W912DS-09-R-0016_Amendment 2 -Attachment 1.pdf

PRE-PROPOSAL CONFERENCE

W912DS-09-R-0016

Guns & Weapons System Lab (Turrets)

Picatinny Arsenal, New Jersey 4 August 2009

Welcome

DID YOU SIGN-IN ?

Agenda 0900 Arrive and Sign –In Bldg 121, Picatinny Conference Center

0915 Introductions & Description of the project

0945 LPTA RFP Process

1000 General Procurement Information

1015 Site Visit of G&W System Lab (Turrets) Project Site (3300 Area)

1100 Site Visit of G&W System Tech Data Project Site (Range 647)

1130 Site Visit of G&W System Tech Data Project Site (BLDG 61)

1200 Return to Building 6 Conference Room, Contractors may submit questions in questionnaire format

1230 Conclusion – Return to Building 121

Project Overview

Guns & Weapons System Lab (Turrets)

• The work shall be in accordance with Request for Proposal documents.

• This project is fully designed; complete plans and specifications will be issued with this RFP.

• Price includes construction (target amount is $10M - $15M)

• Contractor is responsible for the construction project, including building commissioning and operations, maintenance manuals and warranties

• Completion: 456 days after receipt of NTP

Project Description

Guns & Weapons System Lab (Turrets)

Construct a new G & W Systems research laboratories and warehouse support space. These facilities will provide Defense Systems Engineering Laboratory High Bay space, Major & Medium Caliber Laboratory space, renovated Minor Caliber Laboratory and Machine Shop, renovated storage space, and Gun Mount foundations for the BRAC mission. Special features include security controlled lab and spaces that satisfy SIPRNET requirements, information systems, fire protection, and Anti-terrorism/Force Protection. The new facility will have conference rooms, laboratory spaces and mechanical rooms.

Supporting Facilities include site work, paving, site improvements and utilities.

Lowest Price Technically Acceptable (LPTA)

• Contract is awarded to the lowest priced proposal which is technically acceptable.

• Evaluation factors are listed in the solicitation.

• Trade-Offs are not permitted.

RFP Overview

• W912DS-09-R-0016 Guns & Weapons System Lab (Turrets) and W912DS-09-R-0014 Guns & Weapons System Tech Data consists of:

– Performance & Prescriptive Specifications

– Attachments

– Drawings

– Amendments

• On Time Submission of Proposal

– This is a small business set aside project.

– The North American Industry Classification System (NAICS) code is 236220, Commercial and Institutional Building Construction. The business size standard is $33,500,000.

Submission Requirement

• W912DS-09-R-0016 Guns & Weapons System Lab (Turrets) proposals due 25 Aug 2009 at 1400 hr

Submission Requirement (continued)

• Volume I (Technical Proposal – Factors 1, 2 & 3), 90 page limit

– 1. Past Relevant Experience of Offeror’s Team

– 2. Past Performance of Offeror’s Team

– 3. Qualifications of Offeror’s Team

• Volume II (Price Proposal) with supporting documentation

Proposal Information and Related Evaluation Factors

• Factor 1 - Past Relevant Experience of Offeror’s Team

• Factor 2 - Past Performance of Offeror’s Team

• Factor 3 - Qualifications of Offeror’s Team

Past Relevant Experience

• Offeror Demonstrates Experience by providing examples of Recent and Relevant Construction Experience as outlined in the soliciatation.

• The Offeror will each demonstrate relevant projects not less than 75% complete or physically completed within the last seven

(7) years.

• Relevant projects are those similar in SCOPE, COMPLEXITY & MAGNITUDE as defined in the solicitation.

• Any project where the principle Offeror was a primary subcontractor (> 35% of total) and their portion of the work is not less than 75% complete.

Past Performance

• Offeror Demonstrates Past Performance by providing ratings and client questionnaires regarding projects submitted for Factor 1 – Past Experience as outlined in the solicitation.

• Your Past Clients MUST be instructed to FAX or EMAIL their completed questionnaires directly to the Corps of Engineers, Contract Specialist, by the proposal submission deadline in order to be considered.

• In addition, the Offeror must provide information on past projects (within the past seven (7) years) from which they have been terminated or received a CURE NOTICE

Qualification of Offeror’s Teams

• Offeror demonstrates qualifications of the teams by submitting the team members qualifications as outlined in the solicitation.

• Substitution of proposed “Key Personnel”:

» i. Only the Contracting Officer can authorize change from RFP » ii. Only allowed under limited conditions » iii. The replacement will meet, or exceed, the qualifications of the named individual in the RFP

• A substitution of team members from Proposal to Execution phase is not allowed unless approved by the Contracting Officer.

KEY PERSONNEL, SUBCONTRACTORS AND

OUTSIDE ASSOCIATES

• In connection with this contract, any in-house personnel, subcontractors, and/or outside associates will be limited to individuals or firms that were specifically identified in the Contractor’s accepted proposal.

• The Contractor shall obtain the Contracting Officer's written consent before making any substitution for these designated in-house personnel, subcontractors, or associates. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted proposal to the Contracting Officer for evaluation and approval.

• The level of qualifications and experience submitted in the accepted proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.

Rating Definitions (Factor 1: Past Relevant Experience Proposals)

• The government will not award to an Offeror that receives an unsatisfactory in this factor.

• Satisfactory (Green): At least two (2) relevant construction projects of similar scope, magnitude and complexity are submitted.

• Marginal (Yellow): The Offeror has only one (1) relevant construction project of similar scope, magnitude and complexity.

• Unsatisfactory (Red): The Offeror has not submitted at least one (1) clearly relevant construction project of similar scope, magnitude and complexity.

(Factor 2: Past Performance)

The Government will not award to an Offeror that receives an unsatisfactory (red) rating in this factor:

• Satisfactory (Green): Based on Offeror’s past performance record, no doubt exists that Offeror will successfully perform the required effort.

• Marginal (Yellow): Based on the Offeror’s past performance record, some doubt exists that the Offeror will successfully perform the required effort.

• Unsatisfactory (Red): Based on the Offeror’s past performance record, extreme doubt exists that the Offeror will successfully perform the required effort.

• Unknown (Grey): No relevant past performance is identifiable upon which to base a meaningful performance risk prediction. A search was unable to identify any relevant past performance information for the Offeror or the key team members/subcontractors or their key personnel. This is neither a negative nor positive assessment.

(Factor 3: Offeror’s Team)

• The Government will not award to an Offeror that receives an unsatisfactory rating in this factor.

• Satisfactory (Green): Proposal meets most of the solicitation requirements with the exception of minor deficiencies that leave no doubt as to the qualifications of the team’s ability to meet the solicitation requirements.

• Marginal (Yellow): Proposal meets some of the solicitation requirements. Some areas and/or percent of work were not identified for the Offeror and/or the subcontractors, and/or names of subcontractors were not identified OR some key personnel did not meet the required education and/or training and/or experience necessary to perform the work as proposed.

• Unsatisfactory (Red): The organizational chart fails to show the key personnel by name, responsibilities, structure and lines of authority or fails to demonstrate adequate personnel, responsibilities, structure or line of authority OR the minimum qualifications are not met for any one of the following: Project Manager, Superintendent, Construction Quality Control Manager or Subcontractor’s Construction Manager and/or On-Site Superintendent.

Competitive Range

• Consists of the most highly rated proposals that have a reasonable chance of award.

Discussions

• Government reserves the right to award the contract without discussions.

• If discussions are held, they will be conducted with each offeror within the competitive range.

• Discussions will include deficiencies that should be corrected to conform to RFP requirements.

Proposal Revisions

• At conclusion of Discussions, if held, all offerors within the competitive range will have the opportunity to submit a revised final proposal.

• Final proposal revisions must be in writing and received by the specified date.

Basis of Award

• The Government will award a firm fixed price contract to the responsible Offeror whose technically acceptable proposal represents the lowest price.

• No award will be made to an Offeror receiving either :

– An “Unsatisfactory” rating in any evaluation factors (Factors

#1, #2 or #3).

OR

– A rating below “Satisfactory” in Factors #1, OR

– A Satisfactory rating in Factor#1 but having two Marginal ratings in Factors #2 and #3 .

Contract

• Contract will be firm fixed price.

• Contract consists of:

– RFP Requirements

– Contractor’s Proposal

• Order-of-Precedence:

1. RFP Provisions

2. Contractor’s Proposal

General

Important Announcement

• All Firms That Want to Access Solicitations Will Be Required to Register With Federal Business Opportunities (FEDBIZOPS) and Central Contractor Registration.

– www.fbo.gov

– www.ccr.gov

• The synopsis can be viewed on Federal Business Opportunities or the Army Single Face to Industry

– http://www.fedbizopps.gov/

General (continued)

• Include Pro forma information (surety information, financial information, etc.) in solicitation

• Fill out and return Representations and Certifications

• No alterations to price schedule allowed

• Pay attention to bid bond and power of attorney requirements

Key Dates

Guns & Weapons System Lab (Turrets)

• Proposal Due Date: 25 Aug 09 @ 1400

• Location: Room 1843

• REMINDER: LATE IS LATE!

– security at 26 Fed Plaza (We cannot accept late offers due to security delays)

– no excuse for commercial courier (Fedex, UPS, etc.) delays

• Award: NLT 30 Sep 09

Submitting Questions

• Please provide questions in a written format to contract specialist.

• Following the site visit, initial responses to your questions will be provided, if possible.

• Information from this meeting will be provided via amendment.

• Questions & answers for informational purposes only-

- Revisions in amendments if necessary

Additional Information

Guns & Weapons System Lab (Turrets)

• Additional questions should be submitted to

MAJ. Sean Imbs, Contract Specialist

Phone number: 917-790-8172

Fax number: 212-264-3013 email: sean.p.imbs@usace.army.mil

• Deadline for questions: 14 Aug 2009.

Site Visit

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