Attachment 7 - 01 45 00.00 40 QUALITY CONTROL.pdf

BASE O/E RPR/INST CHAIN-LINK FENCE

Section 01 45 00.00 40 Page 1

SECTION 01 45 00.00 40

QUALITY CONTROL

PART 1 GENERAL

1.1 SUMMARY

The requirements of this Section apply to, and are a component part of, each section of the specifications.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval or for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-06 Test Reports

Submit the following items in accordance with paragraph entitled, "Records," of this section.

Quality Control Data; FIO

Quality Control Coordinating Actions; FIO

Quality Control Training; FIO

Inspection Records; FIO

Letters of Authority or Delegation; FIO

Field Tests; FIO Factory Tests; FIO

SD-07 Certificates

Submit a detailed written statement describing procedures that will be implemented to achieve quality on the project according to the paragraph entitled, "Quality Control (QC) Plan," of this section.

Submit the following in accordance with paragraph entitled, "Qualifications," of this section.

Contractor's Quality Representative Qualifications; G

Special Certifications; FIO

1.2.1 Quality Control (QC) Plan

Address the following within the QC Plan:

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A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall conduct the phase inspections for all aspects of the work stipulated and shall report to the project manager or someone higher in the Contractor’s organization.

The name, qualifications, duties, responsibilities and authorities of each person assigned a QC function. The coordinating procedures of on-site/off-site quality control personnel, including those QC personnel not under direct control of the Contractor.

List personnel designated by the Contractor to accomplish the work required by the contract.

Provide an appendix with a copy of each form, report format, or similar record to be used in the QC program.

Contractor's operational plan for accomplishing and reviewing work controls, fabrication controls, certifications, and documentation of quality control operations, inspections, and test records, including those for subcontractors.

Include within these provisions the methods to be used during the procurement cycle (order to delivery) for those materials or equipment that require source inspections, shop fabrications, or similar operations located separately from the work site.

Description of on-site personnel training.

Certification(s) of personnel, procedures, processes, and equipment.

Nondestructive testing requirements.

Identification of independent certifying and testing laboratories.

Letters of Authority or Delegation outlining the authority and responsibilities of quality control personnel along with a copy of the letter of delegation to the Contracting Officer that defines delegated duties and responsibilities.

Procedures for scheduling and managing submittals, including those of subcontractors, offsite fabricators, suppliers and purchasing agents.

1.2.2 Records

(a) The Contractor shall maintain current records of quality control operations, activities, and test performed, including the work of suppliers and subcontractors. These records shall indicate a description of trades working on the project, the number of personnel working, the weather conditions encountered, and delays encountered, and acknowledgment of deficiencies noted along with the corrective actions taken on current and previous deficiencies. In addition, these

Section 01 45 00.00 40 Page 3 records shall include factual evidence that required activities or tests have been performed, including but not limited to the following:

(1) Type and number of control activities and tests involved.

(2) Results of control activities or tests.

(3) Nature of defects, causes for rejection, etc.

(4) Proposed remedial action.

(5) Corrective actions taken.

(b) These records shall cover both conforming and defective or deficient features and shall include a statement that supplies and materials incorporated into the work comply with the contract. Three legible copies of these records shall be furnished to the KO by 1200 hours daily.

1.3 QUALITY CONTROL

1.3.1 Qualifications

Submit Contractor's Quality Representative Qualifications to the Contracting Officer for approval. Quality Representative may be assigned to more than one contract provided that the assigned contracts are located at the same site.

When approval or certification of special processes, operating personnel, and special equipment or procedures is required by the specifications, obtain necessary approvals or special certifications prior to starting the work.

1.3.2 Quality Control Requirements

Provide a quality control program encompassing: selection of construction materials and sources; suppliers; subcontractors; on-site and off-site fabrication of Contractor-furnished assemblies; on-site and off-site assembly; erection; work procedures; workmanship; inspection; and testing.

Provide document systems ensuring that quality provisions of contract schedule, specifications, and drawings have been performed.

1.3.2.1 Management and Organization

CQC Manager. The Contractor shall identify an individual, within his organization at the site of the work, who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. This CQC Manager shall be approved by the KO.

Personnel. A staff shall be maintained under the direction of the CQC manager to perform all QC activities. The actual strength of the staff during any specific work period may vary to cover work-phase needs, shifts, and rates of placement. The personnel of this staff shall be fully qualified by experience and technical training to perform their assigned responsibilities and shall be directly hired by, and work for the contractor. The staff shall consist of, at the minimum, one full time

Section 01 45 00.00 40 Page 4 person who will be on the job site at all times construction is in progress, and whose primary responsibility shall be quality control compliance with the contract plans and specifications. The staff shall also include additional quality control personnel as required by the Technical Specifications and as otherwise necessary in order to fully implement the Contractor quality control system as specified. These additional personnel shall function primarily in the capacity of quality control and will report to the CQC Manager who, in turn, will report directly to a level no lower than the Contractor's top field management.

1.3.2.2 Identification and Data Retrieval

Provide an identification and data retrieval system.

Records, drawings, submittals, and equipment must be identified by referencing the Contract Number; Contract Specification Number; Contract Drawing Number; Submittal Document Number; Contract Change Number; and the Contractor's Drawing Number System.

1.3.2.3 Procurement

Contractor is responsible for controlling procurement sources and those of his subcontractors to ensure that each purchase meets quality requirements.

1.3.2.4 Receiving Inspection System

Maintain a site receiving inspection system that ensures procured materials and equipment are inspected and tested.

Receiving inspection records must accompany each procurement delivery to the construction site. Maintain records of site receiving inspections.

Show defects, discrepancies, dispositions, and waivers, including evidence of Government source inspection within the records.

1.3.2.5 Nonconforming Articles and Material Control

Control nonconformances discovered by the Contractor, subcontractors, suppliers or Government quality representatives to prevent their use and to correct deficient operations.

a. Prepare a "nonconformance" report for each instance comprising:

(1) A unique and traceable number.

(2) Identification of the nonconforming article or material.

(3) A description of the nonconformance and the applicable requirement.

(4) Cause or reason for the nonconformance.

(5) Remedial actions taken or recommended.

(6) Disposition of the nonconforming article or material.

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b. Identify and mark each nonconforming article for removal from the work area.

c. Monitor and correct deficient operations.

1.3.2.6 Fabrication, Process, and Work Control

Ensure compliance of requirements in contract specifications and drawings with procedures and controls.

Establish in-process inspections, to ensure compliance with quality requirements.

1.3.2.7 Quality Control Records

Maintain Quality Control records at a central on-site location.

Maintenance of quality control records do not relieve the Contractor from submitting samples, test data, detail drawings, material certificates, or other information required by each section in the specification.

Ensure each record is identified and traceable to specific requirements in the specifications and drawings.

1.3.3 Quality Inspections

1.3.3.1 Government Inspections

Work performed under this contract will be subject to inspection by the Contracting Officer. Changes to the specifications or drawings will not be allowed without written authorization of the Contracting Officer.

When the Contracting Officer determines that inspected work needs to be corrected, the Contracting Officer will be allowed 24 hours to complete reinspection of the corrected work.

Notify Contracting Officer in writing before backfilling or encasing any underground utility so that work may be inspected. Failure to notify the Contracting Officer before backfill or encasement occurs will require the work be uncovered at no additional cost to the Government.

Contractor's program is subject to continuous evaluation, review, and verification by the Contracting Officer. Contractor will be notified in writing of any noncompliance and will be given 14 calendar days to correct identified deficiencies.

1.3.3.2 Contractor's Quality Inspections

Implement an inspection system that Documents and indicates quality control through records of inspections, tests, and procedures.

Include the following within the Contractor's Quality Control System:

a. Single Contractor's representative responsible for on-site communication and operation of the inspection program.

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b. Purchasing control system documenting project procurement to drawings, specifications, and approved submittals.

c. Receiving inspection system documenting inspections for each procurement.

d. Documentation for handling and disposing of nonconforming components and materials.

e. Inspection records for each specific section of the specification and drawings.

f. Identification of test(s) to be performed, test procedures, records, and independent organizations used.

g. Documenting and maintaining certification or re-certification of procedures.

h. Management of government-furnished equipment, components, and materials.

i. Calibration of gages, tools, measuring instruments, and independent laboratories used.

Contractor Quality Control is the means by which the Contractor assures himself that his construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both onsite and offsite fabrication, and will be keyed to the proposed construction sequence. The controls shall include at least three phases of inspection for all definitive features of work as follows:

(a) Preparatory Inspection. This shall be performed prior to beginning any work on any definable feature of work. It shall include a review of contract requirements; a check to assure that all materials and/or equipment have been tested, submitted and approved; a check to assure that provisions have been made to provide required control testing; examination of the work area to ascertain that all preliminary work has been completed;

and a physical examination of materials, equipment and sample work to assure that they conform to approved shop drawings or submittal data that all materials and/or equipment are on hand. The Technical Contracting Officer’s Representative (TCOR) shall be notified at least 4 hours in advance of the preparatory inspection and such inspection shall be made a matter of record in the Contractor's Quality Control documentation as required below. Subsequent to the preparatory inspection and prior to commencement of work, the Contractor shall instruct each applicable worker as to the acceptable level of workmanship required in his CQC plan in order to meet contract specifications.

(b) Initial Inspection. This shall be performed as soon as a representative portion of the particular feature of work has been accomplished and shall include examination of the quality of workmanship and a review of control testing for compliance with contract requirements, use of defective or damaged materials, omissions, and dimensional requirements. The Technical Contracting Officer’s Representative shall be notified at least 24 hours in advance of the initial inspection and such inspection shall be made a matter of record in the CQC documentation as required below.

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(c) Follow-Up Inspections. These shall be performed daily to assure continuing compliance with contract requirements, including control testing, until completion of the particular feature of work. Such inspections shall be made a matter of record in the CQC documentation as required below. Final follow-up inspections shall be conducted and test deficiencies corrected prior to the addition of new features of work.

1.3.4 Field Services

1.3.4.1 Responsibility for Inspection and Testing

Contractor is responsible for all inspections and tests, and the accompanying documentation for each inspection and test. Contractor may utilize independent inspection and testing laboratories or services as approved by the Contracting Officer.

Contractor is also responsible for tests of construction materials utilizing the services of an approved independent testing laboratory.

1.3.4.2 Inspection and Test Records

Provide on-site records of each inspection and test performed throughout the life of the contract including, but not be limited to, factual evidence that the required inspections or tests have been performed, including type and number of inspections or tests involved, identification of operators and inspectors, result of inspections or tests, nature of defects, causes for rejection, proposed remedial action, and corrective actions taken.

Inspection records, test procedures, test results, and associated forms be verified by and provided to the Contracting Officer. Final test data must have a cover letter/sheet clearly marked with the system name, date, and the words "Final Test Data - Forward to the Systems Engineer/Condition Monitoring Office/Predictive Testing Group for inclusion in the Maintenance Database."

The Contractor shall perform the following activities and record and provide the following data:

(1) Verify that testing procedures comply with contract requirements.

(2) Verify that facilities and testing equipment are available and comply with the testing standards.

(3) Check test instrument calibration data against certified standards.

(4) Verify that recording forms, including all of the test documentation requirements, have been prepared.

1.4 HANDLING AND STORAGE

Provide controls, procedures and documentation with each shipment, that meet requirements of each section of the specifications.

Include documentation with each shipment that consist of documentation required by the contract along with specifications required to identify, store, preserve, operate, and maintain the items shipped.

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1.5 SEQUENCING AND SCHEDULING

Notify the Government at least 48 hours prior to scheduled inspections and tests.

Provide 48 hour notice to the Government of the date when the contract work will begin at the site.

When Contractor suspends work for 5 calendar days or longer prior to completion, notify the Contracting Officer. Do not resume work without notification of the Contracting Officer.

Notify the Contracting Officer at least 48 hours in advance of backfilling or encasing any underground utility.

Acceptance of plan. Acceptance of the Contractor's plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction. The Government reserves the right to require the Contractor to make changes in his CQC plan and operations as necessary to obtain the quality specified.

Notification of Changes. After acceptance of the OC plan, the Contractor shall notify the KO in writing of any proposed change. Proposed changes are subject to acceptance by the KO.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

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