Attachment 3 RFI Responses.pdf

W912CN-23-B-0001

Attachment 3

RFI #2:

1. The CLIN’S reference a Type K and Type L, what are these types? Is there a detail or specification for them? Type L is new work where there is no existing fence. Type K is repair work where an existing fence is repaired or replaced. Specifications are the same for both.

2. Is there a design base guide that will clarify the fencing material specifications? No

3. The bid documents reference UFGS 32 31 13.53 and UFGS 32 31 13 these UFGS’s are for any type of fencing material and are very broad. Can the government please provide clarification on the exact specifications for the materials? Follow spec section 32 31 13.53

4. The solicitation states that it is a task order contract, is the base year of the contract what will be awarded first in totality and then the task orders will be comprised of various items in the options? No. Task orders will awarded in the base and option years as needed.

5. Is the base year considered the seed project and the optional years are proposed/potential task orders? No. If contractor performs satisfactorily and need exists, the option years will be exercised. Task orders will be awarded in option years as needed.

6. If the base year is the seed project, is the bid bond for the base year or the proposed options as well that may or not be awarded in full according to the scope of work? A: There is no seed project for open-end requirements type contracts. The bid guarantee amount shall be at least 20 percent of the bid price (base + 4 option years + half of option year 4) but shall not exceed $3 million. When the penal sum is expressed as a percentage, a maximum dollar limitation may be stated.

7. If the base year is going to be divided into task orders which CLIN’S will apply? Unknown at this time which CLINs will be needed in a task order.

8. If the optional years are awarded on an as needed basis, will CLIN’S be selected randomly? No. CLINS needed for each task order will be selected for that order.

9. What is the duration of the project? Is it 365 days since the base project is one year? Does each option year count as 365 days duration as well, except for the six months? A period of performance will be negotiated for each task order. The base and option periods are each 1 year.

10. It is hard to gauge the maximum and minimum value of a given task order if the optional years are not task orders in total. If the government intends to select items from the optional years CLIN’S will there be a minimum and maximum value for each task order? No. Requirement of the task order is unknown at this time.

11. The statement of work mentions current work that might need to be demoed but there is no CLIN for demo, how much demo should we assume? Which CLIN’S should include demo? Review CLINs that mention removal or clearing. Removal will include disposal.

12. There is no line item/CLIN for general conditions, profit, or overhead where should these cost be added? Split between CLINS as contractor chooses.

13. The current statement of work states the CLIN’S are estimates and that the work maybe more or less, this alludes that the base year is a seed project, and the rest of the options could be individual task orders, is this correct? No.

14. If each optional year is going to be awarded in full will the performance and maintenance bonds be posted annually as opposed to a bond that is for four and a half years? Bonding companies typically do not give bonds for four and a half years all at once, especially on a task order contract that doesn’t have a clearly defined amount or scope of work. The bid guarantee is for the entire amount, when the award is made it will be for the entire amount of the base bid price.

15. Will tasks order be defined/assigned yearly or on an as needed basis? As needed throughout the year

16. Based on the task order definition/assignment it is presumed that they will be individually bonded once assigned, is that correct? If awarded, according to the contract you will have 10 days to submit bonds for the base year bid amount.

17. What is the warranty period of work and when does it start? 1 year after final acceptance.

18. Does the warranty start at the end of a CLIN for 12 months? Or at the end of a task order for 12 months? at the end of a task order for 12 months

19. Will the payment and performance bonds be released yearly or at the completion of each task?

Yes

20. Can the government provide an ariel view or site drawings? No. Task orders are unknown at this time. Site will be walked to discuss work required.

21. From a procurement stance it would make sense to procure one year of material at a time if each year is in fact going to be all the CLIN’s in totality, is the storage/lay down area big enough to accommodate a years’ worth of material? NA. quantity unknown.

22. Since there is no site visit can we have photos of the lay down area? NA

23. Is it possible to coordinate a site visit individually if a group one is not an option? No. Task orders needed are unknown at this time.

24. Can we have the specification for the concrete? See spec section 32 31 13.53

25. What is the terrain? Varies. Could be flat and clear or hilly and overgrown.

26. Does the government have geotechnical reports they can provide for the various locations? No

27. If the government cannot provide geotechnical reports, is it understood that this will be an unforeseen site condition? Unforeseen site conditions can be discussed when discovered. Previous contracts have not had issues installing fencing.

28. The drawings show access control to gates but there are no specifications, details, or a CLIN for these items? Are these government provided items or unapplicable? Access control gates are not applicable.

29. Based on the current drawings provided they don’t coincide with the provided CLINS’s. To name a few items, turn style gates and overhead roller gates don’t have a specification or CLIN. Can the government provide a more specific scope of work, applicable details, and specifications? Those items are NA.

30. Is FAR Regulation 52.216-3 applicable? No

31. Is FAR Regulation 52.213-4 applicable? No

32. Is the government provided “Bid attachment” to be submitted with the bid? It was posted to SAM.gov

33. Do you want every CLIN priced out on the SF1442 or will the price go on the “Bid attachment” document provided by the government? Both

34. Is the government provided excel bid sheet supposed to be submitted with the bid? Or is it for internal use only? Excel sheet was posted to SAM.gov

35. The drawings show bonding and grounding but there is no CLIN for bonding and grounding, is there a percentage we should assume? CLIN 55 and 116 and respective option CLINS will be used for grounding when needed.

36. Security lighting is shown on the drawings but there is no CLIN or specifications for it. Is it required? If so, we need drawings and specifications. No security lighting required

37. The drawings show bollards but there is no CLIN for the bollards, are they applicable? If so, we need drawings and specifications. No bollards required

38. Is this contract going to be administered by the United States Army Corps of Engineers (USACE)?

No

39. If USACE is administering the contract will RMS be used for administrative tasks? No

40. In accordance with USACE EM 385-1-1 a quality control, safety officer, and superintendent must be onsite while work is being performed, is this the requirement? Yes

41. If question 40 is the circumstance which roles if any can be combined via a dual hat? Safety and Quality can be dual hat.

42. Is FAR Regulation 52.216-3 applicable? No

43. Is FAR Regulation 52.213-4 applicable? No

44. Are our general conditions, profit, and overhead supposed to be disbursed amongst all the CLINS or just the line items on the government provided “Bid attachment”? Amongst the CLINS

45. The bid date of December 13, 2022, is a very short turnaround for such a large project, is this date going to be extended? Yes

46. I understand there is no site visit scheduled for this bid, we were just wondering if there are any pictures or maps of the possible locations for the fence work so that we can have a better idea of the terrain and existing conditions? We do not have any pictures or maps available for the contractors.

47. How much fence of what coating type and what height? See section 32 31 13.53 for fence fabric coating. Height will be chosen by CLIN at time of task order scoping

48. What color if it is fused and bonded? There is no CLIN for fused bonded fence.

49. What color slats? Green, brown or red to be decided at time of task order.