ATT_3_-_RSOW_-_Great_Lakes_-_Multiple_Buildings.pdf

UH Furnishings Program Statement of Work – Removal and Installation of Furnishings

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

Attachment 3 Page 1 of 12

1. GENERAL

1.1. The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) remove existing furniture from rooms; (3) deliver removed furniture to location specified; (4) load and unload new furniture; (5) place/install in designated rooms; (6) assemble items as required; (7) secure and store, as designated; and (8) properly dispose of all associated packaging/crating materials.

1.2. The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.3 The contractor shall provide a color board or binder of all furnishings, finishes and fabrics for TR approval, prior to manufacturing. This documentation will become the property of the TR. Upon final approval of the TR, the vendor shall reserve adequate quantities of fabrics from the manufacturer at the earliest possible date to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.4 A pre-production sample will be required at Great Lakes post award. This mock-up will provide a visual demonstration of contractor capability to meet all of the technical requirements as stated within Furniture Item Description (FID) specifications. The awardee will be responsible for shipping to site and assembling the product at a location TBD prior to the post award meeting. The awardee will be responsible for disassembling the product and shipping back to their manufacturing facility. Any changes to the provided product are only authorized by the Huntsville Center (HNC) Contracting Officer

(KO).

2. DELIVERY

DELIVERY TYPES:

• Staged Delivery – This type of delivery is selected for occupied buildings where by the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each work day. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

• Non-Staged Delivery – This type of delivery is selected typically for empty buildings where by the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

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2.1. The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation, and have started any required procedures so as to minimize the impact on the installation personnel.

2.2. In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the Contracting Officer within 1 working day.

2.3. The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4. Contractor must ensure that the driver of the delivery vehicle has copies of the Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6. Shipping Label shall read as specified in Table 1 of this document.

2.7. Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001, unless otherwise noted in this paragraph.

3. REMOVAL OF EXISTING FURNITURE

3.1. Contractor shall start removing existing items in the rooms between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2. If a furniture listing is not provided in Table 1, assume existing furniture to include some or all of the following: bed and mattress, wall unit, desk, chair, and chest.

3.3. Contractor shall deliver all removed furniture to location specified by the TR.

3.4. If the Contractor is unable to complete the removal and storage of items before end of the work day, the contractor will secure those items and ensure they are protected from the elements. If the items are moved to a different storage site mailto:furnishinginvoices@usace.army.mil

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

Attachment 3 Page 3 of 12 overnight, the Contractor will be responsible for moving the items from the overnight storage site to its final location.

3.5. Contractor shall take care to ensure removed furniture is not damaged during removal, transport, and final disposition.

3.6. Contractor shall reference Table 1 below to determine if removed furnishings require palletizing and shrink wrapping. If required this cost shall be included in the removal line of attachment 1.

3.7 After removal of existing furnishings, rooms shall be swept or vacuumed, as required by flooring type, before placement of new furnishings.

4. RECEIVE AND UNLOAD

4.1. Contractor shall start assembling and installing items in rooms upon completion of furniture removal, between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

4.2. If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the work day, the contractor will transport those items to a location designated by the TR for storage until the next work day. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

4.3. The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

4.4. The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

4.5. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4.6. Additional items identified in Table 1 shall be picked up from location specified in Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph

3.2. above. If no items are identified in Table 1, then there are no items in storage that must be installed under this contract.

4.7. Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

Attachment 3 Page 4 of 12 provided by the Government, the Contractor shall pick up these items from the location specified by the TR, and install in accordance with this Statement of Work.

5. PLACE AND INSTALL

5.1. Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

Items shall be placed in the rooms in accordance with the drawings attached to this Statement of Work. If no drawings are provided herein, the furniture shall be placed as directed by the TR. Information about the building may be found in Table 1.

5.2. The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified in Table 1.

5.3. The contractor shall clean and polish all items that have been installed.

5.4. The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract as well as ensure they are in working order.

5.5. The Contractor shall remove all protective coverings off of electronics (such as protective film on the microwaves, protective wrapping on lamp shades, etc.).

5.6. The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

5.7. The Contractor shall ensure that items which requires batteries have been provided with new alkaline batteries, and that they are working properly.

5.8. If recreational equipment is provided in this procurement, the Contractor shall install the recreational equipment. In addition, the Contractor shall be responsible for providing equipment, material, and expertise needed to place assemble, and level pool tables, soccer tables, table tennis, and dart boards as identified in the contract.

5.9. If electric appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords for all electrical items, which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and/or other accessories required to have a fully functioning unit. Vendor is not responsible for connecting gas appliances to the gas supply.

5.10. If artwork is provided in this procurement, the Contractor shall install the artwork.

In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc., of each building as

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

Attachment 3 Page 5 of 12 identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor, or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

5.11. If floor cleaning equipment is provided in this procurement, the Contractor shall uncrate, assemble, and provide all materials and equipment necessary to ensure the buffer, shampooers, and vacuum cleaners are in operational condition, and locate equipment within the building per direction from the TR.

5.12. The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

5.13. Mattresses and boxsprings (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR, and install in accordance with this Statement of Work.

6. ASSEMBLY

6.1. The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

6.2. All furniture, equipment and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

6.3. The Contractor shall inspect to ensure that the furniture is free of surface dirt and defects, and that the installation is complete and the furniture is ready to use.

6.4. If required, the Contractor shall reverse doors and handles on the refrigerators in sleeping rooms.

7. PROTECTION OF PROPERTY

7.1. The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work. The Contractor shall protect all items from damage during both removal and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source and schedule of repairs.

7.2. The Contractor shall repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor using

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

Attachment 3 Page 6 of 12 materials of the same quality, size, texture, and color to match adjacent existing work.

All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. Use of the facility construction contractor (or appropriate subcontractor) is required for all significant repairs so that the building warranty is maintained.

73. The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the TR upon completion of work.

7.4. Material-handling equipment shall have rubber wheels.

8. PRODUCT DOCUMENTATION

8.1. The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

8.2. The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings and turn them over to the TR.

9. CLEANUP

9.1. The Contractor will be responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (Technical Representative signing acceptance on Delivery Order/contract), from the contractor will not occur until all trash connected with the furniture installation is removed from the site.

9.2. Recyclable cardboard products shall be disposed of in accordance with Table 1.

9.3. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

9.4. Personal trash (food wrappers, drinks, etc.) shall be removed from the site on a daily basis by the contractor.

10. EXCESS ITEMS

10.1. Once equipment is installed as shown on the furniture layout, the Contractor shall coordinate with the TR as to where any excess items are to be stored. Contractor will be responsible for delivery of excess items to storage area designated by TR.

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

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TABLE 1. Project specific information.

Technical Representative: Lawrence M. Buldak

Tech. Rep. Phone: 847-688-4582

Tech. Rep. Email: lawrence.buldak@navy.mil

Will the Building be Occupied During Install

Yes

Delivery Type

Staged (Room to Room)

If this is a staged delivery, how many rooms will be accessible per day?

As many rooms as the vendor can remove and install racks per day; all racks removed that day need to be replaced same day.

Acceptable Hours of Delivery: 0730 - 1400 Monday thru Thursday

Number of floors: 3

Elevator Available for Use During Install Yes Elevator Dimensions

The dimensions on the smallest door between the buildings is: Door: 48"W/84"H INSIDE AREA 106"L / 81"W / 89" H

Number of days to complete installation: See contract requirements.

DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project

DRMO Location:

N/A

Point of Contact Name: N/A

Phone/Email: N/A

Address:

Building Number N/A

Street Address City, State, Zip Code

Business Hours: N/A

Do they accept mattresses?: N/A

DRMO Special Requirements (Pallets, Shrink Wrap):

All recyclable cardboard products to be delivered to:

Address:

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

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Building Number

The contractor is responsible for the removal of all recyclable (s) including cardboard. The contractor must provide the weights of plastics and cardboard via an official letter on company letterhead from the primary contractor to capture the diversion rate of materials recycled. This letter will be provided to the

COTR.

Street Address City, State, Zip Code

Phone:

Access & Delivery Information:

Security Requirements:

Contractors, Vendors and Delivery Vehicle Operators/Drivers requesting access to the Naval Installation in order to provide a service, complete a procurement action, or a delivery must undergo a Background Investigation that will take a minimum of 15 business days to process. In accordance with Secretary of the Navy Instruction SECNAVINST 5512 all Contractors, Vendors and Delivery Vehicle Operators/Drivers will complete and submit the SECNAV_5512_1_11787

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

Attachment 3 Page 9 of 12

Be specific and include all pertinent access information such as what gate to enter, who must escort, forms of ID, etc. If installation requires use of Rapid Gate, enter it in this block. Do not leave this block blank, if no requirements this block must be marked N/A.

APPROVED AC PASS ID FORM 05282014. To initiate the process, the Contractors, Vendors and Delivery Vehicle Operators/Drivers must complete and submit the aforementioned form to the UH Trusted Agent via the company they are working for. Once this form is completed, signed and dated it must either be faxed or electronically sent back to the Unaccompanied Housing Trusted Agent for final submittal. Important information that must be included and written legibly on the form includes: full social security number, birth date, driver’s license number, full name, city, state and country of birth.

In addition to being vetted and approved for access, the truck drivers delivering materials and supplies must proceed to Pass and ID (Visitors Center) prior to gaining access to the Installation to pick up a Day Pass where they will be required to produce the following documents: a valid driver’s license, current insurance, current registration, bill of lading with the destination address, and if the vehicle is not registered to the driver, a notarized letter stating the driver has permission to operate the vehicle. When these requirements are produced a Day Pass will be issued. Deliveries to buildings 7101-7117 will enter base via Gate 6. Delivery to building 7122 will enter base via Gate 7. **Visitors Center Hours are: Monday - Friday: 0600 - 1600. Any staging required must be done 1 week in advance of install.

Shipping Label for Furniture: NO APO Addresses

Physical Address:

For new install; Bldg.

7103 - Naval Station Great Lakes, 3600 OHIO, GREAT LAKES, Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

Attachment 3 Page 10 of 12

Building Number Street Address

City, State, Zip Code

ILLINOIS 60088

Bldg. 7104 - Naval Station Great Lakes, 3600 OHIO, GREAT

LAKES, ILLINOIS 60088

Bldg. 7116 - Naval Station Great Lakes, 3415 SAILOR, GREAT LAKES, ILLINOIS 60088 For move of excess racks to other buildings:

7102/ 3610 ILLINOIS, GREAT LAKES, ILLINOIS 60088

7111/ 3410 SAILOR, GREAT LAKES, ILLINOIS 60088

7112/ 3410 SAILOR, GREAT LAKES, ILLINOIS 60088

7113/ 3515 SAILOR, GREAT LAKES, ILLINOIS 60088

7114/ 3505 SAILOR, GREAT LAKES, ILLINOIS 60088

7115/ 3425 SAILOR, GREAT LAKES, ILLINOIS 60088

7122/ 2635 KANSAS, GREAT LAKES, ILLINOIS 60088-

Shipping Label for Drapes (If different from furniture)

Warehouse information:

Address:

Building Number

Street Address N/A

City, State, Zip Code

Items stored at warehouse location noted above, to be installed under this contract:

example: if you have mattresses in your warehouse and the vendor needs to pick them up and install with the new furnishings.

Provide list of items and how many there are.

The contractor must have personnel on site to receive items. Storage space to hold items received is unavailable. The contractor is responsible the storage of materials, as there is no available warehouse space to support this at NSGL.

Building Specific Information:

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

Racks to install:

7101 – 675 Racks 7102 – 624 Racks 7103 – 606 Racks 7104 – 630 Racks 7116 – 713 Racks 7121 - 354 Racks

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

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Staging Requirements must be coordinated one week in advance. Delivery Trucks must use loading dock associated with each building.

There are multiple entries to each building and delivery must be coordinated with UH Staff. All buildings will be occupied by Recruits and RTC Staff. Coordination with staff and POC's is critical for minimal disruption to training. Professionalism must be maintained at all times, as this is a strictly controlled training environment. All warranties and manuals will be provided to the COTR.

Request sample be provided prior to award of contract.

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in this box. If the vendor needs to dispose of, please say so here.

Vendor/Contractor is responsible for the removal and the disposal from the base of all racks to be replaced in accordance with proper disposal procedures.

Vendor/Contractor is responsible for the removal and the disposal of all packaging material and trash from Government property.

Great Lakes Naval Station–Bldgs. 7101-7104, 7111-7116, & 7121-7122

Attachment 3 Page 12 of 12

List ALL furnishings to be removed: Be specific and list the item and how many there are. If Captains beds are being removed, list the size and number of drawers: If drop lid desk or Armoires are being removed, list dimensions.

Racks to be removed:

Bldg 7101 – 675 Racks Bldg 7102 – 624 Racks Bldg 7103 – 606 Racks Bldg 7104 – 630 Racks Bldg 7116 – 713 Racks Bldg 7121 – 354 Racks Warehouse: B3212 - 110 RACKS

Old window treatments and hardware to be delivered to: If the vendor needs to dispose of, please say so here.

List ALL window treatment and hardware to be removed: List how many draperies or blinds. List type of blinds being removed.