RFP_Amendment_0001_-_W912DY19R0199_-_Great_Lakes_Multiple_Buildings.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this RFP Amendment is to incorporate the follow ing:

1. A revised Instructions to Offerors.

2. Provide Government answ ers to vendor questions.

3. Remove clause 52.227-3 and add clause 52.225-18.

4. All other terms and conditions remian the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DY19R0199

X 9B. DATED (SEE ITEM 11)

13-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Sep-2019

CODE

US ARMY ENGINEERING & SUPPORT CENTER

HUNTSVILLE ENGINEERING & SUPPORT CENTER

P.O. BOX 1600

HUNTSVILLE AL 35807-4301

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DY19R0199

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been added by full text:

52.225-18 PLACE OF MANUFACTURE (AUG 2018)

(a) Definitions. As used in this provision--

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly--

(1) ( ___ ) In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) ( ___ ) Outside the United States.

(End of provision)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO

BIDDERS

The following have been added by full text:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested at this time.

The requirement is to procure metal casegoods that will be used in a housing type facility. The combined synopsis/solicitation/Request for Proposal (RFP) number is W912DY-19-R-0199. This number shall be referenced by contractors on their proposas and related correspondence. This RFP is a 100% small business set-aside. The NAICS code is 337124. Contractors must be registered in the System of Award Management (SAM) with no exclusions in order to be considered for award. The website for SAM is: https://www.sam.gov/portal/public/SAM/.

As shown in the attached Standard Form 33 (SF 33), the following is a summary of the requirement:

CONTRACT LINE ITEMS, Unit(s) of Measure, Quantity: Refer to SF33 FREIGHT ON BOARD (FOB): Destination FURNITURE INSTALLATION START DATE (FISD): no earlier than 10 December 2019 FURNITURE INSTALLATION COMPLETION DATE (FICD): no later than 15 May 2020 FURNITURE INSTALL LOCATION: Refer to SF33 (Table 1 in Attachment #3) CONTRACT TYPE: Firm-fixed price (FFP) subject to availability of funds.

The following attachments are included in this RFP:

(1) Attachment 1, Line Item Pricing Spreadsheet (Excel Format) - To be completed by contractor and returned to the Government POC listed below.

(2) Attachment 2 - Furniture Item Description (FID)

(3) Attachment 3 - Statement of Work (SOW)

(4) Attachment 7, Technical Document Checklist - To be completed by contractor and returned to the Government POC listed below.

(5) SF33, Request for Proposal (RFP) - To be completed by contractor and returned to the Government POC listed below. Pricing on the SF33 must match pricing on the Attachment #1.

The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99, 15 June 2018. Full text versions of clauses can be found at http://farsite.hill.af.mil/. The following provisions and clauses apply to this acquisition. Additional clauses are in the attached

SF33.

FAR 52.204-7, System for Award Management FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems FAR 52.209-7 Information Regarding Responsibility Matters FAR 52.212-1, Instructions to Offerors – Commercial Items (Deviation 2018-O0013) FAR 52.212-2, Evaluation -- Commercial Items.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The evaluation will be based on a Lowest Price Technically Acceptable Source Selection Process, IAW FAR 15.101-2. The successful contractor will be the one whose proposal is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the proposal that is technically acceptable and has the lowest total price. The following factors shall be used to evaluate offers:

(1) Price;

(2) Past Performance;

(3) Technical capability of the item(s) offered to meet the Government requirement;

(4) Schedule

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Alternate I) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items.

FAR 52.232-40, Providing Accelerated Payment to Small Business subcontractors Questions regarding this RFP are due no later than 17 September 2019, 1400 (CST) and sent via email to silke.ball@usace.army.mil, amber.l.blackwell@usace.army.mil and CEHNC- FurnitureQuotes@usace.army.mil.

Proposals are due no later than 20 September 2019, 1200 (CST) and sent via email to silke.ball@usace.army.mil, amber.l.blackwell@usace.army.mil and CEHNC- FurnitureQuotes@usace.army.mil.

Proposals shall contain:

(1) SF33, completed by contractor and signed. Pricing on the SF33 must match pricing on the Attachment 1.

(2) Attachment 1, in Excel format, completed by contractor with pricing for all line items shown.

(3) Technical documents, completed by contractor, organized and sequential according to Attachment 1, and presented in a manner (highlighted, cross-referenced, etc.) that enables the Government to make a conclusive determination whether or not proposed items meet the specifications described in Attachment 2.

Pricing shall be valid for 120 days.

Amendments to this RFP will be provided in the same manner as the initial RFP, which is by public notice on Federal Business Opportunities (FBO).

INSTRUCTIONS TO OFFERORS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 27 September 2019

B. Required install dates are as follows:

Building 7101 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7101 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 7102 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7102 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 7103 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7103 Contractor Furniture Install Start Date (FISD): _______________________________

Building 7104 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7104

Building 7111

Install Completion not later than: 15 May 2020

Building 7111

Building 7112 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7112

Building 7113 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7113

Building 7114

Install Completion not later than: 15 May 2020

Building 7114

Building 7115 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7115

Building 7116 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7116

Building 7121 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7121

Building 7122

Install Completion not later than: 15 May 2020

Building 7122

Applicable only to Small Business Set Asides (Reference the face page of the Request for Proposal072000).

For 100% small business set-asides, each contractor is required to be in compliance with the non-manufacturer rule as annotated in FAR 19.102 and 13 CFR 121.406. Therefore, each vendor desiring to submit a proposal in response to this Request for Proposal (RFP) must state below where they intend to perform product manufacturing under this contract. If a vendor does not state and/or certify below as to the truthful and accurate location of where they intend to perform product manufacturing, that offeror may be considered ineligible for award on the basis of non-responsiveness to this Request for Proposal at the discretion of the Contracting Officer.

The actual place of manufacturing for items required under this contract shall be (provide the full address of the place of manufacture) _________________________.

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The contractor must ship goods on an FOB Destination basis.

B. Contractors must propose six month’s storage cost in the SF-33 Form to be considered eligible for award. If a storage fee is not included in pricing, the contractor’s proposal may be considered a non-conforming response to the solicitation. A proposal for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a proposal for storage is required for when the need for storage is identified after items have departed CONUS. These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments or production runs will be prorated by the price of the items stored relative to the total price of the items ordered.

Storage will only be funded by Modification and at the discretion of the Contracting Officer. Storage will be a Firm Fixed Price amount. Contractors should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractor shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. A Certification of Conformance must be provided by the contractor for any order that will be stored in a warehouse for which the contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING 12 page ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) – all buildings 06 pages ATTACHMENT # 3 – STATEMENT OF WORK (Installation) 12 pages ATTACHMENT # 4 – CONTRACTOR PERFORMANCE EVALUATION 2 pages ATTACHMENT # 5 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 6 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 7 – TECHNICAL DOCUMENTS CHECKLIST 6 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The contractor is responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that contractor. The contractor should refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of proposal for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process must be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted item is found to be unavailable after award and Government acceptance of a substituted item is requested, the contractor must submit to the Contracting Officer copies of the contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The contractor is responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The contractor must not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans must be emailed to:

furnishinginvoices@usace.army.mil

F. The contractor must comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the contractor shall provide reports for proposed items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the contractor and acceptance by the Government.

B. All invoices must be emailed to the following email address for processing: FurnishingInvoices@usace.army.mil

C. The contractor shall return a signed Attachment # 6, Order Completion Statement, with its final invoice.

Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. INSTRUCTIONS TO CONTRACTORS

A. The contractor must provide pricing for all items listed in the RFP for the proposal to be accepted by the Government.

B. The contractor must complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the proposal submission.

C. All proposed items must meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand and model numbers must be provided for all quoted items, including pass-thru items and those manufactured by the Contractor.

E. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID must be provided by the contractor, unless otherwise specified. All salient features of items specified in the FID must be addressed on the cut sheets. When the contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a contractor has or has not met the specifications shown in the FID. The burden of providing information, which must be organized and sequential according to the FID, is the responsibility of the contractor. The Government shall not be held responsible for contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the contractor’s proposed items and the requirements during technical review.

F. Electronic Price Proposal is required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The offeror must submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of proposals set forth in this RFP. Offeror shall provide pricing for all line items, even if the amount is $0.

G. Attachment # 7, “Technical Documents Checklist,” will be provided in Word format by the Government. The contractor must submit a completed Attachment # 8 in Word format to the Government by the deadline for submission of proposal set forth in this RFP.

H. Product samples are not acceptable for this RFP, unless otherwise directed by the Contracting Officer.

I. Multiple proposals are not acceptable for this RFP. If multiple proposals are received, only one proposal (as determined by the Contracting Officer) will be evaluated by the Government.

J. The contractor should list any specific special features, warranty, and environmental and energy efficiency features applicable to its proposed products.

K. The contractor is bound by the monthly storage fee proposed for an option for a maximum period of six months that may be unilaterally exercised by the contracting officer in one month increments. If a storage fee is not included in the contractor’s proposal, the contractor’s proposal may be considered a non-conforming response to the solicitation.

L. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

M. The contractor must submit the following with its quotation:

Company Name:

Cage Code:

Taxpayer Identification Number:

Duns Number:

POC Name:

Email Address:

Phone Number:

Mailing address

N. The Contractor must be actively registered in the System for Award Management (SAM) with no exclusions.

8. SUBMISSION, MODIFICATION AND REVISION OF PROPOSALS

A. Contracting documents (SF33, SF30, Attachment # 1 in Excel format, Attachment # 8 in Word format) and technical documents (cut sheets, and other supporting documents) together create the proposal. The terms, “proposal,” “RFP response,” and “response” have the same meaning in this section.

B. Proposal shall be submitted by the contractor to the Government in email, using as many emails as required to deliver a complete proposal. When multiple emails are used to deliver a complete proposal, contractors shall state their number to the Government. Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that contractors use DoD SAFE, a File Transfer Protocol (FTP) site located at https://safe.apps.mil/ a backup method of submitting their proposals. If an FTP site is used, the contractor shall inform the Contract Specialist in email no later than the due date and time for proposals, as well as provide a functioning link, username, and password.

D. The Government must have in its possession the contractor’s entire proposal by the RFP due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (cut sheets, and other supporting documents) and the contracting documents (SF33, SF30, Attachment #1 in Excel format, Attachment # 8 in Word format).

G. Contractors shall not intentionally propose items that do not meet the specifications of the Primary Requirements. The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely proposal that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications.

Proposals that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

9. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A contractor’s proposal that does not meet the specifications of the Primary Requirements.

B. A contractor’s submittal of technical documents (cut sheets, and other supporting documents) and contracting documents (SF33, SF30, Attachment # 1 in Excel, and Attachment # 8 in Word) merged into a single PDF document.

C. A contractor’s submittal of technical documents that is incomplete, or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the contractor’s proposal and the Government’s requirement.

D. A contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the contractor on the same form.

E. A contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

10. LATE RESPONSES / NON-RESPONSIVENESS

Late responses are in all cases contractor responses that are not in the Government’s possession by the requested due date and time.

11. AMENDMENTS

The Government may amend the RFP for reasons that include extending the due date for submission of proposals, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

12. QUESTIONS

A. Questions may be submitted by contractors within the time period specified in the RFP package. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A contractor’s request to change the Government’s requirement before proposals are due, may not be addressed because it does not clarify the requirement for all potential vendors, and if accepted would change the requirement.

13. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) proposals for a complete technical evaluation to determine whether the proposed products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) proposals in the down-select. The down-select will be based on price, receipt of completed Attachment # 7 - Technical Documents Checklist.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the contractors whose proposals were down-selected, or consider additional proposals for evaluation.

14. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the contractor install dates are within the dates shown below.

Building 7101

Install Completion not later than: 15 May 2020

Building 7102 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7103

Building 7104

Install Completion not later than: 15 May 2020

Building 7111 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7112 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7113 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7114 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7115

Building 7116

Install Completion not later than: 15 May 2020

Building 7121 Install Start not earlier than: 10 December 2019 Install Completion not later than: 15 May 2020

Building 7122

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.” The Government will use any available information to evaluate past performance.

D. Price – Price will be evaluated based on the contractor’s total proposal, which includes supplies, services, shipping, storage and optional items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with contractors.

However, the Government reserves the right to make award without further exchanges.

15. SELECTION OF PROPOSAL FOR AWARD

The successful contractor will be the one whose proposal is rated acceptable on technical, schedule, and past performance, and provides the best value to the Government. Best value will be determined by the proposal that is technically acceptable and has the lowest total price.

VENDOR QUESTIONS & ANSWERS

Vendor Questions and Answers Navy, Great Lakes – Beds

RFP W912DY-19-R-0199

9-19-19

1. Vendor Question: Does there need to be union rate for laborers?

HNC RESPONSE: Please refer to individual counsel before proposing to ensure compliance with all laws and regulations.

2. Vendor Question: Does there need to be a union elevator operator?

HNC RESPONSE: See response to question number 1 above.

3. Vendor Question: Can we use 2 crews to install this project?

HNC RESPONSE: Yes, as long as you provide your proposal and pricing IAW the RFP Instructions.

4. Vendor Question: Are Beds to be on GSA Contract?

HNC RESPONSE: No, beds are not required to be purchased from GSA or on any GSA contract.

5. Vendor Question: Is product that is being removed from the barracks able to be recycled or are pieces of old/removed product able to be used to make new product to go back into the barracks as new product?

HNC RESPONSE: No.

6. Vendor Question: This RFQ went from unrestricted to a small business set aside. Is this correct? Please state what values and terms of manufacturing HNC considers set aside.

HNC RESPONSE: This requirement is for a 100% set-aside. Please see FAR Part 19 for additional information

7. Vendor Question: The RFQ states there will be a first article delivered and Any changes to the provided product are only authorized by the Huntsville Center (HNC) Contracting Officer (KO).

If there are changes because product does not meet the standards or the Navy/Corp. decides they want something additional/different on the product will the awardee be able to change the price they quoted to allow for the changes or will the RFQ be put up for re-quote? If the awardee is allowed to change the price what is the allowed amount, is there a maximum?

HNC RESPONSE: This requirement is for a Firm Fixed Price contract. There is not a requirement for a first article; however, the winning vendor will be required to provide a "pre-production" sample that will simply be reviewed and approved visually by the Corp of Engineers at a time and place TBD. Previous to award, as described in the RFP, HNC will make a technically acceptable or not-technically acceptable determination. Therefore, the bed requested is merely a demonstration of compliance with the technical requirements. No changes will be made.

8. Vendor Question: This RFQ states the awardees will be chosen by LPTA and best value. If a vendor has a higher price but has best value will the contract be awarded to them? Will Lean sigma six studies of the product be considered in the decision of best value?

HNC RESPONSE: This requirement will be awarded to the lowest priced technically acceptable vendor. Trade-off evaluation criteria will not be used to make a decision for this award. The successful offeror will be the one whose proposal is lowest priced and technically acceptable.

9. Vendor Question: What wage and labor laws are to be used in the manufacturing process and on base for this RFQ? Is there a minimum wage requirement and what is that wage?

HNC RESPONSE: Please refer to individual counsel to ensure compliance with all applicable labor laws etc.

10. Vendor Question: Do the removed racks become the property of the awardee?

HNC RESPONSE: No, the removed product must be disposed of/recycled as this is government property until disposal is complete. Base personnel will prepare paperwork for DLA/DRMO to sign-off of prior to disposal.

11. Vendor Question: Is there a resistance requirement for slippage for the lock pad?

HNC RESPONSE: See the FID for requirements. Where the FID is silent, vendor shall provide their proposed solution.

12. Vendor Question: Is there a weight requirement and deflection requirement standard for the sleeping decks not to belly/bow?

HNC RESPONSE: See the FID for requirements. Where the FID is silent, vendor shall provide their proposed solution.

13. Vendor Question: What is the total height of the bunked bed?

HNC RESPONSE: See the FID for requirements. Where the FID is silent, vendor shall provide their proposed solution.

14. Vendor Question: How far off the floor is the top and the bottom of the bed?

15. Vendor Question: What is the degree the sleeping deck opens?

16. Vendor Question: What is the height requirement to the top of the sleeping deck on the top bunk?

proposed solution.

17. Vendor Question: Please clarify how many safety rails are required per bed? 1 or 2 per sleep surface?

HNC RESPONSE: See FID for requirements.

18. Vendor Question: Garment bag hangers, Can you please explain the breakaway feature? Can you provide us with a photo of the hanger?

HNC RESPONSE: See the FID for requirements. Where the FID is silent, vendor shall provide their proposed solution.

19. Vendor Question: Regarding furniture removal: Are the bunk beds being removed steel or wood? This is important as we need to know how to dispose of the old bunk beds.

HNC RESPONSE: Removed product is steel.

20. Vendor Question: Can you provide information for the nearest disposal site?

HNC RESPONSE: It is up to the vendor to find the nearest recycling center that they wish to use.

21. Vendor Question: Will we be allowed to deliver roll-off containers to discard all packing material?

HNC RESPONSE: Yes, There is room on site for a dumpster

22. Vendor Question: Can you please provide dimensions and weights of the old beds being removed?

HNC RESPONSE: Racks being removed are the same size approximately as the ones in the RFQ, the weight close to the same as well.

23. Vendor Question: Will the rooms be occupied at the time of installation?

HNC RESPONSE: These are open bays, the bay will be empty during the install.

24. Vendor Question: The information on the SOW for furniture installation and removal is extremely conflicting:

Can you please confirm that every building will have the same number of racks that will need to be removed and installed?

HNC RESPONSE: The numbers in the Att 3, SOW are correct.

Per the SOW it seems like for some buildings only new installation will be required without removal but it’s all messed up.

HNC RESPONSE: Some bays will be completely empty.

On pg. 9-10 it states

For new install;

Bldg.7103 - Naval Station Great Lakes, 3600 OHIO, GR LLINOIS 60088 Bldg. 7104 - Naval Station Great Lakes, 3600 OHIO, GREAT LAKES, ILLINOIS 60088 Bldg. 7116 - Naval Station Great Lakes, 3415

SAILOR, GREAT LAKES, ILLINOIS 60088

GREAT LAKES,

For move of excess racks to other buildings:

7102/ 3610 ILLINOIS, GREAT LAKES, ILLINOIS 60088 7111/ 3410 SAILOR, GREAT LAKES, ILLINOIS 60088 7112/ 3410 SAILOR, GREAT LAKES, ILLINOIS 60088 7113/ 3515 SAILOR, GREAT LAKES, ILLINOIS 60088 7114/ 3505 SAILOR, GREAT LAKES, ILLINOIS 60088 7115/ 3425 SAILOR, GREAT

LAKES, ILLINOIS 60088 7122/ 2635 KANSAS, GREAT LAKES, ILLINOIS 60088-

Then it states on pg. 10

Racks to install:

7101 – 675 Racks 7102 – 624 Racks 7103 – 606 Racks 7104 – 630 Racks 7116 – 713 Racks 7121 - 354 Racks

Then on pg. 12

Racks to be removed:

Bldg 7101 – 675 Racks Bldg 7102 – 624 Racks Bldg 7103 – 606 Racks Bldg 7104 – 630 Racks Bldg 7116 – 713 Racks Bldg 7121 – 354 Racks Warehouse: B3212 - 110 RACKS

Please clarify what is required….

HNC RESPONSE: Removal of the stated numbers of racks, and install of the stated number of racks is required. The numbers listed in the SOW are correct.

25. Vendor Question: Since this project was posted on FBO.gov, which is where commercial items are procured, does the requested bed for this RFP need to be on the bidder’s GSA contract?

HNC RESPONSE: No, beds are not required to be purchased from GSA or on any GSA contract.

26. Vendor Question: If it does not need to be on the bidder’s GSA contract, does the requested bed need to be GSA tested?

HNC RESPONSE: See response to question number 25 above. GSA testing is not required.

27. Vendor Question: What days will the base be closed for the Christmas and New Year’s holiday?

HNC RESPONSE: 21 Dec - 6 Jan.

28. Vendor Question: Is there any way you can send me a drawing of the products?

HNC RESPONSE: A picture or drawing will not be provided.

29. Vendor Question: Is there a possibility that you could extend the time for a few more days?

HNC RESPONSE: Proposal extensions will not be provided.

30. Vendor Question: Can you let us know the name of the company that you originally received the specification?

HNC RESPONSE: The specification was released by the USACE Huntsville Center. Any questions in regard to this specification should be sent to the Contracting Officer prior to the close of the period of time designated in the RFP to answer questions.

31. Vendor Question: Should our offer include:

Bed Racks, Lift Deck, Single Metal casegoods Wooden casegoods Underbed drawers

HNC RESPONSE: Product includes metal lift deck bed racks. See RFP documents for further information.

32. Vendor Question: Will you accept additional vendor questions?

HNC RESPONSE: No, additional questions will not be accepted as the submission time for questions has closed.

33. Vendor Question: Will progress payments be authorized for this contract?

HNC RESPONSE: Please refer to FAR 32.2 Commercial Item Purchase Financing for payment information.

(End of Summary of Changes)