W912CN 23-B-0002 SF 1442 Amendment 4 -RFI Responses 12.23.22.pdf

W912CN‐23‐B‐0002

Attachment 3

RFI Responses 23 Dec 2022:

Key:

Amendment 3 – RFI Response Amendment 4 – Consolidated RFI Responses per Amendment 0004

1. The CLIN’S reference a Type K and Type L, what are these types? Is there a detail or specification for them? Type L is new work where there is no existing fence. Type K is repair work where an existing fence is repaired or replaced. Specifications are the same for both.

2. Is there a design base guide that will clarify the fencing material specifications? No

3. The bid documents reference UFGS 32 31 13.53 and UFGS 32 31 13 these UFGS’s are for any type of fencing material and are very broad. Can the government please provide clarification on the exact specifications for the materials? Follow spec section 32 31 13.53

4. The solicitation states that it is a task order contract, is the base year of the contract what will be awarded first in totality and then the task orders will be comprised of various items in the options? No. This is a requirements contract. A requirements contract that ALL the requirements/needs/orders for this contract will be offered to the contractor, not to any other entity/contractor. Please see FAR 52.216-21 in the solicitation for further clarification. Task orders will awarded in the base and option years as needed.

5. Is the base year considered the seed project and the optional years are proposed/potential task orders? No. There is no seed project for open-end requirements type contracts. If contractor performs satisfactorily and need exists, the option years will be exercised. Task orders will be awarded in the base year and option years as needed.

6. If the base year is the seed project, is the bid bond for the base year or the proposed options as well that may or not be awarded in full according to the scope of work? There is no seed project for open-end requirements type contracts. The amount of the bid guarantee shall be 20% percent of the bid price or $3,000,000, whichever is less. The bid price includes the base year + 4 option years + half of option year 4.

Please see FAR Clause 52.228-1 in the solicitation.-The bid guarantee amount shall be at least 20 percent of the bid price (base + 4 option years + half of option year 4) but shall not exceed $3 million

7. If the base year is going to be divided into task orders which CLIN’S will apply? Please see FAR 52.216- 21 for procedures related to requirement type contracts. Unknown at this time which CLINs will be needed in a task order.

8. If the optional years are awarded on an as needed basis, will CLIN’S be selected randomly? No. CLINS needed for each task order will be selected for that order. Option year CLINS are listed on SF 1442 with signifier of “option” beneath the number. For example, CLINS 1001-1124 indicate option year 1, CLINS 2001-2124 indicate option year 2, etc. (see picture below from SF 1442).

9. What is the duration of the project? Is it 365 days since the base project is one year? Does each option year count as 365 days’ duration as well, except for the six months? A period of performance will be negotiated for each task order. The base and option periods are each 1 year. The base and option periods are each 365 days without any days/breaks in the contract. If required, 52.217-8 may be exercised to extend services for up to an additional 6 months.

10. It is hard to gauge the maximum and minimum value of a given task order if the optional years are not task orders in total. If the government intends to select items from the optional years CLIN’S will there be a minimum and maximum value for each task order? No. Requirement of the task order is unknown at this time. Please see FAR 52.216-19 in the solicitation for details regarding Order Limitations.

11. The statement of work mentions current work that might need to be demoed but there is no CLIN for demo, how much demo should we assume? Which CLIN’S should include demo? Review CLINs that mention removal or clearing. Removal will include disposal.

12. There is no line item/CLIN for general conditions, profit, or overhead where should these cost be added? Split between CLINS as contractor chooses.

13. The current statement of work states the CLIN’S are estimates and that the work maybe more or less, this alludes that the base year is a seed project, and the rest of the options could be individual task orders, is this correct? No, the base year is not a seed project. Please reference the description of a Requirements contract found in FAR 16.503. Repairs are to be accomplished through individual projects identified by the Government and executed as individual Task Orders.

14. If each optional year is going to be awarded in full will the performance and maintenance bonds be posted annually as opposed to a bond that is for four and a half years? Bonding companies typically do not give bonds for four and a half years all at once, especially on a task order contract that doesn’t have a clearly defined amount or scope of work. The bid guarantee is for the entire amount proposed/bid penal sum of base year plus 4 option years and half of option year 4, when the award is made a performance and payment bond will be required for the entire amount of the base year. New performance and payment bond submissions will be required for each option year in the full amount and/or the awarded task order in respective year exceeds the bond amount. it will be for the entire amount of the base bid price.

15. Will tasks order be defined/assigned yearly or on an as needed basis? As needed throughout the year period of performance.

16. Based on the task order definition/assignment it is presumed that they will be individually bonded once assigned, is that correct? If selected as the Open End Fencing awardee, per SF 1442 page 1 and box 12, according to the contract you contractor will have 10 days after award to submit performance and payment bonds for the base year bid amount.

17. What is the warranty period of work and when does it start? 1 year after final acceptance.

18. Does the warranty start at the end of a CLIN for 12 months? Or at the end of a task order for 12 months? At the end final acceptance of a task order for 12 months.

19. Will the payment and performance bonds be released yearly or at the completion of each task?

Yes, Bonds are not required at the Task Order level. Performance and payment bonds are required annually in conjunction with the base period and each subsequent option period exercised by the Government.

20. Can the government provide an ariel view or site drawings? No. After award of base contract, the contractor will have an opportunity to walk the sites as task order requirements arise. Task orders are unknown at this time. Site will be walked to discuss work required.

21. From a procurement stance it would make sense to procure one year of material at a time if each year is in fact going to be all the CLIN’s in totality, is the storage/lay down area big enough to accommodate a years’ worth of material? NA. quantity unknown. Quantities listed are estimates; quantities and delivery dates will be defined per task order as needed.

22. Since there is no site visit can we have photos of the lay down area? NA No. Since work to be performed is based on a per project/task order basis, specific sites are unknown at this time.

23. Is it possible to coordinate a site visit individually if a group one is not an option? No. Task orders needed are unknown at this time.

24. Can we have the specification for the concrete? See spec section 32 31 13.53 uploaded with the SOW in SAM.gov.

25. What is the terrain? Varies. Could be flat and clear or hilly and overgrown.

26. Does the government have geotechnical reports they can provide for the various locations? No

27. If the government cannot provide geotechnical reports, is it understood that this will be an unforeseen site condition? Historically, similar contracts have not has issues with unforeseen site conditions while installing fencing as when a specific project is identified, the customer and contractor coordinate and generate an agreement sheet to establish quantities, CLINS, and period of performance necessary to complete work. Unforeseen site conditions can be discussed when discovered. Previous contracts have not had issues installing fencing.

28. The drawings show access control to gates but there are no specifications, details, or a CLIN for these items? Are these government provided items or unapplicable? Access control gates are not applicable.

29. Based on the current drawings provided they don’t coincide with the provided CLINS’s. To name a few items, turn style gates and overhead roller gates don’t have a specification or CLIN. Can the government provide a more specific scope of work, applicable details, and specifications? Those items are NA.

30. Is FAR Regulation 52.216-3 applicable? No

31. Is FAR Regulation 52.213-4 applicable? No

32. Is the government provided “Bid attachment” to be submitted with the bid? It was posted to SAM.gov. Yes.

As stated on page 4 of the SF 1442:

SUBMISSION REQUIREMENT

1. Offers shall include the following:

a. Completed Standard Form 1442.

b. Completed Attachment 1 Excel Sheet Bid Attachment. All unit price and estimated amount filled out.

c. Completed Attachment 2 Bid Attachment.

d. Signed or other acknowledgement of all amendments.

e. Completed Representation and Certifications.

f. Bid Guarantee in accordance with FAR 52.228-1

2. Offerors shall furnish unit prices and extended total for all items listed on the schedule of bid items in Section 00 10 00. In the event there is a difference between the unit price and the extended total, the unit price will be the intended bid. In the event the unit price or extended total are omitted for any item, the bid will be deemed non-responsive.

3. Facsimile proposals/Bids will not be considered.

4. Telegraphic proposals/Bids will not be considered.

5. Proposals /Bids must be submitted by date and time specified in Block 13 above.

33. Do you want every CLIN priced out on the SF1442 or will the price go on the “Bid attachment” document provided by the government? Both. Please see answer to question 32.

34. Is the government provided excel bid sheet supposed to be submitted with the bid? Or is it for internal use only? Excel sheet was posted to SAM.gov. Please see answer to question 32.

35. The drawings show bonding and grounding but there is no CLIN for bonding and grounding, is there a percentage we should assume? CLIN 55 and 116 and respective option CLINS will be used for grounding when needed.

36. Security lighting is shown on the drawings but there is no CLIN or specifications for it. Is it required? If so, we need drawings and specifications. No security lighting required

37. The drawings show bollards but there is no CLIN for the bollards, are they applicable? If so, we need drawings and specifications. No bollards required

38. Is this contract going to be administered by the United States Army Corps of Engineers (USACE)? No

39. If USACE is administering the contract will RMS be used for administrative tasks? No NA

40. In accordance with USACE EM 385-1-1 a quality control, safety officer, and superintendent must be onsite while work is being performed, is this the requirement? Yes

41. If question 40 is the circumstance which roles if any can be combined via a dual hat? Safety and Quality can be dual hat.

42. Is FAR Regulation 52.216-3 applicable? No

43. Is FAR Regulation 52.213-4 applicable? No

44. Are our general conditions, profit, and overhead supposed to be disbursed amongst all the CLINS or just the line items on the government provided “Bid attachment”? Amongst the CLINS

45. The bid date of December 13, 2022, is a very short turnaround for such a large project, is this date going to be extended? Yes, it will be extended, with the bid opening scheduled to take place 3JAN2023.

46. I understand there is no site visit scheduled for this bid, we were just wondering if there are any pictures or maps of the possible locations for the fence work so that we can have a better idea of the terrain and existing conditions? We do not have any pictures or maps available for the contractors.

47. How much fence of what coating type and what height? See section 32 31 13.53 for fence fabric coating. Height will be chosen by CLIN at time of task order scoping.

48. What color if it is fused and bonded? There is no CLIN for fused bonded fence.

49. What color slats? Green, brown or red to be decided at time of task order.

50. Due to ongoing supply chain issues and custom material which will need to be ordered at the time the task order is issued. Will time be provided to allow for additional ordering and shipping of material? Task Orders are generated based on agreement sheet established by customer and contractor that includes agreed upon CLINS, quantities and period of performance to meet completion of work. In that process material lead times may be considered.

51. On page 6 item 27. We are not familiar with this Ability One supplier, does this really need to be followed? Yes, this is required when applicable. Please refer to FAR Clause 52.208-9.

52. On page 402 item 7. It states that work cannot proceed if estimated quantities are exceeded unless a contract mod is executed. The items have such low quantities will this be an issue or will task order quantities override the estimated quantities since in other areas it clearly states that quantities will be higher or lower than estimated. As stated we will issue modification for the quantities as necessary.

53. Since we do not have any idea of the locations of the repairs, will access to the work area be provided by the agency? If not will appropriate compensation be provided if there is no access and contractor have to provide their own access, to include access roads, bridges, clearing, grading. Locations are listed in the Statement of Work section of the solicitation. Instructions on access can be found on page 411-413; item

20. To address compensation, per page 4, General information, item 1, “1. Scope of Work: This is a firm fixed price requirements-type construction contract to furnish all labor, materials, equipment, management, supervision, tools, transportation and other incidental items for Repairs and Installation of Chain-link Fencing and related work at Various Army Installations, on the Island of Oahu, Hawaii.”

54. Are there areas of repair that may contain Unexploded Ordnance (UXO). Who is responsible for the clearing and safety? UXOs are not expected in the majority of work areas. If a UXO is discovered at any location, stop work immediately and notify the COR. The Army will investigate and clear the area.

55. Is the attached USACE example of indefinite tasks orders the protocol that will be followed for this solicitation?

This contract will not be administered by USACE. As stated in solicitation this is going to be a single award requirements contract. See clause 52.216-21 for further details on requirements type contracts.

Contract Administration protocols will be dictated thru the FAR, DFARS, DFARS PGI, AFARS and office specific requirements as specified in the SF 1442.

56. In accordance with Far Regulation16.504 Indefinite-quantity contracts: Our questions are highlighted below This is a solicitation for a firm fixed price requirements type contract. Please see FAR 16.503 Requirements Contracts.

(a) Description. An indefinite-quantity contract provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements.

Quantity limits may be stated as number of units or as dollar values.

(1) The contract must require the Government to order and the contractor to furnish at least a stated minimum quantity of supplies or services. In addition, if ordered, the contractor must furnish any additional quantities, not to exceed the stated maximum. The contracting officer should establish a reasonable maximum quantity based on market research, trends on recent contracts for similar supplies or services, survey of potential users, or any other rational basis.

(2) To ensure that the contract is binding, the minimum quantity must be more than a nominal quantity, but it should not exceed the amount that the Government is fairly certain to order.

(3) The contract may also specify maximum or minimum quantities that the Government may order under each task or delivery order and the maximum that it may order during a specific period of time.

(4) A solicitation and contract for an indefinite quantity must-

(i) Specify the period of the contract, including the number of options and the period for which the Government may extend the contract under each option;

(ii) Specify the total minimum and maximum quantity of supplies or services the Government will acquire under the contract; This has not been identified please clarify the minimum and maximums unless the magnitude covers this requirement? See Clause 52.216-19 Order Limitations.

(iii) Include a statement of work, specifications, or other description, that reasonably describes the general scope, nature, complexity, and purpose of the supplies or services the Government will acquire under the contract in a manner that will enable a prospective offeror to decide whether to submit an offer;

(iv) State the procedures that the Government will use in issuing orders, including the ordering media, and, if multiple awards may be made, state the procedures and selection criteria that the Government will use to provide awardees a fair opportunity to be considered for each order (see 16.505 < Caution-https://www.acquisition.gov/far/subpart-16.5#FAR_16_505 > (b)(1)); This has not been identified please clarify? Not applicable as this is a single award.

(v) Include a description of the activities authorized to issue orders; and

(vi) Include authorization for placing oral orders, if appropriate, provided that the Government has established procedures for obligating funds and that oral orders are confirmed in writing.

57. Are the expected fencing areas to be easily accessible with vehicles and equipment? Cleared of vegetation and obstructions? Graded (relatively level terrain)? Clear of underground utilities? The differing site conditions will impact the costs of fencing. What methods will be available to adjust pricing to account for these and other variables. Locations are listed in the Statement of Work section of the solicitation.

Instructions on access can be found on page 411-413; item 20. To address compensation, per page 4, General information, item 1, “1. Scope of Work: This is a firm fixed price requirements-type construction contract to furnish all labor, materials, equipment, management, supervision, tools, transportation and other incidental items for Repairs and Installation of Chain-link Fencing and related work at Various Army Installations, on the Island of Oahu, Hawaii.” Task Orders are generated based on agreement sheet established by customer and contractor that includes agreed upon fixed-price CLINS, quantities and period of performance to meet completion of work. In that process other variables may be considered.

58. Will there be a minimum amount of work provided per Task Order? Please see FAR 52.216-19 in the solicitation for details regarding Order Limitations.

59. Please Define K Work & L Work. Type L is new work where there is no existing fence. Type K is repair work where an existing fence is repaired or replaced. Specifications are the same for both.

60. Items 0001 through 0007. Does this mean remove existing and replace with new? Install new?Or just Materials? These items are material; there are other CLINS for removal of existing, install new, etc.

Additional note: this is a firm fixed price requirements-type construction contract to furnish all labor, materials, equipment, management, supervision, tools, transportation and other incidental items for Repairs and Installation of Chain-link Fencing and related work at Various Army Installations, on the Island of Oahu, Hawaii.

61. Line 0001 on solicitation – asks for pricing on 15000 Square Feet of Chain link Fabric Repair or Alteration.

Please clarify the Height and length of the finished fence. (eg. 6’ high x 2500 LF). Follow spec section 32 31 13.5.

62. Items 0013 through 0055 – is this remove and replace? Install? Or Material pricing only?Item 0056 – What are the existing items to be removed and disposed of? These items are material; there are other CLINS for removal of existing, install new, etc. Additional note: this is a firm fixed price requirements-type construction contract to furnish all labor, materials, equipment, management, supervision, tools, transportation and other incidental items for Repairs and Installation of Chain-link Fencing and related work at Various Army Installations, on the Island of Oahu, Hawaii. Task Orders are generated based on agreement sheet established by customer and contractor that includes agreed upon fixed-price CLINS, quantities and period of performance to meet completion of work.

63. Item 0059 to 0060 – What fence/slat height? Follow spec section 32 31 13.53.

64. Items 0064 through 0123 – is this remove and replace? Install? Or Material pricing only? These items are material; there are other CLINS for removal of existing, install new, etc. Additional note: this is a firm fixed price requirements-type construction contract to furnish all labor, materials, equipment, management, supervision, tools, transportation and other incidental items for Repairs and Installation of Chain-link Fencing and related work at Various Army Installations, on the Island of Oahu, Hawaii. Task Orders are generated based on agreement sheet established by customer and contractor that includes agreed upon fixed-price CLINS, quantities and period of performance to meet completion of work.