys Hydrographic surveys (inland and coastal) Data processing and mapping (CAD/GIS)

► Primarily for projects within Florida, but may be used for projects within the Commonwealth of Puerto Rico, the Carribbean, and outside the geographic boundaries of the Jackonville District

D. Robar

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow5 As of:

POC:

Geomatics

► Work we do:

Geospatial data acquisition

AE contracting and in-house resources Land surveying Hydrographic surveying Aerial remote sensing

Geospatial analysis Pre/post-model (H&H) GIS Real estate mapping and takings analysis Flood inundation mapping Feature/change detection and mapping Surface modeling and quantity computations Stereophotogrammetry and image analysis LiDAR point cloud analysis and classification

Geospatial data management and application development

D. Robar

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow6 As of:

POC:

Overview of A-E Selection Procedures

► Selection Board Process defined in EP 715-1-7, USACE HQ publications & FAR

Part 36 - Brooks A-E Act

Members are subject matter experts / licensed professionals Strict adherence to selection criteria Every point in the solicitation is evaluated Only information provided in packages submitted is used Entire package is review by all members All evaluations discussed and consensus reached Board determines most highly qualified firms Report selection rationale to chain of command to ensure process is consistent and fair Notifications sent to all applicants Debriefings

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow7 As of:

POC:

Selection Criteria ► Contract & Project Information

5 Small Business Contracts, 1 SDVOSB, 2 WOSB, 2 SB Each maximum of $5 million, 5 years

► Solicitation Selection Criteria in descending order of importance Primary Criteria

• Specialized Experience and Technical Competence

• Professional Qualifications

• Capacity to Accomplish the Work

• Past Performance

• Knowledge of the Locality

Secondary Criteria (tie breakers)

• Equitable Distribution of DoD Contracts

• Geographic Proximity

► Submission by 2 pm on April 24th ; 3 paper & 1 electronic copies of all proposal documents

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow8 As of:

POC:

Key Points to Small Business Set-Asides ► Register/update in SAM.gov – STAY CURRENT!

► Certify business size in SAM (Online Reps and Certs)

► Know the NAICS code and size standard assigned to the procurement

► Know your performance requirements

- Limitations on subcontracting-Small Business Set-Asides

(FAR 52.219-14)

- Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (52.219-27)

- Notice of Set-Aside for Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (52.219-30)

03 Apr 18 B. Meyers

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow9 As of:

POC:

Small Business Requirements

52.219–8 Utilization of Small Business Concerns

► SB, VOSB, SDVOSB, HUBZone , SDB, WOSB concerns shall have maximum practicable opportunity to participate in performing contracts and subcontracts;

► Ensure timely payment of amounts IAW terms of their subcontracts with all small business concerns;

► Agrees to carry out this policy in awarding of subcontracts to the fullest extent consistent with efficient contract performance.

► Agrees to cooperate in any studies to determine the extent of the Contractor's compliance with this clause.

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow10 As of:

POC:

Small Business Requirements – Small Business Set-Asides

52.219-14– Limitations on Subcontracting (Jan 2017)

(c)(1) Services. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

► Ensure SB firms are true beneficiaries of set-aside dollars;

► Encourage small business skill development in government contract;

► Build industrial base in the small business community;

► Assure use of small businesses as contemplated by contract awards.

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow11 As of:

POC:

Small Business Requirements- Service- Disabled Small-Business Set-Asides

52.219-27– Notice of Service-Disabled Veteran-Owned Small Business Set-Aside. (Nov 2011)

(d)(1) Services. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern OR employees of other service-disabled veteran-owned small business concerns;

► Ensure SDVOSB firms are true beneficiaries of set-aside dollars;

► Encourage SDVOSB skill development in government contract;

► Build industrial base in the SDVOSB community;

► Assure use of SDVOSB concerns as contemplated by contract awards.

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow12 As of:

POC:

Small Business Requirements- Women- Owned Small Business Set-Aside

FAR 19.1503 “Status as an EDWOSB concern or WOSB”

(a) Status as an EDWOSB concern or WOSB concern eligible under the WOSB Program is determined in accordance with 13 CFR part 127.

(b) The contracting officer shall verify that the offeror—

(1) Is registered in the System for Award Management (SAM);

(2) Is self-certified as an EDWOSB or WOSB concern in SAM; and

(3) Has submitted documents verifying its eligibility at the time of initial offer to the WOSB Program Repository. The contract shall not be awarded until all required documents are received.

(d) (2) The contracting officer shall file a status protest in accordance with 19.308 if--

(i) There is information that questions the eligibility of a concern; or

(ii) The concern fails to provide all of the required documents to verify its eligibility.

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow13 As of:

POC:

Small Business Requirements- Women- Owned Small Business Set-Asides

52.219-30 Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015)

(a) Definitions. “Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

WOSB Program Repository means a secure, Web-based application that collects, stores, and disseminates documents to the contracting community and SBA, which verify the eligibility of a business concern for a contract to be awarded under the WOSB Program.

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow14 As of:

POC:

Small Business Requirements – Women- Owned Small Business Set-Asides

52.219-30 Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) Continued

(d) Agreement. A WOSB concern eligible under the WOSB Program agrees that in the performance of the contract for--

(4) Construction by special trade contractors, the concern will perform at least 25 percent of the cost of the contract with its own employees (not including cost of materials).

Offerors are reminded that prior to award, the apparent successful offeror must have provided all required documents to the Woman Owned Small Business (WOSB) Program Repository in accordance with FAR 52.219-30. In addition, all other requirements of FAR 52.219-30 must be met to be eligible for award.

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow15 As of:

POC:

Small Business Requirements

Women-Owned Small Businesses (WOSB) Federal Contracting Program

The WOSB Federal Contract Program was implemented in February 2011 with the goal of expanding the number of industries where WOSB were able to compete for business with the federal government. This program enables Economically Disadvantaged and Women-Owned Small Businesses to compete for federal contracts that are set-aside for in industries where women-owned small businesses are underrepresented. It also allows set-asides for WOSBs in industries where women-owned small businesses are substantially underrepresented. SBA has designated two sets of industries(EDWOSB & WOSB) according to North American Industry Classification System (NAICS). There were significant changes made in WOSB Federal Contracting Program effective March 03, 2016.

The link below will take you the changes as well as what you need to know if you are a women-owned small business.

https://www.sba.gov/content/women-owned-small-business-program

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow16 As of:

POC:

Small Business Requirements

Systems for Award Management www.sam.gov Dynamic Small Business Search http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm SB firms keep profile current w/bonding, past performance, and capabilities Prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location.

FEDBIZOpps www.fbo.gov SB firms register as an interested party for the solicitation

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow17 As of:

POC:

Small Business Requirements

Contact Information Beth Myers – Deputy, Office of Small Business Programs, Jacksonville

(904) 232-1150 elizabeth.r.myers@usace.army.mil

Diana Jordan-Burks, Small Business Assistant Jacksonville District

(904)-232-1745 diana.p.jordan-burks@usace.army.mil

Florida Procurement Technical Assistance Center http://www.fptac.org/contactus.htm

Jacksonville District WebPages www.saj.usace.army.mil

How do I contact Small Business?

FY 2018 Forecast Frequently Asked Questions Upcoming Events

Trusted Partners Delivering Value Today for a Better TomorrowTrusted Partners Delivering Value Today for a Better Tomorrow18 As of:

POC:

Questions

► General questions OK ► Technical questions

• OK if yes/no

• Otherwise it is the offeror’s responsibility to submit in writing to the POC ► Submit questions in writing via email to Solicitation’s Primary

Point of Contact: Angela Andrews, Contract Specialist;

angela.l.andrews@usace.army.mil

► Slides, roster, and Q&A will be posted to FBO