W912DS18R0011_Amendment_5.pdf

W16ROE81412874

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Answ er questions to prospective offerors for informational purposes only.

2) Revise and reissue the bid schedule.

3) Add Section 01 33 16 Design Data (Design After Aw ard) / Work Plan.

4) Post the site visit map and attendance sheet.

5) Revise and reissue clause 52.236-1 and Section 26 56 00.

Proposal due date has been extended to 08 August 2018, 2:00 PM EST.

NOTE: Offeror must acknow ledge receipt of this amendment by the date specified in the proposal (or as amended) by one of the follow ing methods: in the space provided on SF1442, by separate letter, or by signing block 15 below . FAILURE TO ACKNOWLEDGE AMENDMENTS BY THE DATE AND TIME SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER IN ACCORDANCE WITH THE SUBMISSION, MODIFICATION,REVISION, AND WITHDRAWAL OF PROPOSALS (FAR 15.208).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DS18R0011

X 9B. DATED (SEE ITEM 11)

20-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jul-2018

CODE

US ARMY CORPS OF ENGINEERS, NEW YORK

26 FEDERAL PLAZA, RM 1843

NEW YORK NY 10278-0090

W912DS 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DS18R0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY

SUMMARY OF CHANGES

The following have been added by full text:

AMENDMENT 5

BID SCHEDULE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,416 Each Wall Light Fixtures and Installation

FFP

Wall Pack Light Fixtures and Installation, 4K FOB: Destination

PURCHASE REQUEST NUMBER: W16ROE81412874

NET AMT

0002 193 Each Ped Light Fixtures and Installation

FFP

Pedestrian Walkway Pole Mounted (Shoe Box #1) Light Fixtures and Installation

(PATH-L), 4K

0003 325 Each Parking Light Fixtures and Installation

FFP

Parking Area Pole Mounted (Shoe Box #2) Light Fixtures and Installation (PATH- H), 4K

0004 119 Each Door Light Fixtures and Installation

FFP

Above Door Light Fixtures and Installation (Over the Door, OTD), 4K

0005 293 Each #1-45 Light Fixtures and Installation

FFP

Canopy #1-45 Light Fixtures and Installation (CAN #1 45), 4K

0006 35 Each #1-58 Light Fixtures and Installation

FFP

Canopy #1-58 Light Fixtures and Installation (CAN #1 58), 4K

0007 87 Each #1-108 Light Fixtures and Installation

FFP

Canopy #1-108 Light Fixtures and Installation (CAN #1 108), 4K

0008 68 Each #2 Light Fixtures and Installation

FFP

Canopy #2 Light Fixtures and Installation (CAN #2), 4K

0009 169 Each Surface Light Fixtures and Installation

FFP

Surface Disc/Halo Light Fixtures and Installation (HALO), 4K

0010 9 Each Street Light Fixtures and Installation

FFP

Street/Roadway Pole Mounted Light Fixtures and Installation, 4K

0011 11 Each Flood Light #1 Fixtures and Installation

FFP

Flood Light #1 Light Fixtures and Installation (FL 1)

0012 23 Each Flood Light #2 Fixtures and Installation

FFP

Flood Light #2 Light Fixtures and Installation (FL 2), 4K

0013 34 Each Flood Light #3 Fixtures and Installation

FFP

Flood Light #3 Light Fixtures and Installation (FL 3), 4K

0014 2 Each Post Light Fixtures and Installation

FFP

Post Top Light Fixtures and Installation (POST TOP), 4K

0015 13 Each PAR Light Fixtures and Installation

FFP

Flood PAR Light Fixtures and Installation, 4K

0016 185 Each PHOTOEYE to DDC Control

FFP

PHOTOEYE to DDC Control of Exterior Circuit Fixtures, Installation, and Programming

0017 23 Each DDC Control

FFP

DDC Control of Exterior Circuit Fixtures, Installation, and Programming

0018 162 Each Delamping Fixtures

FFP

Delamping Fixtures

0019 56 Each Wall Light Fixtures and Installations

FFP

Wall Pack Light Fixtures and Installation, 3K

0020 5 Each #2 Light Fixtures and Installation

FFP

Canopy #2 Light Fixtures and Installation (CAN #2), 3K

0021 4 Each Surface Light Fixtures and Installation

FFP

Surface Disc/HALO Light Fixtures and Installation (HALO), 3K

TOTAL AMOUNT

TOTAL BASE BID CLIN 0001 TO 0021 $ __________

NOTES:

1. Total Offer shall include all costs associated with each item number including all bonding, overhead and profit.

2. Offerors must submit a price for every CLIN. Failure to do so may result in Offer being unacceptable.

3. Offerors are reminded that they must propose on the issued plans and specifications as amended. Any deviations, conditions or attachments made by the offeror himself thereto may render the proposal nonresponsive and be cause for its rejection.

4. Proposal Acceptance Period: Offerors proposals are to be valid for 120 calendar days from proposal due date.

5. Any and all qualifying utility incentive rebates will be assigned to the installing contractor by the government. The contractor will be responsible for coordinating and applying for the incentives prior to the beginning of construction.

SUBMISSION

Proposal submission due date has been extended to 08 August 2018 at 2:00PM EST.

SPECIFICATIONS

The following changes are made to the specifications:

Section 00 72 00 clause 52.236-1 Performance of Work by the Contractor (APR 1984) deleted “at least forty (40) percent” and replaced with the following:

“at least fifteen (15) percent”

Section 26 56 00 Exterior Lighting (LED) Paragraph 1.3 section SD-01 deleted in its entirety “Photometric Plan; G, RO”.

Section 26 56 00 Exterior Lighting (LED) Paragraph 1.4.2 Photometric Plan deleted in its entirety.

Added Specification 01 33 16.00 10 Design Data (Design After Award) / Work Plan.

OFFEROR’S QUESTIONS AND GOVERNMENT REPLY

Questions that may be of general interest to all Offerors and/or the Government and that are not readily answered by the proceeding changes will appear below. These questions may have been paraphrased or altered to represent several questions regarding the same subject and/or simply revised to clarify and simplify the question(s). Questions and answers are issued to the Offerors “for information only” and do not revise the solicitation, plans or specifications.

QUESTION 1:

When must this proposal be submitted date and time?

GOVERNMENT RESPONSE: 08 August 2018, 2:00PM EST.

QUESTION 2:

In order to submit a bid as a Service-Disabled Veteran-Owned Small Business what documentation, registration or certification must be included? What type?

And must it be submitted before the bid? If so when?

With the bid? Or after submission?

GOVERNMENT RESPONSE: Self-certification as a SDVOSB as submitted in SAM.gov is acceptable, at the time of proposal submission.

QUESTION 3:

Can the Service Disabled Veteran Owned Small Business be a joint-venture? Any restrictions?

GOVERNMENT RESPONSE: Refer to FAR 52.219-27, Notice of Service Disabled Veteran Owned Small Business Set-Aide:

(e) A joint venture may be considered a service-disabled veteran owned small business concern if--

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b)

QUESTION 4:

Can the LED lighting be manufactured in China or another foreign country?

GOVERNMENT RESPONSE: Refer to FAR 52.225-9 (Buy American-Construction Materials) and FAR 52.225-10 (Notice of Buy American Requirement-Construction Materials), as included in the solicitation.

QUESTION 5:

Are there content limitations? If so, what are they?

GOVERNMENT RESPONSE: Refer to Section 00 22 30, Part 1.4 - Page Limit and Size of Printed Materials, as included in the solicitation:

In order to effectively and equitably evaluate all proposals, the Contracting Officer must receive information sufficiently detailed to clearly address submission requirements as outlined below. The written portion of the proposal (Volume I - Technical Proposal), however, shall not exceed 30 pages. A page printed on two sides will be counted as two pages. Pages containing text shall be submitted on 8-1/2 x 11 inch paper. Drawings or sketches may be submitted on paper not exceeding 11 x 17 inch paper, folded to not exceed 9 x 11 inch. Each 11 x 17 inch sheet will counted as two pages and two sided counted as four. Use of ‘TAB’ pages are encouraged to identify each section of the proposal and shall not count against proposal’s total page count. Each page of text shall be minimally single spaced with a minimum 12-point font and one inch margins all around.

QUESTION 6:

How much work can be sub-contracted?

GOVERNMENT RESPONSE: Refer to FAR 52.219-14 Limitations on Subcontracting:

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

QUESTION 7:

How many years must the company be in business?

GOVERNMENT RESPONSE: There is no minimum.

QUESTION 8:

After the award, how soon will before we can start work? How long do we have to perform?

GOVERNMENT RESPONSE: The start date will be within 5 days after receiving the Notice to Proceed, as per Block 11 of the solicitation. The work must be completed within 540 calendar days after receiving the Notice to Proceed.

QUESTION 9:

Do we have to have a bond? If so, how much?

GOVERNMENT RESPONSE: Yes, refer to Block 12A of the solicitation and FAR 52.228- 1 Bid Guarantee (Sep 1996). As per the solicitation, outlined in 52.228-1:

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $ 3,000,000, whichever is less.

Please be aware that performance and payment bonds are also required.

QUESTION 10:

CLIN 0016 -- Please confirm the intent of work for this Item. Is the intent to provide a new photo eye to an existing DDC system? Can the building numbers be provided? We believe that both TRANE and SIEMENS control systems are used at Fort Drum. Can the existing control company be identified by building numbers? Can the quantity of exterior lighting circuits per building be given for estimating purposes? It appears several buildings must have multiple circuits.

GOVERNMENT RESPONSE: Refer to Amendment #4 Appendix A.

QUESTION 11:

CLIN 0017 -- Please clarify the intent of work for this item. Are these buildings currently controlled by photo eye? Is the intent to provide and install a new complete DDC system? Is there a specific proprietary system already installed in any of these buildings?

GOVERNMENT RESPONSE: Refer to Amendment #4 Appendix A.

QUESTION 12:

I would like to inquire as to how to go about requesting and receiving approval for alternate/equal fixtures for this project? Is it approval then bid, or bid then approval process?

GOVERNMENT RESPONSE: Bid then approval process. Refer to Appendix E Basis of Design, fixtures shall be equal.

QUESTION 13:

For Bid item 0016, will exterior surface run conduit be allowed? Or is it the intent to run all raceways inside the existing building?

GOVERNMENT RESPONSE: Photoeye shall be located on the exterior wall of the mechanical and/or electric room for simplicity. Exterior wall conduit shall be allowed.

QUESTION 14:

Can the Government publish the photometric designs/calculations used for the basis of design?

GOVERNMENT RESPONSE: No.

QUESTION 15:

Specification Section 01 10 00 3.2.5 discusses Emergency Egress Lighting. Emergency Egress Lighting is not mentioned in the project's Scope of Work. Should the Emergency Egress Lighting be added to the scope of work and if so please provide more specific guidance. It is assumed that the majority of (if not all) locations will not have constant/emergency power, only switched power. This will require adding additional wire to all locations necessary.

GOVERNMENT RESPONSE: No.

QUESTION 16:

Firstly, as a veteran serving company we have been given quotes on this bid bond that are extremely expensive. Secondly, this bond is not refundable if we are not successful bidder. Nor is it refundable if we are the successful bidder. In addition, we do certainly understand the performance bond requirements. Please clarify the bid bond requirement.

GOVERNMENT RESPONSE: Refer to FAR 52.228-1 Bid Guarantee (Sep 1996). As per the solicitation, outlined in 52.228-1:

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $ 3,000,000, whichever is less.

QUESTION 17:

Does following clause stipulate that the GC, the awarded SDVOSB, must self-perform 40% of the contract? If so, is that 40% of the labor or a combination of labor, equipment, & materials (the total job value)?

GOVERNMENT RESPONSE: Refer to Amendment #5 - Section 00 72 00 FAR 52.236.1.

QUESTION 18:

On the bid form line item 0016 Photoeye to DDC control after installation of the photocell at the building called out and commissioning of the photocell do we have to verify the DDC system at the building and the mainframe location at 4004?

GOVERNMENT RESPONSE: This item wires in a standard photo eye to the existing DDC control of the lighting contractor. The photo eye itself is standalone device, it is not providing data to the DDC BAS. The only test needed is to have the DDC initiate the lighting circuit ON (with a momentary override) during the day and observe that the photo eye keeps the lights off. A double check is to cover the photo eye and observe that the exterior lights come on. After that is complete, return the DDC control to regular dusk/dawn programming. Access to the DDC control can be via laptop in the building’s mech room or at the T-4004 front end control whichever is easiest.

SECTION 00 72 00 - GENERAL CONDITIONS

The following have been modified:

52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

The Contractor shall perform on the site, and with its own organization, work equivalent to at least fifteen (15) percent of the total amount of work to be performed under the contract. This percentage may be reduced by a supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction and the Contracting Officer determines that the reduction would be to the advantage of the Government.

(End of clause)

DESIGN DATA SECTION 01 33 16

SECTION 01 33 16.00 10

DESIGN DATA (DESIGN AFTER AWARD) / WORK PLAN

05/16

PART 1 GENERAL

1.1 SUMMARY

After award, develop the accepted proposal into the completed design/work plan, as described herein. Use a collaborative, integrated design process for all stages of project delivery with comprehensive performance goals for site development, energy, water, material selection, indoor environmental quality, and waste diversion. Ensure incorporation of these goals in project delivery. Consider all stages of the building lifecycle, including deconstruction, rehabilitation, re-purposing, or demolition.

1.2 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO)

ISO 19005-3 (2012) Document Management -- Electronic

Document File Format for Long-Term Preservation -- Part 3: Use of ISO 32000-1 with Support for Embedded Files (PDF/A-3)

ISO 32000-1 (2008) Document Management -- Portable

Document Format -- Part 1: PDF 1.7

U.S. DEPARTMENT OF DEFENSE (DOD)

UFC 1-200-02 (2013, with Change 3) High Performance and Sustainable Building Requirements

UFC 4-010-01 (2012; with Change 1) DoD Minimum Antiterrorism Standards for Buildings

1.3 DEFINITIONS

1.3.1 Designer of Record (DOR)

Professional Registered members of the Contractor’s Design-Build team that check, approve, sign, date, and certify, prior to submitting the deliverables to the Government, that the D-B design submittals comply with the contract requirements.

The DOR's stamp, sign, and date each design drawing and other design deliverables under their responsible discipline at each design submittal stage. The DOR(s) are responsible for maintaining the integrity of the design and for compliance with the contract requirements through construction and documentation of the as-built condition by coordination, review and approval of extensions of design, material, equipment and other construction submittals, review and approval or disapproval of requested deviations to the accepted design or to the contract, coordination with the Government of the above activities, and by performing other typical professional design responsibilities.

1.3.2 Facility Data

Non-graphical data attached to surface and subsurface components for both building and site model elements that describe various facility characteristics such as parametric values that drive physical sizes, material definitions (e.g. wood, metal), manufacturer data, industry standards

(e.g. AISC steel properties), location, and project identification numbers. Facility data can also define supplementary physical entities that are not shown graphically in the model, such as the system of a duct, hardware on a door, content of conduit, site surface, alignment, levee, channel or transformer properties.

1.4 ORDER OF PRECEDENCE

In the event of a conflict or inconsistency between any of the requirements within the Contract, precedence is applied:

a. Any portions of the accepted proposal which both conform to and exceed the requirements of the solicitation.

b. The provisions of the solicitation.

c. All other provisions of the accepted proposal.

d. Any design products including, but not limited to, plans, specifications, engineering studies and analyses, shop drawings, and equipment installation drawings. These are "deliverables" under the contract are not part of the contract itself. Design products must conform to all provisions of the contract, in the order of precedence.

1.5 PRECONSTRUCTION ACTIVITIES

1.5.1 Design Quality Control Plan

Submit a Design Quality Control Plan in accordance with Section 01 45 00.00 10 QUALITY CONTROL before design may proceed.

1.5.2 Meetings and Conferences

1.5.2.1 Post Award Conference

The Government will conduct a post award conference at the project site, as soon as possible after Contract award, coordinated with issuance of the notice to proceed (NTP). Participation by the Contractor and major subcontractor representatives is mandatory. All designers need not attend this first meeting. The government will provide an agenda, meeting goals, meeting place, and meeting time to participants prior to the meeting.

As a minimum the following will be addressed during the conference: determination and introduction of contact person and their authorities; contract administration requirements;

discussion of expected project progress processes; and coordination of subsequent meeting.

a. The government will introduce the Government project delivery team members, facility users, facility command representatives, and installation representatives.

b. Introduce key personal, major subcontractors and other needed staff.

c. Define expectations and duties of each participant.

d. Develop a meeting roster with complete contact information including name, office, project role, phone, mailing and physical address, and e-mail address for distribution to all participants. Also, provide minutes of the meeting to all participants.

1.5.2.2 Initial Design / Work Plan Conference

After Contract award, conduct the initial design / work plan conference, and provide a record of the meeting. All Designers of Record must participate in the conference. The primary purpose of the meeting is to make sure any needs are assigned and due dates established, as well as points of contact identified. The initial design/work plan conference may be scheduled and conducted at the project installation after the Post Award Conference and prior to initiation of significant preliminary design development, although it is recommended that the partnering process be initiated at the time of or before the initial design conference. Limit any design work conducted after award and prior to this conference to site work.

1.5.2.3 Pre-Construction Conference

Before starting any construction activities, jointly conduct an administrative conference with the Government to discuss any outstanding requirements and to review local installation requirements. It is possible there will be multiple Pre-Construction Conferences based on the configuration of the design packages. Provide minutes of the meeting(s) to all participants.

1.6 SUBMITTALS

Each submittal includes an associated approval level designation as defined in the following table:

Approval Level

Designation Definition

G Government approval no designation for information only

D Designer of Record approval

C Government Conformance Review of Design

R Designer of Record Approval and Government Conformance Review

A Designer of Record Approval and Government Approval

S inclusion in the Sustainability Notebook, in conformance to Section

01 33 29 SUSTAINABILITY REPORTING

When used, a designation following the approval level designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33

00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Design Quality Control Plan; G Initial Design Conference Preconstruction Conference DCM Procedures; G Submittal Register; G

SD-05 Design Data

Design and Code Checklists; C Sustainable Design; C

Interim Design Submittals; R Conference Documentation Final Design Submittals; R Design Complete Documents; C

SD-11 Closeout Submittals DD Form 1354; (N/A)

1.7 DESIGN / WORK PLAN QUALITY CONTROL

1.7.1 Design And Code Checklists

Develop and utilize appropriate discipline-specific checklists during the design and quality control of each submittal. Submit these completed checklists with each design submittal, as applicable, as part of the project documentation. See Section 01 45 00.00 10 Contractor Quality Control and paragraph FIRE PROTECTION AND LIFE SAFETY CODE REVIEW for a sample Fire Protection and Life Safety Code Review checklist.

1.8 DELIVERY, STORAGE, AND HANDLING

1.8.1 Electronic Design Submittal

Provide identical copies of discs for approval, for each submittal required. Provide quantities and sizes indicated in Section 01 33 00 SUBMITTAL REQUIREMENTS.

1.8.1.1 Malicious Content

Scan all electronic files for malicious viruses using commercially available scanning program that is routinely updated to identify and remove current virus threats.

1.8.1.2 Storage Media

Provide project data on disc-based (DVD±R/RW) media. Provide the full submittal on one single disc whenever possible. When separation of the submittal is required separate deliverables onto separate media. Document any media divisions in the PxP for approval by the Contracting Officer.

a. Directly print identification of contents onto storage media. Do not provide adhesived labels.

Include the name of the submittal, project, project location, Contract number, Designer of Record firm/Prime Contractor company's name, title of submission, and security classification (in accordance with the applicable security classification labeling regulations) on the label. If multiple discs are provided, clearly document the contents of each disc on the label.

b. Include the name and contact information of the individual who produced the final data disc to ensure that any problems with the data or media can be easily resolved.

c. When browsed on any computer, the disc displays the following folders and their associated content:

(1) Submittal files (containing all submittal data)

(2) All supporting documents associated with the submittal

(3) Readme containing one TXT, PDF, or HTML file with general use information, organizational instructions, and basic preparer contact information.

1.8.2 PDF File Packaging

Utilize PDF file format in accordance with ISO 32000-1 and ISO 19005-3. Provide files from original sources, text-searchable, and saved in "Standard" (uncompressed) resolution whenever possible.

1.8.2.1 Bookmarking

a. Bookmark drawing submittal PDF sets to include one Parent Bookmark per Discipline and one Child Bookmark per sheet within each Discipline. Format Parent Bookmarks as "Discipline" (e.g. Architectural). Format Child Bookmarks as "Sheet ID Sheet Title" (e.g. A- 101 First Floor Plan).

b. Bookmark specification submittal PDF sets using the SpecsIntact Print Processing PDF

Print/Publish feature, combining processed sections into one PDF document. Insert the Submittal Register into the file where specified by Section 01 33 00 SUBMITTAL PROCEDURES and bookmark.

c. Bookmark design analysis and calculation submittal PDF sets to include one Parent

Bookmark per design analysis section and one Child Bookmark per major paragraph per section. Format Parent Bookmarks as "Section" (e.g. Architectural). Format Child Bookmarks as "major paragraph designation Sheet Title" (e.g. 2.1 Primary Facility Functions).

1.8.3 Hardcopy Design Submittal

Print hard copy submittals directly from the electronically packaged PDF files. Provide quantities and sizes as indicated in Section 01 33 00 SUBMITTAL REQUIREMENTS.

The Designer(s) of Record stamps and signs the original full size hard copy sheets as Released For Construction. Provide distribution from this set.

PART 2 PRODUCTS

2.1 DOCUMENTS

Provide all of the following documents with each design / work plan submittal.

2.1.1 Submitted Files List

Provide list of all submitted electronic files including a description, directory, and file name for each file submitted. For all Sheet files, include a list of the sheet titles and sheet numbers.

2.1.2 Quality Control (QC) Reports

As a minimum, include the following reports:

2.1.2.1 Checks and Reports

Provide QC checks demonstrating

a. No undefined, incorrectly defined, or duplicated elements.

a. No errors when opening.

c. No broken Links, References, or X-References.

d. Minimized extraneous information.

e. For a Design Complete or Record Submittal; no unloaded Links, References, or X-References exist.

2.1.2.2 Graphics Standards Checks and Report

Provide QC checks on all graphic deliverables demonstrating that the fonts, dimensions, symbolism and other construction document formatting are compliant with the requirements of this specification. Identify and report non-compliant content.

2.2 DESIGN DRAWINGS

Produce design drawings that describe the scope of the Contract for all required submittals including all interim and final deliverables. Similar to what has been provided within the contract.

2.2.1 Electronic Drawing Files

Provide electronic drawing files in PDF format for each project drawing in the design set.

2.2.2 Drawing Index

Provide an index of drawings sheet as part of the drawing set, and an electronic table of all drawings submitted. Include the electronic file name, the sheet reference number, the sheet number, and the sheet title containing the data for each drawing.

2.2.3 Shop Drawings Used as Design Drawings

Design drawings may be prepared similar to shop drawings to minimize construction submittals after the Design Complete Submittals. Prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

2.2.3.1 Drawing Format For Shop Drawings Used as Design Drawings

Use the Contractor-originated drawings as the basis for the record drawings. Conform shop drawings included as design documents with the same drawing requirements such as drawing format, sheet size, layering, lettering, and title block used in design drawings.

2.2.3.2 Identification of Shop Drawings Used as Design Drawings

Indicate which shop drawings are being submitted as design drawings in the transmittal letter.

2.2.4 Seal on Documents

Sign, date and seal all Contractor-originated design drawings by the registered architect or the registered engineer of the respective discipline. This is the seal of the Designer of Record for that drawing. Application of the electronic seal and signature accepts responsibility for the work shown thereon.

a. Supported by life cycle cost analysis.

b. The identification of any necessary licenses and permits that are anticipated to be required as a part of the design and/or construction process.

c. Identify all applicable codes and criteria and highlight specific requirements within these codes and criteria for critical issues in the facility design.

d. Required calculations as specified and as needed to support the design.

e. Clearly identify "Antiterrorism" requirement and document the antiterrorism and force protection features as required by UFC 4-010-01.

PART 3 EXECUTION

3.1 DESIGN SUBMITTALS / WORK PLAN

Include all deliverable products and associated support documents described in Part 2 of this specification with each design submittal.

3.2 DESIGN SUBMITTALS PHASES

The stages of design submittals described below define requirements with respect to process and content. Determine how to best plan and execute the design and review process for the project, within the parameters listed below. As a minimum, provide at least one interim design submittal, at least one final design submittal before construction of a design package may proceed, and at least one Design Complete submittal that documents the accepted design.

3.2.1 WORK PLAN

The Work Plan shall consist of the following: verification of site conditions, type of light fixture to be replaced, quantity of lights, DDC and lighting contractor modification required. Submittals for all products. With the inclusion of a detailed integrated schedule.

3.2.2 Interim Design Submittals (PRE-FINAL WORK PLAN)

The interim design submittal should be encompassing the 60% design solution and the 90% design solution. Submit either a single interim design for review, representing a complete package with all design disciplines, or split the interim design into smaller, individual design packages as deemed necessary for fast-track construction purposes. This is not necessarily a hold point for the design process; the Contractor may designate the interim design submittal(s) as a snapshot and proceed with design development at its own risk.

3.2.2.1.1 Interim Design Development Management

Maintain a fully functional configuration management system as described herein to track design revisions, regardless of whether or not there is a need for a formal interim design development review.

3.2.2 Final Design Submissions (FINAL WORK PLAN)

After acceptance of the interim design package, revise the design package to incorporate the comments generated and resolved, perform and document a back-check review and submit the final design package. The final design package includes the 100% design solution for the project.

3.2.3 Design Complete Submittals (WORK PLAN COMPLETE)

After the final design submission and review conference for a design package, revise the design package to incorporate the comments generated and resolved in the final review conferences, perform and document a back-check review and submit the final, design complete documents, which represents released for construction documents.

3.3 DESIGN PLATFORM AND FILE FORMATS

Design the project using the systems and platforms defined below:

3.3.1 PDF

3.5 DESIGN CONFIGURATION MANAGEMENT (DCM)

3.5.1 Procedures

Develop and maintain effective, DCM procedures to control and track all revisions to the design documents subsequent to the Interim Design Submission and continuing through submission of the As-Built documents. After the final design is accepted, this process provides control of and documents revisions to the accepted design (See Special Contract Requirement: Deviating From the Accepted Design). Submit the DCM procedures within the Design Quality Control Plan.

a. Include authorities and concurrences in the DCM system to authorize revisions, including documentation as to why the revision is required.

b. An internal system may be used with interactive Government concurrences or the Government's "Dr Checks Design Review and Checking System" may be used.

c. Make the DCM data available to the Government reviewers at all times.

3.5.2 Tracking Design Review Comments

Although an internal system for overall design configuration management is allowed, use the DrChecks Design Review and Checking System to initiate, respond to, resolve and track Government design review comments.

The Government will set up the project in DrChecks. Throughout the design process parties enter, track, and back-check comments using the DrChecks system. Designers of Record annotate comments timely and specifically to indicate exactly the action to be taken or why the action is not required. After the design review conference and prior to the next design submittal for the package, the DORs annotate those comments that require DOR action or design revision to show how and where it has been addressed in the design documents. These procedures are part of the required design configuration management plan. Flag comments considered critical by the conference participants.

3.5.2.1 DrChecks Initial Account Set-Up

Identify a contact person within the office to act as the administrator for all Contractor personnel, including subcontractors, that will be accessing the PROJNET Dr Checks system. Through the Contracting Officer, coordinate with the Project Manager and the District PROJNET administrator for system access, system instruction and comment process instructions.

PROJNET contains an introductory file and other tutorial material that can be accessed once user accounts have been established. Upon log in, select Portals/User Documentation.

3.5.2.2 DrChecks Review Comments

Annotate and resolve all comments prior to the next submittal. Include the DrChecks comments and responses in the design analysis for record in the next design submittal for the package.

a. Upon review of comments prior to the design review conference, the DOR(s) evaluate the comments. Include exactly what action will be taken or why action is not required.

b. After the review conference, the DOR(s) formally respond to each applicable comment in DrChecks a second time, prior to the next submittal, clearly indicating what action was taken and what drawing/spec/analysis changed. Designers of Record are encouraged to directly contact reviewers to discuss and agree to the formal comment responses rather than relying only on DrChecks and review meetings to discuss comments. With the next design submittal, reviewers will back-check answers to the comments against the new submittal, in addition to reviewing additional design work.

c. Clearly annotate in DrChecks those comments that require effort outside the requirements of the contract. Do not proceed with work outside the contract until a modification to the contract is properly executed

3.6 DISCIPLINE DESIGN / WORK PLAN REQUIREMENTS

Provide interim design deliverables that include drawings, submittals, and integrated schedule for the part of design that the Contractor considers ready for review.

a. Drawings: Include comments from any previous design conferences incorporated into the documents to provide an interim design for the feature of work submitted.

3.6.1 Electrical Systems

3.6.1.1 Load Center Panelboard Schedule(s)

Indicate the following information in the schedule(s):

3.6.1.1.1 Panelboard Characteristics (Panel Designation, Voltage, Phase, Wires, Main Breaker

Rating and Mounting

3.6.1.1.2 Branch Circuit Designations

3.6.1.1.3 Load Designations

3.6.1.1.4 Circuit Breaker Characteristics (Number of Poles, Trip Rating, AIC Rating)

3.6.1.1.5 Branch Circuit Connected Loads (AMPS)

3.6.1.1.6 Special Features

3.6.1.2 Lighting Fixture Schedule

Indicate the following information in the schedule:

3.6.1.2.1 Fixture Designation

3.6.1.2.2 General Fixture Description

3.6.1.2.3 Number and Type of Lamp(s)

3.6.1.2.4 Type of Mounting

3.6.1.2.5 Special Features

3.6.1.3 Details

Provide construction details, sections, elevations only where required for clarification of methods and materials of design.

3.7 INTERIM DESIGN REQUIREMENTS

At least one interim design submittal, review and review conference is required for each design package (except that the Contractor may, upon Government approval, skip the interim design submission and proceed directly to final design of the sitework and utilities package).

Additional interim design conferences or over-the-shoulder reviews may be scheduled, as needed, to assure continued Government concurrence with the design work. Include the interim submittal review periods and conferences in the Section 01 32 01.00 10 PROJECT SCHEDULE and indicate in periodic schedule updates what part of the design work is at what percentage of completion. See also paragraph INTERIM DESIGN DEVELOPMENT REVIEW WAIVER for a waiver to the formal interim design review.

3.7.1 Submission Review

After receipt of an Interim Design submission, the Government requires 14 calendar days after receipt of the submission to review and comment on the interim design submittal. For smaller design packages, especially those that involve only one or a few separate design disciplines, the parties may agree on a shorter review period or alternative review methods (e.g., over-the -shoulder or electronic file sharing), through the partnering process.

a. For each interim design review submittal, the Contracting Officer will furnish a single consolidated, validated set of comments from the various design sections and from other concerned agencies involved in the review process using the DrChecks Design Review and Checking System. The review will be for conformance with the technical requirements of the Contract.

b. The Government reserves the right to reject design document submittals if comments are deemed significant.

c. Furnish disposition of all comments, in writing, through DrChecks. If there are technical disagreements with any comments, clearly outline, with justification, the reasons for disagreement and noncompliance within five calendar days after receipt of these comments.

d. The Contractor is cautioned that if it believes the action required by any comment exceeds the requirements of this contract, that it should take no action and notify the Contracting Officer in writing immediately.

3.7.2 Interim Review Conference

Hold an Interim Review conference for each design submittal at either the installation or as agreed upon as part of the partnering process. Attendees include, at a minimum, the DOR(s) involved in development of the design submittal. Schedule the conference to take place the week after the receipt of the comments. Notify the Contracting Officer of any comments that with concurrence would require further design development.

For smaller fast-track packages that involve only a few reviewers, the parties may agree to alternative conferencing methods, such as teleconferencing, or televideo, where available, as determined through Partnering.

3.7.3 Conference Documentation

3.7.3.1 Minutes and Comment Process

Provide meeting minutes within two work days after the conference adjourns, and enter final resolution of all comments into DrChecks. Include copies of comments, annotated with comment action agreed on, with the minutes.

a. Resolve issues remaining open after the conference adjourns by immediate follow-on action to close the issue within 30 calendar days.

b. Incorporate comments as agreed upon during the conference.

3.7.3.2 Availability

In order to facilitate the Government code and contract conformance reviews, identify, track resolution of, and maintain all comments and action items generated during the design review process. Make this available to the designers and reviewers prior to the subsequent design reviews.

3.8 FINAL DESIGN REQUIREMENTS

Provide final design submittals that consist of 100 percent complete drawings, specifications, submittal register, design analyses for Government review and acceptance.

a. Include any permits required by the contract for each package submitted.

b. In order to expedite the final design review, prior to the conference, ensure that the design configuration management data and all review comment resolutions are up-to-date.

c. Perform independent technical reviews and back-checks of previous comment resolutions, as required by Section 01 45 00.00 10 QUALITY CONTROL.

3.8.1 Design Drawings

Submit drawings complete with all contract requirements incorporated into the documents to provide a 100 percent design for each package submitted.

3.8.2 Submittal Register

Provide an updated, cumulative submittal register with each design package that identifies the design and construction submittals required by that design package.

3.9 DESIGN COMPLETE CONSTRUCTION DOCUMENT REQUIREMENTS

After the Final Design Submission and Review Conference, revise the design documents for the design package to incorporate the comments generated and resolved in the final review conference. Perform and document a back-check review and submit the final, design complete documents. The deliverable includes all documentation and supporting design analysis in final form, as well as the final review comments, disposition and the back-check. As part of the quality assurance process, the Government may perform a review of the released for construction documentation. Promptly correct any errors or omissions found during the Government review.

3.10 ACCEPTANCE AND RELEASE FOR CONSTRUCTION

After acceptance of the Design Complete Construction Document(s) the Contracting Officer will allow construction to start for that design package.

Government review and acceptance of design submittals is for contract conformance only and does not relieve the Contractor from responsibility to fully adhere to the requirements of the contract, including the Contractor's accepted proposal, or limit the Contractor's responsibility of design as prescribed under Special Contract Requirement: "Responsibility of the Contractor for Design" or limit the Government's rights under the terms of the contract. The Government reserves the right to rescind inadvertent acceptance of design submittals containing contract deviations not separately and expressly identified in the submittal for Government consideration and approval.

(End of Summary of Changes)