Attachment_0009_-_OMEE_Safety_DID-_4_Apr_2019.doc

DATA ITEM DESCRIPTION

FORM APPROVAL

OMB NO 0704-0188

3. DESCRIPTION / PURPOSE

This plan details the tasks and activities of the corporate and site safety management programs required to identify, evaluate, and eliminate or control hazards at OMEE work sites.

4. APPROVAL DATE

(YYMMDD)

5. OFFICE OF PRIMARY RESPONSIBILITY

6a. DTIC APPLICABLE

6b. GIDEP APPLICABLE

7. APPLICATION / INTERRELATIONSHIP:

8. APPROVAL LIMITATION

10. PREPARATION INSTRUCTIONS.

The corporate safety and health program, including the accident prevention plans as discussed below, shall be prepared in accordance with this Data Item Description unless otherwise indicated or modified in the task order or directed by the Contracting Officer.

10.1. Safety and Health Program. The contractor is required by regulation to develop and maintain a written safety and health program in compliance with the requirements of the Occupational Safety and Health Administration (OSHA) and the U.S. Army Corps of Engineers (USACE) safety and health requirements. For the USACE Operations & Maintenance Engineering Enhancement (OMEE) program, the contractor shall provide: 1) a corporate-level Accident Prevention Plan (CAPP) within thirty (30) calendar days of OMEE contact award, and 2) a Site-Specific Accident Prevention Plan (SSAPP) in accordance with task order submittal/deliverable requirements.

10.2. Corporate Accident Prevention Plan (CAPP). The contractor shall submit this plan to the contracting officer for review prior to the award of any task orders under this contract. The CAPP shall include

10.2.1. Corporate Staff Organization, Qualifications, and Responsibilities. The CAPP shall identify a fully trained and experienced corporate Safety and Health Officer (SHO) that is responsible for the overall management, direction, implementation and coordination of the Contractor’s safety and health organization, as well as being responsible for all safety and health operations associated with any task orders awarded as part of their OMEE contract. As part of the contractor’s discussion concerning their corporate safety and health organization, the contractor shall address the following:

The CAAP shall provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees.

The CAAP shall include the contractor’s written safety program goals, objectives, and accident experience goals for this contract.

The contractor’s corporate safety and health organizational structure, Identification of key corporate safety and health personnel, including a summary of qualifications, background and experience, Lines of authority and specific responsibilities for each key person,

11. DISTRIBUTION STATEMENT

DD Form 1664, JUN 86 PREVIOUS EDITIONS ARE OBSOLETE PAGE_1__of_4__PAGES

· Discussions on how the Contractor will establish and maintain Lines of communication to the individual task order site(s).

· A description of the contractor’s risk management process to identify task order-specific hazards and controls, and how the contractor will implement and monitor established controls at multiple sites.

· Identification of Standing Operating Procedures, Engineering Controls and Work Practices for minimizing hazards and initiating and maintaining actions to correct hazards where necessary. General site rules and safe work practices shall be discussed and shall include such topics as use of the buddy system, smoking restrictions and designated areas, material handling procedures, confined space entry, excavation safety, physiological and meteorological monitoring for heat/cold stress, illumination, sanitation, and daily safety inspections, etc. This list of topics is not intended to be all-inclusive.

· Record keeping procedures for training logs, safety inspection logs, employee/visitor registers, medical surveillance records and certifications, air monitoring results and personal exposure records shall be described. Note that all personnel exposure and medical monitoring records shall be maintained in accordance with applicable OSHA standards, CFR 1910 and 1926.

· Accident Reporting Procedures. An Engineer Form 3394 is required to be prepared and submitted in reporting lost work day cases, accidents where 3 or more persons are admitted to a hospital, a fatality, or property damage $2000 or greater, or as directed by the Contracting Officer. The CAPP shall address contractor reporting procedures at both the corporate and site levels. Contractor procedures shall reflect the requirements for the ENG Form 3394 being submitted to the Contracting Officer within 5 working days following the accident in accordance with AR 385-40 and USACE Supplement 1 to that regulation. The ENG Form can be accessed via the internet at:

http://www.hnc.usace.army.mil/Missions/Command-and-Staff-Offices/Safety-Office/

· Man-hours and Lost Workday Reporting Procedures. Man-hours and lost workday (LWD) cases shall be submitted to the COR monthly with copy furnished the U.S. Army Engineering and Support Center, Huntsville (USAESCH), ATTN: CEHNC-SO. The data must be submitted to arrive at the USAESCH not later than 10 calendar days after the end of each month. The information cut-off date will be the last day of each month. The monthly submission must include the title of the report i.e., Accident Exposure Data Report, contract number, task order number, project site, month and year for which the report is made, a point of contact listing both email address and telephone number, and number of lost workday accidents to include total days lost. If no hours are worked on the project/task, a report showing “zero (0)” is required. Contractor procedures shall discuss data collection and reporting procedures at both the corporate and task order levels.

10.2.2. Activity Hazard Analyses (AHA) Library. The contractor shall develop and submit an Activity Hazard Analyses (AHA) Library that identifies general safety work processes associated with the preventive/scheduled maintenance, troubleshooting, diagnostics, and repairs, including any emergency repair actions, for typical equipment found at a military medical treatment facility (MTF). As actual equipment inventories can differ with each MTF, the contractor shall utilize the Defense Health Agency (DHA) Real Property System Standards (RPSS) as the basis for the contractor’s AHA library. In preparing the required AHAs, contractors shall group equipment line items by RPSS Assembly Categories. AHAs shall address safety practices and work processes associated with preventive/scheduled maintenance, troubleshooting, diagnostics, and repairs. In addition, where determined necessary by the contractor, AHA’s shall also address the contractor’s general procedures and work processes involving any high-risk activities (i.e., rigging, load handling, welding and cutting, scaffolding, excavations, concrete and masonry, demolition, health hazards in construction, materials handling, storage and disposal, hand and power tools, motor vehicles, mechanized equipment, marine operations, steel erection, stairways and ladders, confined spaces or any others that are applicable to the work being performed. The corporate-level AHAs shall define the (1) general sequence of work; (2) specific hazards known or anticipated; (3) and the tentative control measures required to mitigate the identified hazard(s).

10.2.3. Contractor Submittal and Government Acceptance of the CAPP. Per the EM 385-1-1, no work shall begin at a site until there is an accepted APP in place. However, due the nature of contracted operations and maintenance operations at MTFs, medical services cannot be discontinued or compromised during any transitions from an outgoing service provider (i.e., BCE, DPW, or an O&M contractor) to the incoming OMEE contractor while the incoming contractor submits a Site-Specific APP and awaits Government acceptance. With the Government acceptance of the CAAP, including the general AHAs as noted above, the contractor will be permitted to start O&M operations when specified in the task order performance work statement. Concurrently, with task order award, the contractor will then be required to develop a Site-Specific APP that addresses the specific hazards and controls for the task order.

10.3. Abbreviated Accident Prevention Plan (AAPP). The contractor shall complete a “fill-in-the blank” AAPP to be used for all pre-award site visits only when exposure to high hazard areas are anticipated. Prior to requesting contractors conduct a site visit at a potential solicitation site, the OMEE Project Manager and the USACE Safety Office will review site visit plans and site conditions to determine whether an AAPP is required. If determined necessary, the requirement for an AAPP will be identified in the task order solicitation Request For Proposal (RFP). When required, the completed AAPP shall be submitted to the contracting officer at least three (3) business days prior to a site visit. The AAPP shall be prepared as per the template provided with the RFP. Participation in the actual site visits shall not take place until the AAPP has been reviewed and accepted by the U.S. Army Engineering and Support Center, Huntsville (USAESCH) Safety Office.

10.4. Site Specific Accident Prevention Plan (SSAPP). Also referred to as Site Safety and Health Plan (SSHP), Safety and Health Plan (SHP), or Site-Specific Safety and Health Plan (SSSHP), herein will be referred to as the SSAPP. The SSAPP shall be prepared in accordance with the requirements specified in this section and shall comply with all federal, state and local health and safety requirements, e.g., OSHA requirements (29 CFR 1910 and 1926) and the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. The SSAPP shall as a minimum address the applicable items listed in Appendix A, EM 385-1-1. In addition, other applicable requirements not specifically identified in Appendix A but are contained in EM 385-1-1, any approved EM 385-1-1 variance, or OSHA must be addressed as dictated by the work activity. The SSAPP process shall include review of the CAPP and the identification of any required changes to the contractor’s safety and health organization, work processes, or line of communication requirements. The SSAPP shall address those elements, which are site-specific and have the potential for adverse effects on the safety and health of workers and other personnel on the jobsite. The SSAPP is the contractor’s site-specific implementing document and the plan must place special emphasis on “WHAT” elements must be included that accurately reflect the work activity to be performed as described in Appendix A, EM 385-1-1, “WHO” specifically is responsible for each element, “HOW” the element will be specifically addressed to mitigate any known or potential hazards, and “WHEN” each of the applicable requirements will be performed. If an element contained in Appendix A is not applicable, the contractor shall make negative declaration in the plan to establish that adequate consideration was given the topic, with a brief justification provided for its omission. The SSAPP shall cover the safety and health aspects of asbestos and/or lead-based paint inspection and removal but is not intended to take the place of plans and specifications for these hazards. Hazardous and toxic chemicals and environmental remediation (RCRA and CERCLA clean-up) are not covered under this SSAPP. Detailed site-specific hazards and controls shall be provided in the activity hazard analyses required IAW this DID, paragraph 10.4.2, for each phase of the operation or work activity. Daily safety and health inspections shall be conducted to determine if site operations are being performed IAW the accepted APP and contract requirements. The APP shall be in a form usable by authorized U.S. government representatives and other authorized visitors to the site during site operations.

10.4.1. SSAPP Submission Requirements. The SSAPP shall be submitted to OMEE no later than 14 calendar days after the Contracting Officer issues notice to proceed for any OMEE task order. It is anticipated that the Government shall review and provide comments on the SSAPP with two calendar weeks of submittal. Once comments are provided by the Government, the contractor shall complete all corrections and revisions within two calendar weeks. Once final revisions are submitted, it is anticipated that the Government will conduct a final review, with final concurrence issued if all issues are corrected to the Government’s satisfaction. In accordance with, Paragraph 10.2.3 above, the contractor will be permitted to start O&M operations in accordance with PWS requirements based on their approved CAPP. However, the Government reserves the right to rescind that CAPP in the event that the contractor fails to submit, or fails to make timely progress

10.4.2. Site-Specific Activity Hazard Analyses. At task order award, corporate-level AHAs will have been submitted by the contractor and accepted by the Government prior to the task order SSAPP development process. With task order award, the contractor shall build on the corporate-level AHAs to identify any site-specific requirements. AHAs shall define the (1) site-specific sequence of work; (2) site-specific hazards known or anticipated; (3) and the control measures to mitigate the identified hazard(s). Figure 1-1, EM 385-1-1, is an analysis outline that can be used in meeting the AHA contract requirement.

10.4.3. Standing Operating Procedures, Engineering Controls and Work Practices. The contractor shall review and update Standing Operating Procedures, site rules, and safe work practices to reflect site specific requirements.

10.5. Contractor Safety Requirements Associated With Service Orders Execution. Both the contractor’s CAPP and SSAPP are limited in anticipating they type of work required via service order. Accordingly, with each service order, the contractor is required to confirm there is an AHA included in the accepted CAPP or SSAPP that is properly associated with the work being performed in the service order. If there is not an AHA associated with the work being performed in the service order, the contractor shall establish one and include it with the service order package for review and approval. Any newly established AHAs developed during service order execution shall be added to the contractor’s AHA Library.

10.5.1. High Hazard Service Order Work. When service order work includes high hazard activities as defined by EM 385-1-1 (i.e., crane operations, excavations greater than 5-feet, confined space entry, or electrical work), the contractor shall be responsible for the development of any associated plans and submit for Government acceptance. The contractor shall also have a designated and qualified SHO who shall be present during the activities. If the designated SHO does not have thorough training, knowledge or experience to monitor the activities and working conditions and are capable of evaluating potential hazards, then the contractor is required to designate Competent Person(s) (CP) that not only have the appropriate training, knowledge or experience, but shall also have the authority to take prompt corrective measures with regard to such hazards. When CPs are required to execute a service order as determined by the contractor’s approved AHA, the service order shall identify CP requirements and costs separately from all direct tasks as part of the service order package.

10.5.2. Sampling Plan. When performing sampling for asbestos, lead-based paint, or other materials, the contractor shall prepare a site-specific sampling plan for Government acceptance. The Sampling Plan shall be developed by a Certified Industrial Hygienist (CIH) or in consultation with a CIH. A CIH must sign the Sampling Plan. The sampling shall be conducted in a manner that will not increase exposure to sampling personnel, building occupants or the environment. A detailed sampling plan shall be developed and used to ensure the safety of all involved. A list of representative topics to be included in the Sampling Plan is shown in attachment 2. This list is not all-inclusive and is provided as a guide in preparing the site-specific sampling plan. Any sampling conducted by the contractor shall be coordinated with and approved by the entity in charge of the facility. The Sampling Plan shall be submitted to the contracting officer at least 5 business days before sampling is expected to occur. Sampling shall not be performed at the site until the Sampling Plan has been reviewed and accepted by the U.S. Army Engineering and Support Center, Huntsville (USAESCH) Safety Office.

Section J - Att_8b DID OMEE0001 Safety DID (Draft 4 April 2019)