Amendment 0002 - Attachment 01_20R0004 Round 2 Responses to RFIs_22 May 2020.pdf

FWA Custodial Services RFI LOG Page 1

7 of 7 5/22/2020

RFP #: W912D0-20-R-0004 Amendment 00002 Round 2 RFI Responses DPW to answer highlighted lines.

Project: FWA Custodial Services RCO-AK to answer non-highlighted lines.

Date: 22-May-20 ITEM # RFI REFERNCE GOVERNMENT RESPONSE Response Date

1 Confirm that the offeror must engage in a Contract with OPEIU Local 4873, AFL - CIO and only hire employees that will be required to sign in with the Union. Or is it ok for the offeror to staff and complete the work with their own non-union staff members?

Page 57 of Original Solicitation, Factor 1, Subfactor 2 Staffing.

The offeror does not engage in a contract with ITPEU prior to award. Only an awardee will engage ITEPU. Refer to FAR Part 22 for further regulation and Attachment 06 - -20R0004 FWA Custodial CBA 2018-2021 Fort Wainwright AK.

Also, hiring of employees shall be in accordance with FAR Part 22 and . Per FAR

22.1201 (a) - When a service contract succeeds a contract for performance of the same or similar services, as defined at 29 CFR 9.2, at the same location, the successor contractor and its subcontractors are required to offer those service employees that are employed under the predecessor contract, and whose employment will be terminated as a result of the award of the successor contract, a right of first refusal of employment under the contract in positions for which they are qualified. Executive Order 13495 generally prohibits employment openings under the successor contract until such right of first refusal has been provided, when consistent with applicable law.

5/21/2020

2 If a Contract with the Union it's not necessary, will the offeror have the ability to reach to the incumbent contractor's staff and offer to retain them for the purposes of this contract?

Page 57 of Original Solicitation, Factor 1, Subfactor 2 Staffing.

Understanding FAR Part 22 and Collective Bargaining Agreements is necessary for this requirement. After award the successful offeror, during the Phase In Period, will have the opportunity to reach out to the incumbent contractor's staff in accordance with FAR Part 22.

5/21/2020

3 Can you please provide the most current wages, health and welfare rates, and benefits for 2020? The CBA provided in the solicitation only has the rates for 2018.

CBA Pgs. 23, 24 Attachment 06 -20R0004 FWA Custodial CBA 2018-2021 Fort wainwright AK covers the most current wages, health and welfare rates, and benefits for 2020.

5/21/2020

4 Are the rugs located in the CDC Bldg. 4024 included as part of the carpet SF? Technical Exhibit A1- Workload Data Pg. 1

No, rugs permanently installed are included as part of the carpet Sqft. Throw rugs are not included as part of the carpet sqft and are required to be cleaned in accordance with Attachment 01 _20R0004_FWA Custodial PWS Part I_24 April 2020rv1 - Section 2.5.1.

5/21/2020

5 Technical Exhibit A1- Workload Data has four different levels of service (4 capabilities instead of 3). Is Level II-Basic Services meant to be Level III- Basic Services)? Please clarify. If not, could you provide the Cleaning Standards and Frequencies for Level II- Basic Services?

Technical Exhibit A1 Workload Data Pgs. 3-5

There are only three (3) levels of Cleaning (Level I - Enhanced, Level II - Standard, and Level III - Basic). Attachment 07 - Custodial Services TE A1-A3 Workload Data 20 FEB 20 has been revised, see Amendment 00002_ Revised Attachment 07 - Custodial Services TE A1_A3 Workload Data rv1_21 May 20.

5/21/2020

6 For the Buildings under Level II Standard Service, does the frequency daily means 7, 6, 5 days per week or is daily based on the number of days per week the buildings are open?

Technical Exhibit B2, Custodial Cleaning Standards, and Frequencies Capability II, Pg. 2

The frequency term “daily” refers to days that the facility is required to be cleaned per Custodial Services TE A2 Workload Data.

5/21/2020

FWA Custodial Services RFI LOG Page 2

RFP #: W912D0-20-R-0004 Amendment 00002 Round 2 RFI Responses DPW to answer highlighted lines.

Project: FWA Custodial Services RCO-AK to answer non-highlighted lines.

Date: 22-May-20 ITEM # RFI REFERNCE GOVERNMENT RESPONSE Response Date

7 The PWS states that the contractor shall provide additional cleaning after regular operating hours for the CDC, the Youth Centers, and Gymnasiums. Does additional cleaning mean that the contractor is required to clean these facilities also during their regular operating hours? (More than once per day) If so, could you specify the required times?

PWS 2.15.1 Pg. 8 All cleaning for Level I are completed after operating hours. Refer to Technical Exhibit A1 Workload Data rv1_21 May 20.

5/21/2020

8 Technical Exhibit A1-Workload Data states that the preferred service hours for the Youth Center are from 2000-1400. Could you clarify the meaning of these hours?

Do we have to service twice a day?

Technical Exhibit A1- Workload Data Pg. 1

All cleaning for Level I are completed after operating hours. Refer to Technical Exhibit A1 Workload Data rv1_21 May 20.

5/21/2020

9 For the Building under Capability III Basic Service, are there any required days to provide the services? ( For example Tuesday and Friday) or is it up to the discretion of the contractor to assign the days of service?

Technical Exhibit B3- Custodial Cleaning Standards and Frequencies. Pg. 3

There are no assigned days for buildings under Level III Basic Service. It at the discretion of the offeror to assign the days of service and provide in their schedule.

5/21/2020

10 Can you confirm the total SF of maple wood floors that the contractor has to refinish? Are the Basketball and Racquetball court SF listed in the workload data the only maple floors that need to be refinished?

Technical Exhibit A1-A2 Workload Data, Pg. 1-2

The only maple floors that need to be refinished are listed in workload data, Amendment 00002_ Revised Attachment 07 - Custodial Services TE A1_A3 Workload Data rv1_21 May 20. As stated in PWS - Part 1, Section 2.1 - Scope:

Estimated square footages are established in Attachment 09 - Technical Exhibit C BLDG SF Information Sheet and Amendment 00002_ Revised Attachment 07 - Custodial Services TE A1_A3 Workload Data rv1_21 May 20..

5/21/2020

11 Are there lines in the basketball courts that the contractor is required to put back after the refinishing is completed?

Maple Wood Refinishing Guidelines

No lines will need to be placed back on. 5/21/2020

12 The Maple wood Floor Refinishing guidelines state that the contractor must lightly abrade with #2 steel wool. Is the government looking for a complete resand and refinish, meaning to remove all existing coats of finish before new ones are applied? Or is the government looking only lighltly to abrade and to apply new coats of finish on top of the existing ones?

Maple Wood Refinishing Guidelines

Refer to Attachment 05 - 20R0004 FWA Custodial Maple Wood Floor Refinishing Guidelines, (lightly abrade).

5/21/2020

13 Are there any specific vaccinations required for the employees working at the

CDC?

CDC requirements There are no required vaccinations for contractor entry to the CDCs. 5/21/2020

14 Can you please confirm if the governement is providing the urinal screens for the men's restrooms?

no reference The contractor is not responsible to provide urinal screens. 5/21/2020

15 What are the bonding requirements for this solicitation? Being 100% total small business set aside too large of a performance bond may eliminate many otherwise eligible bidders.

no reference No bond requirements, bonds are for construction requirements. 5/21/2020

16 What are the scheduling times for shutting down steam rooms and saunas for cleaning?

Attachment 8 Tech.

Exhibit B2

Saunas and Steam Rooms require a daily cleaning when in use. Downtime will be scheduled with building manager and COR (currently 1300 to 1400 is downtime).

5/21/2020

17 Will there be requirments for contractor to provide urinal cakes, feminine hygenie bags, toilet seat covers, and trash bags?

PWS 2.9.4.1 Contractor is not required to provide urinal cakes, feminine hygiene bags, or toilet seat covers. Contractor will provide trash can liners/trash bags .

FWA Custodial Services RFI LOG Page 3

RFP #: W912D0-20-R-0004 Amendment 00002 Round 2 RFI Responses DPW to answer highlighted lines.

Project: FWA Custodial Services RCO-AK to answer non-highlighted lines.

Date: 22-May-20 ITEM # RFI REFERNCE GOVERNMENT RESPONSE Response Date

18 Will Covid-19 affect any portions of the contract as currently written? no reference Other than a contractor adhering to Alaska State Mandates and Installation Guidelines, it is not anticipated that COVID-19 will affect any portion of the contract as currently written.

5/21/2020

19 Can there be clarifiction on the maple wood flooring? The solicitation states refinishing which is not as involved as resurfacing. With condition of floors does year 1 need resurfacing and then following years need refinishing?

PWS para 2.9.3 Attachment 5

Maple Floors will be refinished as part of the initial deep clean and annually thereafter.

5/21/2020

20 Can the initial Deep Cleaning of facilities be more clearly defined? Is it requiring above and beyond standard measures for the designated areas in each facility?

PWS 2 Para 1.0 Initial Deep Cleaning consists of a deep level cleaning ( Level I, II or III) as indicated for each facility in the Technical Exhibits to establish a baseline.

5/21/2020

21 Will the Government place task orders to accomplish this workload? If so, will the Government issue all CLINS within the same 12 month period at the same time?

For example, Order for all CLINS 0001 through 0007 upon contract award?

Solicitation DFARS 252.216-7006

Yes the Government will issue a Task Order for the Base Year at the time of award. The Government intends to award CLIN 0001-0007 at contract award, however, award will be based on Customer requirements.

5/21/2020

22 Is the Quality Control Plan included in the 50 page count of the proposal limitations?

Solicitation Addenda 52.212-1 Para. 3a

Yes - Quality Control Approach includes the Quality Control Plan. 5/21/2020

23 The PWS requires the contractor to "accomplish all cleaning tasks IAW ... TE A1 - A3..." Also, it states, "facility drawings of areas cleaned are established in TE-D."

The Floorplans provided at TE-D as attachments do not include floor plans for all buildings listed in the Tech Exhibits A1, A2, and A3. Will the governmment provide floors plans for each building listed in A1 - A3 exhbits? If not, how are the areas to be planned and bid for?

PWS Para. 2.1 Scope Yes. The government will provide floor plans of all building listed in Amendment 00002_ Revised Attachment 07 - Custodial Services TE A1_A3 Workload Data rv1_21 May 20, see Amendment 00002 - Revised Attachment 10 - Technical Exhibit D Floor Plans rv1_22 May 2020

5/21/2020

24 Exactly what does the government mean by "spray and buff" for "all floors"? For example, on gym mat floor material, spray and buff may not be the best approach.

Would the government allow for alternative methods for any of the floors since this is a performance specification? Please explain fully.

PWS Para. 2.4.1 PWS Para 2.4.1 is referring to Hard Floors (Vinyl, Ceramic, Wood, Concrete).

Special flooring material not specified in the PWS should be cleaned using best industry practices.

5/21/2020

25 It states, "The contractor shall only purchase and furnish items approved by the COR/ACOR prior to use." Does COR have a current list of items approved under contract; if so, could the government please provide the list to consider.

PWS 2.9.4 PWS Section 2.9.4 discusses Supplies Restockage.

Attachment 01 - PWs Part 1 - 2.15.5.1 refers to Cleaning Products Approval. It is the Contractor's responsibility to provide a list of all cleaning products to the Government for approval.

5/21/2020

26 RE toilet seat cover dispensers and sanitary napkin dispensers: Please provide how many of these dispensers exist in the areas to be serviced. They are not marked on the floor plans and were not addressed in the site visit.

PWS 2.9.4.1 Government provided supplies include toilet tissue, paper towels, and hand soap, urinal cakes, feminine hygiene bags, and toilet seat covers. All other supplies are to be provided by the Contractor.

FWA Custodial Services RFI LOG Page 4

RFP #: W912D0-20-R-0004 Amendment 00002 Round 2 RFI Responses DPW to answer highlighted lines.

Project: FWA Custodial Services RCO-AK to answer non-highlighted lines.

Date: 22-May-20 ITEM # RFI REFERNCE GOVERNMENT RESPONSE Response Date

27 Please confirm that all trash recepticles are located on all floor plan drawings. PWS 2.9.5 The estimated number of Trash Receptacles for each building can be found on each floor plan, reference Amendment 00002 - Revised Attachment 10 - Technical Exhibit D Floor Plans rv1_22 May 2020.

5/21/2020

28 Drinking fountains are not located on the floor plans. Please confirm the number of fountains.

PWS 2.10 The estimated number of drinking fountains for each building can be found on each floor plan, reference Amendment 00002 - Revised Attachment 10 - Technical Exhibit D Floor Plans rv1_22 May 2020.

5/21/2020

29 This states, "… shall be as identified in the pre-performance conference and provided on a cost reimbursement (hourly), not to exceed, basis IAW bid schedule contract line item number (XX)." Does this language mean that these costs will not be included in pricing this proposal?

PWS 2.15.3.1 The information in your RFI question was in the pre-solicitation documents, which were revised. The FWA Custodial Services Solicitation Attachment 01 _20R0004_FWA Custodial PWS Part I_24 April 2020rv1, Section 2.15.3.1 states CDC Hours of Operation Other Than Normal. There will be mission situations that require the Contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, or weather emergencies. Services for these events will be IAW bid schedule contract line item number (0006, 1005, 2005 and 3005). The Facility Manager or Supervisor shall notify the COR/ACOR at least one (1) week prior to a scheduled exercise requesting service for hours of operation other than normal. Costs associated with CLIN (0006, 1005, 2005 and 3005) are to be provided in Attachment 03 -20R0004 FWA Custodial Pricing Matrix.

5/21/2020

30 Please explain the process for how chemicals will be approved by the local preventative medicine manager, and whether the contractor is involved in that process.

PWS 2.15.5 Attachment 01 _20R0004_FWA Custodial PWS Part I_Section 2.15.5.1 Cleaning Products Approval states, "the Contractor shall provide a list of all cleaning products to be used in CDCs and Youth Activity Centers to the directors of those facilities to ensure the cleaning products are suitable for use in a child care environment. The products not permitted will include warnings not suitable for use in areas occupied by children. Chemical air fresheners are not permitted.

Cleaning products for use in the CYS facilities shall be approved by local preventative medicine manager."

5/21/2020

31 This states, "…shall not be required on federal public holidays". Does this mean not required but permitted, or not permitted (and therefore not to be scheduled)?

PWS 2.3 Work on Federal Holidays is permitted but will not be required by the Government. 5/21/2020

FWA Custodial Services RFI LOG Page 5

RFP #: W912D0-20-R-0004 Amendment 00002 Round 2 RFI Responses DPW to answer highlighted lines.

Project: FWA Custodial Services RCO-AK to answer non-highlighted lines.

Date: 22-May-20 ITEM # RFI REFERNCE GOVERNMENT RESPONSE Response Date

32 This paragraph does not provide a date by which compliance with the REAL ID Act is required. Please clarify.

PWS 6.2.2.1 6.2.2.1Contractor shall comply with the mandates under the REAL ID Act. Visitors not in compliance will be denied unescorted entry to federal installations.

Personnel in possession of a valid Department of Defense issued identification card are not affected by this change. For the most updated information regarding Real ID info for each state, visit Department of Homeland Security (DHS) at:

https://www.dhs.gov/real-id-enforcement-brief. Information regarding dates for Alaska State REAL ID Act compliances can be found at the following link http://doa.alaska.gov.

5/22/2020

33 Please confirm that the incumbent contractor is obligated to full performance during the 30 days of phase in.

PWS 9.1.2 The current Task Order expires at midnight on 08/04/2020 and the current contractor is required perform custodial services until midnight 08/04/2020.

5/21/2020

34 By what time must a JV agreement be finalized for award? Must the SBA office approve of the JV agreement and if so, must that happen before or after award?

SF 1449 block 10 Refer to FAR 9.6. 5/21/2020

35 Given the response by the government to these questions and how they may impact the proposal, would the government delay proposal submission by a few days more to assess the information?

SF 1449 block 8 No. The proposal due will remain unchanged. 5/21/2020

36 In Amdt 0001, the government appears to say it will allow submission of multiple offers from one source. This is highly unusual because it permits a multitude variation of offers to be considered from one source. This defeats the government's stated desire to receive the best approach with each submitted proposal. It also appears to only be permitted if allowing alternative line items to be proposed for supply contracts (see FAR 15.203 (a)(2)). Please explain if allowing mulitple proposals from the same source is intended and what the rationale and basis is for the government to allow such.

Amendment 0001, W912D0-20-R-0004 FWA Custodial Services RFI LOG Answer 4

In accordance with FAR Part 12 and Clause 52.212-1 (e) Offerors are encourage to submit multiple offers presenting alternative terms and conditions. Each submission will be evaluated separately.

5/21/2020

37 What are the bonding requirements? no reference No bond requirements, bonds are for construction requirements. 5/21/2020 38 Will supplies be provided? (Toilet paper, paper towels, hand sanitizer, etc.

(Please Advise) PWS 2.9.4.1 Government provided supplies include toilet tissue, paper towels, and hand soap, urinal cakes, feminine hygiene bags, and toilet seat covers. All other supplies are to be provided by the Contractor.

FWA Custodial Services RFI LOG Page 6

RFP #: W912D0-20-R-0004 Amendment 00002 Round 2 RFI Responses DPW to answer highlighted lines.

Project: FWA Custodial Services RCO-AK to answer non-highlighted lines.

Date: 22-May-20 ITEM # RFI REFERNCE GOVERNMENT RESPONSE Response Date

39 The Collective Bargaining Agreement contained in the RFP identifies the incumbent contractor as Portco Contracting Group, LLC, and lists the CBA effective dates as May 1, 2018 through April 30, 2021. 1) Is Portco Contracting Group, LLC the current incumbent contractor? If not, who is the incumbent?

2) If the incumbent has changed, is the CBA contained in the RFP still applicable? If not, will the Government provide the applicable CBA?

Attachment 06 -

20R0004 FWA

Custodial CBA 2018- 2021 Fort wainwright Ak

1.) No the current incumbent is not Portco Contracting Group. The current FWA Custodial Services Task Order W912D0-19-F-8WK2 can be reviewed and information requested obtained on EDA. 2) The CBA contained in the RFP is still applicable as the effective dates are May 1, 2018 through April 30, 2021. Refer to FAR Part 22 for further regulation.

5/21/2020

40 3) The pricing matrix does not contain entries for Project Manager and QC Manager. How does the Government prefer that we indicate those costs?

Attachment 03 -

20R0004 FWA

Custodial Pricing Matrix

It is up to the offeror to decide how they distribute/transfer the cost associated with the Project Manager and QC manager in the format provided in Attachment 03 -20R0004 FWA Custodial Pricing Matrix.. On pages 23 - 24 of the solicitation FACTOR 3 – Price: Price will not be scored or rated. Evaluation of price will be performed using one or more proposal analysis techniques in FAR 15.404-1(b).

Unbalanced pricing may be evaluated IAW FAR 15.404-1(g), as applicable, to assess potential performance risk which would result in unreasonably high prices.

Through the techniques, the government will determine whether prices are reasonable, complete, and balanced (to include all prices contained in the CLINS and Pricing Matrix (Attachment 03 – -20R0004 FWA Custodial Pricing Matrix).

5/21/2020

41 In Attachment 4 the custodial staffing matrix it states they are looking for FTE calculations for each individual building. When doing this some buildings even with multiple emplolyees perfomring services on them throughout the year will not meet one full FTE is it acceptable to use fractions of an FTE in response?

Attachment 4 Custodial staffing Matrix

Yes. 5/22/2020

42 When providing staffing estimates is it fair to assume all stripping, waxing, buffing, carpet cleaing, and other more specialized services are to be including in the total proposed FTE's for each facility

Attachment 4 Custodial staffing Matrix

Yes 5/22/2020

43 For proposed pricing matrix where in this matrix can supply costs be accounted for? Due to wanting only FTE for labor costs for each building how can it be reasonably expected to write in materials costs without gouging the prices of man power per hour?

Attachment 3 Pricing Matrix

It is up to the offeror to decide how they distribute/transfer the cost associated with the supply costs in the format provided in Attachment 03 -20R0004 FWA Custodial Pricing Matrix. On pages 23 - 24 of the solicitation FACTOR 3 – Price:

Price will not be scored or rated. Evaluation of price will be performed using one or more proposal analysis techniques in FAR 15.404-1(b). Unbalanced pricing may be evaluated IAW FAR 15.404-1(g), as applicable, to assess potential performance risk which would result in unreasonably high prices. Through the techniques, the government will determine whether prices are reasonable, complete, and balanced (to include all prices contained in the CLINS and Pricing Matrix (Attachment 03 – -20R0004 FWA Custodial Pricing Matrix).

5/22/2020

FWA Custodial Services RFI LOG Page 7

RFP #: W912D0-20-R-0004 Amendment 00002 Round 2 RFI Responses DPW to answer highlighted lines.

Project: FWA Custodial Services RCO-AK to answer non-highlighted lines.

Date: 22-May-20 ITEM # RFI REFERNCE GOVERNMENT RESPONSE Response Date

44 Where in the pricing matrix is mangerial time accounted for? Are the cost for the project manager, QC, upper management and back-up project manager also supposed to be absorbed into labor costs per man hour? There is a staffing matrix that accounts for management but does not correspond to pricing matrix.

Attachments 3 & 4 It is up to the offeror to decide how they distribute/transfer the cost associated with the Project Manager and QC manager in the format provided in Attachment 03 -20R0004 FWA Custodial Pricing Matrix.. On pages 23 - 24 of the solicitation FACTOR 3 – Price: Price will not be scored or rated. Evaluation of price will be performed using one or more proposal analysis techniques in FAR 15.404-1(b).

Unbalanced pricing may be evaluated IAW FAR 15.404-1(g), as applicable, to assess potential performance risk which would result in unreasonably high prices.

Through the techniques, the government will determine whether prices are reasonable, complete, and balanced (to include all prices contained in the CLINS and Pricing Matrix (Attachment 03 – -20R0004 FWA Custodial Pricing Matrix).

5/22/2020

45 Special event cleaning pricing. Due to so many unknown variables would it make sense to provide the unit price as an hourly price per manhour of services received. Due to fact that setting a specific unit price could extrely over or under sell the customer since there are no specific buildings or sites set forth.

PWS 2.2, Attachment 3 pricing matrix

This is not a Time and Materials contract, Special Event Cleanings should be price in accordance with Work Capabilities Level 1 - Enhanced Service regardless of the building.

5/22/2020

SOLICITATION RFI LOG